CCCApply BOG Fee Waiver Online Application 2010-2011 Data Dictionary Version 1.1 March 22, 2010
Contents 1. BOGFW Application Design... 4 General Information... 5 Auto-Population... 5 Data Formats... 5 California Residency... 6 BOG Fee Waiver and FAFSA... 6 Help... 6 Privacy... 6 Defining Your Academic Year (Begin or End with Summer Term)... 7 My Applications Page... 8 Introduction Page... 9 Application Pages...11 Personal Information Page...11 Special Eligibilities Page...14 Eligibility Methods Page...15 Application Submittal Page...18 Confirmation Page...19 2....21 College Selection...21 Enrollment Term (Year)...22 Legal Name: Last...23 Legal Name: First...24 Legal Name: Middle Initial...25 Daytime Telephone...26 E-mail Address...27 Current Mailing Address: Street...28 Current Mailing Address: City...29 Current Mailing Address: State...30 Current Mailing Address: Zip Code...31 Social Security Number...32 Social Security Number Confirmation...33 Social Security Number:...34 Student ID...36 Birth Date...37 Marital Status...38 Registered Domestic Partnership...39 Born Before Jan. 1, 1986...40 Currently Married or in RDP...41 Veteran of US Armed Forces...42 Dependents Living with You...43-2 - 3/22/10
Orphan, Foster Care, or Ward of Court...44 Emancipated Minor...45 In Legal Guardianship...46 Homeless Youth per School...47 Homeless Youth per HUD-Funded Program...48 Homeless Youth per Center or Program Director...49 Declared Dependent on Parent(s) Taxes...50 Living with Parent(s)...51 BOG Dependency Flag...52 Veteran Eligibility...53 National Guard Eligibility...54 Medal of Honor Eligibility...55 Victim of 9/11 Eligibility...56 Dependent of Police/Firefighter Killed...57 Receiving TANF/CalWorks...58 Receiving SSI/SSP...59 Receiving General Assistance...60 Parents Receiving Assistance...61 Persons in Household Dependent...62 Persons in Household Independent...63 Adjusted Gross Income Dependent...64 Adjusted Gross Income Independent...65 Other Income Dependent...66 Other Income Independent...67 Total Income Dependent...68 Total Income Independent...69 Method A Eligibility Flag...70 Method B Eligibility Flag...71 BOG Eligibility Flag...72 Confirmation Parent/Guardian...73 Parent/Guardian Name...74 Financial Aid Acknowledgement...75 Confirmation Applicant...76 Residency Status...77 Appendix A. BOGFW Flag Algorithms...78 Dependency Flag...78 Included/Excluded Questions...78 Eligibility Flag...79 Method A Flag and Algorithm...79 Method B Flag, Algorithm, and Income Table...79 Computing the Final BOG Eligibility Flag...80 Optional Responses...81-3 - 3/22/10
1. BOGFW Application Design The Board of Governors Fee Waiver (BOGFW) Application is an interactive HTML form linked to CCCApply. When the applicant selects the Financial Aid link on the CCCApply home page and then selects the Online BOG Fee Waiver application link, the BOG Fee Waiver home page is displayed. There is a separate BOGFW Application for each school year, with links on the BOG Fee Waiver home page for the current and upcoming years. An applicant may file only one application per school per year. Note that colleges may include the Summer term at the beginning or end of the year. - 4-3/22/10
BOGFW Application Design General Information Each BOGFW Application consists of multiple pages: An Introductory Page, with general information and instructions. Application Pages, on which the applicant provides all information required for applying for a BOG Waiver. These pages include: - Personal Information Page - Special Eligibilities Page - Eligibility Method Page - Supplemental Questions (optional; provided by individual college or district) A Submittal Page, on which the applicant confirms submission of the application to the college. A Confirmation Page, on which the submission of the application to the college is confirmed and recorded, and on which additional required documentation is listed. These pages are separately described and illustrated in the following four sections of this document. Auto-Population The following fields of the BOG Waiver Application Pages auto-populate from the applicant s CCCApply account: Last Name, First Name, Middle Initial Email Address Date of Birth All fields on the Application Pages auto-populate from previous BOG Fee Waiver applications. Data Formats Each data value is stored in the database in the format in which it is entered by the applicant. The stored value format is the default for downloading, but an alternate format for download can be specified by the user through the Export Wizard. Selectable formats are listed in Appendix B of this document. In addition, the user can define custom formats. - 5-3/22/10
BOGFW Application Design California Residency The Introductory page points out that the BOG Waiver is available for California residents only, including the following text: This FEE WAIVER is for California residents only. If you are not a California Resident, do not complete this application. You can instead complete the Free Application for Federal Student Aid (FAFSA) to be considered for other types of financial aid. Note: Students who are exempt from paying nonresident tuition under Education Code Section 68130.5 (AB540) are not current California residents. The first underlined text provides a link to a definition of California residency. The second underlined text provides a link to the FAFSA site. BOG Fee Waiver and FAFSA The Introductory Page recommends that the applicant apply for FAFSA as appropriate: If you need money to help with books, supplies, food, rent, transportation, and other costs, please complete a Free Application for Federal Student Aid (FAFSA) right away. It's OK to file both the FEE WAIVER (for quick action) and the FAFSA (to be considered for more money). Contact the Financial Aid Office for more information. The underlined text provides a link to the FAFSA site. The Eligibility Methods page includes the following about FAFSA: The Financial Aid Office will review your income and let you know if you qualify for an automatic