FENDALTON/WAIMAIRI COMMUNITY BOARD AGENDA MONDAY 29 JUNE 2015 AT 4PM

FENDALTON/WAIMAIRI COMMUNITY BOARD AGENDA MONDAY 29 JUNE 2015 AT 4PM IN THE BOARDROOM FENDALTON SERVICE CENTRE CORNER JEFFREYS AND CLYDE ROADS Community Board: Val Carter (Chairperson), David Cartwright (Deputy Chairperson), Sally Buck, Faimeh Burke, Jamie Gough, Raf Manji and Bridget Williams. Community Board Adviser Edwina Cordwell Phone 941 6728 DDI Email: edwina.cordwell@ccc.govt.nz PART A PART B PART C - MATTERS REQUIRING A COUNCIL DECISION - REPORTS FOR INFORMATION - DELEGATED DECISIONS INDEX PART C 1. APOLOGIES 3 PART B 2. DECLARATION OF INTEREST 3 PART C 3. CONFIRMATION OF MINUTES 15 JUNE 2015 3 PG NO PART B 4. DEPUTATIONS BY APPOINTMENT 4.1 Ahmed Tani - Refugee Council 7 PART B 5. PRESENTATION OF PETITIONS 7 PART B 6. NOTICE OF MOTION 7 PART B 7. CORRESPONDENCE 7 PART B 8. BRIEFINGS 8.1 Ramon Strong - Land Drainage Manager 8.2 Sue Ramsay - Plynlimon Park Crime Prevention Through Environmental Design (CPTED) Report PART C 9. APPLICATION TO FENDALTON/WAIMAIRI COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND ANGLICAN PARISH OF FENDALTON - ST BARNABAS CHURCH PART C 10. APPLICATION TO FENDALTON/WAIMAIRI COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND - WAI LING CHAN (YOUTH DEVELOPMENT) PART C 11. FENDALTON/WAIMAIRI COMMUNITY BOARD KEY LOCAL PROJECTS (KLP) FOR 2015/16 FINANCIAL YEAR 7 11 14 16 PART C 12. SUBMISSIONS COMMITTEE - MINUTES OF 12 JUNE 2015 22 For copies of Agendas and Reports, visit: www.ccc.govt.nz/thecouncil/meetingsminutes/agendas/index.aspx

- 2 - PART B 13. COMMUNITY BOARD ADVISER S UPDATE 30 13.1 Current Issues 13.2 Board funding Update for 2014/15 PART B 14. ELECTED MEMBERS INFORMATION EXCHANGE 30

- 3-1. APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. CONFIRMATION OF MEETING MINUTES 15 JUNE 2015 The minutes of the Board s ordinary meeting of Monday 15 June 2015 is attached. STAFF RECOMMENDATION That the minutes of the Board s ordinary meeting be confirmed.

- 4 - FENDALTON/WAIMAIRI COMMUNITY BOARD 15 JUNE 2015 ATTACHMENT 1 TO CLAUSE 3 Minutes of a meeting of the Fendalton/Waimairi Community Board held on Monday 15 June 2015 at 4pm in the Boardroom, Fendalton Service Centre, Corner Jeffreys and Clyde Roads PRESENT: APOLOGIES: Val Carter (Chairperson), David Cartwright (Deputy Chairperson), Sally Buck, Faimeh Burke and Raf Manji. An apology for absence was received and accepted from Bridget Williams and Jamie Gough. An apology for lateness was received and accepted from Faimeh Burke who arrived at 4.04pm and was absent for clause 1 and 9. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DECLARATION OF INTEREST Nil. 2. DEPUTATIONS BY APPOINTMENT 2.1 SHARON TORTENSON - COUNCIL OF SOCIAL SERVICES OF CHRISTCHURCH (COSS) Ms Sharon Tortenson was in attendance and spoke to the Board regarding the work of the Council of Social Services and presented a booklet entitled 'Holding Hope Together', celebrating the contribution of the non-profit sector in rebuilding Christchurch communities. 2.2 CHRISTCHURCH INTERNATIONAL AIRPORT LIMITED (CIAL) - 'WELCOME TO CHRISTCHURCH' SIGNAGE Mr Nick Flack, Infrastructure Planner for CIAL was in attendance and updated the Board regarding a possible new design for the 'Welcome to Christchurch' sign on Memorial Avenue. CIAL had previously addressed the Board and offered to fund a modern 'sleeve' for the existing sign. The Board resolved to approve the proposed design in dark blue subject to the Council's wording of the sign going towards the city to be "Welcome to Christchurch" and if a further reference is required, this should be "the Garden City" and that this be made known to marketing staff over the next week in order for the installation to proceed as soon as possible. Faimeh Burke/David Cartwright Carried 3. PRESENTATION OF PETITIONS Nil. 4. NOTICE OF MOTION Nil.

