Virginia Association of Chapters of Alpha Phi Alpha Fraternity, Incorporated 72 nd VACAPAF Convention Sheraton Pentagon City arlington, virginia Leadership Advancing Forward February 5-8, 2015 Hosted by Area IV Chapters
ALPHA PHI ALPHA FRATERNITY, INC. VIRGINIA ASSOCIATION OF CHAPTERS OF ALPHA PHI ALPHA FRATERNITY, INCORPORATED Post Office Box 25455, Richmond, VA 23260 www.vacapaf.org Mark S. Tillman General President R. Anthony Mills Eastern Region Vice President J. Alphonso Taylor VACAPAF District Director Sean L. Bates 1 st Vice President 2015 VACAPAF Convention Call October 1, 2014 Brothers of VACAPAF, Alpha Phi Alpha Fraternity, Inc., develops leaders, promotes brotherhood and academic excellence, while providing service and advocacy for our communities. This is our Fraternity s Mission Statement. Having this thought in the forefront of your mind, I invite you to join me at the 72st VACAPAF Convention to be held at the Sheraton Pentagon City Hotel in Arlington, Virginia. Our Nation s capital, with all its sights, sounds and history are minutes away. The Brothers of Area IV will host this year s convention starting on Thursday, February 5th and concluding on Sunday, February 8 th h, 2015. Please come as we continue to showcase Leadership Advancing Forward in VACAPAF! My brothers, your voices have resonated regarding what you would like to see in our conventions. Along with our normal business activities, we will feature various professional development workshops and a career expo. In addition we will allow time for socializing and networking. We believe this convention has something for everyone whether you are new member or a very seasoned brother. A special reception for registered Neophytes Brothers of the fall 2013 fall 2014 intake periods will be held. We have not forgotten our lovely ladies. There will be a full ladies program that will feature workshops, and visiting local attractions. Just go to our website at www.vacapaf.org and access the Convention link to register for the 72 st VACAPAF Convention. Brothers, as we lead up to the 72 st VACAPAF Convention, I would encourage you to periodically visit our convention webpage for updates, such as schedules modifications and other items that you may find useful while preparing for and attending the convention I look forward to seeing you in Arlington. Fraternally, J. Alphonso Taylor VACAPAF President District VII Director If everyone is moving forward together, then success takes care of itself. ~Henry Ford
72 nd VACAPAF Convention Schedule THURSDAY, FEBRUARY 5, 2015 3:00 pm - 7:00 pm Convention Registration Information Center 3:00 pm 7:00 pm LADIES: Miss Black & Gold Registration 4:00 pm 10:00 pm Awards Displays (Set Up) 5:00 pm - 8:00 pm Public Program (offsite) 7:00 pm - 12:00 am LADIES: Miss Black & Gold Pageant Contestant Orientation & Rehearsal 10:00 pm - 12:00 am Hospitality Suite FRIDAY, FEBRUARY 6, 2015 8:00 am - 7:00 pm Convention Registration - Information Center 8:00 am - 8:00 pm Awards Displays 9:00 am - 5:00 pm Delegate Certification 9:00 am - 4:00 pm Career Expo 9:00 am - 10:00 am President s Leadership Meeting (Invitation Only) LADIES: Breakfast & Opening Plenary 10:00 am - 11:30 pm Concurrent Breakout Sessions 10:00 am - 6:00 pm Vendors Expo 10:15 am - 12:15 pm LADIES: Seminars 11:45 am -1:15 pm Fraternal Luncheon 12:30 pm - 2:00 pm LADIES: Luncheon 1:30 pm - 3:30 pm Business Session 2:30 pm - 5:00 pm LADIES: Seminars 4:00 pm - 5:30 pm Concurrent Breakout Sessions 5:30 pm - 6:30 pm President s 2014 Neophyte Reception (Invitation Only) NOTE: The convention schedule is subject to change without prior written notification.
