EIC TRADE MISSION TO VIETNAM 21-26 November 2010 BOOKING NOW Supported by: The EIC is organising an oil and gas trade mission to Vietnam. Missioners will have the opportunity to attend organised group meetings with key local players, as well as incorporating a briefing meeting presented by qualified speakers with in market experience. Why Vietnam? Vietnam is one of the countries in the ASEAN (Association of South East Asian Nations) which is rich in natural resources. PetroVietnam estimates the country s potential oil and gas reserves at between 4.1 billion and 4.9 billion tonnes of oil equivalent, including 1.3 billion tonnes of proven reserves. The group expects to produce 90.5 million tonnes of crude oil and 51.6 billion tonnes of natural gas as well as supply 49 billion cubic meters of dry natural gas by 2015. Vietnam economy expects a growth of 6.7% in 2010. The country's gross domestic product (GDP) may rise between 6.9% and 7.2% in the second half of the year. Vietnam has been rated by the Economist s Intelligence Unit as one of the six best destinations for investors among all emerging markets because of its high level of sustained growth. In recent years, Vietnam has also emerged as an important oil and gas producer in Southeast Asia. Over US$10 billion worth of upstream projects are currently under development, which includes Block B development (Kim Long, Ac Quy and Ca Voi fields), Chim Sao and Dua field, Ca Ngu Vang and Te Giac Trang fields, Dai Hung field enhancement, Thang Long field, Hai Su Trang field, Hai Thrach and Moc Tinh fields, Su Tu Trang field, Topaz field, etc. Full benefits of participation: Full support of UKTI through the British Consulate in Ho Chi Min City. Opportunity to participate in pre-arranged group meetings, and briefing session. Logistical assistance from an EIC Mission Manager and support/advice on markets from EIC Singapore. Inclusion in mission brochure (circulated in advance of mission). Assistance with travel arrangements through the appointed travel partners. Shared logistical costs (for example, brochure, ground transport, etc). A chance to network and exchange information with other missioners. For further details please contact: Susan Brown OR Sarah Slater Overseas Events Manager Overseas Events Administrator susan.brown@the-eic.com sarah.slater@the-eic.com
DRAFT ITINERARY Please note that this is a tentative itinerary, designed to give you an idea of the intended format of the mission. Sunday 21 st November Missioners assemble in HCMC Accommodation: Caravelle Hotel Evening: Ice Breaker Dinner Monday 22 nd November Morning: Welcome Briefing Including presentations by - UKTI - Solicitor: legal requirements for set-up, employment, etc. - UK company: doing business in Vietnam (do's and don ts) Afternoon: Meeting with Hoan Vu JOC (PetroVietnam/Soco) Tuesday 23 rd November Morning: Meeting with Salamander Energy Group Ltd www.salamander-energy.com Afternoon: Visit to Chevron www.chevron.com Visit to Conoco Phillips (TBC) Wednesday 24 th November Morning: Meeting with Lamson JOC (PetroVietnam/Petronas) Afternoon: Meeting with Premier Oil Vietnam Offshore BV www.premier-oil.com Visit to Talisman Energy (TBC) Thursday 25 th November Morning: Meeting with WorleyParsons www.worleyparsons.com Afternoon: Depart for Vung Tau Meeting with JVPC (TBC) Friday 26 th November Morning: Meeting with PTSC O&S Afternoon: Meeting with PV Shipyard www.pvshipyard.com.vn Meeting with PTSC M&C www.mc.ptsc.com.vn Depart for Ho Chi Min City
THE MISSION PROGAMME Local Briefings: Upon arrival in Ho Chi Min City, there will be a Country Briefing at the British Consulate to update participants on the economic and political situation and local trading conditions and requirements. Meetings: Group meetings will be organised by the British Consulate in HCMC with key players within the industry, including state and international operators and contractors. The final programme will be tailored to suit Missioners requirements as closely as possible. Once your booking is confirmed you will be asked to complete a Supplementary Data Form with the names of companies and individuals you would like to see included in the programme. It is the intention to organise structured group visits but with time free for Missioners to make individual visits and follow-up calls. Additional Application Notes: Participating companies should ensure that the representative on the mission has authority and is competent to discuss the supply of the products or services they wish to sell. In addition they need to be able to meet all the costs of their participation. Delegate Numbers: Total numbers are limited to 20 missioners to ensure group members receive the best value as possible during the visit, however please note we will require a minimum of 10 missioners in order for this mission to go head. I would advise waiting until we reach this number of delegates before booking non refundable flights. TRAVEL Accommodation: We have secured preferential room rates at the nominated mission hotels at the following tariff: Ho Chi Min City - 5* Caravelle Hotel, 2 Lam Son Square, USD$160++ per night Vung Tau City - 4* Grand Hotel, 2 Nguyen Du, USD$75-90++ per night Once you have booked on to the mission we will supply you with the details of how to obtain this special room rate. We request that you stay at the nominated hotels for logistical reasons. If you decide to stay in another hotel it is your responsibility to keep in contact with the mission manager. Visas: Visas will be required to enter Vietnam. We recommend using CTMS to administer this for you. We will forward further details of the requirements once you have booked. You can contact Malcolm Tinning at ctms-corporate Travel Management Solutions Ltd, malcolm@ctmslondon.co.uk, +44 (0)20 7866 8106. Alternatively should you wish to obtain your visa direct with the embassy please visit their website http://www.vietnamembassy.org.uk.