- 5 - ATTACHMENT 1 TO CLAUSE 3 5. CORRESPONDENCE 5.1 HOLMWOOD ROAD - PARKING ISSUES Correspondence and supporting information regarding resident's permits supplied by Dr Stuart Gowland and Professor Roy Bickerstaff was tabled at the meeting. The Board resolved that the correspondence from Dr Gowland and Professor Bickerstaff regarding the potential for parking permits in Holmwood Road be passed to staff for their consideration and feedback. The Board notes that any consideration of parking permits is a matter for the Council. David Cartwright/Faimeh Burke Carried 6. BRIEFINGS 6.1 PUBLIC PLACES BYLAW REVIEW Ruth Littlewood, Senior Policy Analyst, was in attendance and updated the Board on the Public Places Bylaw review currently being undertaken. 7. COMMUNITY BOARD ADVISER'S UPDATE Reminders Possible visit to the Council's call centre - August/September 2015 Smart Elec - workshop to be confirmed 8. ELECTED MEMBERS INFORMATION EXCHANGE Long Term Plan meetings scheduled for next week Capital Programme - full review 1 July 2015 PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD 9. CONFIRMATION OF MEETING MINUTES 2 JUNE 2015 The Fendalton/Waimairi Community Board resolved that the minutes of its ordinary meeting of Tuesday 2 June 2015 be confirmed. David Cartwright/Sally Buck Carried 10. APPLICATION TO THE BOARD'S 2014/15 DISCRETIONARY RESPONSE FUND - LIAM JAMES (YOUTH DEVELOPMENT) The Fendalton/Waimairi Community Board considered a request for funding from its 2014/15 Discretionary Response Fund for a Youth Development Fund application from Liam James. The Fendalton/Waimairi Community Board resolved to grant $250 from its 2014/15 Discretionary Response Fund to Liam James towards the costs involved in competing in the Australia Under 17 Fencing Championships in Sydney, Australia from the 4-8 July 2015. Sally Buck/David Cartwright Carried

- 6 - ATTACHMENT 1 TO CLAUSE 3 The meeting concluded at 4.54pm. CONFIRMED THIS 29 TH DAY OF JUNE 2015 VAL CARTER CHAIRPERSON

- 7-4. DEPUTATIONS BY APPOINTMENT 4.1 AHMED TANI - REFUGEE COUNCIL Mr Ahmed Tani, of the Refugee Council will be in attendance to speak to the Board regarding the work being done by the Refugee Council in and around the city. 5. PRESENTATION OF PETITIONS 6. NOTICES OF MOTION 7. CORRESPONDENCE 8. BRIEFINGS 8.1 RAMON STRONG - LAND DRAINAGE MANAGER Mr Ramon Strong, Land Drainage Manager will be in attendance to introduce himself and to inform the Board regarding his role and responsibilities. 8.2 SUE RAMSAY - PLYNLIMON PARK CRIME PREVENTION THROUGH ENVIRONMENT DESIGN (CPTED) REPORT Sue Ramsay, Crime Prevention Team Leader will be in attendance to speak to the attached report.

