FP&M SETA Projects Definition Workshop

FP&M SETA Projects Definition Workshop

Index Section 1: Funding Window Process Section 2: Statistical Overview of Applications Section 3: Challenges Section 4: Expectations Activation/Performance Payments Placement reports Termination/Recall of grants Section 5: General Information Section 6: Contact Details Section 7: Questions and Answers

Business Model Recap of New business Model The FP&M Board has approved a New Business Model as from 2014-2015 onwards: The main objective: Increase Efficiencies Unblock bottlenecks Decentralising Functions to Regional Offices Align FP&M SETA to disburse and commit funding in the current Financial Year.

Welcome to the New FP&M SETA Business Unusual Implementation Plan Mandatory & DG Grants Process Jan-April 30 April 30 May 30 June July - March Regular Sweepings Monthly & Quarterly reports Call for Applications Applications Close Regional & National Evaluations FP&M SETA management Board Approval July Aug :Regional & National evaluation Aug Oct : Learner Registration Oct Feb : Driving Projects to meet performance targets Feb March : Review Performance

DG Grant approval process Discretionary Grant Funding windows opened annually parallel with Mandatory Grant from 01 January to 30 April Process aligned to DHET reporting requirements Projects implementation within each respective financial year No 17/18 funding awards will be implemented in the 18/19 financial year Professional execution of projects, with reduced errors Reduce inappropriate reporting and accounting challenges Speed and quality

DG Grant approval process Regional recommendations from consolidated online application schedule National office reviews the recommendations. Internal review with the relevant governance structure. Baseline allocation per learning intervention and category and to be within the FP&M Available Budget. Qualifying Criteria: DG Verification : Compliance Legal Documentation DG Evaluation : WSP/Scarce and Critical Skills Alignment Past performance on previously allocated funding Decision taken by Board regarding Approval/Non Approval. Approved and Unsuccessful Applicants notified in writing of the outcome.

Statistical Overview of applications Budget Applied for Budget Available Intervention No of learners No of learners AET 3761 630 Apprenticeship 1153 350 Bursaries 10703 400 Learnerships 397467 2600 Skills 53293 2900 Work integrated learning 1850 650 Work experience/internship 7648 250 Total 475,875 7,780

Challenges Some of the following Challenges were encountered: Invalid documentation (Tax clearance, etc.) Outside FP&M SETA Scope Incomplete / pending submissions. Failure to meet deadline. Over subscription (Statistics provided) WSP and Pivotal Plan submitted and not approved Projects applied for not linked to approved Pivotal Plan Applications not addressing Scare and Critical Skills of the sector Request for changes to funding awarded that ends up affecting targets Unrealistic applications. i.e. Applying for skills programme intervention for R30 0000 000

Expectations: Activation In line with the FP&M SETA business model, Contracting and implementation of grants are to be within the financial year of allocation Contracting and submission of learner agreements to be concluded by 31 August 2017 Where exceptional circumstances apply the stakeholder may apply for an extension however this is at the SETAs discretion.

Expectations: Implementation The FP&M SETA is synonymous with high impact, high performing interventions. With this in mind projects which do not move as per the annexure/project plan will be reviewed and are at risk of being recalled /terminated and reallocated to high performing organizations Learning Intervention Learnerships Skills Programme Bursaries Apprenticeships Average Period 12 months 6 months 3 years 3 years

Expectations: Payments Learners must be registered on the MIS prior to submission to the FP&M SETA Regional office. Once all deliverables as per the tranches have been submitted and verified as compliant, the FP&M SETA will then request the invoice. Invoices submitted with deliverables will not be accepted.

Expectations: Payments Stipend payments submitted for unemployed learners need to align to the attendance register time frames and must be submitted per learner. An example of one months payment will not be accepted for the full time frame claimed for. Learners names and ID numbers must be correct on each invoice. If there is a replacement learner then the new learners name must appear on the invoice not the drop out learner.

Expectations: Payments Attendance registers must be submitted for the full time frame of the training programme as well as stipend payments for unemployed learners. Final tranches will only be paid on submission of certificates and not on verification reports. Placement reports must be submitted for both employed and unemployed learners.

Expectations: Close out and Placement reporting Through the QA module, learners achievements are to be captured periodically throughout the project. Processing the assessments periodically and then final assessment prior to verification ensures the prompt and efficient processing of the certificates Upon completion a detailed close out report is required in order for the seta to assess the impact of the funded interventions. Placement reports are required for both employed and unemployed learners.

Termination/Recall of grants Slow moving and non performing projects are reviewed monthly. Based on review projects may be recalled/terminated and reallocated to other high performing organizations and areas of immediate need. A formal written notification will be sent to the stakeholder informing of the grant being recalled.

General Information If at any stage during the training there is a delay due to unforeseen circumstances, please communicate this in writing to your regional office. Stipends cannot be held back or paid to learners late. In accordance with the Basic Conditions of Employment learners must be paid as agreed in the short term employment contract.

Questions & Answers Thank you