ENROLLMENT FEE WAIVER. Even if you do not qualify using this simple method, you should file a FAFSA. Many students do not qualify under Method A or Method B but still qualify for an ENROLLMENT FEE WAIVER and MORE FINANCIAL AID by completing the FAFSA. Help The HELP link in the BOG Fee Waiver application brings up the CCCApply Technical Support page. There are no specific Help options for the fields on the BOG Fee Waiver Application pages. Privacy Applicant data input via CCCApply, including the BOG Waiver Application, is owned jointly by the vendor and the colleges, and is protected as described in a Privacy Statement developed by the Chancellor s Office and the vendor. CCCApply includes links to the Privacy Statement on account creation displays and on the Request for Consent page. Any changes to the Privacy Statement must be approved by legal counsel for both the Chancellor s Office and the vendor. - 6-3/22/10
BOGFW Application Design Defining Your Academic Year (Begin or End with Summer Term) The 2010-2011 BOG Fee Waiver Application applies to the 2010-2011 academic year. For some colleges, the academic year begins with Fall Term; for others, it begins with Summer Term. You specify your college s academic year via the Control Center, using the Term Controls. The default is Fall 20nn through Summer 20nn. If that is the way the academic year is defined at your school, you don t need to do anything. But if your academic year is from Summer through Spring, change the description for the term (year) as follows: 1. Log onto the Control Center using an account that is authorized to edit term settings. 2. Select Application Controls from the main menu bar, and then Term Controls from the resulting drop-down menu. This will result in a screen listing the terms for the BOGFW Application, which are actually years rather than terms ( 2011 for 2010-2011, for example). 3. Select the desired year (Term Code) and click on edit. This following screen will display: 4. Change the Term/Year description field to describe your academic year (e.g., Summer 2010 through Spring 2011 ). Do not change the Term/Year code; doing so would disable your BOGFW Application for that year. 5. Click update. 6. If desired, you can use the Application Status link on the left to access options for opening/closing the application. Note: The Open Majors link has no function for the BOGFW Application. - 7-3/22/10
BOGFW Application Design My Applications Page Selecting the Fall 2009 - Spring 2010 link from the BOG Fee Waiver home page results in the display of the Log On page (if the user is not already logged on), then the My Applications page for the BOG Fee Waiver. On the My Applications page, the user can choose a college and start a new application; resume an application in progress; or view previously submitted applications. - 8-3/22/10
BOGFW Application Design Introduction Page Selecting a college and clicking the Start New Application button results in the display of an Introductory page as illustrated below. The Introduction page includes general information and instructions as well as the college s address and contact information. - 9-3/22/10
BOGFW Application Design Note that the first line of standard text on the Introduction page depends on the academic year specified by the college using the Term Controls option in the Control Center: This is an application to have your enrollment fees waived for Summer 2010 through Spring 2011. This is an application to have your enrollment fees waived for Fall 2010 through Summer 2011. In addition, the Introduction page can begin with special information or instructions specified by the college, as in the following example. This section is not limited to just text, but can include HTML features such as hyperlinks as well. The contents of this section are specified by the college via the Control Center, using the Application Controls Notice to Applicants function. To proceed to the Application Pages, the applicant clicks on the Begin the BOG Application button at the bottom of the Introduction page. - 10-3/22/10
BOGFW Application Design Application Pages The Application pages contain all of the questions an applicant must answer in order to apply for a BOG Fee Waiver. Personal Information Page The first Application page is the Personal Information page. Except for the Marital Status and Dependency Status sections, these fields auto-populate from the user s account information. - 11-3/22/10
BOGFW Application Design - 12-3/22/10
BOGFW Application Design If the Application is for a District, the Personal Information page begins with a field for selecting the college: - 13-3/22/10
BOGFW Application Design Special Eligibilities Page Clicking SAVE & CONTINUE at the bottom of the Personal Information page leads to the Special Eligibilities page. It always includes fields about Special Classifications that offer eligibility for the BOG Fee Waiver. It will also include the Other Dependency section (as shown below) if the applicant s dependency status from page 1 is Dependent. If the applicant s dependency status from page 1 is Independent, the Other Dependency section is omitted. - 14-3/22/10
BOGFW Application Design Eligibility Methods Page Clicking SAVE & CONTINUE at the bottom of the Special Eligibilities page leads to the Eligibility Methods page. This page includes fields for determining financial eligibility for the BOG Fee Waiver and for confirming under oath the truth of the information provided on the Application Pages. Questions on the Eligibility Methods page depend in part on previous responses regarding dependency, so the Personal Information and Special Eligibilities pages must be completed before the Eligibility Methods page can be accessed. The following screen shows the Eligibility Methods page for a dependent applicant (Dependency Flag = D after page 2 was completed). - 15-3/22/10
BOGFW Application Design The bottom of the Eligibility Method page includes a SUBMIT button; clicking on this will lead to the Application Submittal page. - 16-3/22/10
