HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector 24.4.18 Overview The workshop aims to prepare Fashion & Textiles manufacturers to improve business practices & systems; making the workplace a safer environment to work & visit; ensuring the factory meets the current UK legislation around Health & safety & avoid risks of costly legal actions. Delivered by: Keith C Smith Chart SHP, CMIOSH, Chart MCIPD Health & Safety Consultant OMS
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Please turn off your mobile phone
Objectives of Workshop The workshop will provide opportunities for businesses to understand UK legislation around Health & safety principles & the effective measures that the companies are required to put in place, based on good practice guidelines: Attendees will learn about: The Risks & Hazards Managing Health & Safety in a factory responsibilities Legal requirement & its implications Requirement of records, policies, strategies & documentation
Objectives of Workshop (Cont.) Improving working environment Hands on Risk Assessments, reviews & evaluation Involving staff & raising awareness/training requirement What must be displayed on notice board First Aid information & first aider requirement What help is available locally to improve H&S/Experience/ Knowledge
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector The Risks & Hazards
What do we mean by risk?
Introduction to basic terms To ensure a safe work environment, you need to understand the exact definition of risk. To define risk, we first need to take a look at a few basic terms
What is a Hazard? A hazard is anything that has the potential to cause harm
What is a Hazard? A Short Workshop Exercise Discussion In groups, choose a particular textile activity/subject/topic & list down at least 5 hazards (remember the definition of the word hazard) Cloth finishing/ fabric-coating Dyeing & finishing Fabric-cutting Fibre-preparation Knitting Non-woven felting Sewing machines Spinning Weaving & warping Warehouse & storage
Hazardous event For a hazard to cause harm, a hazardous event must happen
Risk RISK The likelihood that the harm from a particular hazard is realised
Consequence Consequence is the outcome of the hazardous event
Risk Risk is the combination of the likelihood of a hazardous event occurring, & the consequence of the event Risk = Likelihood x Consequence
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Understanding your responsibilities Syndicate exercise In groups, what areas of health and safety do you think you have responsibilities?
Understanding your responsibilities Health and Safety at Work etc Act 1974 (HASWA
The Management of Health and Safety at Work Regulations Understanding your 1999 responsibilities The Management of Health and Safety at Work Regulations 1999
Understanding your responsibilities The Workplace (Health, Safety and Welfare) Regulations 1992
Understanding your responsibilities The Reporting of Injuries, Diseases & Dangerous Occurrences Regulations 1995 (RIDDOR)
Understanding your responsibilities Syndicate exercise In groups, what areas of health and safety do you think you have responsibilities? (Make a list)
Managing Health & Safety in a factory responsibilities (a) Provision & maintenance of safe plant, equipment, tools & safe systems of work. (b) Ensure safe use, handling, storage & transport of articles & substances (c) Provide information, instruction, training & supervision as is necessary (d) Provision & maintenance of safe place of work including safe access & egress (e) Provision & maintenance of a safe working environment with adequate facilities & arrangements for welfare
Managing Health & Safety in a factory responsibilities
Understanding your responsibilities Most health and safety management systems are based around the principle: Policy Planning & organising Implementing & operating Measuring performance Review & continual improvement
Understanding your responsibilities
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Legal requirement & its implications
Legal requirements Criminal Law: The following statutes are put in place by parliament in an attempt to stop accidents & injury BEFORE they happen: Health and Safety at Work etc. Act 1974 (HASWA) The Management of Health & Safety at Work Regulations 1999 The Workplace (Health, Safety & Welfare Regulations 1992 The Reporting of Injuries, Diseases & Dangerous Occurrences Regulations 1995 (RIDDOR)
Legal requirements Likely outcomes of a criminal case: Possible Imprisonment Fines and/or remedial orders Employee had his hand caught in the machine as he was preparing & cleaning it ahead of a night shift at Fabrics Company in Tiverton, Devon.
Legal requirements (Cont.) Rushed to hospital via air ambulance after suffering severe injuries to four fingers. Firm fined 300,000 after Court heard that a broken barrier guard had not been replaced. Stenter had been used for two years & seven months without a light curtain as they felt that the stop-cord would be sufficient to prevent risk of injury, but they failed to appreciate what could happen due to a lack of concentration or other factors when someone entered danger zone.
Enforcing Authorities (HSE) They were wrong that a stop-wire would be enough to reduce risk of injury. Firm told court the accident was "a complete tragedy." The court heard company's wilful blindness led to the 21-year-old having to have his left hand partially amputated, leaving him completely unable to use it.
