Request for Proposal In Wayne County, Michigan
Table of Contents 1. SUMMARY OF PROJECT..........3 2. STATEMENT OF PROPOSAL... 3 2.1 PURPOSE... 3 2.2 SCOPE... 3 3. GENERAL INFORMATION... 5 3.1 THE ORGANIZATION... 5 3.2 SCHEDULE OF EVENTS... 6 4. PROPOSAL PREPARATION INSTRUCTIONS... 6 4.1 PROVIDER S UNDERSTANDING OF THE RFP... 6 4.2 GOOD FAITH STATEMENT... 7 4.3 QUESTIONS AND INQUIRIES... 7 4.4 PROPOSAL SUBMISSION... 7 4.5 CRITERIA FOR SELECTION... 8 4.6 SELECTION AND NOTIFICATION... 8 5. PROVIDER CERTIFICATION... 9 2
1 Summary of Project Synergy Partners LLC d/b/a is seeking a provider interested in developing a community-based, specialized residential group home in Wayne County, Michigan. Preferably, the contract will be executed with one provider however consideration will be given to multiple providers if necessary. The home will be licensed for no more than four beds by the Department of Human Services as an Adult Specialized Residential Group Home. Interested parties should submit a proposal by February 15, 2015. The target date for implementation is March 30, 2015. 2 Purpose and Scope 2.1 Purpose The purpose of this Request for Proposal (RFP) is to invite prospective providers to submit a proposal for a three bed Specialized Residential Home for three young adults with developmental disabilities. This facility will be home to three young adult males who currently reside in Tuscola County and are returning to their home community of Wayne. These young men are individuals who have substantial behavioral and medical challenges that exclude them from traditional adult foster care homes. 2.2 Scope The home must be located in Wayne County with staff that has prior experience in providing supports and services to support the development of adaptive and functional behaviors that will enable these individuals to successfully remain in the community. Owner of home cannot be the provider of services. The home must have structured activities and staff that are able to: Provide positive behavioral and medical supports.produce positive outcomes for individuals who have a diagnosis of Autism Spectrum Disorder (ASD). Address environmental needs i.e. (noise mitigations, weighted clothing/bedding, sensory integration activities, etc.). Work collaboratively with parents/families, schools, clinical service providers, other community agencies and. Demonstrate willingness and ability to implement behavior plans, crisis plans and other specialized interventions. Comply with s contracting process. Implement a highly structured program with services focused on adults with autism and night component with awake staff. 3
Features of Home: Barrier frees single level home, minimally 2,000 square feet, to accommodate needs of individuals in extra wide wheelchairs. Bariatric size toilet and shower adaptive equipment (toilet chair, shower table, changing table, etc.) are also required. Located in Wayne County with fenced yard near park; and away from main streets and highways. Bedroom capacity to allow each individual to have private bedroom. Located within or have close proximity to school system experienced in working with service providers and individuals with ASD. Personnel Qualifications: Administrator Minimum of two years recent full time experience working with persons who have autism spectrum disorder and are dually diagnosed (developmental disability/mental illness) in an administrative or managerial capacity in a residential setting. Competencies in anger management, crisis management, leadership, and quality oversight. Administrator advanced training and credentials preferred. Alternate Administrator: An alternate administrator will be designated to serve as the administrator in the event the administrator is unavailable. In addition, the alternate administrator must meet the same requirements as for the administrator indicated above. Direct care staff: Minimum of one year recent full time experience working in a residential setting with persons that have an intellectual developmental disability, behaviors that impact health and safety, and dual diagnoses (intellectual developmental disability/mental illness). Male staff who possess skills and expertise to effectively manage a wide range of behavioral and psychiatric issues and who are familiar with techniques and interventions that: o Will minimize behaviors, prevent inpatient admissions, develop skills and provide continuity and familiarity for consumers. o Have familiarity with charting, medication administration and side effects, collection of behavioral data, positive behavior support. 4
o Possess skills and expertise to effectively manage assaultive behaviors and implement therapeutic behavior plan. Staffing pattern that will allow for assisting consumers in accessing resources, medical resources, community treatment groups and any other supports identified in the Individualized Person Centered Plan of Supports and Services (PCP). Minimum of one direct care staff person per consumer (16 hours/day) in the facility during peak hours of 7:00 a.m. - 10:00 p.m. Minimum of two awake staff during sleep time with a plan stating how situations requiring more than one staff will be addressed. Consultant/Staff Hours: Both direct care staff hours and behavior management consultant hours should exceed requirements set forth by the Behavioral Health and Developmental Disabilities Administration. Staff Training Plan: Topics should include but are not limited to Intellectual Developmental Disabilities, Positive Behavior Support Training/Behavioral Tactics, Medication Management, Mental Illness, Mental Illness Symptomatology and Treatment Modalities, Communication including Sign Language, Assistive Technology, CPI, Therapeutic Leisure and Recreational Activities, and Self-Advocacy for Consumers, Consumer and Parent Support Groups, and Substance Abuse (Drug/Alcohol). In the first year, a minimum of 30 hours of ongoing training in areas and types specified in the approved program design, and 20 hours per year of ongoing training in subsequent years are required. New staff orientation consistent with procedures set forth by the Michigan Department of Community Health, the Behavioral health and Developmental Disabilities Administrations, the Detroit Wayne Mental Health Authority, and. 3 General Information 3.1 The Organization Synergy Partners, LLC d/b/a Integrated Care Alliance (ICA) has been a Manager of Comprehensive Provider Network (MCPN) since October 1, 2002. As an MCPN contracted with the Detroit Wayne Mental Health Authority, ICA is a business contracting entity responsible for establishing and managing a comprehensive network of providers who can meet the treatment, service and support needs of eligible individuals with developmental disabilities throughout Wayne County. 5