BOGFW Application Design The following screen shows the Eligibility Methods page for an independent applicant (Dependency Flag = I after page 2 was completed). - 17-3/22/10
BOGFW Application Design Application Submittal Page When the applicant chooses to submit the application, the Application Submittal page will be displayed. This page allows the applicant to submit the application or to return to the application without submitting. - 18-3/22/10
BOGFW Application Design Confirmation Page After an application has been successfully submitted, a Confirmation page will be displayed. This page will include a list of proofs required for claims made in the application. - 19-3/22/10
BOGFW Application Design For record keeping, the applicant can choose to print the application data by clicking on the link at the bottom of the page. This Student Print is formatted as shown below: - 20-3/22/10
2. College Selection College Selection Last Revision: March 21, 2006 For a district application, the applicant s selected college. Data Type/Format: Alphanumeric; ASCII Normal Length: 40 Required user response; else error message, You must select the college you are planning to attend. This prompt appears only for district applications. Please select the college you are planning to attend: {popup list} Colleges served by the district application - 21-3/22/10
Enrollment Term (Year) Enrollment term Last Revision: March 21, 2006 The period covered by the BOGFW application Data Type/Format: Alphanumeric; ASCII Normal Length: 5 Hidden System-generated N/A Identifies the BOG Waiver period covered by the application. This field can but SHOULD NOT be modified via the Control Center Application Controls. N/A Always 2011 for 2010-11 application - 22-3/22/10
Legal Name: Last Student name - last Applicant s legal last name. Last Revision: April 17, 2005 Data Type/Format: Alphanumeric; ASCII Normal Length: 25 Auto-populates from account creation Required user response; else error message, You must enter your last name. Last name: {textbox} Valid text string - 23-3/22/10
Legal Name: First Student name - first Applicant s legal first name. Last Revision: April 17, 2005 Data Type/Format: Alphanumeric; ASCII Normal Length: 20 Auto-populates from account creation Required user response; else error message, You must enter your first name. First name: {textbox} Valid text string - 24-3/22/10
Legal Name: Middle Initial Last Revision: April 17, 2005 Student name middle initial Applicant s legal middle initial. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Auto-populates from account creation: middle name Optional user response. Middle initial: {textbox} Valid text string - 25-3/22/10
Daytime Telephone Daytime phone number Last Revision: April 17, 2005 Applicant s daytime telephone number. Data Type/Format: Alphanumeric; US Phone 1 format: (xxx) xxx-xxxx Length: 14 Auto-populates from account creation Required user response; else error message, Daytime telephone number: invalid or absent. This field must be a valid telephone number in the U.S./Canada (###) ###-#### format. If this is a foreign number format, leave this entry blank. Parentheses, spaces, hyphens, and periods will be ignored in input; saved/downloadable value will be formatted as indicated above. Daytime telephone: {textbox} (###)###-#### Valid text string - 26-3/22/10
E-mail Address E-mail address Applicant s email address. Last Revision: April 17, 2005 Data Type/Format: Alphanumeric; ASCII Normal Length: 48 Auto-populates from account creation Required user response. Must contain one @ symbol and one. ; else error message, E-mail address: invalid or absent. This question only accepts valid e- mail addresses. If Check this box if you do not have an e-mail address is checked, the application will auto-populate the E-mail Address field with the applicant s Xapsupplied default CCCApply e-mail address that is automatically created when a CCCApply account is created. E-mail address: {textbox} {checkbox} Check this box if you do not have an e-mail address. Since e-mail address is required to complete the application, CCCApply will assign you an e-mail address. Your e-mail address will be [username]@cccapply.org. To send and receive e-mails using your CCCApply e-mail account, you need to use CCCApply Mail. You can access CCCApply Mail from the CCCApply website at www.cccapply.org within the Ask the Experts area. Valid text string - 27-3/22/10
Current Mailing Address: Street Mailing address - street Last Revision: April 17, 2005 Street portion of applicant s current mailing address. Data Type/Format: Alphanumeric; ASCII Normal Length: 30 Auto-populates from account creation Required user response; else error message, Current mailing address: You must specify the street. Street address or PO box: {textbox} Valid text string - 28-3/22/10
Current Mailing Address: City Mailing address - city Last Revision: April 17, 2005 City portion of applicant s current mailing address. Data Type/Format: Alphanumeric; ASCII Normal Length: 20 Auto-populates from account creation Required user response; else error message, Current mailing address: You must specify the city. City: {textbox} Valid text string - 29-3/22/10
Current Mailing Address: State Mailing address - state Last Revision: April 17, 2005 State portion of applicant s current mailing address. Data Type/Format: Alphanumeric; ASCII Normal Length: 2 Auto-populates from account creation Required user response; else error message, Current mailing address: You must select the state from the list. State: {drop-down menu} blank/null [internal default] AL - Alabama AK - Alaska AS - American Samoa AZ - Arizona AR - Arkansas CA - California CZ - Canal Zone CO - Colorado CT - Connecticut DE - Delaware DC - Dist. of Col FL - Florida GA - Georgia GU - Guam HI - Hawaii ID - Idaho IL - Illinois IN - Indiana IA - Iowa KS - Kansas KY - Kentucky LA - Louisiana ME - Maine MD - Maryland MA - Massachusetts MI - Michigan MN - Minnesota MS - Mississippi MO - Missouri MT - Montana NE - Nebraska NV - Nevada NH - New Hampshire NJ - New Jersey NM - New Mexico NY - New York NC - North Carolina ND - North Dakota OH - Ohio OK - Oklahoma OR - Oregon PA - Pennsylvania PR - Puerto Rico RI - Rhode Island SC - South Carolina SD - South Dakota TN - Tennessee TX - Texas UT - Utah VT - Vermont VI - Virgin Islands VA - Virginia WA - Washington WV - West Virginia WI - Wisconsin WY - Wyoming - 30-3/22/10
