THIS MEETING MAY BE TELECAST ON PUBLIC TELEVISION OR WEBCAST ON THE CITY S PUBLIC WEBSITE COUNCIL MEETING Monday, January 28, 2013 2:00 p.m. AGENDA - Revised Councillor Halloran in the Chair 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 2. CLOSED MEETING Recommendations: That Council hold a closed meeting for the purposes of considering the following subject matters: 1) the security of the property of the municipality or local board (LPGA Agreement); 2) a proposed or pending acquisition or disposition of land by the municipality or local board (potential disposition of land); 3) labour relations or employee negotiations (Waterloo Profession Firefighters Association); and Council Meeting Agenda Page 1 of 18 January 28, 2013
4) advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Legal advice re LPGA Agreement, potential disposition of land, third party agreement). 6:30 p.m. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. MOMENT OF REFLECTION 5. APPROVAL OF MINUTES a) Public Meetings December 10, 2012 - Council Meeting Page 8 January 14, 2013 - Special Council Meeting Page 18 January 21, 2013 - Special Council Meeting Page 24 That the minutes of the Council Meeting held on December 10, 2012 and the minutes of the Special Council Meetings held on January 14, 2013 and January 21, 2013 be approved as printed. b) Closed Meetings (December 10, 2012 and January 14, 2013) That the minutes of the closed meetings held on December 10, 2012 and January 14, 2013 be approved as printed. 6. REPORTS OF COMMITTEES a) Title: Finance & Strategic Planning Committee Page 26 Report December 10, 2012 Report No.: CS-CLK2013-003 Prepared By: Rose Clemens That CS-CLK2013-004 be approved and that the recommendations contained in CS-CLK2013-004, the Finance & Strategic Planning Committee report of Monday, December 10, 2012 be adopted. Council Meeting Agenda Page 2 of 18 January 28, 2013
b) Title: Committee of the Whole Report Page 31 January 14, 2013 Report No.: CS-CLK2013-008 Prepared By: Rose Clemens That CS-CLK2013-008 be approved and that the recommendations contained in CS-CLK2013-008, the Committee of the Whole report of Monday, January 14, 2013 be adopted. c) Title: Finance & Strategic Planning Committee Page 36 Report January 21, 2013 Report No.: CS-CLK2013-009 Prepared By: Rose Clemens 7. PRESENTATIONS That CS-CLK2013-009 be approved and that the recommendations contained in CS-CLK2013-009, the Finance & Strategic Planning Committee report of Monday, January 21, 2013 be adopted. a) Nancy Kodousek, Director, Water Services, Region of Waterloo Re: Wastewater rates, overview of long term capital projects b) Jack Kinch, Executive Director, Kitchener Waterloo Humane Society a) Title: Presentation by Kitchener- Page 41 Waterloo & North Waterloo Humane Society Report No.: CS-CLK2013-007 Prepared By: Olga Smith That City staff work in collaboration with the Kitchener-Waterloo & North Waterloo Humane Society and the City of Kitchener, where appropriate, to develop a Responsible Pet Ownership Strategy, and report back to Council. Council Meeting Agenda Page 3 of 18 January 28, 2013
8. DELEGATIONS a) Tracey Weiler, Chair, Winterloo 10 th Anniversary Ice Dogs Page 63 Winter Festival b) Tenille Bonoguore, Co-Chair and Debbie Currie, Co-Chair Page 64 Open Streets 9. CONSENT MOTION a) Title: Municipal Heritage Committee Page 169 120 Albert Street HP 12-10 Report No.: CTTEE2013-003 Prepared By: Karen VandenBrink That CTTEE2013 be approved and that Council approves a window enlargement egress proposed located at 120 Albert Street, Waterloo, Ontario as proposed in Heritage Permit application HP12-10. 120 Albert Street located within the MacGregor/Albert Heritage Conservation District and that a Heritage Permit is issued. 10. FORMAL/INFORMAL PUBLIC MEETINGS Formal Public Meeting a) Title: City of Waterloo Zoning By-law Amendment Page 82 Z-12-11 to Permit Accessory Structures, Swimming Pools and Decks in through Lots Report No.: DS2012-083 Prepared By: Sam Nabi Presentation: Sam Nabi, Student Planner That Council approve staff report DS2012-083, and approve the Zoning By-law Amendment contained in Appendix A of DS2012-083. Council Meeting Agenda Page 4 of 18 January 28, 2013