7:00 pm - 9:30 pm Miss Black & Gold Pageant/Step Show 10:00 pm 2:00 am College Brothers Social (offsite) 10:00 pm - 2:00 am Hospitality Suite SATURDAY, FEBRUARY 7, 2015 7:00 am - 5:00 pm Convention Registration - Information Center 7:30 am - 9:00 am Life Membership Breakfast & Omega Services (For Ticket Holders Only) 9:00 am - 11:30 am Delegate Certification 9:00 am - 5:00 pm Awards Displays (Closed to Brotherhood & General Public during the judging period) 9:00 am - 6:00 pm Vendors Expo 9:00 am - 10:15 am LADIES: Breakfast & Opening Plenary 9:15 am - 11:45 am Business Session 10:30 am - 11:45 am Belford V. Lawson Oratorical Competition 10:30 am 12:00 noon LADIES: Seminar 12:00 pm - 1:30 pm College Brothers Luncheon 12:30 pm - 2:30 pm LADIES: Luncheon 1:30 pm - 3:00 pm Voting 1:30 pm - 3:30 pm Business Session 2:30 pm - 4:30 pm LADIES: Miss Black & Gold Pageant Pre-Interview Session 3:00 pm - 5:00 pm LADIES: Seminar 3:30 pm - 5:30 pm Concurrent Sessions i.e. Professional Development Sessions 3:30 pm - 5:30 pm LADIES: Miss Black & Gold Pageant Interviews 6:30 pm - 9:30 pm Black & Gold Awards Reception & Gala 10:00 pm 2:00 am Comedy Gold (For Ticket Holders Only) 10:00 pm - 2:00 am Hospitality Suite 9:00 am - 10:30 am Ecumenical Service SUNDAY, FEBRUARY 8, 2015 11:00 am - 12:30 pm Convention Closing Meeting (Invitation Only)
VACAPAF Convention Program Descriptions Public Program The Public Program is an opportunity for the local community and brotherhood from throughout the State of Virginia to come together to discuss the State of the Community and the impact of the fraternal organization within the community. It also serves as a forum for the attendees to address social and economic issues that plague the community and impede its growth. Various organization leaders from the community have been invited to address the attendees. Vendors Expo From paraphernalia to clothing to cosmetics and much more, the VACAPAF Convention will serve as host to a myriad of vendors who will be eagerly waiting to market their products and services to the convention attendees. Career Expo This event will unite convention attendees with potential employers who are looking for talented individuals to join their dynamic teams. From internships to permanent position and everything in between, the entities associated with the Career Expo will be at the 72 nd VACAPAF Convention ready and eager to meet you! Fraternal Luncheon GOODWILL is the monarch of this house. Men, unacquainted, enter, shake hands, exchange greetings, and depart friends. Cordiality exists among all who abide within. The Fraternal Luncheon kicks off the 70th VACAPAF Convention where Alpha men from all points of the Commonwealth of Virginia and beyond have convened to do the work of Alpha! During the luncheon, the VACAPAF Hall of Fame Award will be presented to a brother who is a Life Member of Alpha Phi Alpha and has made significant contributions to the development and growth of VACAPAF. Miss Black & Gold Pageant The Miss Black and Gold Pageant is an event whose primary purpose is to highlight and foster the inextricable connection between success and etiquette amongst young women. This pageant spotlights the young women's poise, self-confidence, communication skills, intelligence, and beauty. In all, the Miss Black and Gold Pageant encompasses true womanhood, success, and confidence. Academic excellence and scholarship are greatly stressed in the competition with the Fraternity providing the contestants with scholarships to assist with the financial obligations associated with post-secondary studies. Step Show Step Show Competition gives collegiate step teams throughout the State of Virginia an opportunity to compete against one another and to win monetary prizes which they can use to fund chapter service and social projects. This competition highlights Alpha Phi Alpha Fraternity college chapters in the art of stepping and creativity by allowing each team to showcase its individual style and talents. College Brothers Luncheon This luncheon is facilitated solely by College Brothers