Xavier College Preparatory 2016 Scholarship Fashion Show Donor Information and Form
January 2016 Dear Friend of Xavier, Since its inception in 1943, Xavier College Preparatory has educated young women of faith who pursue excellence each day. Our mission is to offer an unparalleled college preparatory education that prepares young women with the knowledge, skills and integrity to meet the challenges of a changing global society in a positive and productive manner. The Xavier student body is comprised of young women from a variety of demographic and socioeconomic backgrounds. In fact, forty percent of Xavier s young women qualify for financial assistance. I dream of the day when every qualified student, regardless of her family s financial means will have the opportunity to afford a Xavier education. The only way that this dream can become possible is through the generous support of the scholarship funds available through Xavier. For more than 30 years, Xavier Mothers Guild Scholarship Fashion Show has supported the Xavier Scholarship Fund, with 100% of the proceeds from this event going directly to scholarships for students who qualify based on financial need. The Fashion Show sells out fast, is a community favorite, and has helped make a Xavier education a reality for hundreds of our Gators. It is our hope that you will support the Xavier Scholarship Fashion Show with a donation. There are various benefits available to our donors based on the level of giving. Please consider a sponsorship gift opportunity, underwriting an event expense, and/or attendance at the Fashion Show on Saturday, March 12, 2016 at the JW Marriott, Desert Ridge. Details regarding these participation opportunities are enclosed. Please know that all contributions to the Xavier Scholarship Fashion Show directly impact the future of our young women. On behalf of the entire Xavier Scholarship Fashion Show 2016 Committee, I thank you for your consideration of this request and for your generosity. In faith and gratitude, Sister Joan Fitzgerald, BVM 1
Xavier Scholarship Fashion Show Xavier By The Numbers The Xavier Scholarship Fashion Show is an annual event presented by the Xavier Mothers Guild benefiting the Xavier Scholarship Fund. More than 70 Xavier mothers participate as volunteer committee members to raise funds for tuition assistance. Forty percent of Xavier students receive tuition assistance. One hundred percent of the proceeds from the Xavier Scholarship Fashion Show benefit the Xavier Scholarship Fund. In 2015, the Xavier Scholarship Fashion Show raised $252,000. Xavier College Preparatory Founded by the Sisters of Charity of the Blessed Virgin Mary in 1943, Xavier College Preparatory has built an outstanding record of academic excellence, innovation, leadership development, athletics and community service. Xavier s mission is to prepare young women with the knowledge, skills and integrity to meet the challenges of a changing global society in a positive and productive manner. Xavier students come from more than 150 elementary and middle schools, traveling from every corner to attend the Valley s only all-girl high school. Xavier was recognized for the third time in school history as a National Blue Ribbon School by the U.S. Department of Education in 2013. Xavier s curriculum includes accelerated programs for Science, Technology, Engineering, Arts, Math, (STEAM), and Great Books. All students participate in an independent summer reading program. The International Studies Program includes student experiences in France, Germany, Ecuador, and Nicaragua. Xavier students contribute over 32,000 community service hours to more than 100 nonprofit charitable agencies in Metropolitan Phoenix each year. Members of the Class of 2015 were accepted at 275 colleges and universities, garnering well over $22 million in college scholarships. Xavier has graduated approximately 9,000 alumnae who reside domestically and internationally. 2
