MILTON-UNION EXEMPTED VILLAGE SCHOOLS School Board Meeting Board Room

MILTON-UNION EXEMPTED VILLAGE SCHOOLS School Board Meeting Board Room Unofficial Regular Meeting The regular meeting of the Milton-Union Exempted Village Board of Education was called to order by President Long on October 17, 2016 at 6:30 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Present: Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Huffman, Mr. Long, Dr. McCarroll Absent: None Others Present: Dr. Brad Ritchey, Superintendent, Kay Altenburger, Treasurer SUPERINTENDENT'S REPORT Superintendent Ritchey reported on the following items: Sophomore and junior students will be taking the PSAT this week. This is good practice for the SAT, which will be administered in the spring. It is usually given in March each year. The strategic planning process is targeted to begin the first full week of November. Administrative team members have been asked to submit names for possible participants. A group of twenty people will be compiled. Wayne Leis, consultant, completed the classified staffing audit and will meet tomorrow with Dr. Ritchey and Mrs. Altenburger to discuss results and recommendations. The district has taken the pledge to be a Future Ready School, which is a commitment to integrate technology in the classroom. TREASURER'S REPORT 2016-180: Approval of Minutes A motion was presented by Mr. Huffman and seconded by Mrs. Ginn Parsons to approve the September 19, 2016 of Education Minutes. Vote: Yeas: Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Huffman, Mr. Long, Dr. McCarroll 2016-181: Approval of Financial Report A motion was presented by Mr. Huffman and seconded by Mrs. Brumbaugh to approve the September 2016 Financial Report. Mrs. Altenburger reported that as of 9/30/16, revenues were 2.44% higher than projected for this time of year and expenditures were 2.98% lower than projected. Cash balance is $220,581 higher than projections. More details will be explained in the Five Year Forecast presentation. Vote: Yeas: Mrs. Ginn Parsons, Mr. Huffman, Mr. Long, Dr. McCarroll, Mrs. Brumbaugh

OTHER SPECIAL REPORTS Widening Lowry Park Entrance Steve Daum, MURA representative, gave a presentation regarding a proposal to widen the entrance to Lowry Park, which would greatly improve traffic flow during events held at Lowry. The proposed cost is $10,950. It is estimated it would take two years to raise the funds. Mr. Daum asked the Board to consider sharing a portion of the cost of the project. Miami Valley CTC Dr. Nick Weldy, Superintendent of Miami Valley CTC, discussed the following topics with the Board: Information regarding programming and statistics related to Milton-Union students who attend the MVCTC. Reviewed changes in the law pertaining to school districts appointing members to the board of a JVS. Mrs. Swigart s term on the CTC Board is expiring at the end of the calendar year. The Milton-Union Board will need to appoint a new member. The new appointment will take place at the MVCTC s January organizational meeting. The MVCTC plans to place a new property tax levy on the ballot in May 2017 for the purpose of large scale remodeling of the campus. The oldest structures were built in 1968/1969. This will be an OFCC project. He anticipates the amount of the levy will be less than 1 mill. AGENDA CONFIRMATION Additions and Deletions to Agenda None 2016-182: Approval of the Agenda A motion was presented by Mr. Huffman and seconded by Dr. McCarroll to approve the agenda as presented. Vote: Yeas: Mr. Huffman, Mr. Long, Dr. McCarroll, Mrs. Brumbaugh, Mrs. Ginn Parsons OLD BUSINESS None NEW BUSINESS 2016-183: Appropriations A motion was presented by Mrs. Brumbaugh and seconded by Mrs. Ginn Parsons to approve the attached appropriation modifications as well as increases/decreases in total appropriations as presented. Attachment Milton-Union Exempted Village Schools FY17 Appropriations Modification Presented October 17, 2016 Board Meeting 001 - General Fund Function Total Appropriation Monthly Change 1100 Regular Instruction $ 6,655,562.40 $ - 1200 Special Instruction $ 1,471,904.04 $ - 1300 Vocational Instruction $ 1,072.46 $ - 1900 Other Instruction $ 536,568.06 $ -