Flights: There are no direct flights from London to Ho Chi Min City, most international airlines offer a connection from another destination in Asia. Please feel free to book whichever flight meets your individual criteria ensuring that you arrive in Ho Chi Min City ready for the start of the mission on evening of the 21 st November. Please note I would advise waiting until we reach our minimum number of delegates before booking non refundable flights. The EIC will inform you as soon as we reach our minimum. Insurance: EIC does not provide insurance cover. Missioners must ensure that they have adequate comprehensive travel and medical insurance before travelling. FINANCE 1. Management Fee To cover the costs incurred by the EIC in organising this mission, a non-refundable Management Fee is being levied for the participant from each company as follows: Member of EIC 400 (one person per company) Non Member 500 (one person per company) 2. Communal Charge The Communal Charge is the shared cost for production of the mission brochure, meeting room hire, local ground transport, mission manager travel and any other expenses incurred on behalf of the group. The estimated communal charge is 825 per delegate. The communal charge is fixed and non-refundable. 3. Cancellation Charges In the event of cancellation of the mission for reasons beyond the control of the EIC, all communal costs committed to the date of cancellation will be charged to the companies who would have participated. In the event of cancellation by an individual company, the company's proportion of the communal costs incurred up to the date of cancellation will be charged. The management fee is payable forthwith in any event. 4. Payment Travel Costs: Direct to Travel Partners Management Fee: Payable with Application Form to the EIC Communal Charge: Payable with Application Form to the EIC
FAQs I would like to fly out independently from the group. That s absolutely fine but we would prefer it if you stayed in the same hotel as the group for logistical reasons. If not, it will be your responsibility to find out about any changes to the itinerary during the visit. If you do make your own flight and accommodation arrangements, please ensure you notify the EIC with your details. Our Company is UK-registered but I would like to have someone from our local office participate in the mission. As long as it is the UK-registered company being promoted, we would be delighted to have them in the group. I would like to have two representatives from our Company on this mission. This will only be allowed if the mission is under-subscribed. At this stage, the interest is overwhelming and therefore space is limited to one person per company. However should you wish for more than one delegate to attend please let us know and if there is space available once all the applications have been received at the closing date we will accommodate your request. We are new to this market. Why is this trip such a good idea for us? EIC Trade Missions are an ideal way to dip your toe in the water. It is an excellent introduction to a new market, enabling you to gain from the experience of others in the group while in a supportive environment. The visit will give you a good grounding, introducing you to key people in the market, an opportunity to gain an understanding of the business culture whilst meeting valuable contacts that can be followed up on subsequent visits. We already have substantial experience in these markets. Why is this trip such a good idea for us? EIC Trade Missions are an ideal way to strengthen existing business relationships as well as establish high level contacts with some of the key players in the oil and gas sector. APPLICATION PROCEDURE Since places will be awarded on a first come, first served basis in order of receiving signed application forms, please complete the EIC application form and fax or email to Susan Brown susan.brown@the-eic.com or Sarah Slater sarah.slater@the-eic.com at the EIC as soon as possible, followed by the cheque for Management Fee and Communal Charge. Please note that your application covers only the company or business listed on your application form unless you have our consent in writing. We reserve the right to ask for proof of the eligibility of your company or business and the credentials of your representative as a condition of attendance on the trade mission. Representation or promotion of any company or business not named in the application or otherwise having our written consent may result in your exclusion from the event without any right to a refund. PLEASE NOTE: We will require a questionnaire to be completed by each Delegate upon return from the mission.
APPLICATION FORM a) I wish to participate in the mission and will pay the appropriate contribution towards Communal Costs. b) I understand the terms and conditions of participation and accept the cancellation terms. c) I enclose/will forward a cheque covering i) & ii) below for made payable to Energy Industries Council. (Alternatively you can pay by bank transfer or credit card - Nat West plc - Sterling Account: 05501288 - Sort Code: 60-15-33) i) the appropriate Management Fee (The management fee is payable forthwith in any event) Member of EIC 400 Non-Member 500 ii) the Communal Charge of 825 per person If you wish to pay by credit card, please supply details below. Upon confirmation of the transaction, EIC will send you a receipt. Card Number Start Date Name on Card Card Type Expiry Date Signature d) Is your business a potential or developing exporter? Yes / No (Has it exported less than 25% of turnover during the previous 12 months?) e) Is your business new to market? Yes / No (Has it exported to Vietnam within the last 12 months?) f) I agree to complete the post event questionnaire CONTACT NAME: COMPANY NAME: POSITION: CO REG NO: ADDRESS: DIRECT LINE: +44 (0) DIRECT FAX: +44 (0) SWITCHBOARD: +44 (0) MOBILE: +44 (0) E-MAIL: SIGNED: WEBSITE: NAME: DATE: