COUNTY of ALBEMARLE Department of Fire & Rescue Fire & Rescue Advisory Board MINUTES Wednesday, 24 September 2003 I. Chairman Smythers called the meeting to order at 1907 Hours. The following members were in attendance: John Hood, East Rivanna Fred Huckstep, Earlysville Tim Cersley, Scottsville Mike Johnson, Scottsville Rescue George Stephens, North Garden Robert Baber, Crozet Doug Smythers, Seminole Trail The following members were absent: Charlottesville Fire Department Charlottesville Volunteer Fire Company Monticello Fire & Rescue Stony Point Volunteer Fire Company Charlottesville-Albemarle Rescue Squad Western Albemarle Rescue Squad Others in Attendance: J. Scott Goss, East Rivanna Lanny Moore, East Rivanna Richard Martin, Crozet Jesse Seale, Crozet John Oprandy, ACFR Christina Davis, ACFR David Bowerman, Board of Supervisors II. III. Consent Agenda Motion for approval was made by Chairman Smythers. Chief Huckstep moved to approve the consent agenda. Chief Baber seconded the motion, and the motion passed. Updates Thomas Jefferson EMS Council Mr. Berg is out of town. Chief Stephens informed everyone that the state EMS office is moving and if your agency license is up for renewal this year, you may want to get the paperwork in early. Communications Assistant Chief Oprandy stated that we will be doing another 800mhz system inventory. Richard Martin will be assisting with this inventory. He will be meeting with each station to obtain inventory list. Page 1 of 6
Additional Communications Issues As of yesterday money had been transferred to purchase the low-band upgrade. The purchase orders for the radios have been typed. Once the equipment is in, placing them in the system should move along. The target date for the equipment to be put in place is as quickly as possible. It was asked if stickers will be provided for the radios and for the vehicles. Richard is checking into this. He may be able to get them donated, if not he will need to get with Assistant Chief Oprandy to make sure money is in the budget. Chief Hood asked about base station in the stations. A discussion was held. Fire & Rescue Chief Eggleston asked Assistant Chief Oprandy to pass along his sincere gratitude for all of the work during the storm and after. Everyone did an excellent job. He would like everyone to get together to make a list of ideas that can be improved. It was recommended that a post-storm meeting would be a good idea. Chief Huckstep thinks that the planning before the storm helped tremendously. Chief Hood wanted to recognize the good job that Fire Dispatch did during the storm. Chairman Smythers asked that a letter from the ACFRAB be sent to the City thanking them for their effort with the storm and thanks to the dispatching. FireRMS Assistant Chief Oprandy asked everyone to go back to July in SunPro to check the reports and then lock them, so the reports can be reported to NFIRS. Assistant Chief Oprandy gave out a SunPro sheet explaining what needs to be checked and completed. Discussion followed. IV. Committee Reports Recruitment & Retention Committee A written report was provided. Training Committee Finance/Budget Chief Huckstep gave an update. The 2004/2005 budget sheet should have line items updated. This spreadsheet has not been e-mailed out. The first reading of the proposed budget for 2004/2005 in October. Then looked at in the November meeting, so the budget can be submitted to the County Executives Office. CAD Management Team Central Resource & Supply Committee Strategic Planning Committee Chief Huckstep stated that this committee has not yet met. He does have some people who are interested in serving on the committee. They are Bob Larsen, Richard Martin and Dayton Haugh. He was not for sure who the representative for CARS would be. Discussion followed about long range committee s in the fire departments. Chairman Smythers requested that a meeting to be held before next month meeting to set a course. Page 2 of 6
V. Unfinished Business Fair Labor Standards Act RSAF/CGAP Grant Update Map/ESN Response Map Changes Assistant Chief Oprandy gave out an ESN project Timeline sheet. Maps from planning will be delivered over the next six weeks. As the maps are received the programming, testing and station review can begin. Discussion followed. VI. New Business Modified Response Plan Chief Baber had some concerns with the modified response plan. Chief Eggleston has an e- mail about the modified response plan and he was to get with Chief Miller about these questions. Chief Smythers was not for sure if Chief Eggleston had a chance to get with Chief Miller before the storm. Discussion was held. Chief Hood will meet with a group of fire & rescue personnel to discuss this plan and come up with some recommendation and he will report back. Loss Control Recommendations Change of Quarters SOG Assistant Chief Oprandy advised everyone that Chief Eggleston would like this item tabled. Page 3 of 6
VII. Other Business Hurricane Isabel Assistant Chief Oprandy gave each station a CD with form from FEMA. These forms need to be filled out and sent into to Assistant Chief Oprandy. Chief Cersley asked for the lifejackets to be turned in. Tanker Task Force Chief Smythers asked Assistant Chief Oprandy to check into the money for the hose for Stations 3, 4, 6, and 7. Assistant Chief Oprandy said that at this time there is no money in this budget cycle. Discussion took place. Minitor 4 Pagers Chief Stephens wanted to let everyone know that if you have Minitor 4 pagers and need to have repairs done, the pager will need to be shipped out. Motorola is not shipping parts. Albemarle County Fair Chief Stephens had some concerns about the unified command at the County Fair incident. He was concerned about the lack of knowledge the Sheriff s Department had about unified command. He also had concern about communication. Discussion was held. It was suggested to have a team for special events. Maybe this is something that JCFRA would be willing to help with. It was asked for this to be put onto the JCFRA agenda. VIII. VIII. Next Meeting: Wednesday, 22 October at 2000 hours Monticello Fire & Rescue Station 11 Jefferson Country Fire & Rescue Association meets at 1900 2000 hours in October Adjournment Chairman Smythers adjourned the meeting at 2049 Hours. Respectfully submitted: Christina Davis Clerk Page 4 of 6
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