11. STAFF REPORTS a) Title: Beechwood South Homes Association Page 89 Special Area Levy Vote Report No. CS-CLK2013-005 Prepared By: Susan Greatrix Delegation: Alex Murray, President Beechwood South Homes Association Correspondence: Carl Thiel Page 127 Information b) Title: Safe and Healthy Community Advisory Page 128 Committee Neighbourhood Matching Fund Report No. CTTEE2013-001 Prepared By: Patrick Germann Presentation: Patrick Germann, Committee Member That CTTEE2013-014 be approved and that: 1) Council release $10,000 for 2013 previously approved for the Neighbourhood Matching Fund in Report CTTEE2012-016 from the Council Contingency Fund, and; 2) Council release $10,000 for 2014 previously approved for the Neighbourhood Matching Fund in Report CTTEE2012-016. Funds to be released on January 1, 2014 from the Council Contingency Fund. c) Title: Comments on Ministry of Transportation s Page 131 Cycling Strategy Report No. DS2013-005 Prepared By: Scott Nevin Delegation: Jan d Ailly, Chair, Waterloo Advisory Committee Active Transportation That Council receives Development Services report DS2013-005 and directs that it be forwarded to the Ontario Ministry of Transportation as the City s comments on the Draft Cycling Strategy. Council Meeting Agenda Page 5 of 18 January 28, 2013
d) Presentation: 2012 Wrap Up for the Waterloo Public Square Leslie Hepditch, Public Square and Open Space Coordinator Community, Culture & Recreation Services e) Title: 2013-2017 Multi Year Accessibility Plan Page 152 Report No. CCRS2013-001 Prepared By: Lolita Paroski ** Appendix A 2013-2017 Multi-Year Accessibility Plan Page R8 Presentation: Lolita Paroski, Inclusion Coordinator That Council approve CCRS2013-001 and that Council approve the 2013-2017 Multi-Year Accessibility Plan, attached as Appendix A to report CCRS 2013-001 as the Corporation of the City of Waterloo s Accessibility Plan. f) Title: Zone Change to Remove Holding Symbols Page 158 for the Boardwalk Commercial Development Report No. DS2012-075 Prepared By: Ryan Mounsey 1) That Waterloo City Council approve Development Services Report DS2012-075 and approve Zone Change Application Z-12-12, INCC Corporation to remove the Holding Symbols on lands known municipally as 105 Ira Needles Boulevard, The Boardwalk Development, in accordance with Section 6 of DS2012-075; and 2) that Waterloo City Council approve the implementing by-law attached in Appendix 1 in Report DS2012-075 to remove the Holding Symbols. 12. CONSIDERATION OF NOTICE OF MOTION GIVEN AT PREVIOUS MEETING None 13. NOTICE OF MOTION 14. COMMUNICATIONS AND CORRESPONDENCE None Council Meeting Agenda Page 6 of 18 January 28, 2013
15. REGIONAL INFORMATION AND CORRESPONDENCE None 16. UNFINISHED BUSINESS 17. NEW BUSINESS ** i. Delegations a) Dave Lamka, A to Z Signs Re: Sign By-Law ii. iii. iv. Items removed from Consent Motion to be dealt with separately Staff Reports Other Business 18. QUESTIONS 19. ENACTMENT OF BY-LAWS "That the By-laws listed below be read a first, second and third time and finally passed, numbered sequentially commencing with By-law Number 2013-007, and that the Mayor and Clerk be authorized to sign them accordingly." No Description a) By-law to prohibit and regulate signs and other advertising devices with the City of Waterloo "New Sign By-law" (DS2012-086, January 14, 2013) b) By-law to authorize the Borrowing for Temporary Loans (FS2013-001, January 21, 2013) c) By-law to amend By-law No. 09-084 being a Zoning by-law for the City of Waterloo, Removal of Holding Symbol(s) for the Boardwalk Commercial Development (DS2012-076, January 21, 2013) d) By-Law to confirm all actions and proceedings of Council, January 28, 2013 - Regular 20. ADJOURNMENT Council Meeting Agenda Page 7 of 18 January 28, 2013
Appendix A To CCRS2013-001 2013-2017 Multi-Year Accessibility Plan The Corporation of the City of Kitchener and The Corporation of the City of Waterloo Multi-Year Accessibility Plan Our Commitment The Corporation of the City of Kitchener and The Corporation of the City of Waterloo value the contributions and participation of all citizens in the life of the City. To facilitate this involvement, the Cities are committed to providing goods and services that are accessible to all. About the Multi-Year Plan Through a collaborative and joint planning process, the Corporation of the City of Kitchener and the Corporation of the City of Waterloo have developed a Multi-Year Accessibility Plan (the Accessibility Plan) that outlines the ways that the Cities will identify, prevent and remove barriers for people with disabilities. Executive Summary The Accessibility Plan was prepared in order to meet the obligations of the Ontarians with Disabilities Act, 2001 (ODA) and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The Accessibility Plan describes the actions completed in 2012 to comply with the legislative requirements of both Cities as well outlines the actions the staff are proposing for 2013-2017 that will identify, prevent and remove barriers for persons with a disability. Legislative Background Ontarians with Disabilities Act, 2001 (ODA) The purpose and the goal of The Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for persons with disabilities and to provide for their full involvement in the identification, prevention and removal of barriers to their full participation in the life of the Province. The ODA applies to all municipalities, hospitals, district school boards, colleges, universities, public transportation organizations, the Ontario Government, ministries and agencies. The ODA requires municipalities to prepare annual accessibility plans and to obtain advice from an accessibility advisory committee on the contents of the Accessibility Plan. The purpose of the Accessibility Plan is to identify, prevent and remove barriers to accessibility in municipal by-laws, policies, practices and services. The Accessibility Plan must be made available to the public. Council Meeting Agenda Page 8 of 18 January 28, 2013
