HEMPHILL INDEPENDENT SCHOOL DISTRICT P.O. BOX 1950 HEMPHILL, TEXAS PHONE (409) 787-3371 FAX (409) 787-4005 Glenn Pearson, Interim Superintendent Sally Butler, Business Manager Susan Smith Beth McBride Marc Griffin Elementary Principal Middle School Principal High School Principal Agenda Regular Board Meeting Thursday, May 16, 2013 7:00 p.m. Administration Building I. Members Present: II. Invocation: Absent: III. Pledge To The Flag: IV. Mission Statement: V. Visitors And Comments: VI. Canvass Election Results: VII. Administer Oath of Office: VIII. Reorganization of Board Officers: IX. Approval Of Minutes: 1. Pre-bid Meeting April 16, 2013 2. Regular Board Meeting April 23, 2013 X. Superintendent s Report: 1. Enrollment 2. Comptroller s Property Value Study 3. Secure Rural Schools and Community Self Determination Act 4. Construction Progress Report 5. Summer School
XI. Superintendent s Recommendations: 1. Recommend approval of asbestos abatement bid. 2. Recommend approval of HISD Foundation Donation. 3. Recommend approval of school bus auction. 4. Recommend approval of baseball field repairs. 5. Recommend approval of student overnight trip requests. 6. Adjourn for Executive Session Allowed by Gov. Code 551.072 and 551.074. 7. Convene to Open Session (Continue Superintendent s Recommendations). 8. Recommend accepting resignations. 9. Recommend employing personnel. XII. Statement of Operations: XIII. Approval of Bills & Financial Report for the Month of April 2013 XIV. Approval of Budget Amendment # 4 for the 2012 2013 School Year XV. Adjourn: These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code Section 551.072 and 551.074. A. Personnel. No action or vote may be taken in the closed meeting. An open meeting will be held to consider and take action, if any, on items discussed in closed session. If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. Section 551.071 For the purpose of a private consultation with the Board s attorney on any or all subjects or matters authorized by law. Section 551.072 For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 For the purpose of negotiating contracts for prospective gifts or donations. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment of duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 To consider the deployment, or specific occasions for implementation, of security personnel and devices. Section 551.082 For the purpose of considering discipline of a public school child or children.
Section 551.083 For the purpose of considering the standard, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code. Section 551.084 For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed meeting, then such final action, final decision or final vote shall be at either: A. the open meeting covered by this notice upon the reconvening of this public meeting, or B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine. This notice was posted in compliance with the Texas Open Meetings Act at 8:00 a.m., May 10, 2013 (date). Glenn Pearson, Interim Superintendent Hemphill I.S.D. For the Board of Trustees
Superintendent s Report: Our school year is rapidly nearing the end of the 2012 2013 school year. Only eleven days for students and twelve days for teachers remain after our Board meeting. The last day of school for students will be Friday, May 31, and graduation for the Senior Class will be at 8:00 p.m. on Saturday, June 1, 2013, in Hornet Stadium. School Board Members will need to meet at 7:30 p.m. to line up to enter the stadium. Many activities remain in the month of May. Please check your weekly school bulletins for dates. May I call your attention to a few activities: May 17 Athletic Banquet 6:30 p.m. Cafeteria May 19 Baccalaureate Service 6:00 p.m. Cafeteria May 23 Spring Band Concert Girls Gymnasium May 24 Employee Picnic 4:30 p.m. 7:30 p.m. Hemphill City Park May 27 Elementary Awards Program 8:30 a.m. Grades 1 2 9:00 a.m. Grades 3 4 May 27 Middle School Awards Program 2:00 p.m. Cafeteria May 28 Senior Trip to Six Flags May 31 Kindergarten Graduation 9:00 a.m. Girls Gymnasium June 1 High School Senior Graduation 8:00 p.m. Hornet Stadium 1. Enrollment School 2011 2012 2012 2013 High School 251 260 Middle School 297 278 Elementary 356 375 Total 904 913 2. Comptroller s Property Value Study Our attorneys, Linebarger Goggan Blair and Sampson LLP appealed our property values of $ 446,047,462 as assigned by the State Comptroller. The appeal of our 2012 Property Values by the State resulted in a reduction of $ 18,613,487 down to $ 427,433,975. As a result of this reduction our State Foundation Funds will increase in the 2013 2014 school year. Please see background information No. 2 for breakdown of values assigned to each category. 3. Secure Rural Schools and Community Self Determination Act This law (Forest Service Funds) ends this year. I attended a meeting with County Judges and School Superintendents who have been receiving these funds, also at the meeting were representatives from the offices of Congressman Gohmert, Brady, Stockman, Cruz, and Cronin. The purpose of the meeting was to educate them about the history, change over the years, what the funds mean to counties and school districts, and to work for an extension of the law or a new law. An extension to SRSCA has been introduced in the House and will be placed as an amendment to the Farm Bill. Nothing has been introduced in the Senate.