Current Mailing Address: Zip Code Mailing address - zip code Last Revision: April 17, 2005 Zip code portion of applicant s current mailing address. Data Type/Format: Alphanumeric; Zipcode 1 format xxxxx-xxxx or xxxxx Length: 10 Auto-populates from account creation Required user response; else error message, Current mailing address: Zip code is invalid or absent. This field must be a valid zip code in ##### or #####-#### format. Zip code: {textbox} Valid text string - 31-3/22/10
Social Security Number Social Security Number Last Revision: April 17, 2005 Applicant s social security number. Data Type/Format: Social Security 1; xxx-xx-xxxx Length: 11 Auto-populates from previous entry Required user response, unless applicant checks box labeled Check this box if you have no Social Security number or decline to state ; else error message, Social Security number: invalid or absent. The field must be numeric and entered in xxx-xx-xxxx or xxxxxxxxx format. Hyphens are not required in input, but will be inserted in stored value. The two Social Security number entries ( Social Security Number and CCC: Confirm SSN ) must match; else error message, The Social Security numbers you entered do not match. Please reenter and reconfirm your Social Security number. Social Security number must meet validity check; else error message, The Social Security number you entered is not valid. The text and prompt for this field are constrained by legal and political mandates. This language must be approved by the Legal Counsel of the CCC Chancellor s Office Your Social Security number must be accurate to ensure the integrity of your permanent record. It is used as a means of identifying records pertaining to students and to facilitate financial aid. Additionally: The Social Security number is required for to claim tax credits for higher education costs known as the Hope Scholarship Tax Credit and Lifelong Learning Credit in accordance with the Taxpayer Relief Act of 1997. This information may be provided to the Chancellor s Office of the California Community Colleges for purposes of evaluating, auditing, and improving state education programs under California Law (Chapter 1458, stats. 1985). Your information is protected by secure transmission and by the provisions of our privacy policy {hyperlink}. Social Security Number: {textbox} ###-##-#### Clicking on our privacy policy hyperlink brings up full privacy policy statement in new window. Valid SSN text string - 32-3/22/10
Social Security Number Confirmation CCC: Confirm SSN Last Revision: April 17, 2005 Confirmation of applicant s social security number. Data Type/Format: Social Security 1; xxx-xx-xxxx Length: 11 Auto-populates from previous entry Required user response, unless applicant checks box labeled Check this box if you have no Social Security number or decline to state ; else error message, Social Security number: invalid or absent. The field must be numeric and entered in xxx-xx-xxxx or xxxxxxxxx format. Hyphens are not required in input, but will be inserted in stored value. The two Social Security number entries ( Social Security Number and CCC: Confirm SSN ) must match; else error message, The Social Security numbers you entered do not match. Please reenter and reconfirm your Social Security number. Social Security number must meet validity check; else error message, The Social Security number you entered is not valid. Please confirm your Social Security number: {textbox} ###-##-#### Valid SSN text string - 33-3/22/10
Social Security Number: SSN - No SSN? Last Revision: March, 2009 Applicant has no social security number or declines to provide it. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Auto-populates from previous response Optional user response. Must be checked if there is no entry for Social Security Number. Cannot check this box if SSN is entered; else error message, You cannot have Check this box if you have no Social Security number or decline to state checked if you entered a Social Security number. If this boxes is checked when the page is saved, CCCApply will advise of the importance of the SSN and prompt for confirmation: Providing Your Social Security Number You have chosen not to provide your Social Security number (SSN). This is your right, but there are several reasons why it may be to your advantage to provide your SSN on this application. These include: Speedier Application Process - Some colleges may require you to contact them for a substitute ID number if you do not provide your SSN. Availability of Your Records - Providing your SSN is the best way to make sure your records are accessible when you need them. If you do not provide your SSN: o Your enrollment or degree may not be found in the National Student Clearinghouse. o Employers may not be able to verify that you received a degree or certificate. o You may encounter difficulties sending transcripts to other colleges or universities. Financial Aid - Your SSN is required when applying for federal and state aid programs. Tax Credits and Deductions - Providing your SSN helps you (or someone claiming you as a dependent) receive tax credits or deductions to which you are entitled. All CCCApply institutions are required by law to keep your SSN private and secure and not to reveal it without your permission. If you provide your SSN, you can be confident that it will not be misused. Please either enter your Social Security number or check the following box: I will not provide my Social Security number, or do not have one. - 34-3/22/10