Accessibility for Ontarians with Disabilities Act, 2005 (AODA) The AODA focuses on improving accessibility in areas such as buildings and spaces, employment, customer service, information and communications and transportation. The AODA also applies to all private, government and broader public sectors. The AODA intends to achieve an accessible Ontario on or before January 1, 2025. To do so, mandatory and enforceable standards have been created. These Standards include: Customer Service Standard Established as regulation 429/07 on January 1, 2008 Requirements include development of policies, practices and procedures as well as the provision of training for staff and volunteers who interact with the public Integrated Accessibility Standard Regulation (IASR) Established as regulation 191/11 on July 1, 2011 Amalgamation of three standards into one Regulation: Information and Communication, *Transportation and Employment Requirements include training and policy development *It should be noted that requirements noted in the transportation standard fall within the jurisdiction of the Region of Waterloo Built Environment Standard This standard applies to outdoor public spaces and to the interior of buildings Established as regulation 413/12 on January 1, 2013 Design of Public Spaces Standards (Accessibility Standards for the Built Environment) Public consultation and feedback to the Ministry of Municipal Affairs and Housing regarding Building Code Accessibility Requirements is open until March 1, 2013 More information on the Standards can be found on the website at Ministry of Community and Social Services Inclusion Services Coordinated Approach The City of Kitchener, Community Services Department, Inclusion Services is responsible for coordinating all aspects of the Accessibility Plan on behalf of both cities, in order to ensure AODA compliance. Coordination of the Accessibility Plan includes staff support to the Grand River Accessibility Advisory Committee (GRAAC) and its subcommittees. It is Council Meeting Agenda Page 9 of 18 January 28, 2013
important to note that while Inclusion Services staff play a facilitative role in this process, this work could not be accomplished without the involvement, dedication and leadership of staff across both Corporations. Grand River Accessibility Advisory Committee (GRAAC) The Grand River Accessibility Advisory Committee is a legislated citizen advisory committee that was established to advise the participating Councils on the preparation, implementation and effectiveness of their respective Accessibility Plans. The participating municipalities include the Cities of Kitchener and Waterloo, the Region of Waterloo and the Townships of Woolwich, Wellesley and North Dumfries. The Councils also seek advice from GRAAC on the accessibility of buildings, structures or premises that the municipalities purchase, build, renovate or lease. GRAAC also reviews site plans and drawings for new municipal buildings or developments (as per Section 41 of the Planning Act) that the Committee selects. In order to manage the volume of items coming forth to GRAAC meetings, two sub committees are active. The Built Environment Sub Committee with a support staff representative from the Cities of Kitchener and Waterloo and the Transportation Sub Committee with a support staff representative from the Region of Waterloo. More information on this committee can be found on the website at Grand River Accessibility Advisory Committee Appendix A provides an overview of GRAAC s participation in 2012. Council Meeting Agenda Page 10 of 18 January 28, 2013
Customer Service Standard, Regulation 429/07 Action Working Timeline (X indicates the year that the project is being worked on) (* indicates the year of the January 1 compliance deadline) Area/Department of Responsibility Review and update the Corporate Accessibility Policy as required Provide Customer Service Training for all staff Provide Customer Service Training for all direct volunteers Develop a plan for ongoing training sessions for staff on the use of TextNet Review and update resources to staff in regards to accessible customer service practices and procedures, set up on both City of Kitchener and City of Waterloo intranet Provide education and information supports to affiliated groups to assist them with Customer Service Regulation Compliance 2012 2013 2014 2015 2016 2017 Kitchener Waterloo X X X X X X Clerks, Legal, Clerks, Legal, Inclusion Services Inclusion Services X X X X X X Inclusion Services Inclusion Services X X X X X X Volunteer Services, All departments that utilize volunteers X X X Inclusion Services, Corporate Contact Centre Volunteer Services, All departments that utilize volunteers Inclusion Services X X X X X X Inclusion Services Inclusion Services X * Inclusion Services Inclusion Services Volunteer Services CCRS Council Meeting Agenda Page 11 of 18 January 28, 2013
