PA-504 2018 Continuum of Care (CoC) Program Competition: New Project Application Updated July 13, 2018 Collaborative Applicant: Program Office of Housing and Community Development, Montgomery County Department of Health and Human Services Contacts: Carolyn K. Mayinja PA-504 CoC Co-Chair Office of Housing & Community Development Montgomery County Department of Health & Human Services PO Box 311 Norristown, PA 19404-0311 Tel: (610) 278-3540 Email: cmayinja@montcopa.org Jason D. Alexander Your Way Home Senior Advisor and PA-504 CoC Planning Consultant Capacity for Change, LLC Tel: 610-793-5063 Email: jason@capacityforchange.com About Your Way Home Montgomery County PA-504 CoC: https://yourwayhome.org/partners/ To learn more or download the 2018 HUD CoC Grant Competition Notice of Funding Availability: https://www.hudexchange.info/programs/e-snaps/fy-2018-cocprogram-nofa-coc-program-competition/#nofa-and-notices New Project Detailed Instructions and Instructional Guide: https://www.hudexchange.info/resource/2909/coc-project-application-instructions-fornew-projects/ 2018 CoC Program Competition: Your Way Home PA-504 New Project Priorities Your Way Home Montgomery County PA-504 CoC anticipates having $184,392 available for new Rapid Re-Housing projects. Populations to be served in order of priority include: Rapid Re-Housing for families and/or single adults. Rapid Re-Housing for youth aged 18 24. Joint TH and RRH component project for Transitional Age Youth aged 18 24. PA-504 FY 2018 CoC Program Competition New Project Application 1
RRH and Joint TH and RRH component projects must follow a Housing First approach and the maximum grant term for a DV bonus project is 1-year, regardless of component type. In addition, Your Way Home Montgomery County PA-504 CoC anticipates having up to $307,319 available for project(s) that are dedicated to survivors of domestic violence, dating violence, sexual assault, or stalking that meet the eligibility criteria established in paragraph (4) of the definition of homeless at 24 CFR 578.3. Project types may include: RRH - Rapid Rehousing What s New for CoC Program New Project Applications in FY 2018 1. Funding Limitations: For FY 2018, new projects are eligible through Reallocation, funds Bonus funds, a combination of Reallocation + Bonus, funds or DV Bonus funds. Within each CoC, the total available amount for new (standard) Bonus projects are limited to 6 percent of the CoC s Final Pro-Rata Need (FPRN). In addition, DV Bonus funds are limited to 10 percent of the CoC s Preliminary Pro Rata Need (PPRN), or a minimum of $50,000, whichever is greater, or a maximum of $5 million, whichever is less of the CoC s Final Pro- Rata Need (FPRN). 2. Domestic Violence (DV) Bonus. In the FY 2018 CoC Program Competition, up to $50 million is available for project(s) that are dedicated to survivors of domestic violence, dating violence, sexual assault, or stalking that meet the eligibility criteria established in paragraph (4) of the definition of homeless at 24 CFR 578.3. Refer to Section III.C.3.h of the FY 2018 CoC Program Competition NOFA for more information. CoCs may only apply for up to 10 percent of their Preliminary Pro Rata Need (PPRN), or a minimum of $50,000, whichever is greater, or a maximum of $5 million, whichever is less, to create up to three DV Bonus projects up to one of each of the following component types: a. PH-RRH - Rapid Rehousing project; b. Joint TH and PH-RRH component project; c. SSO-CE project-to implement policies, procedures, and practices that equip CoC s coordinated entry to better meet the needs of survivors of domestic violence, date violence, sexual assault, or stalking. PH-RRH and Joint TH and PH-RRH component projects must follow a Housing First approach and the maximum grant term for a DV bonus project is 1-year, regardless of component type. PA-504 FY 2018 CoC Program Competition New Project Application 2
HUD will select projects for the DV Bonus based on the CoC score, the project applicant s ability to demonstrate the need for the project, and the project applicant s capacity to implement a DV Bonus project to serve survivors of domestic violence, dating violence, sexual assault, or stalking, and their ability to house survivors and meet safety outcomes. Project applicants should carefully fill out the project application and ensure that this information is clearly conveyed. In addition, project applicants should select the Domestic Violence checkbox on screen 3B. Project Description, question #4 and select DV Bonus from the dropdown menu on screen 6A. Funding Request, question #2. Projects that that are not selected as a DV Bonus projects will remain in the position ranked by the CoC and HUD select them for funding with available CoC Program funds. 3. Combination of Reallocated funds and Bonus funds in the same project. CoCs and project applicants may use both Reallocated and (standard) Bonus funds in a single new project. DV Bonus funds are not eligible to be combined with Reallocated or (standard) Bonus funds. 