INVITATION FOR SUBMISSION OF PROPOSALS FOR

INVITATION FOR SUBMISSION OF PROPOSALS FOR Designing and implementation of Project on Training and follow up for staff of OTELP, ST & SC Development Department. Government of Orissa. 1. The Programme Director, Odisha Tribal Empowerment & Livelihoods Programme (OTELP), 2 nd Floor, TDCCOL Building, Rupali Square, Unit IX, Bhoi Nagar Bhubaneswar-751022 invites Proposals for Designing and implementation of Project on Training and follow up for staff of OTELP. 2. Complete Term of Reference (ToR) is available at the website www.otelp.org with effect from dated 20th December, 2012. 3. Interested firms may apply in sealed covers so as to reach the above office by 5.00 PM of 5 th January, 2013. Programme Director, OTELP Bhubaneswar

TERM OF REFERENCE (ToR) Designing and implementation of Project on Training and follow up for staff of OTELP 1.Introduction Odisha Tribal Empowerment & Livelihoods Programme (OTELP) focuses on empowering the Tribals and enabling them to enhance their food security, increase their incomes and improve their overall quality of life through more efficient natural resource management based on the principles of improved watershed management backed by more productive environmentally sound agricultural practices and through off-farm/non-farm enterprise development. The purpose of the Programme is to ensure that the livelihoods and food security of poor tribal households are sustainably improved through promoting a more efficient, equitable, self-managed and sustainable exploitation of the natural resources at their disposal and through off-farm/non-farm enterprise development. This external aided programme now covers 30 most backward tribal blocks in seven districts, namely Gajapati, Kalahandi, Kandhamal, Koraput, Malkangiri, Nawarangpur, and Rayagada in South-West Odisha. Programme has started its Phase I operation in 10 blocks of Koraput, Kalahandi, Kandhamal & Gajapati districts since 2004-05. The Phase II operation started from 2007-08 in additional 09 blocks of the above districts and 11 blocks of Malkanagiri, Nawrangpur & Rayagada from 2008-09. The programme is being extended to new area through state government funding as OTELP Plus. The development actions to be supported through the Programme are being identified by the communities through a participatory planning exercise. The Programme adopts a 'watershed plus' approach using the watershed as the basic vehicle, for natural resource management but with the scope to address broader issues of sustainable livelihoods including savings and credit, access to common property resources, off-farm/non-farm activities, issues related to non-timber forest products, community Infrastructure and access to common property resources. The programme is being implemented with a strategic approach where separate human resource infrastructure has been created within the ST & SC Development Department at the State Level, and at Integrated Tribal Development Agency (ITDA) at District level. These units are responsible for effective planning, implementation and monitoring of the programme. Besides, at the cluster level NGOs have been engaged for facilitating the community institutions and capacity building. These NGOs have also engaged professionals for supporting the programme. The major subject area of the professionals engaged at various level are management, social science/ work, agriculture, horticulture, engineering, livestock, forestry, fishery etc. For the concurrent capacity building of these professional staffs, particularly on project management, communications, motivation, institution building and micro enterprise with other soft skill areas, OTELP is seeking a competent and experienced organization/ institution (or a consortium of resource organizations with relevant experience). The one year assignment also includes identification of training need of various categories of professionals, designing short training courses, modules, imparting training programmes and follow up with them for adopting the learning in their daily work. 2.Objective of the assignment To develop appropriate training modules based on the training need analysis. To conduct trainings and subsequent follow up trainings. To monitor the impact of training on the trainees and provide follow up training / support for improved working efficiency.