Improving the working environment Auditing aims to find evidence of whether management systems comply with the organisation s policies and objectives Internal audit - undertaken by staff within the organisation in order to evaluate the effectiveness of the current systems in place External audit - conducted by a third party to provide an independent view, usually for interests of other stakeholders & insurance companies Audits normally use three types of evidence: 1) Documents, 2) Interviews, 3) Observation
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Hands on Risk Assessments, reviews & evaluation
Specific or detailed risk assessments required under certain pieces of health & safety legislation & activities for example Regulatory Reform (Fire Safety) Order Control of Substances Hazardous to Health (COSHH) Manual Handling Operations Regulations Health and Safety (Display Screen Equipment ) Reg s Provision of Work Equipment Regulations Personal Protective Equipment Regulations The Work at Height Regulations The Control of Noise at Work Regulations New and Expectant Mothers Young Persons Violence & Aggression Electricity Workplace Slips and Trips Vehicles/Transport Stress Working Abroad First Aid Security
Six steps to risk assessment 1. List of work tasks: Location(s) People Equipment Activities 2. Identify the risks: What are the hazards? Who might be harmed? How might they be harmed?
Six steps to risk assessment (Cont.) 3. Estimate the risks: How likely is it that something could go wrong? How serious would the outcome be? 4. Evaluate the risk: Risk = Likelihood x consequence.
Six steps to risk assessment (Cont.) 5. Record your findings. The completed risk assessment should have: Location, activity & equipment being assessed Hazards and risk levels Risk controls Assessor s details Date and time Review date
Six steps to risk assessment (Cont.) 6. Review your findings: You should review the risk assessment when there are : Changes in personnel Changes in equipment Changes in activities It is also a legal requirement to review risk assessment on a regular basis
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Risk Assessment ACTIVITY / SUBJECT / TOPIC Make-up Section Machinery This risk assessment covers the machinery and equipment in the above Section. It includes the following machines: Over-locking Machines Lock-stitch Machines Linkers Buttonhole & Stitch Machines Bobbin Winders Stoll Attach Machines
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Risk Assessment HAZARDS (Anything that may cause harm) 1. Needle breakage eye injury 2. Slips, trips and falls 3. Contact with dangerous moving drive mechanisms and moving parts 4. Electrical 5. Substances 6. Cuts from the use of scissors
Risk Assessment PERSONS AT RISK & EXPOSURE During normal office working, when all admin staff are in place (there will be 3, employees) operating at these machines on a daily basis between approx 8.00am to 5.00pm. There is also some occasional weekend working. There will be a small number of visitors and contractors in the vicinity on an occasional basis.
Risk Assessment ADEQUATE CONTROL MEASURES (Examples) 1. Floor surfaces are in good condition and free from tripping items. 2. There is adequate space to move around the machines. 3. Employees instructed not to wear loose clothing or jewellery. 4. Employees are trained and experienced in the use of the machines. Drive mechanisms on the machines are well guarded. 5. Needle guards are fitted
Risk Assessment ADEQUATE CONTROL MEASURES (CONT) 6. Floor surfaces are in good condition and free from tripping items. 7. There is adequate space to move around the machines. 8. Employees instructed not to wear loose clothing or jewellery. 9. Employees are trained and experienced in the use of the machines.
Hands on Risk Assessments, reviews & evaluation Syndicate exercise In groups, list 2 examples under each of the steps for risk assessment headings in your fashion & textile business
What help is available locally to improve H&S/Experience/ Knowledge OMS HQ: 0845 1300616 / Website: www.oms.uk.com INSTITUTION OF OCCUPATIONAL SAFETY & HEALTH (IOSH): www.iosh.co.uk The Grange, Highfield Drive, Wigston, Leicestershire, LE18 1NN: (advice on occupational health & safety & on health & safety at work) Phone: (0116) 2573199: Email: techinfo@iosh.co.uk Specialist HR Consultants The Health & Safety Executive (HSE): http://www.hse.gov.uk/
A Workshop for Fashion & Textile Sector Which Health & Safety records should you keep?
Which whealth & Safety records you should keep Keeping good health & safety records is important for the following reasons: Ensures key information is easily retrievable & can be passed on from one person to another, ensuring consistency & continuity; Ensures Company can demonstrate (internally & externally) compliance with legal duties under health and safety law; Makes Health & Safety easier if company knows what needs to be done & when Enables senior managers to monitor health & safety performance
Health & Safety records you should keep (Cont.) Health & Safety File Can be electronic, as long as they are easily and quickly retrievable. Details of the following should be kept in the file (where applicable): Current list of names of individuals with key health and safety roles e.g. risk assessors, DSE assessors, first aiders (include date certificates expire), fire evacuation warden/marshals, Union Health & Safety Representatives working in area etc. A copy of Company Health & Safety Policy & projected date for review Copies of other local health & safety policies, procedures or guidance given to staff Register of Risk Assessments Completed Monitoring / periodic checks of areas & equip carried out
Health & Safety records you should keep (Cont.) This list is not exhaustive Significant findings of risk assessments Health monitoring Accident records Inspections required by specific legislation e.g. electrical installations & portable electrical equipment, lifting equipment & accessories. Training (including induction & toolbox talks) Fire Extinguishers checks records, Fire alarm tests record, any records of fire evacuation practice drills, etc Exposure to Asbestos & or other harmful substances Workplace noise levels Waste disposal Records should be kept in a way that allows easy access & retrieval by persons or organisations with legal right to inspect them, or others who may wish to assess your policies & procedures.
