Headquarters McKinney Squadron Civil Air Patrol McKinney Aerospace McKinney, TX General Operations Plan Standard General Operating Procedures For Cadet Flight Fest & Ground Team Extravaganza 5 October 2018 8 October 2018 SWR-TX-295 Headquarters, FCDS McKinney, Texas Project Officer Information: Stephanie Oliver, Capt., CAP Cell 469-667-8539 Email: Stephanie.oliver@tx.rr.com Texas Wing Headquarters Texas Wing Inspector General
Table of Contents Page Number 1. General... 2 2. Notification & Application (Fees)... 4 3. Exercise Description... 5 4. Training Objectives... 7 5. Flight Operations... 8 6. Ground Operations... 9 8. Cadet Participation / Bivouac... 11 9. Safety - SAFETY IS PARAMOUNT... 13 10. Staff Requirements... 13 11. Uniform Requirements... 14 12. Administration... 14 13. Facilities... 14 14. Logistics... 14 15. Military Support Requirements... 15 16. Other Agency Involvement... 15 17. Public Affairs... 15 18. Contingencies... 16 19. Cadet Requirements for Admission.... 17 Page 2 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
1. General a. Type of Event This event is provided for all cadets and seniors within the Texas Wing. Five major components include Cadet O-rides, Ground Team Operations, Aerospace Education, First Aid, Great Start, and many other associated tasks. This will allow the cadets and seniors to take these trainings and apply them at various SAREX and encampment activities. b. Location Lake Lavon Camp and Conference Center-8050 County Road 735, Princeton, 75407 McKinney Airport - 1500 Industrial Blvd #100, McKinney, TX 75069. c. Primary Dates & Times Cadet Flight Fest: 5 October 8 October 2018 Sign in will be conducted 1700 on 8 October 2018 Courses will begin at 1900, 5 October and end at 1500, 8 October 2018 d. Alternate Dates None available at this time Page 3 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
e. USAF Funding McKinney Squadron - Texas Wing Group II - Civil Air Patrol For Cadet O Flights only f. Mission Symbol Not applicable g. Air Force Mission Number To be Assigned h. OES Training Number Not applicable i. Project Officer/Contact Person Instructor Cadet Flight Fest Capt. Stephanie Oliver, CAP 6304 Lambeau Ct. McKinney, TX 75070 Mobile Phone: 469-667-8539 Email: Stephanie.oliver@tx.rr.com j. Initial Reporting Times Check in will be conducted 1700 on 5 October 2018. Additional accommodations for participants for alternate check in will be permitted with prior notification to the Project Officer. 2. Notification & Application a. Notification of exercise a. This event has been communicated to various groups. Notification via chain of command, brochure, web link, e-mail and oral communication. b. Qualification requirements a. Attendees shall be active CAP members in a current unit position. Cadet members have a minimum of a Curry rating and completed their ORM Basic (116, 117-1), ICS 100 and 700, with exception to Cadets attending in Page 4 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
the Great Start program. Senior Members must have completed ORM Basic. Cadets should be highly motivated and ready to learn and have fun. c. Additional requirements a. Bring a Participation Letter from your unit s commander that validates your current safety status. b. Current Membership card c. CAP 101 Card d. SQTR s (optional) e. Complete pre-requisites as defined in the course outlines within this document f. See Cadet Requirements for Admission listed at the end of the Ops Plan. d. Exercise capacity a. The maximum number of participants will be limited to no more than 150 cadets. The course may be postponed or cancelled if less than 50 cadets have registered by 9 September 2018. For every 10 cadets present, a senior member must be available. e. Exercise enrollment procedures f. Fees a. Registration for the event is to be completed on line or through the cadet s squadron commander. Registration links can be found at www.thunderboltcap.org and/or https://cadetflightfest2018.eventbrite.com a. Fees are $75 per person prior to 1 June, $100 from 2 June 2 September 2018 b. Additional and optional fee $10 for Cadet Flight Fest T-Shirts, Senior Members have the option to sleep in cabins for $22/night c. The event fee includes breakfast, lunch, dinner, snacks, water, tent camping, and miscellaneous equipment needed for three days. d. Payments are made online https://cadetflightfest2018.eventbrite.com 3. Exercise Description We will be conducting several Cadet Orientation flights throughout the weekend to get cadets current with their powered flights. Additionally, there will be flight line marshaling offered to the cadets, various ground team activities including ELT searches and UDF, compass and map exercises, ISR and ICUT training, Ground Page 5 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