and their leadership team. During the College Brothers Luncheon, the Brothers associated with the College Chapters will compete in the Collegiate Scholars Bowl and Belford V. Lawson Oratorical Competitions. This is a perfect opportunity to gain access to the Brothers that are at different levels in their collegiate careers from throughout the Commonwealth of Virginia. Collegiate Scholars Bowl Competition The Alpha Phi Alpha Collegiate Scholars' Bowl provides a public forum through which undergraduate collegiate scholars feature their academic knowledge. Implemented to highlight the scholastic excellence among college members, the Collegiate Scholars Bowl promotes an individual and team competitive spirit while reinforcing mutual cooperation among the participants. Belford V. Lawson Oratorical Competition This oratorical competition is designed to identify problems or special topics of interest within society and determine how the problem or topic relates to the goals and objectives of Alpha Phi Alpha Fraternity, Incorporated. The Oratorical Competition provides College members the opportunity to enhance and display their communication skills through oration. The contest fosters the development of leadership qualities as well as the ability to think intelligently and speak clearly. Black & Gold Awards Reception & Gala A Golden Affair! This formal banquet will serve as the convention s crowning jewel where outstanding members, chapters and community partners will be recognized for their dedication to VACAPAF and its mission. As an added bonus, the honor of being selected as Miss VACAPAF will be bestowed upon one of the fortunate contestants from the Miss Black and Gold Pageant at the banquet. Comedy Gold Straight from the comedy circuit an accomplished comedian will come to the stage to deliver a golden experience of laughter to the VACAPAF convention attendees and their guests. Immediately following the comedy show will be music provided by a local artists. NOTE: The convention schedule is subject to change without prior written notification.
Sheraton Pentagon City arlington, virginia http://www.starwoodhotels.com/sheraton/property/overview/index.html?propertyid=829 Spacious Guest Rooms State-of-the-art Fitness Center Potomac Restaurant Bar & restaurant Cost: $99 per night Leadership Advancing Forward
72 nd VACAPAF Convention Souvenir Journal Advertisement Submission Agreement MEDIA REQURIEMENTS All advertisements should be submitted with the appropriate size settings as listed below: Provide copies of ads in original format (i.e. MS WORD, PDF, JPEF, TIF) electronically to the Convention Souvenir Journal Committee at convention@vacapaf.org. Submissions can be paid either via credit card or check (certified funds or money order paid to the order of VACAPAF - Convention). If paying by check, all payments must be received on or before January 5, 2015 (confirmed via postmark). Mailing address as follows: 72 nd VACAPAF Convention, Attention Souvenir Journal, Post Office Box 25455, Richmond, Virginia 23260. There is no guaranty if an advertisement that is received after the deadline will be published. NOTE: No advertisement will be published without the receipt of full payment. If paying by a credit card, then there will be a 3.5% processing fee added to the final charge. Deadline for advertisement submittals is January 5, 2015. QTY ADVERTISEMENT TYPE SIZE COST TOTAL Back Cover 8 ½ X 11 $400 Inside Covers 8 ½ X 11 $300 Full Page Color 7 ½ X 10 $250 Full Page Black & White 7 ½ X 10 $125 Half Page 7 ½ X 4 ½ $75 Patron (one printed name per Patron) Listing $20 TOTAL AGREEMENT I hereby authorize the publication of the enclosed or electronically attached advertisement in the 72 nd Annual VACAPAF Convention Souvenir Journal. Name: Address: Phone/Day: Phone/Evening: City: State: Zip: E-mail Address: METHOD OF PAYMENT (Please check one) Check (Certified Check or Money Order ONLY) AMEX VISA/MasterCard Credit Card Authorization Name (as it appears on credit card): Card Number: Expiration Date: / / Security Code: Signature: Credit Card Billing Address: Address: City: State: Zip: Virginia Association of Chapters of Alpha Phi Alpha Fraternity, Incorporated Post Office Box 25455 Richmond, VA 23260 www.vacapaf.org