- 8 - ATTACHMENT TO CLAUSE 8.2

- 9 - ATTACHMENT TO CLAUSE 8.2

- 10 - ATTACHMENT TO CLAUSE 8.2

- 11-9. APPLICATION TO THE FENDALTON/WAIMAIRI COMMUNITY BOARD'S 2014/15 DISCRETIONARY RESPONSE FUND ANGLICAN PARISH OF FENDALTON - ST BARNABAS CHURCH Contact Contact Details Executive Leadership Team Responsible: Director, Community and Democracy Services Officer Responsible: Unit Manager -Community Governance N Author Maryanne Lomax, Strengthening Communities Adviser Y 941 6730 N 1. PURPOSE AND ORIGIN OF REPORT 1.1 The purpose of this report is for the Fendalton/Waimairi Community Board to consider the application to the 2014/15 Discretionary Response Fund from the Anglican Parish of Fendalton - St Barnabas Church towards the running costs of the Fendalton/Waimairi community van. 2. EXECUTIVE SUMMARY 2.1 Not applicable. 3. BACKGROUND 3.1 The purpose of the Fund is to assist community groups where the project and funding request falls outside other council funding criteria and/or closing dates. This fund is also for emergency funding for unforeseen situations. 3.2 At the Council meeting of 22 April 2010, Council resolved to change the criteria and delegations around the local Discretionary Response Fund. 3.3 The change in criteria limited the items that the local Discretionary Response Fund does not cover to only: 4. COMMENT 3.3.1 Legal challenges or Environment Court challenges against the Council, Council Controlled Organisations or Community Boards decisions; 3.3.2 Projects or initiatives that change the scope of a Council project; and 3.3.3 Projects or initiatives that will lead to ongoing operational costs to the Council. Council also made a note that: "Community Boards can recommend to the Council for consideration grants under (3.3.2) and (3.3.3)." 4.1 In 2014/15, the total budget available for allocation in the Fendalton/Waimairi Discretionary Response Fund is $74,798. The Discretionary Response Fund opens each year on 1 July and closes on 30 June the following year, or when all funds are expended. 4.2 Based on the above criteria, the application from the Anglican Parish of Fendalton - St Barnabas Church is eligible for funding. 4.3 Detailed information on the application and staff comments are included in the Decision Matrix (Attachment 1) 5. FINANCIAL IMPLICATIONS 5.1 There is currently a balance of $2,933 in the Board s 2014/15 Discretionary Response Fund. 5.2 Current recommendations align with the 2013-16 Three Year Plan page 227 regarding community grants schemes including Board funding.

- 12-9. Cont'd 6. STAFF RECOMMENDATION 6.1 It is recommended that the Fendalton/Waimairi Community Board: Approve a grant of $2,183 from its 2014/15 Discretionary Response Fund to the Anglican Parish of Fendalton - St Barnabas Church towards vehicle running costs of the Fendalton/Waimairi community van.

ATTACHMENT TO CLAUSE 9

- 14-10. APPLICATION TO THE BOARD'S 2014/15 DISCRETIONARY RESPONSE FUND - WAI LING CHAN (YOUTH DEVELOPMENT) Executive Leadership Team Responsible: Director, Community and Democracy Services Officer Responsible: Unit Manager -Community Governance N Author Maryanne Lomax, Strengthening Communities Adviser Y 941 6730 N 1. PURPOSE AND ORIGIN OF REPORT 1.1 The purpose of this report is to seek approval for a Youth Development application from the Fendalton/Waimairi Community Board s 2014/15 Discretionary Response Fund. 2. EXECUTIVE SUMMARY 2.1 Not applicable. 3. BACKGROUND 3.1 At the Board meeting of 13 April 2015, the Board resolved to transfer $3,000 from its 2014/15 Youth Development Fund to its 2014/15 Discretionary Response Fund. It was agreed that any subsequent Youth Development applications would be considered from the Discretionary Response Fund. 3.2 The purpose of the Youth Development Fund is to celebrate and support young people living in the Fendalton/Waimairi ward by providing financial assistance for their development. The Community Board also seeks to acknowledge young people s effort, achievement and potential excellence in the community. 3.3 The Youth Development Fund considers applications for the following activities: 4. COMMENT 3.3.1 Personal Development and Growth - For example leadership training, career development, Outward Bound, Spirit of Adventure, extra-curricular educational opportunities. 3.3.2 Representation at Events - Applicants can apply for assistance if they have been selected to represent their school, team or community at a local, national or international event or competition. This includes sporting, cultural and community events. 4.1 The applicant is Wai Ling Chan, an 18 year old Burnside High School student from Avonhead. 4.2 Wai Ling has been selected to compete at the Commonwealth Fencing Junior Championships in Cape Town, South Africa from the 11-17 July 2015. 4.3 The Commonwealth Fencing Junior Championships is for fencers under the age of 20 and is held every three years. This is the first time the championship is being staged in Africa and is also the first time that cadet categories are being added. There will be 12 categories covering a combination of weapon, age and gender. Each nation can enter five fencers per category. 4.4 Wai Ling is currently the top New Zealand women's epee fencer in Under 20 and Under 17 age categories. She trains hard every week and has been aiming to compete at this competition since she was 14 years old.