[Spanish: Proporcionar tu Número de Seguridad Social Elegiste no proporcionar tu número de Seguro Social (SSN). Es tu derecho, pero existen varias razones por que ser? beneficioso para ti proporcionar tu SSN en esta solicitud. Entre otras, se incluyen: Proceso de solicitud más rápido - Es posible que algunas instituciones de educación superior te pidan que te comuniques con ellos para que suministres un número de ID sustituto si no proporcionas tu SSN. Disponibilidad de tus registros - Proporcionar tu SSN es la mejor manera de asegurarte de tener acceso a tus registros cuando los necesites. Si no proporcionas tu SSN: o Es posible que no se encuentre tu inscripción o título universitario en la National Student Clearinghouse. o Es posible que los empleados no puedan verificar que recibiste un título universitario o certificado. o Puedes encontrar dificultades al enviar expedientes académicos a otras instituciones de educación superior o universidades. Ayuda financiera - Tu SSN es necesario para presentar solicitudes para programas de ayuda federales y estatales. Créditos y deducciones de impuestos - Proporcionar tu SSN te ayuda (a ti o a alguien que declare que eres su dependiente) a recibir créditos o deducciones de impuestos para los cuales tienes derecho. La ley exige a las instituciones de CCCApply mantener tu SSN privado y seguro y no revelarlo sin tu permiso. Si proporcionas tu SSN, puedes tener la seguridad de que no se har?uso indebido del mismo. Ingresa tu número de Seguro Social o marca la siguiente casilla: No proporcionaré mi número de Seguro Social o no tengo. ] {Checkbox} Check this box if you have no Social Security number or decline to state. 1 - Yes - 35-3/22/10
Student ID Bog Student ID Last Revision: March 21, 2006 Student ID at college to which application is being made Data Type/Format: Alphanumeric; ASCII Normal Length: 20 Auto-populates from previous entry Optional user response A field for the Student ID was added to paper application for 2006-07. If you know your Student ID number at the college, please enter it: {textbox} Text string - 36-3/22/10
Birth Date Date of birth Applicant s date of birth. Last Revision: April 17, 2005 COMIS DED SB03 Data Type/Format: Alphanumeric; Date 01 format mm/dd/yyyy Length: 10 Auto-populates from account creation Required user response; else error message, Date of birth: invalid or absent. The field must be a valid date in mm/dd/yyyy format. Leading 0 s are not required in input, but will be inserted in stored value. Birth date is sensitive information, protected by federal law and the Office of Civil Rights (with regard to age discrimination). Any change to the text, prompt, access, or transmission of this data item must be approved by the Legal Counsel of the CCC Chancellor s Office and the Office of Civil Rights. This information may not be provided to staff in the capacity of making a decision to admit an applicant until after the applicant is admitted that is, uniformly enabled to register for classes. This information is used to comply with state and federal law pertaining to residency, guardianship, admission of minors to college, and protection of minors in online transaction environments, as well as to differentiate between persons having the same name. This information will not be used in making admissions decisions except as permitted by law. Date of birth: {date textbox} mm/dd/yyyy Valid date - 37-3/22/10
Marital Status BOG - Marital Status Last Revision: April 17, 2005 Applicant s marital status as stated for BOGFW Application Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Does not auto-populate Required user response; else error message, You must select your marital status. Must be consistent with response to question, As of today, are you married or in a Registered Domestic Partnership ; else error message, Your answers to Marital status and As of today, are you married or in a Registered Domestic Partnership are contradictory. Please fix the appropriate field(s). If value is R (Registered Domestic Partnership) and the Dependency Flag is I (Independent), the Eligibility Methods Page will include the instruction, Treat your Registered Domestic Partner as your spouse in the following questions. Marital Status is highly sensitive information, protected by federal law and the Office of Civil Rights. Any change to the text, prompt, access, or transmission of this data item must be approved by the Legal Counsel of the CCC Chancellor s Office and the Office of Civil Rights. This information may not be provided to staff in the capacity of making a decision to admit an applicant until after the applicant is admitted that is, uniformly enabled to register for classes. This information will be used by CCCApply to determine whether parent/guardian contact information is needed. It will not be used to determine who will be admitted to the college. The California Domestic Partner Rights and Responsibilities Act extends new rights, benefits, responsibilities and obligations to individuals in domestic partnerships registered with the California Secretary of State under Section 297 of the Family Code. If you are in a Registered Domestic Partnership (RDP), you will be treated as an Independent married student to determine eligibility for this Fee Waiver and will need to provide income and household information for your domestic partner. If you are a dependent student and your parent is in a Registered Domestic Partnership, you will be treated the same as a student with married parents and income and household information will be required for the parent's domestic partner. (These new provisions apply to state student financial aid only, not to federal student financial aid.) Marital status: {Select marital status: drop-down menu} - 38-3/22/10