Integrated Accessibility Standards, Regulation 191/11 Action Working Timeline (X indicates the year that the project is being worked on) (* indicates the year of the January 1 compliance deadline) Area/Department of Responsibility 2012 2013 2014 2015 2016 2017 Kitchener Waterloo The following actions relate to the General requirements of the Integrated Accessibility Standards Establish accessibility policies and a statement of organizational commitment to accessibility X * Clerks, Legal, Inclusion Services Clerks, Legal, Inclusion Services Review and update the Corporate Accessibility Policy as required X X X X X Clerks, Legal, Inclusion Services Clerks, Legal, Inclusion Services Establish, implement and maintain the Accessibility Plan X * Inclusion Services Inclusion Services Report back annually on the status of the Accessibility Plan X X X X X Inclusion Services Inclusion Services Establish accessibility criteria for X * Purchasing Purchasing procuring or acquiring goods, services or facilities. Include accessible procurement X * Purchasing Purchasing practices in training materials distributed to all staff who purchase Incorporate accessible procurement practices in existing purchasing training X * Purchasing Purchasing Incorporate accessibility features when designing, procuring or acquiring self-service kiosks Provide training to all staff on the Human Rights Code as it pertains to persons with disabilities X * X X X X Purchasing, All departments when applicable Purchasing, All departments when applicable X * X X X Human Resources Human Resources Council Meeting Agenda Page 12 of 18 January 28, 2013
Integrated Accessibility Standards, Regulation 191/11 Action Working Timeline (X indicates the year that the project is being worked on) (* indicates the year of the January 1 compliance deadline) Area/Department of Responsibility Provide training to all direct volunteers on the Human Rights Code as it pertains to persons with disabilities Provide training to all other persons (service providers) who provide goods, services or facilities on behalf of the organization on the Human Rights Code as it pertains to persons with disabilities 2012 2013 2014 2015 2016 2017 Kitchener Waterloo X * X X X Volunteer Services, Volunteer Services, All Departments that All departments that utilize volunteers utilize volunteers X * X X X Purchasing, All departments Purchasing, All departments The following actions relate to Information and Communications requirements of the Integrated Accessibility Standards Provide emergency procedures, plans or public safety information in an accessible format or with appropriate communication support to the public, upon request, as soon as practicable. * X X X X X Fire Protective Services Notify the public about the availability of accessible formats and communication supports. Provide upon request accessible formats and communication supports X * X X Corporate Communications Corporate Communications All departments X * X X X All departments All departments Council Meeting Agenda Page 13 of 18 January 28, 2013
Integrated Accessibility Standards, Regulation 191/11 Action Working Timeline (X indicates the year that the project is being worked on) (* indicates the year of the January 1 compliance deadline) Area/Department of Responsibility Achieve compliance with the Web Content Accessibility Guidelines (WCAG) to ensure that websites and web content are accessible to people with disabilities. Train staff on the creation of accessible documents All documents posted on the web January 1, 2012 and beyond are made accessible by January 1, 2014 2012 2013 2014 2015 2016 2017 Kitchener Waterloo X * Corporate Corporate Communications Communications, IMTS All departments X X * X X X Corporate Communications X X * Corporate Communications, All departments Corporate Communications, IMTS Corporate Communications, All departments The following actions relate to Employment Standards requirements of the Integrated Accessibility Standards Review policies and practices with respect to recruitment, hiring and interviewing as per the requirements under the employment standards X X * Human Resources Human Resources Notify employees and the public about the availability of accommodation for applicants with disabilities in its recruitment processes. When making offers of employment, notify successful applicants of policies for accommodating employees with disabilities X * Human Resources Human Resources X * Human Resources Human Resources Council Meeting Agenda Page 14 of 18 January 28, 2013