- 15-10. Cont'd 4.5 Last year Wai Ling won the New Zealand National and North Island Open championships, both of which are senior events. She also won the National Cadet (U17) and Junior (U20) championships. Representing New Zealand, she has won the Australian National Cadet Championship and the Hong Kong U17 age group championship. 4.6 Wai Ling is also a talented musician and was selected to play the flute in the National Secondary School Orchestra. She is also has a keen interest in world history. 4.7 Wai Ling is undertaking various fundraising activities including the use of social media sites and has set up a 'Give a Little' page. 5. FINANCIAL IMPLICATIONS 5.1 The following table provides a breakdown of the costs involved for the trip: EXPENSES Cost ($) Airfares 3,600 Accommodation 800 Local transport and meals 300 Competition entry fee 100 Coaching/mentoring fee 510 Total $5,310 5.2 This is the third time the applicant has applied for funding. She was granted $400 from both the 2012/13 and the 2013/14 Youth Development Fund. 5.3 There is currently $2,933 remaining in the Board s 2014/15 Discretionary Response Fund. 5.4 Current recommendations align with the 2013-16 Three Year Plan pages 227 regarding community grants schemes including Board funding. 6. STAFF RECOMMENDATION It is recommended that the Fendalton/Waimairi Community Board: 6.1 Approves a grant of $400 from its 2014/15 Discretionary Response Fund to Wai Ling Chan towards the costs involved in competing in the Commonwealth Fencing Junior Championships in Cape Town, South Africa from the 11-17 July 2015.

- 16-11. FENDALTON/WAIMAIRI COMMUNITY BOARD STRENGTHENING COMMUNITIES FUND 2015/16 KEY LOCAL PROJECTS Contact Contact Details General Manager responsible: Officer responsible: Director, Office of the Chief Executive Community Governance Manager, Community Governance and Support Unit Author Maryanne Lomax, Community Development Adviser Y 941 6730 1. PURPOSE AND ORIGIN OF REPORT 1.1 The purpose of this report is for the Fendalton/Waimairi Community Board to consider whether they wish to nominate any Key Local Projects to the Metropolitan Strengthening Communities Fund for 2015/16. 2. EXECUTIVE SUMMARY 2.1 In a public excluded workshop, held on 15 June 2015, the Fendalton/Waimairi Community Board considered the issue of Key Local Projects for 2015/16. 2.2 As a result of that workshop, this report is to formally resolve that the Fendalton/Waimairi Community Board nominates the following project to be considered for funding as a Key Local Project from the 2015/16 Metropolitan Strengthening Communities Fund. Attached is a decision matrix that provides information on this project (Attachment 1). Name of Group Name of Project Amount The Elmwood Club Sports Hub Development $17,500 2.3 Also attached is a list of all applications received for the 2015/16 Fendalton/Waimairi Strengthening Communities Fund (Attachment 2). 3. BACKGROUND 3.1 In October 2007, the Council adopted the Strengthening Communities Fund operational procedures, which included the process for nominating Key Local Organisations (KLOs), subsequently renamed Key Local Projects (KLPs). 3.2 Each Community Board may nominate Key Local Projects in its area that are put forward to the Metropolitan Funding Committee for consideration for funding. 3.3 The process for considering Key Local Projects is as follows: 3.3.1 Community Boards nominate and priorities their KLPs and make a recommendation to the Metropolitan Funding Committee. 3.3.2 The Metropolitan Funding Committee makes decisions on Board recommended Key Local Projects. 3.3.3 Successful KLPs are allocated funding from the Metropolitan Strengthening Communities Fund. 3.3.4 Unsuccessful KLPs are returned to the Community Board for consideration from their local Strengthening Communities Fund or Discretionary Response Fund. 3.4 Community Boards are advised that where candidates for Key Local Project funding consideration are successful in receiving funding from the Metropolitan Funding Committee, then there can be no further funding call on the Board for that project.