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Improving the working environment
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Involving staff & raising awareness/training requirement
Involving staff & raising awareness/training requirement Syndicate exercise In groups, list as many ways as possible to involve staff & raise awareness of health & safety in your fashion & textile business
Involving staff & raising awareness/training requirement Possible answers: Toolbox talks (10 min s) Briefings Regular inspections (involving staff) Monitoring (pre-prepared check-lists) Near-miss incident recording Investigation of all accidents & sharing findings
Involving staff & raising awareness/training requirement What does Toolbox Talk mean? An informal safety meeting that is part of an organisation's overall safety program. Toolbox meetings are generally conducted at job site prior to commencement of a job or work shift. Covers special topics on safety aspects related to specific job. Meetings are normally short in duration & cover topics such as work related workplace hazards, & safe work practices. It is one of the very effective methods to refresh workers' knowledge, cover last minute safety checks, & exchange information with the experienced workers. Toolbox talks/meetings are sometimes referred to as safety briefings.
Involving staff & raising awareness/training requirement Toolbox talks Promotes safety awareness. Workers get actively involved in safety matters & reduce safety risks Introduces workers to new safety rules, equipment, preventive practices & motivates workers to follow standard operating procedures Provides vital information to workers on accident causes types & preventive actions Emphasises planning, preparation, supervision, and documentation Helps when reviewing new laws or industry standards, company policies & procedures Encourages workers to discuss their experiences that help to review safety procedures in future
What What must must be displayed be displayed on notice on notice board? Named competent person with necessary skills, knowledge & experience to manage health & safety Employers liability insurance Health & safety law poster
First Aid information & first aider requirement All employers are legally responsible to ensure that there is appropriate first aid cover for staff & visitors in the event of an accident
First Aid information & first aider requirement Your staff must not hesitate to follow your agreed procedure in event of medical emergency. Use every communication channel you can to let staff know: - Who the trained first aiders are - How to contact the first aiders - The location of first aid kit(s) and supplies - How to contact the emergency services if required You will need to make special arrangements to make this information available to employees with reading or language difficulties
Suggested Minimum Number of First Aiders Category of Risk Number employed at location Suggested number of first aiders Lower risk Fewer than 50 At least one appointed person (e.g. offices, shops, 50 100 At least one first aider libraries) More than 100 One additional first aider for every 100 employed Medium risk Fewer than 20 At least one appointed person (e.g. light engineering, warehousing, textiles). 20 100 At least one first aider for every 50 employed More than 100 One additional first aider for every 100 employed Higher Risk Fewer than 5 At least one appointed person (e.g. construction, extensive work with dangerous machinery or sharp Instruments) 5 50 At least one first aider for every 50 employed More than 50 One additional first aider for every 50 employed
Risk Assessment ADEQUATE CONTROL MEASURES (examples) 1. Drive mechanisms on the machines were well guarded. 2. Needle guards were fitted 3. Plastic swing guards are fitted. 4. Electrical supply to each machine is in good condition & is properly routed from above. 5. There is access to isolation switches 6. Good standard of individual lighting to machines and overhead lighting 7. Floor surfaces are in good condition and free from tripping items. 8. There is adequate space to move around the machines. 9. Employees instructed not to wear loose clothing or jewellery. 10. Employees are trained and experienced in the use of the machines.
Discussion In groups, choose one of the following 10 subjects discussed during the workshop: - The Risks & Hazards - Managing Health & Safety in a factory responsibilities - Legal requirement & its implications - Requirement of records, policies, Strategies & documentation - Improving working environment - Hands on Risk Assessments, reviews & evaluation - Involving staff & raising awareness/training requirement - What must be displayed on notice board - First Aid information & first aider requirement - What help is available locally to improve H&S/Experience/ Knowledge What are the key actions you need to take in your business? What challenges do you foresee? What support do you need?
Key actions from today Your choice from here 1. Ignore Your Action - Keep doing the same as you ever did. Potential consequences injuries to staff, ill-health, poor reputation. 2. Avoid Your Action Seek ways to improve your management of health & safety. Consequence Remember that as directors, & managers you can give away responsibility, but you are ultimately accountable! 3. Engage Your Action Work to meet moral, legal & responsibilities & avoid costly Consequences You can work together with your employees to develop your action plan for health & safety
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector Any final questions?
HEALTH & SAFETY MANAGEMENT A Workshop for Fashion & Textile Sector