Disaster Management Support Quarterly Progress Report: April to June 2013 Summary Information Status Activity Number Task Team Leader(s) Executing Agency(ies) Start date to Closing Date Geographic Coverage Active P125600 (TF098819) PNPM Rural P125648 (TF098863 and TF0988969) Rekompak Sentot Satria (ssastria@worldbank.org) George Soraya (gsoraya@worldbank.org) PNPM-Rural: Directorate Community Institutions and Training, Directorate General of Community Empowerment, Ministry of Home Affairs Indonesia. PNPM-Urban/Rekompak: Directorate General of Human Settlements (DGHS) Ministry of Public Works 23 March 2011 to 31 December 2013 (33 months) Three Provinces (Central Java, Yogyakarta special region and West Sumatra) Approved Budget US$ 26,744,209 Disbursements during the Quarter US$ 274,209 Disbursements US$ 25,844,309 Progress Project Overview: In October 2010, Indonesia was struck by several major natural disasters, including an earthquake which triggered a tsunami that hit Mentawai (West Sumatra) and the volcanic eruption of Mount Merapi (Central Java and Yogyakarta Special Region). These events resulted in the deaths of hundreds of people and the displacement of tens of thousands more, causing significant economic losses to the already poor populations. The GOI requested emergency assistance to use the PNPM platform as a key instrument in its recovery strategy for Mentawai, Central Java and Yogyakarta. The GOI also asked that special funding for disaster recovery be made available in other locations should the need arise. The PSF s Joint Management Committee (JMC) responded positively to the GOI s request by setting up this project in
2011. The objective of the Disaster Management Support project is to support the GOI s disaster management efforts at the community level through three ongoing operations: PNPM-Rural, PNPM-Urban and Community-Based Settlement Rehabilitation and Reconstruction (Rekompak). The project covers three provinces (Central Java, Yogyakarta Special Region and West Sumatra), 196 villages (PNPM-Rural), 38 wards (PNPM-Urban) and 45 villages (Rekompak). The grants, which are intended to help finance the costs associated with disaster management efforts, have three components: (i) Disaster Recovery Kecamatan (Sub-District) Grants; (ii) Facilitation Support; and (iii) Implementation Support and Technical Assistance. Post-disaster grants are additional to the regular PNPM block grants. In a situation where a disaster occurs before the regular grant has been disbursed, the project s operational policies allow communities to use the regular rural block grant to conduct cash-for-work activities and to facilitate the provision of social funds to respond to emergency situations, to build temporary shelters, and for other similar purposes, before the post-disaster grant becomes available. The additional grant then allows villagers to rebuild damaged infrastructure. Overall progress towards development objective: To date, the Project has disbursed US$ 25.8 million to help the communities affected by the Merapi and Mentawai disasters rebuild their villages or resettle, gain temporary employment through cash for work programs, but also to implement Disaster Risk Reduction activities (DRR) to reduce their vulnerability in disaster-prone areas. The project got off to a slow start in 2011 because of rigidities in the GOI s budget systems and procedures, which delayed the disbursement of block grants in affected areas. However, implementation subsequently gathered momentum and, by the end of 2011, the Project had financed cash-for-work programs that provided a total of more than 800,000 days of employment for members of local communities to first support cleanup activities and then the reconstruction of basic infrastructure. The cash-for-work component closed in 2011, and remaining funds were allocated for DRR activities, housing and basic infrastructure. All the activities planned under PNPM Urban were completed in 2012 and the Urban disaster trust fund closed in December 2012 as planned. Although significant progress was made under both the PNPM Rural and Rekompak to rebuild village and housing infrastructure in 2012, the GOI requested and was granted a twelve extension to December 2013 to make-up for initial delays and allow the completion of all selected sub-projects. Progress since inception under these three programs has been as follows: PNPM Rural: After completing 100% of the proposed sub-projects in Yogyakarta and Central Java in 2012, post-disaster activities now focus on Mentawai, West Sumatra. Of the 74 selected sub-projects, only four have been completed, while completion of the remaining works (70 sub-projects) has been delayed by a slow budget carry-over process, scarcity of material on the island, inaccurate budgets that require budget recalculation, and an incomplete accountability process over the previous years sub-projects in several sub-districts. Weak facilitation and lack of oversight have led to various problems on the ground. The district government of Mentawai proposed to PMD at the end of June 2013 a modification of the facilitation model in extreme areas such as Mentawai, including a recalculation of transportation allowances for the facilitators and additional logistics support. PMD has not yet responded. Technical discussion with the district work unit (Satker) has also been held to overcome these various issues, including the possibility of conducting a roadshow to villages to provide assistance for communities to complet the accountability process of the previous years sub-projects. It was agreed that such a roadshow will be conducted, in mid August 2013 and led by PjOKab and facilitated by sub-district facilitators,. On a positive note, the works of PNPM Rural in these areas are fully in line and supportive of the plan of the National Disaster Management Agency ( Badan Nasional Penanggulangan Bencana, BNPB) to build