- 17-11. Cont'd 3.5 This is also the case, where a successful candidate is funded to a lower level than has been recommended by the Board. This reflects the 'funding constraints' criteria agreed by Council in Appendix F of the 4 October 2007 report which states that Groups receiving funding at a Metropolitan level may only receive local level funding if the project is specifically local and no portion of it has been funded at the Metropolitan level". 4. COMMENT 4.1 Staff recommendations for Key Local Projects are based on whether the project meets the following criteria: 4.1.1 The organisation undertaking the project has a proven track record with the Council in providing a high quality level of service. 4.1.2 Significantly contributes towards the Council's Funding Outcomes and Priorities. 4.1.3 Demonstrates leadership and innovation. 4.1.4 Demonstrates best-practice and collaborations. 4.2 The Metropolitan Funding Committee will make Key Local Project decisions based on affordability and the following priorities: 4.2.1 Strengthening Communities Strategy Principles and Goals. 4.2.2 Funding outcomes and priorities as set out in Strengthening Communities Strategy. 4.2.3 Alignment to local Community Board objectives. 4.2.4 Projects deliver benefits to the city outside of the local Board area. 4.2.5 Key community issues contemplated under Goal 2 of the Strengthening Communities Strategy. 4.3 There is no set budget allocation for the KLPs, however any funding contribution towards the nominated KLPs reduces the amount of funding available to meet the requests submitted by the general applicants who have applied to the Metropolitan Strengthening Communities Fund. 4.4 Successful Key Local Projects for the Fendalton/Waimairi Community Board over the past three years are: Name of Group Year Name of Project Amount The Elmwood Club 2014/15 Sports Hub Development $20,000 The Elmwood Club 2013/14 Sports Hub Development $20,000 5. FINANCIAL IMPLICATIONS 5.1 The Council's Draft Long Term Plan includes $7.2 million for the 2015/16 Strengthening Communities Programme, including funding for the Metropolitan Strengthening Communities Fund which incorporates funding for the Key Local Projects. However, this is subject to the final determination of the Long Term Plan. 6. STAFF RECOMMENDATION It is recommended that the Fendalton/Waimairi Community Board: 6.1 Resolve to nominate The Elmwood Club as a Key Local Project to be considered for funding from the 2015/16 Metropolitan Strengthening Communities Fund and recommend that the Council makes a grant of $17,500 to the Elmwood Club for their Sports Hub Development project.

- 18 - ATTACHMENT TO CLAUSE 11 Attachment 1

- 19 - ATTACHMENT TO CLAUSE 11 Attachment 2 All applications received for the Fendalton/Waimairi 2015-16 Strengthening Communities Fund Name of Group Name of Project Amount Requested 1 4th Christchurch Boys Brigade Leadership Development Courses $1,400 2 Anglican Parish of Burnside Youthworkers in Schools/Children's $4,450 Harewood Support Worker 3 Ardour Charitable Trust Ardour Saturday Family Fun $5,000 4 Avonhead Community Trust A Whole Village $27,000 5 Avonhead Community Trust Avonhead Sports Coordinator/Youth Worker $15,000 6 Avonhead Tennis Club Inc Junior Tennis Expenses $5,000 7 Bishopdale Community Trust Sundbye House and Community $15,000 Development work in Bishopdale 8 Bishopdale Community Trust Bishopdale MenzShed $1,000 9 Bishopdale Community Trust Bishopdale Bulletin $3,330 10 Bishopdale Community Trust Volunteer Training and Recognition $600 11 Bishopdale Community Trust Explorers Club $1,250 12 Bishopdale Senior Citizens Overheads and Outings $2,756 13 Bryndwr Baptist Church Bryndwr Street Party $1,000 14 Bryndwr Community Garden Bryndwr Community Garden $10,500 15 Burnside Community Transformation Trust 16 Burnside Community Transformation Trust 24/7 YouthWork Burnside High School $26,000 Burnside Community Carols $2,724 17 Burnside Elim Church Trust Community Development Coordinator $15,250 18 Burnside Elim Church Trust Sit & Be Fit $2,460 19 Burnside Elim Church Trust Creative Capers $1,850 20 Burnside Elim Church Trust LINK ESOL Group $7,168 21 Burnside Rugby Football Club Incorporated Junior Rugby Administration and Development $10,000 22 Burnside West Christchurch University Cricket Club Inc Junior Development & Recruitment Coordinator $26,500 23 Christchurch Chinese Church Youth Programmes Coordinator $14,000 24 Christchurch Chinese Church Elderly Chinese Support Group for $2,200 Cantonese Speakers 25 Christchurch Chinese Church English Classes $1,000 26 Christchurch Chinese Church Cedar Group $1,000 27 Christchurch Chinese Church Evergreen Group Support $1,000 28 Christchurch Chinese Church Youth Group Operations $3,300 29 Christchurch Korean Community School Christchurch Youth Cultural Outreach Project $13,000