Event Fact Sheet Event: Xavier Scholarship Fashion Show 2016 Theme: Celebrate Traditions Past and Present Presenter: Xavier Mothers Guild Location: JW Marriott Phoenix Desert Ridge Resort & Spa Date: Saturday, March 12, 2016 Time: 10:30 A.M. Social and Shopping NOON Luncheon and Fashion Show Honoring: Maria Pomeroy - 2016 Founders Award recipient Starring: Xavier and Brophy College Preparatory students, Class of 2016 Featuring: Professional Fashion Show Presented by Dillard s Fashion Square Admittance: Premier Table $7,800 table of 12 seats Runway Table $4,800 table of 12 seats Tier One-Preferred Table $3,900 table of 12 seats Tier Two-Preferred Table $3,000 table of 10 seats General Seating Table $1,500 table of 10 seats Individual Seat $150 Benefitting: Chairwomen: Xavier Scholarship Fund Tami Christifulli 78 and Kristal McGrath Tami Christifulli 78 Kristal McGrath Cell: 602-768-7799 Cell: 720-375-3576 christif5@aol.com kristalmcgrath@mac.com 3
Donor Form (Part 1) In support of Xavier Mothers Guild Scholarship Fashion Show and the Xavier Scholarship Fund, I/we wish to make the following donation(s): Sponsorship (see page 6) In the amount of $ Platinum - $25,000 and above Diamond - $10,000 to $24,999 Gold - $5,000 to $9,999 Sapphire - $2,500 to $4,999 Emerald - $1,000 to $2,499 Pearl - $500 to $999 Friend of Xavier - $250 to $499 All Sponsors will be listed in the Fashion Show Program. Acknowledgement should read as follows: Please check one: Yes, I would like a Fashion Show Program Ad (Only for sponsors over $500. Submit artwork by February 19, 2016, to Program Chairwoman Michelle Byrne at michellebyrne@qwest.net. For ad specs, see page 7. No personal tributes please. ) No, I do not want a Fashion Show Program Ad (For sponsors over $500 who do not wish to have an ad in the program, and wish only be listed as a sponsor.) Underwriting (see page 8) In the amount of $ All Underwriters will be listed in the Fashion Show Program. Acknowledgement should read as follows: I d like this amount to underwrite the cost of: For donations of $500 or more, if you d like this gift to be In Honor/Memory (please circle choice) of someone, please include here (e.g. The Jones Family in Honor of Lizzy Jones, Class of 2016): Event Reservation (see page 9) In the amount of $ Premium Table - $7,800, 12 seats Runway Table - $4,800, 12 seats Tier One Preferred Table - $3,900, 12 seats Tier Two Preferred Table - $3,000, 10 seats General Seating Table - $1,500, 10 seats All Table Hosts will be listed in the Fashion Show Program. Acknowledgement should read as follows: Non-senior reservations and individual seat reservations will be taken by timestamp beginning January 28, 2016. Seniors have priority until that time. You will be contacted by the Xavier Mothers Guild Office for your guests information prior to the event. For more information on donation opportunities, contact event Chairwomen Tami Christifulli 78 (christif5@aol.com) and Kristal McGrath (kristalmcgrath@mac.com) 4
Donor Form (Part 2) Payment Options: Check enclosed (payable to Xavier College Preparatory Mothers Guild) Credit Card Name on card: Card number: Credit card (circle): Visa MasterCard AMEX Discover Expiration date: Security Code: To help us cover the cost of credit card processing, we kindly ask that you consider adding 3.5% to your total amount (Check box below if you would like to do so. We thank you greatly!) Yes, I will cover the credit card fee of 3.5%. Please add to my total. Donor Information: Donor Name: Contact Name: Street Address: City, State, Zip: Phone: Signature: Email: Date: Xavier College Preparatory is a tax exempt organization pursuant to Section 501(c)3 of the Internal Revenue Code. Please mail, email, or fax this two-page completed Donor form: Mail to: Xavier College Preparatory, Attention Mothers Guild, 4710 North Fifth Street Phoenix, AZ 85012 Email to: bholcomb@xcp.org Fax to: 602-240-3177 For payment questions, contact Bobbi Holcomb 99, Director of Mothers Guild Records, at 602-240-3147. 5