permanent residences (Hunian Tetap, HUNTAP) for the tsunami-affected communities. The communities in the affected sub-districts will be relocated to safer areas and PNPM Rural sub-projects have and will continue to benefit the relocated people through the provision of local infrastructure (road, water supply, small scale education and health facilities). PNPM Urban: PNPM Urban is not included in this report, as the project already closed. Rekompak: By 12 June 2013, all PSF funds have been disbursed to the project and about 67% disbursed to communities (US$ 7.7 million out of US$ 11.5 million). The project will need to account for disbursements amounting to US$ 1.8 million for the next FMR for the second quarter of 2013. After delays in the first quarter of 2013, the project is catching up and has facilitated the construction of new relocation sites and housing units. Of the 2,045 targeted housing units, 2,171 1 core houses are structurally complete and now in the finishing stage, involving improvements by the owners (additional rooms, plaster, ceiling, painting etc) funded from their own resources. Of these houses, 81% have access to power, 64% have access to metered water supplies, and 65% are occupied by the owners while they complete work on their houses. Over 650 households have not yet decided to relocate. The quality of work involving both housing units and infrastructure is satisfactory. Key developments during the quarter: PNPM Rural: Four of the 74 projects selected in Mentawai were completed. The average physical progress of the 70 other remaining sub-projects is 38%; A joint implementation support mission with NMC and RMC in May recommended an action plan to complete the accountability process of previous years sub-projects and the construction of the remaining infrastructure; Collaboration with the World Bank s Disaster Risk Management Unit and BNPB to provide data related to the location of PNPM Rural s sub-projects will assist the equipment of relocated permanent residence areas with basic infrastructure facilities; No significant progress has been made during this quarter due to two national issues: o Delayed DIPA carry-over meant that the remaining undisbursed funds could not be utilized; o Delayed facilitators salary payment, due to delayed DIPA revision, meant the facilitators could not work effectively Rekompak: A Technical Mission was conducted in June 2013, involving visits to two districts (Sleman and Magelang) in two provinces (DIY and Central Java), and six villages; An additional 689 houses are completed, meaning that all 2,045 houses targeted under the grant are complete; Facilitation was provided through the Project to develop resilience and livelihoods. As a result, some villages have upgraded their RPP, with additional disaster risk mitigation and livelihood oriented activities. 1 These figures include those that are funded by other donor/agencies such as BNPB and JRF.
Critical challenges: PNPM Rural: Geographical challenges result in difficulties in finding facilitators who are willing to be assigned to project locations, with frequent facilitator absences, very expensive travel costs which cannot be covered by the current facilitator s transportation allowance package, limited communication connections, etc.; Many issues related to the implementation of multiple programs (regular PNPM Rural and PNPM Rural post-disaster) without any additional technical assistance and special capacity building program affected the overall project progress in the field; Fiduciary risks remain high in Mentawai. The recent mission confirmed that there has been no significant improvement in facilitators capacity to monitor progress. Assistance from RMC and NMC consultants is insufficient; The lack of dedicated PMD staff to monitor post-disaster activities continues to hamper coordination and oversight. Delays in the budget carry over process have affected the progress of reconstruction in Mentawai. Rekompak: Integration of new relocation neighborhoods into the host village; Local agency support in all areas of local government services; Community capacity to manage the neighborhoods and agreement on guidelines. The crucial role of women in neighborhood management should be made compatible with their daily activities; Capacity to implement self-mapping and local information systems developed in several villages, using digital maps. Integration of the village plans into local spatial plans and database (including formal recognition by the government); Agreement by authorities and commitment at village and grassroot levels on rules concerning ATL / affected land, including prohibition on dwelling on ATL land and monitoring the responses of farmers or farmer associations. Activities planned during the next quarter: PNPM Rural: The district government of Mentawai plans to conduct a roadshow for Musyawarah Desa Serah Terima (MDST), a public accountability meeting to hand over the completed sub-projects in mid of August 2013; RMC and NMC will facilitate a dialogue between PMD and the district government of Mentawai on matters related to operational support for facilitators in the area; Collaboration with the World Bank s Disaster Risk Management Unit and BNPB will continue to ensure that the permanent residence areas are equipped with the required basic infrastructure. Rekompak:
The construction of small scale infrastructure will be completed; Assistance will be provided to facilitated the completion of the construction of houses under the project, funded by BNPB Facilitation will be provided to enhance the role and function of the program, including support to livelihoods as an effort to promote community resilience.