currently has 1,488 members and conducts the following functions: Utilization management of specified services Quality management Claims management Customer Services and Community Outreach Provider credentialing and re-credentialing, as applicable Provider network development and management Coordination of recipient rights activities in concert with the Detroit Wayne Mental Health Authority s Office of Recipient Rights Office Address: 3031 W. Grand Blvd., Suite 555 Detroit, MI 48202 Contact Information: Customer Service- (866) 724-7544 TTY - (866) 227-1261 Fax - (313) 748-7405 Website - www.icarealliance.org 3.2 Schedule of Events The following is a schedule that will apply to this RFP, but may change in accordance with the organization s needs or unforeseen circumstances. If changes are necessary, prospective providers will be notified by phone, email or mail. Issuance of RFP December 28, 2015 Questions/Inquiries December 28, 2015 February 14, 2016 RFP Closes February 15, 2016 @ 5:00 p.m. Complete Initial Evaluation February 22, 2016 Final Award Notification February 28, 2016 4 Proposal Preparation Instructions 4.1 Provider s Understanding of the RFP In responding to this RFP, the provider accepts full responsibility to understand the RFP in its entirety, including making any inquiries to as necessary to gain such understanding. reserves the right to disqualify any provider who demonstrates less than such understanding. Further, reserves the right to determine, at its sole discretion, whether the provider has demonstrated such understanding. That right extends to cancellation of a contract if 6
contract has been established. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to. 4.2 Good Faith Statement All information provided by in this RFP is offered in good faith. Individual items are subject to change at any time. makes no certification that any item is without error. is not responsible or liable for any use of the information or for any claims asserted there from. 4.3 Questions and Inquiries: Clinical Inquiries: Inquiries, questions, and requests related to the supports and services required are to be directed to: Karen M. Sumpter, Utilization Management Director 3031 W. Grand Blvd., 555 Detroit, MI 48202 1-866-724-7544 Contractual Inquiries: Inquiries, questions, and requests for clarification related to Sharon Matthews, Coordinator Provider Contracting and Relations 3031 W. Grand Blvd., 555 Detroit, MI 48202 1-866-724-7544 4.4 Proposal Submission The deadline date for the submission of proposals is February 15, 2016 and should be directed to: Sharon Matthews, Coordinator Provider Contracting and Relations 3031 W. Grand Blvd., 555 Detroit, MI 48202 1-866-724-7544 7
4.5 Criteria for Selection The evaluation of each response to this RFP will be based on its demonstrated ability to provide supports and services commensurate with the needs of the consumers. The purpose of this RFP is to identify those providers that have the interest and ability to fulfill the criteria outlined in this Scope and Purpose section of the RFP and those listed below: Possess a State of Michigan AFC license, certified in working with persons with developmental disabilities located in Wayne County. The Specialized Residential AFC Home must be in good standing with the State of Michigan. Administrators and staff are trained in the culture of gentleness as well as other areas identified under Scope. (Able to submit a training plan with the RFP submission). Home must have a barrier free designation. Provider has demonstrated experience working with behavioral treatment plans. Provider has demonstrated experience and willingness to work with individuals who may have behavioral challenges. Provider has demonstrated experience and willingness in being a part of and contributing to the person centered planning process. The provider will work with families, schools, clinical service providers, and to assist with transitioning to their home. Provider will comply with s contractual process. Other documents to be included o Organization chart o Description of services to be provided o Description of staff training ( must include timeframes, content and persons responsible for new employee orientation, in-service trainings and continued education offered in accordance with staff training plan section of this RFP) o Sample of weekly and monthly activities o Description of consultant qualifications, hours and duties o A description of a contingency plan in the event that planned behavioral support strategies are not effective or during unanticipated emergency situations o A list/description of community resources to be used by home o Budget and Financial Information 4.6 Selection and Notification Providers who meet the criteria to compete for this contract will be contacted for an interview. Providers who do not meet the criteria for selection will be notified in writing. 8
4.7 Provider Certification This certification attests to the provider s awareness and agreement to the content of this RFP and all accompanying calendar schedules and provisions contained herein. The provider must ensure that the following certificate is duly completed and correctly executed by an authorized officer of your company. This proposal is submitted in response to a proposal for a three bed issued by. The undersigned is a duly authorized officer and hereby certifies that: (Provider Name) Agrees to be bound by the content of this proposal and agrees to comply with the terms, conditions, and provisions of the referenced RFP and any addenda thereto in the event of an award. The proposal shall remain in effect for a period of 90 calendar days from the RFP closure date of February 15, 2016. The undersigned further certifies that their organization s license (check one): IS IS NOT currently suspended or revoked by the state of Michigan. The undersigned agrees to notify of any change in this status, should one occur, until such time as a contract has been established in response to this Request for Proposal. Person[s] authorized to negotiate on behalf of the Provider for purposes of this RFP are: Name: Signature: Name: Signature: Title: Date: Title: Date: 9