May 2018 d Readiness Monthly Status Call onesource.uga.edu
Getting Started Please send questions through the chat function. Please think about the format of information presented today and any suggested changes. The presentation and recording will be available on the OneSource website. onesource.uga.edu
Agenda May- August Activities 2018 At A Glance Finance Feature Releases (what happens after go-live) onesource.uga.edu
Thank You! Unit Requests in April HCM Business Process Review IDC Return Distribution Departmental Systems Survey Integrations Meetings UAT Testing Kaba Pilot onesource.uga.edu
UGA s OneSource Roadmap Go Live As of 5/1/2018 2016 2017 2018 2019 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 Budgeting* Test and Train Individuals affected ~600 Financials Management Test and Train Individuals affected ~6000 Reporting & Data Architecture Test and Train Individuals affected ~6000 HR/Payroll (Human Capital Management HCM) *The UGA Budget Management System will have three feature releases. See OneSource website for additional details. Test and Train Individuals affected ~20,000
May 2018 Monday Tuesday Wednesday Thursday Friday 1* 2 3 4 Monthly Highlights (FIN) UGA Financial Management System Go-Live Planning Finance Business Processes Updated Unit Request classes begin System Changes - Notifying users of current systems External Communications Vendors, Suppliers, Invoices. Monthly Highlights (HCM) HR/Payroll Business Process Design Sessions Kaba Pilot Unit Request Due May 1 Telephone Services, Work Systems Speed Type and Home Department (Due) Monthly Highlights (Comm) OneSource 101: begins May 1 Other trainings begin May 14 UGA Financial Management System Go-Live Resource Pages Update*** Other UGA Activities FAPL Updates ipaws Training SPA Training (New) ITMF May Pre-Awareness E-mail to Project Coordinators Go-Live Email #2 Memorial Day Holiday 7 8 9 10 11 HRLE BSAG UGANET UGA Staff Appreciation Day 14 15 16 17 18 TODAY* Monthly Status Call 21 22 23 24 25 Financial Security Roles Signoff Communication 28 29 30 31 HR Departments Unit Request Due
June 2018 Monday Tuesday Wednesday Thursday Friday Monthly Highlights (FIN) UGA Financial Management System Go-Live Planning classes Unit Request IDC Return Mapping Final Validation (June 27 July 15) Monthly Highlights (HCM) Kaba: Pilot lessons learned, site surveys Unit Request: Security and Workflow HR Departments Monthly Highlights (Comm) OneSource Efficiencies (New) Other UGA Activities ipaws Training SPA Training (New) HCM Security and Workflow Communication CBO Confirmation Due (New) 1 June Pre-Awareness Email to Project Coordinators Financial Go-Live Email #3 4 5 6 7 8 Unit Head Go-Live Email (New) BSAG ASAC ITMF Financial Security Roles Signoff (Due) July-August Training Schedule Available (New) 11 12 13 14 15 UGANET 18 19 20 21 22 Financial Go Live Email #4 Kaba Workshop (New) 25 26 27 28 29 System Lock-outs begin: See System Changes website IDC Return Mapping Final Validation Comm Financial Go-Live Email #5
July 2018 Monday Tuesday Wednesday Thursday Friday Monthly Highlights (FIN) UGA Financial Management System Go-Live Training Monthly Highlights (HCM) Kaba Clock Installation Preparation Tester Recruitment (New) Unit Request: Security and Workflow HR Departments Monthly Highlights (Comm) * Daily Go-Live Status Calls July 2 13 from 8:15-9:00 (New) Go-Live - First Business Day! July Pre-Awareness Email Financial Go-Live Email #6 IDC Return Mapping Final Validation Due 2 3 4 5 6 HOLIDAY ITMF 9 10 11 12 13 BSAG UGANET 16 17 18 19 20 23 24 25 26 27 30 31 HCM Security and Workflow Due
August 2018 Monday Tuesday Wednesday Thursday Friday 1 2 3 Monthly Highlights (FIN) Monthly Highlights (HCM) Monthly Highlights (Comm) ITMF UGA Financial Management Kaba Clock Installation Employee Guide for System Go-Live Training Preparation HR/Payroll Changes Tester Recruitment Fall 2018 Talking Points Unit Request: Unit Request Comm. Time and Absence Payroll Changes Comm. Approvers Project Feedback Survey Current Employee #3 Schedules MSS Distributed Approvers HR Reports To 6 7 8 9 10 BSAG UGANET First Day of Classes 13 14 15 16 17 Monthly Status Call 20 21 22 23 24 27 28 29 30 31 HR Departments Unit Request Due
2018 At A Glance Sept Oct Nov Dec Jan Financials Feature Release HCM Kaba Clock- Installation HCM Forum Payroll Forum Testers Notified (New) Kaba Clock- Registration UAT Schedule Released Go-Live Comm. Kaba Clock- Registration Validation of personal data Go-Live Comm. Go-Live Comm. Go-Live Unit Request* HCM Unit Request Fall 2018 Employee Direct Current Deposit Employee Information Schedules* Time and MSS Distributed Absence Approval Paths* Approvers* * Due early Sept HCM Security Signoff
Feature Releases Some functionality will not be available July 1. The functionality will be part of an upcoming feature release Feature Release information is available on the OneSource website: UGA Financial Management System Resource Page.
Project Feedback onesource.uga.edu onesource@uga.edu Questions Monthly Status Call Resource Page Next Call: June 7 @ 1:30 p.m. onesource.uga.edu