Team 3,2,1 and leader exercises. Courses are designed to complete various CAP required SQTRs. Aviation related activities will be held at McKinney Airport (TKI), ground and classroom activities will be conducted at the Lake Lavon Camp. Course Schedule (subject to change): Calendar Airport Activities: Friday 1500 1700 Registration 1800 1900 Dinner 1900-2100 Preparatory Classes / Rocketry Saturday 0600 0700 Breakfast 0700 0800 Clean up 0800 1700 Air activities - Marshalling 1800 1900 Dinner 1900 2200 Night ELT Search Sunday 0600 0700 Breakfast 0700 0800 Clean up 0800 1200 Air activities - Marshalling con t 1200-1300 Lunch 1300 1500 Air activities - Marshalling finish 1500 1600 Pack up 1600 1700 Graduation / departure Calendar Classroom Activities: Friday 1500 1700 Registration 1800 1900 Dinner 1900-2100 Preparatory Classes Saturday 0600 0700 Breakfast 0700 0800 Clean up 0800 1700 Curry Study 1800 1900 Dinner 1900 2200 Night ELT Search Sunday 0600 0700 Breakfast 0700 0800 Clean up 0800 1200 Curry Study con t Page 6 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
1200-1300 Lunch 1300 1500 Curry Study finish 1500 1600 Pack up 1600 1700 Graduation / departure Calendar Classroom Activities: Friday 1500 1700 Registration 1800 1900 Dinner 1900-2100 Preparatory Classes Saturday 0600 0700 Breakfast 0700 0800 Clean up 0800 1700 GT2/3 (lunch on the field) 1800 1900 Dinner 1900 2200 Night ELT Search Sunday 0600 0700 Breakfast 0700 0800 Clean up 0800 1200 GT2/3 con t 1200-1300 Lunch 1300 1500 GT2/3 finish 1500 1600 Pack up 1600 1700 Graduation / departure *subject to change 4. Training Objectives Primary training objectives Ground / Classroom a. SAR ground team activities enriching cadet skills by 5%. b. Communications training will be accomplished to include ISR training. c. ELT / UDF searches to increase knowledge of the operation of location devices and disabling. d. Increase skill levels on compass usage and orienteering by 10%. e. Completion of the knowledge training for GM3, practical application and signoff if possible. Primary training objectives Aviation a. Complete Cadet Powered Orientation rides / Syllabus 1 and 2 90%. If time and resources permit, additional orientation riders for syllabus 3-5. b. Certify 5% of cadets in attendance through flight line marshaling. c. Increase knowledge base of ATC related operations. Page 7 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
5. Flight Operations a. Aviation Resource requirements Fuel and aircraft services are available from Cutter Aviation, (FBO) at McKinney airport. Aircraft will be reserved in CAPERS for this event. b. Cadet Orientation Ride Sorties a. Cadet O-Rides will commence at 0800 on Saturday 5 October, and end at 1200. Monday 8 October. b. Cadets will arrive with ample time of their scheduled flight. Failure for a Cadet to arrive within 10 minutes of scheduled time of departure will allow for waitlisted cadets to occupy the seat. Cadets will be waitlisted if all slots are filled. c. Crew composite - Each flight will consist of a certified Orientation pilot and two cadets. The cadets will change seats upon arrival back to McKinney airport and after total shutdown. d. Cadet O-Rides will be launched in separate blocks of times and dispersed among several grids. e. Divert airfields and mission recall procedures Airports to be used in the event the primary airport becomes unusable due to adverse weather, runway closure, etc., will be identified on each CAPFe104. Methods of recalling or diverting airborne aircraft will be briefed to each aircrew. f. Flight line operations will be provided by cadets completing their Marshaling certifications. c. O-Ride scheduling a. Cadets will forward their information to their commanding officers, enter via online registration: Thunderbolt Web site. Information will include: i. Name ii. CAP ID iii. Phone contact iv. Email (cadet) v. Email (parent) vi. Squadron vii. Weight viii. Syllabus Ride # b. Cadets will be scheduled among the pilots/planes available within the two days of the Cadet Flight Fest and will be notified via email of their pending times. d. Additional Flight Line Activities include: Page 8 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
a. Flight Line Marshalling - Flight marshalling is a full day event in order to show proficiency as detailed within the SQTR. Certification will be provided if the cadet completes all the required and necessary tasks. Flight Marshalling will require a few senior members to assist. This also provides senior members an opportunity to get certified as well as helping assist our cadets learn a valuable skill. Cadets are required to complete Aircraft Ground Handling video, review the Flight Line Familiarization PowerPoint, and FLM Home Study course within 10 days of the Cadet Flight Fest. Attachments present with this document. b. Tower Tours Designed to illustrate to the cadet the actual operations of a fully functional control tower and ATC communications. 