STUDENT GOVERNMENT ASSOCIATION GENERAL ASSEMBLY AGENDA April 28, 2016 I. Attendance: Present: Andrew Hubbard, William Trynoski, Colton McDaniel, Carla Juarez, Terralyn Wilburn, Kelly Zoch, Aaron Pulido, Alifya, Musa, Ben Vega, Brett, Davidoff, Carolyn Campa, Hugo Guerra, James Rivera, Jasmine Goodsaid, Jeremy Cash, Joshua Mazariegos, Justin Guerra, Kate Falconer, Lorelle Jackson, Mikel Moore, Miranda Miller, Moe Adams, Nam Tran, Patrick O Donnell, Rachel Seitsinger Samantha Holub, Sammy Morris, Shruti Sinkar, Tomas Bello, Victoria Rodriguez, Victoria Vazquez, Aileen Montana, Britany Garcia, Shivam Patel, Miranda Miller, Karen Ibarra, CJ Arguello, Sidney Montero, Rebecca Conejo, Alex Zapata, Vivian Cortez, Amanda Rodriquez, Tanya Cazarez, Absent: Aaron Pulido, Alifya Musa, Frank Herrera, Ignacio Zambrano, Inmer Cardona, Shanda Stevens, Oliver Bearden, Justin Cias, Miguel Sosa II. Call to Order 5:48 III. President s Speech: A. Very excited for the new leadership. i. Marcus Thomas Business Affairs Chair ii. Aileen Montana Academic Affairs Chair iii. Sidney Montero Student Affairs Chair B. We have some great newly appointed directors C. Lately we have gotten a lot of PR and question on what we do i. We welcome questions about what we do ii. We will have a provisional budget being reviewed today iii. The more questions the better IV. D. Welcome to the new administration Approval of the minutes A. Approved V. Invited Guests A. Burt Reynolds-BAS Assistant Director i. Dining Options for New JPL Venue Burger Options: i. Grille Works ii. Steak & Shake i. PRO: Headquarters are in San Antonio, they want to come to campus, have a good a good price level, cook tine is low, fit better into construction time, have decided to provide pancakes ii. CONS: Name recognition is not high Mexican Options: i. Moe s i. PRO: Breakfast options, more chipotle style menu, free chips and salsa with all orders ii. CON: No name recognition, southwest menu ii. Qdoba: i. CON: average check out of price is $10 Varied Menu Options: i. Steak and Shake ii. The Den by Denny s i. PRO: Name recognition, breakfast option all day ii. CON: New to college campuses, no master contract
VI. VII. VIII. IX. ii. Construction time line depends on the venue that is chosen B. Dean Kevin Price-Dean of Students i. Congratulations on being elected ii. We are here as a resource iii. Come meet with us we want to work with you Open Forum i. James Rivera Meeting with Dean of Public Policy College Email me if you have any ideas for downtown ii. Vivian Cortez Take the time to take the UC Survey Send us your ideas Unfinished Business A. None New Business A. None Executive Reports A. President Andrew Hubbard i. Moment of Silence for UTSA Student Ariel Tapscott who passed away ii. New Directors Led by Chief of Staff i. James Rivera Downtown Taskforce Director ii. Rebecca Conejo Legislative Affairs Director iii. Jordan Lindsey & Brittany Garcia Calendar Affairs Director iv. Adrian Guajardo Recruitment Director v. Mikel Moore Professional Development Director iii. Attended Dinning Services Committee iv. SAHERA Elected New Chair Andrew Hubbard Elected Secretary Aileen Montana v. Ft. Handcock High School Student Council Q&A, Campus Tour Email me if you want to participate Tomorrow April 29 th 1pm-4pm