Football Booster Meeting Minutes 7/18/2017 Present: 55 Location/Time: SDOHS Library at 6:00 PM Debra Windsor called the meeting to order at 6:05 PM. Debra welcomed and thanked all attendees. Debra introduced all board members. Volunteers: Debra explained that we still need a lot of volunteers for various positions Debra is asking that every family sign up for a least one shift Chair Committee Updates Pancake Breakfast: Debra Windsor introduced the committee chairs and Joedy Allison took the floor Committee Chairs are Joedy Allison, Jeff Hustad, and Wendy Hustad A confirmed date has been set for Saturday, August 5th at 9:00 AM in the SDOHS cafeteria We need a lot of volunteers for this event so if you can help please sign up or email boosters and we will give your information to the committee chairs The committee proposed a vote to have families make a monetary donation instead of donating items *A vote was taken by raising of hands and a monetary donation by all families was approved (board members did not vote) Information will be emailed with details about how to make your monetary donation towards the pancake breakfast Snack Shack: Wendy Hustad and Joedy Allison reported The committee chairs are Joedy Allison, Wendy Hustad, and Jeff Hustad The committee needs a lot of volunteers this season so please sign up for at least one game or email boosters and we will give your information to the committee chairs A food handlers card must be obtained to volunteer at the snack shack Parents/guardians will not be scheduled during their players game The committee chairs are asking for donations towards the snack shack to help get it up and running Donations will be brought to the pancake breakfast and the boosters will accept your donation and check your player off as received *Freshman are asked to donate a case of water (16.9 oz bottles)
*JV are asked to donate a case of gatorade in regular flavors not the G2 (20 oz) *Varsity are asked to donate one 12 pack of soda (Coke, Diet Coke, Sprite, Dr Pepper, Diet Dr Pepper, Pepsi, Diet Pepsi, or Mountain Dew) Team Shop: The team shop is online at oconnorfootball.com and some of the new merchandise can be found there Coach Casey: Coach Casey took the floor. He welcomed and thanked all attendees for coming. Camp Players leave this Friday, July 22nd at 11PM for Westmont College in Santa Barbra, California for football camp (arrive at school by 10:15PM) Players must have helmet, mouth guard, practice jersey, and cleats) Players return between 6-7 PM Wednesday, July 26th A packing list and itinerary were emailed to all families, please email boosters if you didn't receive them Coach Casey reported that the coaching staff are very excited about camp and spending time with the players Two trainers will be coming to camp Any medication will be placed in a ziplock bag, labeled, and given to the trainers to dispense at camp Coach Casey reported that roommates have been set Coach Casey reported that cell phone can be brought to camp but will be collected when players are on campus When players are off campus (bus, beach, and amusement park) they may have their phones Players will be fed meals in the cafeteria at designated times so it is highly advised that players bring snacks for their room in case they get hungry when the cafeteria is closed Players are responsible for two lunches at the beach and one dinner at the amusement park so please bring money for three meals Water will be provided to all players If there are any behavior problems or refusing to turn in cell phones, that player will be sent home NO HAZING or players will be sent home Practice will resume for JV and Varsity on Thursday, July 27th at 6:00 PM in helmets and shoulder pads Practice and Issuing Equipment Freshman have equipment issue on Tuesday, July 25th 8-11AM JV and Varsity practices will be at 6:00-8:30 PM starting July 27th Freshman practices will be 5:45-8:30 AM starting July 26th
Saturday practices start times: *Freshman 7:00 AM *JV 6:00 AM *Varsity 8:00 AM Monday, July 31 all players that have not missed any permissive practices will practice in full pads Parents/guardians are always welcome to come watch practices but will be in a designated area and must not interfere with coaching Treasure Report Treasure report was read by Tina Ososkie. Reminders: Eagle Fee Tina thanked the parents/guardians that have paid their fee Everyone that pays their Eagle Fee by August 5th will be entered in a drawing for raffle prizes at the pancake breakfast Fee is $350.00 and is due in full by August 11th Tina explained some of the items/events that the Eagle Fee pays for: 1. Hudl: Every player will have access to their game film through Hudl. Hudl provides video review and is a performance analysis tool for athletes. 2. Filming for games: This pays for professional filming of games at all levels to be used on Hudl. 3. Strength Trainer: There was a strength trainer hired to help motivate and teach the football players correct weight lifting technique and nutrition. His salary was supplemented by the booster club. 4. 7 on 7 Tournaments and Big Man Challenge: Boosters paid and sent players to these camps to compete. 5. Summer Camp: Boosters will be providing water and snacks. 6. Spring Barbecue: On the last day of Spring football the Booster Club hosted a barbecue for players and coaching staff. 7. Pancake Breakfast: The Booster Club will be hosting the annual football pancake breakfast for all players and their families. 8. Team Building: The Booster Club supplemented the first event with $2,000 to offset the cost from $35.00 per player down to $15.00 per player. The Booster Club will continue to supplement Coach Casey when needed for future events. 9. Zero Dark Thursdays: The booster club provided breakfast and drinks for the players and coaches every Thursday in April 10. Thursday Night Dinners: Coach Casey would like a few Varsity parents to get together and host a dinner at one of their homes for all varsity players on Thursdays nights during the football season. This will be a team bonding event to help bring the team together to enjoy each others company before the game the next day. Each week the event will be held at a different home and hosted by two or three different families. The Booster Club will fund the cost of the food and drinks provided.