Name of Group 29. 6. 2015-20 - Name of Project Amount Requested 30 Crossfire Trust Flame & 24-7 Youth Work $15,000 31 FC Twenty 11 Contribution to Football $10,000 Development Manager Salary (70/30 split) 32 FC Twenty 11 Contribution to annual power bill costs - Floodlights (70/30 split) $1,000 33 FC Twenty 11 Volunteer Recognition BBQ (70/30 $700 Split) 34 Fendalton Bowling Club Replace Sewer Drains $6,898 35 Merivale Precinct Society Annual Christmas Carols 2015 $2,600 36 Sockburn Park Amateur Swimming Club Incorporated Pool Hire and Coaching Training $5,000 37 St Aidan's Anglican Church Bryndwr Community Youth Worker $15,000 38 St Aidan's Anglican Church 24/7 youth workers for Cobham intermediate $16,000 39 St Aidan's Anglican Church 'Create' craft/playgroup $2,200 40 St Marks Presbyterian Church Community Brochure $1,363 41 St Marks Presbyterian Church Foot Clinic $880 42 St Marks Retired Peoples Fellowship Outings and Activities $1,600 43 St Marys/The Merevale Corner Merevale Corner Community Centre Coordinator 44 St Marys/The Merevale Corner Funding for rent at The Elmwood Bowling Club 45 St Peters Netball Club Recognition of our Volunteer Coaches (50/50 split) $15,000 $6,500 $550 46 St Stephens Community Centre Community Social Worker $8,000 47 St Stephens Community Centre Community Centre Operations $15,000 48 Te Ora Hou Otautahi Incorporated Te Pihi Ora Hou After School Boys Mentoring Program $5,000 49 Te Ora Hou Otautahi Incorporated YW Projects Coordinator (S/P 60%, F/W 30%) $45,000 50 Te Ora Hou Otautahi Incorporated Marange Ake $1,500 51 The Anglican Parish of Fendalton - St Barnabas Church Community Outreach for Older Adults and Socially Isolated $35,739 52 The Anglican Parish of Fendalton - St Barnabas Church Youth Programmes and Activities $15,000 53 The Elmwood Club Incorporated Elmwood Club Development $20,000

- 21 - Name of Group 54 University of Canterbury Athletics Club Inc. Name of Project UC Juniors Childrens athletics programme (Split 60/40 with Riccarton/Wigram) Amount Requested $4,000 55 Waimairi Tennis Club Incorporated Club Administrator retainer $5,000 56 Young Men's Christian Association of Christchurch (Inc) Preschool IT Resources $4,389 Total Amount Requested $479,657

- 22-12. SUBMISSIONS COMMITTEE - MINUTES OF 12 JUNE 2015 Executive Leadership Team Responsible: Director - Community and Democracy Group DDI 941 6790 Officer responsible: Unit Manager - Community Governance DDI 941 8439 Author: PURPOSE OF REPORT Edwina Cordwell, Community Board Adviser The purpose of this report is to submit the outcomes of the Fendalton/Waimairi Submissions Committee meeting held on Friday 12 June 2015. The meeting was attended by Committee members, Val Carter, Faimeh Burke and Sally Buck. 1. APOLOGIES Apologies for absence were received and accepted from David Cartwright and Bridget Williams. 2. PROPOSED CHRISTCHURCH REPLACEMENT DISTRICT PLAN - STAGE 2 The Committee approved the formal submission (attached) on the District Plan Stage 2. Sally Buck/Val Carter Carried The meeting closed at 4pm. STAFF RECOMMENDATION That the minutes of the Fendalton/Waimairi Submissions Committee meeting held on Friday 12 June 2015 be received.