2100 Support Services-Pupils $ 928,662.43 $ - 2200 Support Services $ 572,838.06 $ - 2300 Board of Education $ 82,211.88 $ - 2400 Executive Administration $ 1,248,721.81 $ - 2500 Fiscal Services $ 453,879.82 $ - 2600 Business $ 17,761.10 $ - 2700 Operation & Maintenance $ 765,769.70 $ - 2800 Pupil Transportation $ 617,981.81 $ - 2900 Central $ 175,885.92 $ - 4000 Extracurricular $ 39,466.23 $ - 5000 Facilities & Construction $ - $ - 7200 Transfer Out $ 340,000.00 $ - 7400 Advance Out $ 10,000.00 $ - 7500 Refund of Prior Year Receipts $ - $ - Total $13,910,079.57 $ 0.00 002 - Bond Retirement $ 15,951,907.03 $ 14,282,698.05 003 - Permanent Improvement $ 2,455,503.37 $ - 004 - Building $ 222,140.04 $ - 006 - Lunchroom $ 458,481.70 $ - 007 - Expendable Trust Fund $ 14,259.72 $ - 009 - Uniform Supplies $ 69,440.42 $ - 010 - Classroom Facilities $ - $ - 013 - Lowry Rec. Complex $ 70.70 $ - 018 - Principals Fund $ 52,737.59 $ - 019 - Other Grants $ 13,326.50 $ 615.50 022 - Agency $ 17,865.29 $ - 034 - Classroom Facilities Maint. $ 84,625.00 $ - 035 - Termination Benefits $ 150,147.06 $ - 200 - Student Activity $ 55,481.00 $ - 300 - Athletic Fund $ 388,986.84 $ - 451 - Data Communication $ 5,400.00 $ - 466 Straight A Reach for STEM $ 255,930.00 $ - 499 - Misc. State Grant $ 65.95 $ - 516 - Title 6B $ 307,653.04 $ - 572 - Title 1 $ 231,070.18 $ - 587 - Preschool Grant $ 3,481.83 $ - 590 - Improving Teacher Quality $ 53,710.76 $ - Total $ 20,792,284.02 $ 14,283,313.55 NET APPROPRIATION CHANGES $ 34,702,363.59 $ 14,283,313.55 Mrs. Altenburger explained that the increase in the debt service (002) appropriations is needed due to the bond refunding. Vote: Yeas: Mr. Long, Dr. McCarroll, Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Huffman

2016-184: Five Year Forecast A motion was presented by Dr. McCarroll and seconded by Mrs. Brumbaugh to approve the (FY2017 - FY2021) Five Year Forecast and Assumptions as required by O.R.C 5705.391 (see attached) Mrs. Altenburger gave a presentation and discussed the October 2016 Five Year Forecast. Vote: Yeas: Dr. McCarroll, Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Huffman, Mr. Long 2016-185: Lunch Prices A motion was presented by Mr. Huffman and seconded by Mrs. Brumbaugh to approve the following meal prices for the 2016-17 school year: a. Breakfast All Students - $1.30 full pay/$.30 reduced pay or free (if qualify) b. Lunch K-8 - $2.40 full pay/$.40 reduced pay or free(if qualify) 9-12 - $2.60 full pay/$.40 reduced pay or free(if qualify) Vote: Yeas: Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Huffman, Mr. Long, Dr. McCarroll 2016-186: Donations A motion was presented by Mrs. Brumbaugh and seconded by Mr. Huffman to accept the following donations: a. $50 by MUEA for Dr. Rammel Retirement Open House b. $50 by William Springer for Dr. Rammel Retirement Open House c. $692 by PTO for COSI on Wheels d. $340 by Milton-Union Council of Churches for FFA Convention Expense e. Keurig Coffee Maker by Turnkey Technology Sales for Milton-Union Board of Education office President Long thanked everyone for their donations. Vote: Yeas: Mrs. Ginn Parsons, Mr. Huffman, Mr. Long, Dr. McCarroll, Mrs. Brumbaugh 2016-187: Consent Calendar (1-12) A motion was presented by Dr. McCarroll and seconded by Mrs. Brumbaugh to approve the consent calendar. All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff, or the public request specific items to be discussed and removed from the Consent Calendar. The Superintendent and staff recommend approval of all Consent Calendar agenda items.