History Facts 1 1891 1897 40 million acres placed in Forest Reserves 2 1905 Forest Reserves renamed National Forests. Today there are 155 National Forest covering 188 million acres 3 1906 Opposition by counties and schools for taking their lands and losing local taxes caused President T. Roosevelt to create revenue sharing to counties and schools for 25 % of Forest revenues in 1908. 4 In Texas there are 12 counties who receive funding (25% Counties 75 % Federal). The following are the peak years for funding: County County Share Federal Share Sabine (1998) 2,405,538 7,216,614 Shelby (1998) 1,487,730 4,463,190 Houston (1996) 1,430,673 4,292,019 San Jacinto (1984) 554,477 1,663,341 Walker (1984) 502,596 1,507,788 San Augustine (1998) 477,652 1,432,956 Montgomery (1984) 442,028 1,326,084 Angelina (1987) 378,029 1,134,087 Jasper (1987) 133,061 399,183 Nacogdoches (1987) 62,804 188,412 Newton (1998) 44,856 134,568 5 Combined Funding for all 12 Texas Counties: 1998 5,620,630 1999 1,333,021 2000-665,809 6 SRSCA Timeline 2000 SRSCA enacted 2006 Original program expired 2007 One year extension approved 2008 Five year extension with new formula which substantially reduced funding 2012 One year extension approved with further reduction in funding 2013 The program has expired again 7 Sabine County has 95,454 acres 4. Construction Progress Report 1 PK, K, 1 st, and 2 nd grades have all been moved to the Old Main Building for the rest of this year and 2013 2014 school year. 2 Sally and I plan to attend a preconstruction meeting on May 16, 2013 at Langston s Office in Lufkin at 9:00 a.m. 3 Abatement Contractor and ERI will be setting up on site on May 20, 2013 and will begin work on May 21, 2013. Their scope of work is to remove and dispose of approximately 9,600 square feet of ACM floor tile and mastic. Low bid will be recommended in Superintendent s recommendations. 4 The conduit for electrical wires to reconnect the Library Building has been installed underground to the transformer by the City. Mr. Mott said he would help us connect the wire from the building to the transformer. These wires will also be underground. 5 I would like to thank Mr. Mott and his crew for trimming all the dead limbs out of our big oak tree. This area will be where parents drop off their children in the morning and pick them up in the afternoon. 6 Langston Construction will be setting up for demolition as soon as the abatement people finish. They possibly could set up and start on the other 3 buildings before the abatement is completed. They should start no later than June 3, 2013.
7 I talked to Mark Birdwell this week and he assured me he would finish the survey this week. The filing of the survey and the Exchange of Property letter must be completed before the construction starts. 5. Summer School Summer School will be offered again this summer. It is mandatory for students who fail the STAAR test. The National School Lunch Program will also be offered to all students who are 18 years of age and below. Please see summer school guidelines in backup information No. 5.
Superintendent s Recommendations: 1. Recommend approval of asbestos abatement bid. We received three bids for the pre-demolition asbestos abatement for Building # 5 (Gold Building). Recommend the low bid from Air Quality Associates Inc., Tyler, Texas for the removal and disposal of approximately 9,600 square feet of ACM floor tile and mastic for a bid of $ 19,333. Please see backup information No. 1 which includes AQA contract and 3 bids for abatement. 2. Recommend approval of HISD Foundation Donation. Recommend we accept a donation from the Education Foundation for grants to teachers in the amount of $ 6,561.15. Nine grants were awarded to eleven teachers to provide extra funding for our academic programs. Please see backup information No. 2 for a description of the grants and the teachers who received the awards. Many thanks to the Foundation Board of Directors and we hope the Foundation will continue to grow and provide additional grants to our teachers in the future. 3. Recommend approval of school bus auction. Recommend we enter Bus 6 and Bus 12 in the Region 7 ESC bus auction. These are old buses that we do not use. Please see backup information No. 3. 4. Recommend approval of baseball field repairs. Recommend we discuss and decide what needs to be done to the playing field. We first contacted sports specialist Joe Martin who looked at our field and made recommendation No. 1. He only sells materials, but gave us 5 sports companies who did this type of work. We have been trying to get proposals and only have one quote from Fleetwood Services out of Rockwall, Texas. Fleetwood gave us a proposal and quote (No. 2 recommendation and quote). Texas Sports Builders out of Burleson, Texas looked at the field and took a plan of our field for a proposal. He has not made a proposal. Possibly I may have a proposal before our Board Meeting. No response from 3 other companies. Please refer to backup information No. 4. I will discuss the recommendations. We know that the field holds water behind the pitcher s mound all the way through center field, one low area in left field and two low areas in right field. Grass will need to be taken up and the ground raised and resodded. Refer to the picture of the field in backup information.
Our football field also needs some fill and resodding in drainage areas. 5. Recommend approval of student overnight trip requests Band to State Solo and Ensemble Contest at Pflugerville, Texas on May 24 26, 2013 High School Cheerleaders to Cheerleader Camp at Sam Houston State University on May 16, 2013 Please see backup information No. 5. 6. Adjourn for Executive Session Allowed by Gov. Code 551.072 and 551.074. 7. Convene to Open Session (Continue Superintendent s Recommendations). 8. Recommend accepting resignations. Recommend accepting the following resignations from the following personnel effective June 1, 2013: Kacie Drake High School Joshua Drake High School Julie Forse Cafeteria Ellen Garrett Paraprofessional Beth McBride Middle School Principal Rey Rocha High School Glen Vaughan - Elementary Please see backup information No. 8. 9. Recommend employing personnel. Recommend employing the following personnel for the 2013 2014 school year: Leslie Maldonado Speech Language Assistant Shared Services Coop Janessa Stewart Speech Language Pathologist Shared Services Coop Please see backup information No. 9.