3. Scope of Work The Organization/ Institution will be responsible for the following tasks: Conducting Training Needs Assessment for each category of professionals. Design training courses and its modules Imparting training programme with appropriate pedagogy. Evaluation of each training programme from the perspective of learning by the trainees. Follow up with the trainees in practicing the learning in field. 4. Expected Deliverables: Category wise Training Needs Assessment Report Training Design and Study Materials. Training Reports after completion of each Training with follow up action. Training Impact Report after 3 months of completion of each training. Process Documentation at the end of the assignment. 5. Deliverable Time Frame The consultancy will be awarded for a period of one year. Task Training Needs Assessment Designing of Training Course and Study Materials Implementation of the Training Programmes Follow up of the trainings imparted Process Documentation Time frame First Two Months Third and Fourth Month From Fifth month till end of contract From sixth month till end of contract During twelfth Month of contract 6. Contact Persons The Organization/ Institution shall nominate a senior officer for coordinating the assignment with the Programme Support Unit (PSU) of OTELP. Prior approval from PSU shall be taken by the organization/ institution before engaging the Experts/ Consultants/ Trainers for designing training need, training modules, study materials, imparting training etc. The Programme Officer (Capacity Building) shall coordinate from the PSU for the assignment. 7. Who can apply? Any organization/ institution of national repute with relevant experience can submit their proposal clearly reflecting on the TOR with plan & strategy, credential and technical capacity to handle the assignment with acceptable standard of quality. Following are the key criteria for selection of organization/ institution. Organization should have well established credibility in the field of education and training. Should have enough manpower, expertise, infrastructure at Bhubaneswar and other facilities to conduct entire exercise on its own. Should have enough experience of conducting similar exercises during the last five years. Should have experience of working in Odisha and can appreciate the socio-economic -culturalpolitical situation of the areas in which OTELP is being implemented. The organization having base in Odisha with sufficient infrastructure need to apply.

8. How to Apply? The organization/ institutions with relevant experience has to submit their technical and financial proposal separately under sealed covers to the Programme Director, OTELP, 2 nd Floor, TDCC Building, Bhoi Nagar, Bhubaneswar so as to reach the above office by 5.00 pm of 5 th January, 2013 through registered post/ courier. Only short listed organization/ institutions will be selected for presentation and final selection will be done by the committee constituted by the competent authority. 9. Information and Instructions for Submitting Proposal Format of Proposal The organization/ institution with relevant experience expected to examine all instructions, forms, proforma, terms, technical specifications, schedule of requirements, etc. in this document. Failure to furnish all necessary information as required by this document or submission of a bid not substantially responsive to all the aspects of this document shall be at the own risk of the organization and may be liable for rejection. The proposal should be submitted in English and be set out in two main parts Part A - Executive Summary, General and Technical Part B Financial Part A and B of the proposal is to be kept in two separate sealed cover and to be sent jointly in a single sealed cover. It is suggested not to include any price information in Part A. No publicity material is also required to be submitted. Proforma for various sections of Part A and Part B are provided below: Part A Executive Summary, General and Technical Proposal Part A should be structured in 6 sections Section 1 Executive summary on how to achieve the 2-3 pages outputs Section 2. Qualification and comments on TOR 1 page Section 3 Technical Response including approach & methodology 5-7 pages Section 4 Composition of Team, CVs of personnel As required to be engaged Section 5 Previous experience and credential of the 2-3 pages organization (s) Section 6 Deliverable Matrix with Time frame 3-4 pages Part B Financial Proposal All prices should be for the entire duration of the contract. The financial proposal shall be submitted indicating the final bid price in Indian Rupees. The final price should include all statutory dues including taxes and duties. No change will be allowed in bid price after submission of bids. The structure of the financial bid will be as follows. Particulars Unit Rate (in Rs.) Amount (in Rs. Lakhs) Resource Persons/ Consulting Fees

Per diem in case of travelling outside the organization/ institution head quarter Conveyance of the Resource Persons/ Consultants in case of travelling outside the organization/ institution head quarter Hiring charges of training facility Hiring charges of accommodation Food Cost Taxes to be charged TOTAL Nominated Personnel The organization/ institution must: - confirm that all the nominated personnel will be available to provide the required services for the duration of the contract - give the name of their employer or state, if self-employed, if any of the personnel is not a member of the organization/ institution staff - any change should be with prior consent of the employer. Alterations to Proposal Any manuscript or other alteration to the proposal must be countersigned and dated by the person submitting the proposal. Letters and Declaration to Accompany Proposals The proposal must be accompanied by a letter on official letter head of the organization/ institution, showing the full registered and trading name(s), trading and registered office address of the organization/ institution and the place of incorporation. It should be signed by a person of suitable authority to commit the organization/ institution with relevant experience to a binding contract. The organization must quote the Contract Title and include the following declarations: - We have examined the information provided in your terms of reference and offer to undertake the work described in accordance with requirements as set out in the TOR. This proposal is valid for acceptance for 6 months and we confirm that this proposal will remain binding upon us and may be accepted by you at any time before this expiry date. - The proposal (Technical & Financial) has been arrived at independently and without consultation, communication, agreement or understanding (for the purpose of restricting competition) with any other organization/ institution invited to submit proposal for this contract. - We confirm that the enclosed electronic versions of the technical proposal are true and complete copies of these documents. - We confirm that all personnel named in the proposal will be available to undertake the services. - We confirm that there are no personal, financial and business activities that will, or might, give