4. Transition Grant. The FY 2018 Appropriations Act permits CoCs to use reallocation to transition eligible renewal project(s) from their original component(s) to another eligible component for new project applications in the FY 2018 CoC Program Competition. To take advantage of this component transition, the CoC must fully reallocate the renewal project s funds and then the same project applicant must submit a new project application in e-snaps. Eligible components for new projects in the transition process are: PH-PSH, PH-RRH, Joint TH and PH-RRH, SSO-CE, and HMIS. Refer to Section II.B.2. of the FY 2018 CoC Program Competition NOFA for the criteria that applicants must follow for transition grants. The following requirements must be met to transition existing eligible renewal grant(s) through a new project application: a. the recipient of the renewal project(s) being eliminated through reallocation must be the same organization as the project applicant for the new project; b. the maximum grant term is 1 year for the transition grant regardless of component type. c. no more than 50 percent of the new grant awarded may be used within the 1- year term for costs of eligible activities of the originally funded renewal component(s); d. transition grants are eligible for renewal after the 1-year term under the new component in subsequent fiscal years only for eligible activities of the new component; and e. the renewal project applicant that intends to use this transition grant process must have the consent of its Continuum of Care and meet the reallocation standards outlined in Section III.C.3.q. of the FY 2018 CoC Program Competition NOFA. PA-504 FY 2018 CoC Program Competition New Project Application 3
Project applicants that intend to use the transition grant process must also attach a copy of the most recently awarded project application(s). In most cases this will be a FY 2017 project application. Transition grants are prohibited from the following FY 2018 CoC Program activities: a. using the CoC Program expansion process (see below for more information); and b. using the grant consolidation process (see above for more information). PA-504 FY 2018 CoC Program Competition New Project Application 4
PA-504 2018 CoC Program Competition: New Project Application Form Instructions: Please complete this form electronically and return in MS Word format as an email attachment to Carolyn Mayinja at cmayinja@montcopa.org and Jason Alexander at jason@capacityforchange.com on or before Wednesday, August 15 th 2018 at 3:00 PM EST for consideration by the Your Way Home CoC Governance Team. Eligible project applicants for the CoC Program Competition are nonprofit organizations, local governments, and public housing agencies. Applications shall only be considered from project applicants in good standing with HUD, which means that the applicant does not have any open monitoring or audit findings, history of slow expenditure of grant funds outstanding obligation to HUD that is in arrears or for which a payment schedule has not been agreed upon, or history of serving ineligible program participants, expending funds on ineligible costs, or failing to expend funds within statutorily established timeframes. By submitting a new project application, applicants agree to: 1. Comply fully with Your Way Home Montgomery County s Operations Manual, including policies, procedures and forms. The Manual is available for download at https://yourwayhome.org/resources-1/ or available upon request by email. 2. Accept all referrals from Your Way Home s Coordinated Entry System. 3. Participate fully in Your Way Home PA-504 s Clarity Homeless Management Information System (HMIS). 4. Participate in Montgomery County s Annual Point-In-Time Count. 5. Be prepared to house the first household eligible for the project within six months of receiving the CoC grant award. 6. Meet Match requirements as noted by HUD in the CoC 2018 Program Competition NOFA. 7. Enroll vulnerable households regardless of income, current or past substance abuse, and criminal record with the exception of restrictions imposed by federal, state, or local law or ordinance as best as possible. Q1. Please state the organization s legal name and provide contact information for the person authorized to submit the project application on it s behalf. Q2. Does the organization agree to comply with the project applicant requirements listed above? Q3. What is the proposed name of the new project? PA-504 FY 2018 CoC Program Competition New Project Application 5
Q4. What is the proposed new project type (i.e., RRH, Joint TH and RRH, etc.)? Q5. Is this project a request to expand an existing project that is currently CoC Program-funded? Q6. What population(s) will the project serve? Q7. Will the project be located in Montgomery County, PA? Q8. Please briefly describe the project, including an estimated number of households to be served per year, staffing, and organizational expertise/experience in delivering housing interventions with a Housing First approach. Q9. How much funding is requested from the FY 2018 PA-504 CoC Grant? Please identify major budget line item expenses related to this funding amount. Q10. Is the organization willing and able to provide the match funds should the grant be awarded? PA-504 FY 2018 CoC Program Competition New Project Application 6