vi. Andrew.HubbardSGA@gmail.com B. Vice President William Trynoski i. Leadership Workshop/Retreat planning committee Prepares representatives to represent the students, learn professionalism and university knowledge Let me know if you are interested in participating in planning Working on this over the summer Do not have to be in San Antonio to be a part of the committee ii. William.TrynoskiSGA@gmail.com C. Treasurer Colton McDaniel i. Summer Expenditure $2500 (to be used only if unexpected expenditures arise) Motion passes i. Yes 19 ii. No 1 iii. Abstain 1 ii. Provisional Budget Has been in the works for a few weeks SEE ATTACHMENT iii. Leaderfund Approved Delta Sigma Theta
iv. Colton.McDanielSGA@gmail.com D. Secretary Carla Juarez i. Summer Projects Website Rowdylink Constitution ii. Email in your committee meetings iii. Create your new SGA Email iv. Have a great summer and happy finals v. Carla.JuarezSGA@gmail.com E. Speaker of the Senate Terralyn Wilburn i. Late Night Breakfast Will be giving out scantrons at the café ii. Scantron Giveaway JPL May 3 rd 9-11pm Giving out scantrons Answering questions iii. I am here to help and guide you iv. Terralyn.WillburnSGA@gmail.com F. Chief of Staff Kelly Zoch i. Good luck on finals ii. Email in ideas for Student Services website for tomorrows panel iii. Follow SGA on Social Media Twitter UTSASGA Instagram UTSA_SGA iv. Kelly.ZochSGA@gmail.com X. Standing Committee Chairs A. Academic Affairs- Aileen Montana i. Last Meeting for academic year Great meeting, all seats filled ii. Committee Goals and Expectations iii. Be professional iv. Follow through with initiatives I can help you with that v. Fall Semester meeting time: Tuesdays 4-5pm Meeting location to be determined vi. Aileen.MontanaSGA@gmail.com B. Business Affairs-Victoria Vazquez/Marcus Thomas i. Updates Leaks in the Rec i. UTSA Legal working on it ii. Meet with facilities monthly Basketball court issues i. Rec and Facilities working on it to get it fixed as quickly as possible Space distribution in Durango Bldg. i. Possibly may turn into Downtown Meeting Rooms Monterrey Café at Downtown is getting makeover i. Renovations happening this summer JPL Venue Replacement i. The restaurant chosen has to be Armark portfolio During summer Bosque St. Through Brenan Ave & Brackenridge Ave. BK 1 & BK 2 lots will be closed for maintenance Just an email away. Email me if you have questions. ii. iii. Victoria.VazquezSGA@gmail.com iv. Marcus.ThomasSGA@gmail.com C. Student Affairs- Adrian Guajardo/Sid-ney Montero
XI. XII. XIII. i. Addresses student activities, events, campus rec, supports students, housing; work with the Dean of Students and VP of Student Affairs ii. Accomplishments for SA VS Party My Campus Story Registering 511 voters in one day iii. Fall Semester Meetings: Tuesdays at 5 pm iv. There will be individual leadership roles within SA v. Adrian.GuajardoSGA@gmail.com vi. Sidney.MonteroSGA@gmail.com Advisor Reports A. Jessica Horace i. Take care of finals ii. Student Activities is open you can study there 8am-5pm iii. Helping Exc with transition iv. Excited for SGA s Future v. Will be here all summer vi. Jessica.Horace@utsat.edu B. Barry McKinney i. Late Night Breakfast tonight 9-11pm @ Café ii. Good luck on finals Make sure you reach out to your professors We do grade