Sponsorship Gift Levels Nearly 40% of Xavier students qualify and receive tuition assistance. Please consider a sponsorship gift to support these young women who otherwise would not be able to attend Xavier. Donors receive print, video and website recognition, including program ads for businesses.* One hundred percent of the sponsorship donations received through the Xavier Scholarship Fashion Show go directly to the Xavier Scholarship Fund. Platinum $25,000 and above Recognition from podium Day of Show Full page Fashion Show Program Ad Video signage at Fashion Show Gold $5,000 - $9,999 Full page Fashion Show Program Ad Video signage at Fashion Show Emerald $1,000 - $2,499 Half page Fashion Show Program Ad Diamond $10,000 - $24,999 Recognition from podium Day of Show Full page Fashion Show Program Ad Video signage at Fashion Show Sapphire $2,500 - $4,999 Half page Fashion Show Program Ad Pearl $500 - $999 Quarter page Fashion Show Program Ad Friend of Xavier $250 - $499 Please direct sponsorship questions to event Chairwomen Tami Christifulli 78 (christif5@aol.com) and Kristal McGrath (kristalmcgrath@mac.com) * No personal tributes. Individual donors who donate may receive program ads for their designated business if desired. 6
Fashion Show Program Ad Specifications For Sponsorship Levels Pearl through Platinum Full Page, vertical Live Area 6.5W x 6.5H No bleeds Half Page, horizontal Live Area 6.5W x 3.15H No bleeds Quarter Page, horizontal Live Area 3.15W x 3.15H No bleeds Quarter Page, horizontal Live Area 3.15W x 3.15H No bleeds Artwork and full payment due Friday, February 19, 2016 Program Ad Specifications: Hi Resolution PDF with images and fonts embedded. All files must be 300 dpi or higher. All Files must be submitted electronically. All color files must be CMYK. Please name file after advertiser. Example: ABC Supply All submitted artwork is considered final. No proofs will be sent from printer. Please send artwork to Program Chairwoman Michelle Byrne at michellebyrne@qwest.net Advertisers' logos may be used on the Xavier website and other social media. Please direct sponsorship questions to event Chairwomen Tami Christifulli 78 (christif5@aol.com) and Kristal McGrath (kristalmcgrath@mac.com) 7
Underwriting Nearly 40% of Xavier students receive some form of financial assistance. Your generous underwriting contribution will ensure that our event revenues go directly to the Xavier Scholarship Fund rather than to cover expenses. Every donation, whether it is $5 or $5,000, will make a difference. Please consider underwriting the following expenses. Donors will be recognized in the Fashion Show Program. Those who donate $500 or more have the opportunity to make their gift in Honor of or in Memory of a loved one (see donor form on page 4). Program Printing $8,000 Centerpieces Décor $6,000 Choreography $5,000 Day of Show Student Lunch $4,000 Invitation Printing $3,000 Student Raffle Incentives $1,200 Invitation Postage $1,100 Sponsor a Student Group $1,000 Student Cast Food for Rehearsals $ 500 Photo Backdrop $ 450 Flowers for Senior Parent Tribute $ 450 Raffle Ticket Printing $ 300 Sponsor a Deserving Student(s) $ 60 per Student (no limit) 8
Event Table Reservation Begin January 28, 2016 Premium Table $7,800 (table of 12 seats) Premium placement in the Ballroom with the best seats at the end of the runway, elegant table décor, a special favor for each guest, and choice of wine or champagne for the table. Very limited number of Premium tables available. Runway Table $4,800 (table of 12 seats) Premium table placement in the Ballroom along the runway with elegant table décor and complimentary wine for the table. Tier One- Preferred Table $3,900 (table of 12 seats) Reserved table placement in the Ballroom with seating in row two from the runway for excellent performance viewing. Tier Two- Preferred Table $3,000 (table of 10 seats) Reserved table placement in the Ballroom with seating in row three from the runway. General Seating Table $1,500 (table of 10 seats) Ten seats of $150 individual reservations in the Ballroom. You will be contacted by the Xavier Mothers Guild Office for your guests information prior to the event. For questions, please contact Bobbi Holcomb 99, Director of Mothers Guild Records, at bholcomb@xcp.org, 602-240-3147. 9