rise to a conflict of interest, if we were awarded this contract. This includes our subcontractors. OTELP reserves the right to reject any Proposal which, in it s opinion, gives rise, or could potentially give rise to, a conflict of interest. - We confirm that the organization/ institution and its sub-contractors Are not or have not been the subject of any proceedings or other arrangements relating to bankruptcy, insolvency or financial standing. Have not been convicted of any offence concerning professional misconduct. have not been convicted of corruption including the offence of bribery We agree to bear all costs incurred by us in connection with the preparation and submission of this proposal and to bear any further pre-contract costs. I confirm that I have the authority of [name of organization/ institution] to submit proposal and to clarify any details on its behalf. 10. Pre Bidding Meeting Interested Organizations/ Institutions for pre bidding meeting may communicate the same to PD, OTELP by email latest by 22 nd December, 2012. The Pre Bidding Meeting will be held on 27 th December, 2012 at 11.00AM at PSU, OTELP, Bhubaneswar. 11. Packaging and Delivery of Proposals Proposals must be delivered in a single sealed envelope containing two separate sealed envelopes for technical and financial bid, clearly labeled with the following: Contract Title. Technical Bid/ Financial Bid Proposal Due Date Name of the organization/ institution. The proposal should be addressed to the Programme Director, OTELP, 2 nd Floor, TDCC Building, Bhoi Nagar, Bhubaneswar. This should be submitted on two CD ROMs along with one hard copy one for the technical and another for the financial proposal. These should each contain a single file, in PDF format. Each CD should be included with the respective envelope for Part A and Part B. OTELP accepts no responsibility for the premature opening of any incorrectly marked or unsealed Proposals. Proposals must be received at OTELP at Bhubaneswar by 5.00PM on the due date (see how to apply). Proposal received after the due date and time will not be accepted under any circumstances and will be returned unopened. No special pleadings will be entertained. 12. Evaluation The proposals will be evaluated on the following criteria: Part A: Executive Summary, General and Technical Proposal will have a weightage of 80%. This would be further divided as under: Experience of the organization/ institution in developing and implementing similar assignment 25 % Method and implementation strategy 25 % Quality of the proposal with mile stones 10 % Quality of the proposed team 20 % Available infrastructure 20 % OTELP reserves the right to apply other additional criteria, as would be required to fairly evaluate the proposal.

Part B: Financial Proposal of only technically shortlisted organizations/ institutions will be opened. 13.Competent Authority Programme Director, OTELP will be the competent authority for this contract. The rights of the Competent Authority will be as under: - Amend bid documents during the proposal evaluation process. Any amendments will be conveyed to the short-listed organizations/institutions - Modify scope of work at the time of the award of the contract. Such modifications will be discussed and agreed with the preferred organization/institution. - At discretion during evaluation of bids, request an organization/ institution for clarification on its proposal. This request will be in writing and the organization/ institution should respond in writing. No change in price or substance of the bid shall be sought, offered or permitted at this stage. The Programme Director, OTELP reserves the right to accept or reject any bid without assigning any reason there to. 14. Earnest Money & Security Deposit All the bidders biding for this assignment service have to submit a demand draft of Rupees ten thousand in separate envelope along with the technical proposal drawn in favour of Programme Director, OTELP. The earnest money deposited will be refunded to the non-selected organizations/ institution within 15 working days from the date of opening of the financial proposals. Earnest money deposit of the finally selected organization/ institution will remain with the OTELP till the completion of the assignment and will be refunded within 15 working days after the contract is over. 15. Performance Guarantee The preferred bidder will provide a bank guarantee as performance security. The bank guarantee will be provided in a form approved by the Competent Authority. This will be equivalent to 10% of the contract value and will be valid up to 60 days after the end of the assignment