11. Game Day Meals: Coach Casey was concerned that last season because a lot of the athletes were not getting a healthy meal before games. He has come to the Booster Club for help and would like all levels to receive a healthy meal before the game to ensure they have the energy to perform well on the field. The Booster Club will be funding and delivering this food to Coach Casey for Freshman and JV teams. Coach Casey would like the Varsity to go to a restaurant and sit down together to enjoy their pre-game meal. The Booster Club will be working with local restaurants to get the food donated and are just asking that each player bring a few dollars to contribute toward the tip. 12. Game Day Snacks: The Booster Club will be providing game day snacks for all players at all levels at both home and away games. 13. Player Apparel: The Booster Club will be providing all players at all levels compression shirts, shorts, and socks at the beginning of the season as well as any other gear Coach Casey determines is needed. The Booster Club will also be funding Breast Cancer Awareness apparel during the month of October to all players at every level. 14. Homecoming Float: Coach Casey would like to have a Homecoming float this year to represent the football program. The Booster Club will be funding and organizing this project. 15. Campus Decorations for Varsity Game Days: To help get the players enthusiastic and spread excitement throughout the whole campus, Coach Casey would like to see the campus decorated on game days. The Booster Club will be funding and organizing this. The Booster Club will reach out to the SDOHS Spiritline for help with this project. 16. Varsity Banners: This year the Booster Club would like to order and pay for Varsity banners. In the past students that did not pay for them could not keep them, and we would like to see every varsity athlete receive this memorable keepsake after the season is over. 17. Banquets: The Booster Club will be hosting the end of season banquets for all levels. This is a big expense that includes food, drinks, player gifts, senior gifts, senior jerseys, trainer gifts, coaches gifts, and other thank you gifts. 18. Additional Coach Requests: Coach Casey came to the Board Members and asked for help financially for some much needed equipment to help him coach the teams more efficiently. We purchased a practice clock that costs $1,200.00. He would also like some game day technology to show him and a player a sideline video of the previous play during a game. The coach will be able to pull a player over to the sideline right after a play and show them on film exactly what happened during the play. The cost is not determined yet. Coach Casey asked the Booster Club to also fix or replace the end zone camera ***Each player costs this program approximately $800.00. We have obtained enough money from sponsorships and fundraisers to reduce the fee to $350.00. A vote was taken in February and it was voted by attendees in favor that families would rather pay the $350.00 instead of fundraising like previous years to meet the cost associated with their player. All of these things cost money, and without the payment of your Eagle Fee we will be forced to cut out some of these items and charge families that do not pay individually for the things their player needs. We are trying to build this program, and without your support, we cannot give the players and coaches what they deserve. If you would like to fundraise, we have offered a Rush fundraiser you can participate in to raise the money for your Eagle Fee. Please email boosters for information and thank you for your support. Fan Fest: Leti Garcia reported
Every home game the booster club would like to have a fan fest located on the practice field Fan fest will include things like games, a dunk tank and food trucks We need a lot of volunteers so if you can help please sign up or contact Leti at vicepresident.ocfootball@gmail.com Next Booster Meetings: Tuesday, August 8th Tuesday, September 12th Tuesday, October 10th Next meeting: Tuesday, August 8th in the SDOHS library at 6:00 PM Meeting adjourned: 7:24 PM Minutes recorded and submitted by Lisa Folkestad