6. Ground Operations a. Ground transportation to and from this activity is responsibility of the cadet/ senior member. b. Ground transportation between SWR-TX-295 Headquarter and McKinney/Collin County airport will be available throughout all three days. The transportation will be from CAP VAN and POV s. c. Classroom Activities a. Classroom activities are designed to provide cadets with the basic or required information necessary to complete their SQTR s and prepare them for future encampments and SAREX activities. b. All classes will be conducted at the McKinney Squadron property, with the possible exception of the class entitled Runway Markings c. Classes include: i. 24/72 hour packs Classroom instruction geared to illustrate what s needed in the 24 and 72 hour packs. Detail review of each item, its demonstrated purpose, and why, when, and where it s needed. Essential to learn prior to any cadet encampment. ii. First Aid - First Aid classes geared to provide immediate first aid by cadets. This does not include resuscitation or critical medical requirements. This is first responder first aid only and is a certified event. SQTR will need to be provided and completed post the class. iii. Runway Markings - Runway Markings is designed for the novice cadet to understand the various markings and signals they see upon airport grounds. This is a PowerPoint presentation and follows the information within the Private Pilot Handbook. It is a pre-requisite needed prior to the Cadet O-rides to assist the cadet Page 9 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
to understanding airport structures. It is also beneficial to complete prior to the tower tours where the runway markings are easily visible. iv. GM3 Practical classroom training surrounding all the components associated with the certification, inclusive of instruction on using compasses, L-pers, and other necessary equipment. d. Outdoor Activities a. Outdoor activities are designed to provide cadets with the basic or required information necessary to complete their SQTR s and prepare them for future encampments and SAREX activities. b. Outdoor activities will be conducted at the Lake Lavon Camp property. c. Activities include: i. ISR Communication Practical instruction on CAP communications procedures using ISR hand held radios. ii. ELT Tracking Use of L-Pers to find and disable an ELT iii. GM3 Practical application of the previous days training conducted outdoors and full understanding of search and rescue equipment. iv. Orienteering 7. Communications a. Requirements b. ISR Radios c. Land Line e. Cell Phone a. All communications will be performed and maintained through IC control and senior member communications. a. Will be utilized during training operations and for shuttle transport during the event. a. This facility does not have public phone access. The facilities internet access shall be turned off during the course of this activity. b. Cadets will not be allowed to bring their cell phones to the event. A list of emergency numbers will be made available prior to the event. Cell phones will be confiscated for the event and returned upon dismal. Additionally, any device capable of capturing photos and video will also be confiscated. Page 10 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
f. Internet Connectivity Internet connectivity will be deactivated. Computer/Laptops/PDA shall only be used for course training in a supervised environment. 8. Cadet Participation / Bivouac a. Upon registration and dependent on the number of cadets, cadets will be assigned into flights and managed by squadron commanders. For the convenience of the Cadet Flight Fest and the activities for the cadets, McKinney squadron will be the site for cadets to bivouac for three nights of 5-8 October. If the cadet is unable to stay the night or only capable of attending one day, they should indicate that at point of registration. b. Certain events will require the cadet to sign up separately. They include: Cadet Orientation Ride, Flight Line Marshaling, and GTM3 training. c. Cadets are expected to show up in a timely manner for registration on 5 October at 1700 hours. d. Cadets should bring the following for overnight. Additional required information is found in the Cadet Requirements for Admission : Page 11 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
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9. Safety - SAFETY IS PARAMOUNT a. All CAP emergency services operations involve some degree of risk. Participants must be alert and careful when operating aircraft or ground vehicles. b. Safety Briefings Safety briefing shall be conducted prior to starting each day, albeit at the squadron or at the flight line. c. ORM ORM should be conducted during all phases. Cadets and senior members will be expected to have completed at a minimum, their ORM Basic. For flight ORM s, it will be the responsibility of every practicing pilot to complete his/her own ORM for every sortie. d. Participation Letter A participation letter certifying that the participant has the latest safety information must be submitted at point of check-in. e. Emergency Contact and Notification Emergency phone number for this activity is 469-667-8539. This phone number will be monitored during the course of this activity. The monitor will retrieve the student or deliver a note depending on the critical nature of the call. 10. Staff Requirements a. CAPF-5 Qualified pilots required to fly Cadet O-Rides within the limits of required crew rest. b. Certified ground and classroom instructors for outdoor and classroom activities qualified to provide SQTR certification at the completion of each course. c. Senior members and security cadets to patrol and maintain discipline and supervision throughout the weekend. d. Check-in MSA s capable of managing money and perform the check in process expeditiously. e. Food service personnel for set up and delivery of all meals, snacks, and waters. Page 13 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