checks iii. UTSA Underground & BBQ Saturday night 30 th Music & Free Food Councilman Median will be there iv. Athletic Advisory If you have ideas about students and athletic events share your ideas with Andrew, Mikel, Terralyn, & Brett v. Barry.McKinney@utsa.edu Announcements A. Scantron Giveaway tonight at the café 9-11pm be there at 8 in the office B. Highly encourage you attend socials it s a great way to bond as an organization this makes it easier to work together Adjournment A. 7:14pm
STUDENT GOVERNMENT ASSOCIATION PRELIMINARY BUDGET for FUNDS OVERSEEN FY 2016-2017 Description Base Rate Units Unit Type Estimated Total Actual Total PUBLIC RELATIONS General Public Relations $775.00 $775.00 Outreach $450.00 $450.00 Community Service $350.00 $350.00 Promotional Item $300.00 $300.00 PROJECT TOTAL $1,875.00 PROGRAMMING General Partnerships $2,700.00 Best Fest/Window Wars $100.00 $100.00 Tailgating $1,000.00 $1,000.00 Finals Study Days (scantrons) $100.00 $100.00 Hispanic Heritage Banquet $250.00 $250.00 Black Heritage Banquet $250.00 $250.00 Diploma Dash $15.00 10 delegates $150.00 Fiesta UTSA $100.00 $100.00 Miscellaneous $1,000.00 $1,000.00 Civic Awareness $250.00 $250.00 PROJECT TOTAL $3,200.00 DISTRIBUTED TO STUDENT ORGS LeaderFund $18,000.00 $18,000.00 PROJECT TOTAL $18,000.00 ELECTIONS VoteNet Software (Student Activities to cover $5,000.00 $3,000.00 Advertising $500.00 $500.00 PROJECT TOTAL $3,500.00 SGA LEADERSHIP DEVELOPMENT Transportation $850.00 $850.00 Lodging $20.00 50 $1,000.00 Meals $60.00 50 $3,000.00 Miscellaneous $100.00 $100.00 Spring Institue $150.00 $150.00 PROJECT TOTAL $5,100.00
MISCELLANEOUS EXPENDITURES Expenditures Budget $700.00 $700.00 PROJECT TOTAL $700.00 OFFICE OPERATIONS White Paper $30.00 3 cases $90.00 PROJECT TOTAL $90.00 MEMBER RESOURCES Binders $1.58 50 binders $79.00 Nametags $4.25 50 nametags $212.50 Membership Shirts $10.00 50 shirts $500.00 Officer Cards $27.50 9 boxes $247.50 Senator Cards $9.00 13 boxes $117.00 PROJECT TOTAL $1,156.00 LEADERSHIP BUILDING Conference Delegate Fee $800.00 5 delegates $4,000.00 Travel $300.00 5 delegates $1,500.00 Meals $50.00 5 delegates $250.00 PROJECT TOTAL $5,750.00 UTSAC Refunded After Expense) Travel $50.00 $50.00 Lodging $100.00 $100.00 PROJECT TOTAL $150.00 BANQUET End of the Year Banquet $22.00 70 person $1,540.00 Certificates $100.00 $100.00 Plaques (Of The Year) $42.50 7 plaques $297.50 PROJECT TOTAL $1,937.50 GOLF CART PARADE Awards $25.00 6 awards $150.00 Decorations $200.00 $200.00 Facility Service Fee $200.00 $200.00 Security $450.00 $450.00 Golf Cart Parade $50.00 40 golfcarts $2,000.00 PROJECT TOTAL $3,000.00
UNIVERSITY LIFE AWARDS Food and Beverage $3,000.00 $3,000.00 Paper $250.00 $250.00 Trophies and Engraving $3,500.00 $3,500.00 Decorations $600.00 $600.00 Photography $300.00 $300.00 EMCS $500.00 $500.00 PROJECT TOTAL $8,150.00 COMPOSITES Vantine Photography $500.00 $500.00 PROJECT TOTAL $500.00 STIPENDS President $1,500.00 2 semesters $3,000.00 Vice President-Internal $1,250.00 2 semesters $2,500.00 Treasurer $500.00 2 semesters $1,000.00 Secretary $500.00 2 semesters $1,000.00 Speaker of the Senate $500.00 2 semesters $1,000.00 PROJECT TOTAL $8,500.00 WAGES Student Assistant $9.00 336 hours $3,024.00 PROJECT TOTAL $3,024.00 GRAND TOTAL: $64,632.50