72 nd VACAPAF Convention Registration Form February 5-8, 2015 Sheraton Pentagon City Hotel Arlington, Virginia REGISTRATION INSTRUCTIONS: (1) Please complete all portions of this form. (2) Please print or type all information clearly. (3) If paying by Credit Card, registration may be completed on the convention webpage by clicking on the Online Registration link or emailing the form to convention@vacapaf.org. (4) If paying by Certified Check or Money Order, please make payable to 72 nd VACAPAF Convention, and mail completed Registration Form with payment to: 72 nd VACAPAF Convention, Post Office Box 25455, Richmond, VA 23260, Attention: Director of Convention. NOTE: Mailed registration payments postmarked after 1/25/15 will NOT be processed. These fees supersede all previously published fees. No registration form will be processed without certified funds or credit card authorization Please check one: Alumni Brother College Brother Ladies/Miss Black & Gold Contestant Registration Membership ID # / AlphaNet #: Life Membership #: Name: Phone/Day: Address: Phone/Evening: City: State: Zip: E-mail Address: Chapter: Chapter Key #: Are you a Senior Brother (over the age of 65)? Yes No Are you a 2014 or 2015 Initiate? Yes No Special Dietary Needs: Vegetarian No Shellfish No Pork No Nuts METHOD OF PAYMENT (Please check one) Check (Certified Check or Money Order ONLY) AMEX MasterCard VISA Credit Card Authorization: A credit card processing fee of 3.5% will be added to the total charge. Name (as it appears on credit card): Card Number: Expiration Date: Security Code: Signature: Credit Card Billing Address: Mark the box if our billing address referenced above is the same as the your mailing address. Address: City: State: Zip: BROTHERS Registration includes the following: Fraternal Luncheon, College Brothers Luncheon, Black & Gold Awards Reception & Gala, Miss B&G Pageant/ Step Show & Convention Paraphernalia. Ladies Registration includes the following: Breakfasts (2), Lunches (2), Black & Gold Awards Reception & Gala, and Miss B&G Pageant/Step Show. Miss B & G Pageant Registration includes the following: Breakfasts (2), Lunches (2), Dinner (1), Black & Gold Awards Reception & Gala, and Miss B&G Pageant/Step Show. Please Check One Registration Package EARLY BIRD by 10/01/14 11/151/14 REGULAR 11/16/14 12/31/14 Alumni Brother $275 $335 $395 College Brother $245 $275 $335 Ladies $250 $275 $300 Miss B & G Contestant $175 $200 $225 LATE * 1/1/15 1/31/15 TOTAL A LA CARTE EVENT TICKETS Sub Total: $ EVENTS # OF TICKETS TICKET PRICE Black & Gold Awards Reception & Gala $125 Fraternal Luncheon $65 College Brothers Luncheon $65 Life Membership Breakfast (BROTHERS ONLY) $50 Miss Black & Gold Pageant/Step Show $30 Comedy Gold $30 Total Amount Due (Convention Registration & Event Tickets) Grand Total: $ * NO Onsite Registration ONLY Event Tickets can be purchased at registration desk, if available. HOTEL RESERVATIONS: The official convention hotel is the Sheraton Pentagon City Hotel located in Arlington, VA. The hotel address is as follows: 900 S Orme St, Arlington, VA 22204. (703) 521-1900 2108 South Main Street. For reservations: Call 703.521.1900 - reference 72 nd VACAPAF Convention OR copy and paste the following link into a web browser https://www.starwoodmeeting.com/stargroupsweb/res?id=1407102328&key=bf0a487. The Convention per night discount rate is $99.00 for either a single or double occupancy room. Reservations must be made by January 10, 2015. We recommend registering early, as there is a limited availability of rooms at the VACAPAF rate. CANCELLATION POLICY: Cancel by 1/5/15 to receive 50% of amount of money paid. NO REFUNDS WILL BE PAID AFTER 1/5/2015. Cancellations must be received in writing at 71 st VACAPAF Convention, Post Office Box 25455, Richmond, Virginia 23260 with a postmark dated on or before 1/5/15. Refunds will be paid within 30 days after the convention.