f. Grounds personnel for set up of camping equipment, tents, and stations as needed. g. Emergency phone monitor will be a current CAP cadet or senior member with good communication and writing skills. h. Administration and catering staff will be a current CAP cadet or senior member. 11. Uniform Requirements a. Course Requirement Primary uniform is BDU. 12. Administration a. Check-in and procedures Check in will be conducted 1500 1800 hours 5 October. Additional check ins can be accommodated with proper notification during registration. b. Credentials 13. Facilities 14. Logistics Only members with an active CAP membership may participate. The activity will be held at Lake Lavon Camp located at 8050 County Road 735, Princeton, TX 75407. Lake Lavon Camp is located 15 miles Southeast of McKinney/Collin County airport. Additional locations include McKinney Airport (TKI) whereas transportation to and from TKI will be provided by the squadron. a. Billeting Tents provided by various squadrons and cadet tents will be set up and available on the nights of 5-8 October. Upon check in, each cadet will be assigned quarters for the duration of the event. Tents and areas will be cleaned up daily from 0700 0800 post breakfast. In some cases, tents may be stowed to allow for additional room for outdoor activities. Page 14 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
Flush toilets are available for cadets and senior member s biological needs throughout the property. b. Messing Breakfast, Lunch and Dinner will be supplied. Special dietary needs will be accommodated, to the best of our ability, but will need to be addressed at registration. Snacks and ample water will be available during the weekend. c. Medical First Aid will be handled on site. An ADE is on site. Emergency medical contact will be initiated through 911. Non-emergency medical issues will be handled at the local hospital, which is Medical Center of McKinney-ED, which in 13 miles from unit headquarters. Medical Center of McKinney-ED 4500 Medical Center Dr, McKinney, TX 75069 (972) 547-8000 15. Military Support Requirements Not applicable 16. Other Agency Involvement Not applicable 17. Public Affairs a. Internal This exercise will be publicized using the Operations Plan on the Texas Wing website. A PAO will be assigned by the event commander. b. External News releases to local newspapers, radio and TV media may be made. However all press releases must have the Project Officer approval. Page 15 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
18. Contingencies a. Disaster or REDCAP McKinney Squadron - Texas Wing Group II - Civil Air Patrol The exercise may be suspended or terminated and CAP resources reassigned, only at the direction of an active REDCAP Incident Commander, Texas Wing/CC, or Texas Wing/LO; otherwise, exercises are expected to continue as planned. b. Adverse weather Adverse weather may postpone any or all of this event. Flying may be temporarily suspended due to weather. Outdoor activities may be temporarily halted. c. Mishap In the event of a mishap, the Safety Officer will immediately notify the Unit Commander. The Unit Commander will ensure all reporting actions are taken, including filling in the appropriate forms and briefing of the Grp2/CC, Texas Wing/IG, and Wing/CC. The Unit/CC, Grp2/CC, and TX WG HQ will determine the impact of the mishap and will make the determination on continuing the class or aborting it. d. Class Cancellation If the event is cancelled due to unforeseen circumstance, no cadet or senior member will pay the fee. e. Participant Cancellations N/A 19. Cadet Requirements for admission: a. All Events a. CAP Card b. 101 Card c. Safety Current d. CAPF 31 signed by Commander e. CAPF 161 f. CAPF 163 (medications) g. CAP Flight Fest Equipment list (located on page 12) h. Tent b. Ground Operations (GT3/GT2) Page 16 of 17 Cadet Flight Fest 5 October 2018 8 October 2018
a. Curry Completed b. 24 Hour Pack c. 116 Completed d. 117-1 Completed e. ICS 100, 700 f. ICUT (minimal online courses completed) c. Great Start a. Commanders Letter d. Marshalling a. Curry Completed b. 116 Completed c. 117-1 Completed d. ICS 100, 700 e. Aerospace a. Curry Completed b. ICUT (minimal online courses completed) Page 17 of 17 Cadet Flight Fest 5 October 2018 8 October 2018