S Single M Married D Divorced X Separated W Widowed R Registered Domestic Partner Registered Domestic Partnership Last Revision: April 17, 2005 BOG - Y/N: Reg Dom Partner? Whether applicant or parent is in a Registered Domestic Partnership Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not you or your parent are in a Registered Domestic Partnership. Must be Yes if Marital Status is R (Registered Domestic Partner); else error message, Your responses to the marital status and registered domestic partnership questions are contradictory. Please fix the appropriate field(s). If value is Yes, the Special Eligibilities Page will include the instruction, In answering the following questions treat a Registered Domestic Partner of your parent also as your parent. If value is Yes and the Dependency Flag is D (Dependent), the Eligibility Methods Page will include the instruction, In answering the following questions treat a Registered Domestic Partner of your parent also as your parent.. Are you or your parent in a Registered Domestic Partnership with the California Secretary of State under Section 297 of the Family Code? {drop-down menu} (Answer Yes if you or your parent are separated from a Registered Domestic Partner but have NOT FILED a Notice of Termination of Domestic Partnership with the California Secretary of State s Office.) 1 - Yes 0 - No - 39-3/22/10
Born Before Jan. 1, 1986 BOG - Born before Jan 1 Whether applicant was born before Jan. 1, 1985 Last Revision: March, 2009 Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not you were born before January 1, 1986. Must be consistent with Birth date; else error message, You have answered that you were born before January 1, 1986. However, the date of birth you entered is after January 1, 1986. Please fix the appropriate field(s) or You have answered that you were NOT born before January 1, 1986. However, the date of birth you entered is before January 1, 1985. Please fix the appropriate field(s). If this value is Yes, the BOG Dependency Flag will be set to I (Independent). 1985 is year of first term covered by application, minus 23 years. Were you born before January 1, 1987? {drop-down menu} 1 - Yes 0 - No - 40-3/22/10
Currently Married or in RDP Last Revision: April 17, 2005 BOG Married/Partnership as of today Whether applicant is currently married or in a registered domestic partnership. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not you are married or in a Registered Domestic Partnership. Must be consistent with response to Marital status; else error message, Your answers to 'Marital status' and 'As of today, are you married or in a Registered Domestic Partnership' are contradictory. Please fix the appropriate field(s). If this value is Yes, the BOG Dependency Flag will be set to I (Independent). As of today, are you married or in a Registered Domestic Partnership (RDP)? (Answer "Yes" if you are separated but not divorced or have not filed a termination notice to dissolve partnership.) {drop-down menu} 1 - Yes 0 - No - 41-3/22/10
Veteran of US Armed Forces BOG - Veteran of US forces Last Revision: April 17, 2005 Whether applicant is a veteran of the U.S. Armed Forces. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not you are a veteran of the U.S. Armed Forces. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). Are you a veteran of the U.S. Armed Forces or currently serving on active duty for purposes other than training? {drop-down menu} 1 - Yes 0 - No - 42-3/22/10
Dependents Living with You BOG - Dep living with you Last Revision: April 17, 2005 Whether applicant has dependents Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not you have dependents living with you. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). Do you have children who will receive more than half of their support from you between July 1, 2010-June 30, 2011, or other dependents who live with you (other than your children and spouse/rdp) who receive more than half of their support from you, now and through June 30, 2011? {drop-down menu} 1 - Yes 0 - No - 43-3/22/10
Orphan, Foster Care, or Ward of Court parentsdeceased Last Revision: March, 2009 Whether, at age 13 or older, applicant s parents were deceased, applicant was in foster care, or applicant was a dependent/ward of the court. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not when you were age 13 or older, both your parents were deceased, you were in foster care, or you were a dependent/ward of the court. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). At any time since you turned age 13, were both your parents deceased, were you in foster care, or were you a dependent or ward of the court? {drop-down menu} 1 - Yes 0 - No - 44-3/22/10
Emancipated Minor emancipatedminor Last Revision: March, 2009 Whether applicant is currently an emancipated minor as determined by a court. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not, as of today, you are an emancipated minor as determined by a court in your state of legal residence. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). Are you or were you an emancipated minor as determined by a court in your state of legal residence? {drop-down menu} 1 - Yes 0 - No - 45-3/22/10
In Legal Guardianship legalguardianship Last Revision: March, 2009 Whether applicant is in legal guardianship as determined by a court. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not, as of today, you are in legal guardianship as determined by a court in your state of legal residence. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). Are you or were you in legal guardianship as determined by a court in your state of legal residence? {drop-down menu} 1 - Yes 0 - No - 46-3/22/10
Homeless Youth per School homelessyouthschool Last Revision: March, 2009 Whether, on or after July 1, 2008, applicant was determined to be an unaccompanied youth who was homeless by high school or school district homeless liaison. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not, at any time on or after July 1, 2008, your high school or school district homeless liaison determined that you were an unaccompanied youth who was homeless. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). At any time on or after July 1, 2009, did your high school or school district homeless liaison determine that you were an unaccompanied youth who was homeless? {drop-down menu} 1 - Yes 0 - No - 47-3/22/10