Key Performance Indicators Indicator Baseline Target Achievements VAR Target for 2013 Achieved in 2013 VAR Remarks Project Development Objective: Villagers in PNPM-Rural locations benefit from improved socio-economic and local governance conditions in disaster affected areas. PNPM Rural # of paid work days generated by cash for work programs 0 N/A 715,398 -- 0 0 -- Cash for work programs were completed in 2011 # of workers enrolled in cash for work programs 0 N/A 157,377 workers, including 84,366 women workers and 82,856 poor households. -- 0 0 -- Cash for work programs were completed in 2011 # of completed sub-projects 0 2,709 cash for work activites 787 sub-projects (reconstruction of basic infrastructure) 2,709 cash for work completed 714 sub-projects completed On target for cash for work Minus 73 for 74 4 (70) 70 sub-projects delayed in Mentawai
Key Performance Indicators Indicator Baseline Target Achievements VAR Target for 2013 Achieved in 2013 VAR Remarks subproject s Percentage of infrastructure projects evaluated as of high quality 0 > 50% Data not available yet n/a >50% Data not available yet n/a The evaluation of sub-project quality will wait until all subprojects in Mentawai finished, which most of it are still underway Operation & Maintenance arrangements are in place & functioning 0 > 50 % No quantitative data obtained n/a >50% No quantitativ e data obtained n/a During the recently completed implementation support mission, the team just visited subprojects in Mentawai and did random checking. O&M arrangements are working well for building type subprojects, such
Key Performance Indicators Indicator Baseline Target Achievements VAR Target for 2013 Achieved in 2013 VAR Remarks as education and health facilities; while maintenance for road and bridges are lacking. Overall evaluation will be conducted together with the infrastructure quality evaluation. Number of agreed additional consultants recruited and trained 0 13 facilitators for 18-affected sub-districts are recruited and trained 0 (13) 0 0 - Additional facilitators were not recruited. Assistant facilitator position - that planned to help the existing facilitators was never filled.
Key Performance Indicators Indicator Baseline Target Achievements VAR Target for 2013 Achieved in 2013 VAR Remarks Percentage of disasteraffected subdistricts gets additional facilitators & training for disaster assessment. 0 90% (i.e., 16 out of 18) 0% (90%) 0% 0% - Same comment as above sub- Audit disaster affected districts. of 0 25% sample Audit carried out in 16 out of 18 sub-districts for 2012 sub-projects Over target 5 sub-districts audited 7 subdistricts in 2 Kabupatens in Central Java and Yogyakarta province were audited Over target FY 2012 audit has completed and the report was submitted in June 27, 2013 to the Bank. PNPM Urban # of employment days generated for cash for work programs 0 No target set 82,000 n/a - - Cash for work activities were completed in 2011
Key Performance Indicators Indicator Baseline Target Achievements VAR Target for 2013 Achieved in 2013 VAR Remarks DRR activities implemented 0 38 38 On target - - DRR activities were completed in 2012 Rekompak # of houses completed by the end of the project 0 2,045 2,232 187 1,091 1,278 Over target BNPB has increased the target of houses to be rebuilt to 3,000 % of target villages that have restored basic community infrastructures 0 100 % 74% (i.e. 75 villages out of 101) (25%) 100% 19 additional villages have completed BDL, bringing percentag e to 74% On track # of community settlement plans 0 101 101 On target - - All CSPs completed in 2012