(Certificated) 1. Certificated Salary Adjustments Superintendent Ritchey and Treasurer Altenburger recommend advancement to the following listed salary classification according to the current Master Contract for those teachers who have moved laterally on the salary schedule due to additional education. Effective 2016-17 school year. NAME: FROM: TO: COST: Mike Meredith BA+15 BA+24 $2396 2. Employ the following certificated substitute personnel for the 2016-17 academic year, on first eligible date, at a rate of $95/day. a. Micah Bentley e. Kathleen Dawson i. Traci McDonald m. Ed Washington b. Heidi Benkert f. Courtney Driver j. Diane Morris n. Helen Wolf c. William Black g. Rebecca Garrett k. Dale Pittenger o. Michael Patrick d. Lee Boggs h. Kelley Jones l. Bradley Warkentine (Supplemental) 3. Employ the following personnel on supplemental contracts for the 2016-17 school year: POSITION PERSONNEL STIPEND STEP Athletic: MS Girls Basketball Haley Martens $2,162 2 HS Asst. Wrestling Eric Ross $4,504 4 Athletic Personnel Andy Grafflin Extra Curr. Personnel.Supple.Wage Sched. 4. Employ the following administrator on a supplemental contract for REACH/Straight A Grant with STEM effective July 1, 2016. a. Kim Puckett - $2,586.21 5. Amend June 20, 2016 agenda for Douglas Knepper POSITION STIPEND STEP From: Freshman Football Coach $1,802 2 To: Freshman Football Head Coach $2,342 2 Mr. Huffman questioned the hiring of a freshman football coach since the district does not maintain a freshman team. Mrs. Altenburger contacted Mr. Koogler, and he explained that the coach is used to assist freshman players on the junior varsity team. 6. Amend August 15, 2016 agenda for Larry Moore POSITION STIPEND STEP From: MS Football Asst. Coach $1,982 3 To: MS Football Head Coach $2,522 3 7. Approve the following personnel as unpaid staff members to work with the following program for the 2016-17 school year a. Shawn Brown - Girls Soccer b. Jim King - Wrestling

(Classified) 8. Accept the following classified resignation: a. Amy Bobbitt - Playground Aide Effective - September 30, 2016 b. Amy Bobbitt - Van Driver (as needed) Effective - September 30, 2016 c. Toni Willis - Cook Worker Effective - September 27, 2016 9. Amend the following resignation for Melissa Cummins Cook Worker a. From: - August 29, 2016 To: - August 30, 2016 10. Employ the following classified personnel: a. Chasity Moran - Bus Driver Effective - October 5, 2016 Days - 158 Salary - As Per Salary Schedule b. Kay Martin - Cook Worker Effective - October 13, 2016 Days - 153 Salary - As Per Salary Schedule c. Cheryl Metzner - Playground Aide Effective - Upon receipt of all required certifications Days - Effective upon receipt of all required certifications Salary - As Per Salary Schedule 11. Employ the following classified substitute personnel for the 2016-17 school year, on the first eligible date, as per salary schedule: a. Patty Farmer b. Erika Bowser c. Kay Martin d. Sharon Fisher 12. Approve the following Leave of Absence for the purpose of Disability Retirement for Joe Marchal beginning October 1, 2016 through September 30, 2021. Vote: Yeas: Mr. Huffman, Mr. Long, Dr. McCarroll, Mrs. Brumbaugh, Mrs. Ginn Parsons

OTHER AUTHORIZATIONS, RESOLUTIONS, ETC. 2016-188: American Education Week A motion was presented by Mr. Huffman and seconded by Dr. Ginn Parsons to approve the adoption of the proclamation for American Education Week, November 14-18, 2016. (see attached) Vote: Yeas: Mr. Long, Dr. McCarroll, Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Huffman COMMITTEE REPORTS Legislative & Student Achievement None Policy Update - None Building & Transportation Mrs. Ginn Parsons has received comments from spectators that they are unable to hear the PA system in the end zones. She noted that there are no speakers installed there. Is it possible to turn up the volume? Mrs. Altenburger responded that she would discuss further with Mr. Koogler. MVCTC None Milton-Union Education Foundation Mrs. Brumbaugh reported there are nine members on the board. Sue Minneman and Ty Hissong are leaving the board in December. More members are needed. $6,160 was received for the Dr. Rammel Technology Grant. Recipients for the mini-grants will be selected next week. The Foundation can award up to 10% of its profit. Audit/Finance Committee Mrs. Altenburger reported that Ohio Auditor of State auditors have been on site the past few weeks performing the fiscal year 2016 audit and are expected to remain until the end of the month. The audit is progressing smoothly. Facility Complex Committee - None INFORMATION and DISCUSSION ITEMS None BOARD ANNOUNCEMENTS (Meetings, etc.) 1. Regular Board of Education Meeting November 21, 2016 6:30 p.m. Board Conference Room 2. Regular Board of Education Meeting December 19, 2016 6:30 p.m. Board Conference Room

2016-189: Adjournment A motion was presented by Mr. Huffman and seconded by Mrs. Brumbaugh to adjourn. President Long declared the meeting adjourned at 8:03 p.m. Vote: Yeas: Dr. McCarroll, Mrs. Brumbaugh, Mrs. Ginn Parsons, Mr. Huffman, Mr. Long