- 23 - RESOURCE MANAGEMENT ACT 1991 ATTACHMENT TO CLAUSE 12 SUBMISSION ON THE PROPOSED CHRISTCHURCH REPLACEMENT DISTRICT PLAN STAGE TWO TO: SUBMISSION ON: District Plan Submissions Christchurch City Council PO Box 73001 Christchurch 8154 email: dpreview@ccc.govt.nz The proposed Christchurch Replacement District Plan, Stage Two Submission SUBMISSION BY: Fendalton/Waimairi Community Board SUBMITTER ADDRESS: Chairperson - Val Carter C/O Community Board Adviser - Edwina Cordwell Corner of Jeffreys and Clyde Roads Fendalton Christchurch8052 P O Box 73020 Christchurch 8154 Email: Edwina.cordwell@ccc.govt.nz 1. INTRODUCTION 1.1. The Fendalton/Waimairi Community Board (the Board) is made up of seven representatives elected from an area extending from rural Yaldhurst, via the airport zone, through to the outskirts of the Central Business District (CBD). 1.2. The Board has a statutory role under section 52 of the Local Government Act 2002 to represent, and act as an advocate for, the interests of its community. It is in this capacity that the Board provides this submission to the Christchurch City Council on the Proposed Christchurch Replacement District Plan ( The Plan ), Stage Two 2. SUMMARY OF SUBMISSION 2.1. The Board has provided a submission to the following chapters: Chapter 11 Utilities, Energy and Infrastructure Chapter 17 Rural ATTACHMENT TO CLAUSE 12

- 24-2.2. The submission points and relief sought are set out in the table which forms Attachment 1 to this submission document. 2.3. Any consequential amendments which are deemed necessary to give effect to the relief sought in the attachment is also sought as a part of this submission. 3. HEARING ATTENDANCE 3.1. The Fendalton/Waimairi Community Board recognises that there may be other ways of achieving the relief sought. 3.2. The Fendalton/Waimairi Community Board wish to be heard in support of their submission. 3.3. If others make a similar submission, the Fendalton/Waimairi Community Board will consider presenting a joint case with them at the hearing. 3.4. The Fendalton/Waimairi Community Board could not gain an advantage in trade competition through this submission Submission signed for and on behalf of: The Fendalton/Waimairi Community Board Val Carter Chairperson 12 June 2015

- 25 - Particular Provision submitted on Chapter 11 11.3.1.1 P4 utility cabinets as part of any utility. 2. For telecommunications cabinets other than at (1) the maximum floor area shall be 1.4m2 and the maximum height shall be 1.8m. Topic Nature of submission Reason for submission Utilities oppose The Board considers that utilities cabinets, and in particular telecommunication s cabinets may have adverse effects on residential amenity and streetscape. Given this, the Board considers that all new utilities cabinets within any residential zone should be assessed as a restricted discretionary activity, with the matters of discretion being matters 1,2 and 3 of 11.4 Assessment Matters Utilities. Relief Sought Amend the provision to read: 1. The utility cabinets is located underground: or 2. For telecommunications cabinets other than at (1) the maximum floor area shall be 1.4m 2 and the maximum height shall be 1.8m. 3. For utility cabinets other than at (1) or (2) - the maximum floor area shall be 6m 2 and the maximum height shall be 1.8m (measured from ground level or the top of a concrete plinth if there is one). 4. The utility cabinet is located in any residential zone 11.3.4.1 Permitted activities - Communications facilities P1 Freestanding communications utilities 1. Freestanding communications utilities shall not be located in an: a) the Suburban Residential Conservation zone. Utilities oppose As above Amend the provision to read: Freestanding communications utilities 1. Freestanding communications utilities shall not be located in an: a) any residential zone including the Suburban Residential Conservation zone.

- 26 - Particular Provision submitted on Topic Nature of submission Reason for submission Relief Sought Chapter 17 Rural Zone General support for rules Quarrying general support The Board generally supports the addition of rules in the rural zones of the RDP which specifically control quarrying and its effects on the receiving environment. Specifically, the Board acknowledges and supports the approach of the RDP to assessing all aspects associated with quarrying, as opposed to the approach in the ODP in which the requirement for consent was (principally) triggered when earthworks and traffic rules were breached. Generally retain the rules, subject to specific relief sought below. 17.6.2.3 RD2 Ancillary aggregatesprocessing activity after 30 April 2018 Rural Quarry Zone support The Board acknowledges that many of the higher end effects associated with quarrying, (i.e. dust and noise), are generated from the processing of aggregate. Accordingly, the Board supports the approach in the RDP to require and assessment of effects when aggregate is not won on site, as the additional processing of aggregate could potentially far exceed the volume of aggregate anticipated to be quarried and processed within the zone. The quarry zone anticipates that the land covered by the zone will return to a rural use at the cessation of quarrying and the addition of this rule will avoid the extension of permitted processing activities beyond that which could be reasonably expected. The rule will always enable the rehabilitation of land covered by the RQP for a permitted rural activity as originally anticipated by the zone objectives. Retain as notified