Homeless Youth per HUD-Funded Program homelessyouthhud Last Revision: March, 2009 Whether, on or after July 1, 2008, applicant was determined to be an unaccompanied youth who was homeless by the director of an emergency shelter program funded by the U.S. Department of Housing and Urban Development. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not, at any time on or after July 1, 2008, the director of an emergency shelter program funded by the U.S. Department of Housing and Urban Development determined that you were an unaccompanied youth who was homeless. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). At any time on or after July 1, 2009, did the director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development determine that you were an unaccompanied youth who was homeless? {drop-down menu} 1 - Yes 0 - No - 48-3/22/10
Homeless Youth per Center or Program Director homelessyouthother Last Revision: March, 2009 Whether, on or after July 1, 2008, applicant was determined to be an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless by the director of a runaway or homeless youth basic center or transitional living program. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response; else error message, You must select Yes or No to specify whether or not, at any time on or after July 1, 2008, the director of a runaway or homeless youth basic center or transitional living program determined that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless. If this value is Yes, the BOG Dependency Flag will be set to I (Independent). At any time on or after July 1, 2009, did the director of a runaway or homeless youth basic center or transitional living program determine that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless? {drop-down menu} 1 - Yes 0 - No - 49-3/22/10
Declared Dependent on Parent(s) Taxes Last Revision: June 4, 2009 BOG - Claimed on parents tax Whether applicant has been declared as a dependent by one or both parents in most recent tax return. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response when included on application; else error message, You must select Yes or No to specify whether or not you are/will be claimed as an exemption. If this value is Yes, the BOG Dependency Flag will be set to D (Dependent) and the Eligibility Methods Page will follow the Dependent Applicant format. If this value is No or Parent(s) won t file, and Living with Parent(s) is No, the BOG Dependency Flag will be set to I (Independent) and the Eligibility Methods Page will follow the Independent Applicant format. Included on application only if applicant has responded No to all Dependency Status questions on the Personal Information Page. The paper application says: If you answered No or Parent(s) will not file to question [Claimed on parents tax], and No to question [Live with parents], you are a dependent student for all student aid except this enrollment fee waiver. You [should] answer questions as an INDEPENDENT student on the rest of this application, but please try to get your PARENT information and file a FAFSA so you may be considered for other student aid. You cannot get other student aid without your parent(s ) information. If your parent(s) filed or will file a 2009 U.S. Income Tax Return, were you, or will you be claimed on their tax return as an exemption by either or both of your parents? {drop-down menu} 2 - Parent(s) won't file 1 - Yes 0 - No - 50-3/22/10
Living with Parent(s) BOG - Live with parents Last Revision: April 17, 2005 Whether applicant currently lives with one or both parents. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response when included on application; else error message, You must select Yes or No to specify whether or not you live with one or both of your parents. If this value is Yes, the BOG Dependency Flag will be set to D (Dependent) and the Eligibility Methods Page will follow the Dependent Applicant format. If this value is No AND Declared Dependent on Parent(s) Taxes is also No, the BOG Dependency Flag will be set to I (Independent) and the Eligibility Methods Page will follow the Independent Applicant format. Included on application only if applicant has responded No to all of the Dependency Status questions on the Personal Information Page. Do you live with one or both of your parents? {drop-down menu} 1 - Yes 0 No - 51-3/22/10
BOG Dependency Flag BOG - Dependency Last Revision: April 17, 2005 Whether applicant is determined to be dependent or independent. Data Type/Format: Alphanumeric; Yes/No 1 format Length: 1 System-generated Hidden N/A Determines how eligibility questions will be asked (whether in terms of or applicant status or parental status). Flags applicants as dependent or independent based on algorithm described in Appendix A. D Dependent I Independent - 52-3/22/10
Veteran Eligibility BOG - Cert Veteran Affairs Last Revision: March 21, 2006 Whether applicant has certification of waiver eligibility from Veterans Affairs. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Optional user response. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide certification of eligibility as a dependent from the Department of Veterans Affairs. Do you have certification from the California Department of Veterans Affairs that you are eligible for a dependent's fee waiver? {drop-down menu} 1 - Yes 0 - No - 53-3/22/10
National Guard Eligibility BOG - Cert Nat l Guard Last Revision: March 21, 2006 Whether applicant has certification of waiver eligibility from the National Guard. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Optional user response. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide certification of eligibility as a dependent from the National Guard. Do you have certification from the National Guard Adjutant General that you are eligible for a dependent's fee waiver? {drop-down menu} 1 - Yes 0 - No - 54-3/22/10