Particular Provision submitted on 17.3.2.4 D3/17.4.2.4 D3 Quarrying activity located 250m or more from a residential zone boundary. Any application arising from this rule that is more than 250m but less than 500m from a residential zone boundary shall be publicly notified. 29. 6. 2015-27 - Topic Nature of submission Reason for submission Quarrying oppose The Board acknowledges the introduction of a buffer zone to control the effects of quarrying within proximity of residential areas, however considers that 250 metres is not sufficient distance to provide for the effective management and mitigation of the associated adverse effects to an extent that these would be minor. The Victorian Environmental Protection Agency (1990) recommends a buffer distance of 200-500 metres for industrial sources of dust, odour and other nuisance emissions, based on good pollution control technologies. Where the industry has poor controls, the EPA recommends a larger buffer distance. The Board considers that given the unstandardised controls to the effects of quarrying in New Zealand, a precautionary approach should be taken for any application to quarrying in close proximity of residential activities. Given this, any quarrying activity should be required to demonstrate that any avoidance, mitigation and management of effects with the 500m buffer distance will result in only minor effects. Subsequently, the application of a discretionary activity should only apply to quarrying at a distance greater than 500m. Non-complying activity status should apply to any quarrying activity within 500m of any residential activity to provide for an extensive assessment of effects. Additionally, the Board considers that this buffer distance should be extended to include the Specific Purpose Schools zone as a sensitive activity which would be adversely affected by quarrying activities to the same extent as residential activities. Relief Sought That the rule be amended as follows: Quarrying activity located 500250m or more from a residential zone boundary or specific purpose school zone boundary. As a consequence of the above, the second part of D3 with regards to notification is obsolete, and is addressed in the proposed amendment to D4.

Particular Provision submitted on 17.3.2.5 NC2 Quarrying activity located less than 250m from a Residential Zone boundary. Any application arising from this rule shall be publicly notified Topic 29. 6. 2015-28 - Nature of submission Reason for submission Relief Sought oppose Reasons as per above. That the rule be amended as follows: Quarrying activity located less than 500250m from a Residential Zone boundary or specific purpose school zone boundary. Any application arising from this rule shall be publicly notified 17.3.2.5 NC2 Any Quarrying activity that involves any excavation to a depth less than one metre from the seasonal high water table. Any application arising from this rule shall be publicly notified 17.2.3.10/ 17.4.3.6 Residential unit, including additions and alterations to existing unit less than 250m from the boundary of a legally established quarrying activity Support The Board supports this rule in its entirety - both in terms of the matter being controlled and the express requirement for notification consents breaching the rule. The Board considers that the notification of any activity which may have adverse effects on the ground water table should be publically notified. Any effects on the water table are likely to be experienced across the district. Quarrying As per the reasons stated under 17.3.2.4 D3/17.4.2.4 D3 above, the development of any residential activity within proximity of any quarry should be extended to 500m to avoid reverse sensitivity effects. Retain as notified Residential unit, including additions and alterations to existing unit less than 250m 500m from the boundary of a legally established quarrying activity

- 29 - Particular Provision submitted on 17.3.2.6 Prohibited Activities New Residential activities and Minor residential units on any site in existence as at 2 May 2015 with a minimum net site area of 1ha or less. Topic Rural Fringe Nature of submission support Reason for submission The Board supports the strong approach taken in the DRP toward maintaining a rural working environment for productive land within the Christchurch District and the consolidation of urban form and rural settlements. The Board acknowledges the use of the term avoid in 17.1.1.5 Policy 5 and considers that the proposed prohibited activity status provides clear direction around the meaning of that term as it is applied in the policy. Relief Sought Retain as notified

- 30-13. COMMUNITY BOARD ADVISER S UPDATE 13.1 CURRENT ISSUES 13.2 2014/15 BOARD FUNDING UPDATE 14. ELECTED MEMBERS INFORMATION EXCHANGE

- 31 - ATTACHMENT 1 TO CLAUSE 13.2