Medal of Honor Eligibility Last Revision: March 21, 2006 BOG - Eligible Medal of Honor Whether applicant is eligible for waiver as a recipient of the Congressional Medal of Honor or as a child of a recipient. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Optional user response. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide documentation of eligibility as a Congressional Medal of Honor recipient from the California Department of Veterans Affairs. Are you eligible as a recipient of the Congressional Medal of Honor or as a child of a recipient? {drop-down menu} 1 - Yes 0 - No - 55-3/22/10
Victim of 9/11 Eligibility BOG - Eligible 9-11 Victim Last Revision: March 21, 2006 Whether applicant is eligible for waiver as a dependent of a victim of the September 11, 2001 terrorist attack. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Optional user response. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide documentation of eligibility as a dependent of a victim of the September 11, 2001 terrorist attack from the California Victim Compensation and Government Claims Board. Are you eligible as a dependent of a victim of the September 11, 2001 terrorist attack? {drop-down menu} 1 - Yes 0 - No - 56-3/22/10
Dependent of Police/Firefighter Killed Last Revision: April 17, 2005 BOG - Eligible law or fire killed Whether applicant is eligible for waiver as a dependent of a deceased law enforcement/fire suppression personnel killed in the line of duty Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Optional user response. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You are required to provide current proof of benefits as a dependent of law enforcement or fire suppression personnel killed in the line of duty. Are you eligible as a dependent of a deceased law enforcement/fire suppression personnel killed in the line of duty? {drop-down menu} 1 - Yes 0 - No - 57-3/22/10
Receiving TANF/CalWorks Last Revision: April 17, 2005 BOG - Receiving assist TANF Whether applicant is currently receiving TANF/CalWorks. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response unless responses on Special Eligibilities page set Temporary Method A flag to Yes ; else error message, You must select Yes or No to specify whether or not you are receiving assistance from TANF/Calworks. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide documentation to the college that you currently receive Temporary Assistance for Needy Families (TANF). Are you currently receiving monthly cash assistance for yourself or any dependents from: Temporary Assistance for Needy Families (TANF) / CalWorks? {drop-down menu} 1 - Yes 0 - No - 58-3/22/10
Receiving SSI/SSP Last Revision: April 17, 2005 BOG - Receiving assist SSI/SSP Whether applicant is currently receiving SSI/SSP. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response unless responses on Special Eligibilities page set Temporary Method A flag to Yes ; else error message, You must select Yes or No to specify whether or not you are receiving assistance from SSI/SSP. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide documentation to the college that you currently receive Supplemental Security Income (SSI) / State Supplementary Payment (SSP). Are you currently receiving monthly cash assistance for yourself or any dependents from: Supplemental Security Income (SSI) / State Supplementary Payment (SSP)? {drop-down menu} 1 - Yes 0 - No - 59-3/22/10
Receiving General Assistance Last Revision: April 17, 2005 BOG - Receiving assist general Whether applicant is currently receiving General Assistance. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response unless responses on Special Eligibilities page set Temporary Method A flag to Yes ; else error message, You must select Yes or No to specify whether or not you are receiving assistance from General Assistance. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide documentation to the college that you currently receive General Assistance. Are you currently receiving monthly cash assistance for yourself or any dependents from: General assistance? {drop-down menu} 1 - Yes 0 - No - 60-3/22/10
Parents Receiving Assistance BOG - Receiving assist parents Last Revision: March 21, 2006 Whether income from either TANF/CalWorks or SSI/SSP is a primary source of income for the applicant s parents. Data Type/Format: Alphanumeric; ASCII Normal Length: 1 Required user response unless responses on Special Eligibilities page set Temporary Method A flag to Yes ; else error message, You must select Yes or No to specify whether or not your parent(s) are receiving TANF/CalWORKS or SSI/SSP as their primary source of income. If this value is Yes, the temporary BOG Eligibility A flag is set to Yes (see Appendix A), and the Confirmation page will include the following message: You must provide documentation to the college that your parent(s) currently receive Temporary Assistance for Needy Families (TANF) or Supplemental Security Income (SSI) / State Supplementary Payment (SSP). Included on application only if the BOG Dependency Flag is D (Dependent). Are your parent(s) receiving monthly cash assistance from TANF/CalWORKs or SSI/SSP as a primary source of income? {drop-down menu} 1 - Yes 0 - No - 61-3/22/10
Persons in Household Dependent Last Revision: July, 2009 BOG - Dep: Number household If applicant is dependent, how many persons in household? Data Type/Format: Integer 1 (0-9) Length: 2 Required user response; else error message, Dependent student: You must enter the number of persons in your parent(s)' household. Entry must be at least 2; else error message, The number of persons in your parent(s)' household must be 2 or greater. Used in conjunction with Total Income Dependent to determine Method B eligibility for BOG Fee Waiver. Included on application only if the BOG Dependency Flag is D (Dependent). How many persons are in your parent(s)' household? (Include yourself, your parent(s), and anyone who lives with your parent(s) and receives more than 50% of their support from your parents, now and through June 30, 2011.) {textbox} Integer from 2 to 99-62 - 3/22/10