Integrated Accessibility Standards, Regulation 191/11 Action Working Timeline (X indicates the year that the project is being worked on) (* indicates the year of the January 1 compliance deadline) Area/Department of Responsibility Inform all current and new employees of policies used to support employees with disabilities Provide or arrange for the provision of accessible formats and communication supports for employees Provide individualized workplace emergency response information to employees who have a disability Develop and have in place a written process for the development of documented individual accommodation plans for employees with disabilities Develop and have in place a return to work process and plan for employees who have been absent from work due to a disability 2012 2013 2014 2015 2016 2017 Kitchener Waterloo X * X X X Human Resources Human Resources X * X X X Hiring Manager, Human Resources * X X X X X Human Resources, Facilities Management Human Resources, and any other staff responsible for hiring Human Resources, All department directors X * Human Resources Human Resources, All department directors X * Human Resources Human Resources, All department directors Council Meeting Agenda Page 15 of 18 January 28, 2013
Facility Accessibility Improvements In 2007, an Accessibility Audit of all City of Kitchener and City of Waterloo facilities was completed by the Herrington Group. The audit provides recommendations as they relate to improving the accessibility and barrier free design of our facilities. The cities continue to make facility upgrades as identified in the Accessibility Audit within approved yearly capital budgets. As municipal projects arise, city site plans will be reviewed by the Grand River Accessibility Advisory Committee for suggestions on how to best improve and achieve accessibility. Community Engagement The cities recognize that engagement with agencies who provide services to persons with disabilities are beneficial to the successful implementation of the Accessibility Plan. Staff plan to continue to work with local agencies who provide services to persons with disabilities throughout the duration of the Accessibility Plan in order to best identify, prevent and remove barriers for people with disabilities. The Grand River Accessibility Advisory Committee (GRAAC) provided a list of agencies that were considered key stakeholders in the feedback process. Agencies were able to provide feedback via email or request the attendance of a staff person to deliver a focus group. A focus group was organized through the Canadian National Institute for the Blind (CNIB) and involved CNIB clients from both cities. The Accessibility Plan was also posted on both cities websites requesting feedback from the public. Looking Forward As required by legislation, once approved, the Accessibility Plan will be posted on both cities websites so that it is available to the public. The Accessibility Plan will be reviewed and updated every five years. In addition, The Corporations are required to provide an annual status report on the progress of the Accessibility Plan which also will be posted on both cities websites. Staff Contacts City of Kitchener/City of Waterloo Lolita Paroski, Inclusion Coordinator 200 King Street West, 7 th Floor, Kitchener, ON N2G 4G7 Phone:519-741-2200 ext 7226 Email: lolita.paroski@kitchener.ca or lolita.paroski@waterloo.ca Council Meeting Agenda Page 16 of 18 January 28, 2013
2012 GRAAC activities Appendix A In 2012, GRAAC has provided the cities of Kitchener and Waterloo advise on: - Downtown Kitchener Preliminary Action Plan - City of Waterloo Culture Plan - City of Kitchener and Waterloo s joint 2012 Accessibility Plan - Pedestrian Intersection and sidewalk accessibility in Kitchener and Waterloo - Roundabouts - City of Kitchener Accessibility Policy - City of Waterloo Accessibility Policy - City of Waterloo website accessibility Through the Built Environment Sub Committee GRAAC provided advise on: - Kitchener Memorial Auditorium Expansion - City of Waterloo Mayor/CAO Office Waiting Area Renovations - Replacement of the Fire Alarms at Waterloo City Hall - City of Waterloo Fire Station #1 - Diggable Community Gardens at Chandler Mowat Community Centre - City of Waterloo Parkview Cemetery future expansion - Trail behind Waterloo City Hall - City of Kitchener sidewalk design and indicators (several site visits) - McLennan Dog Park - City of Kitchener public parking lot at Bramm, Victoria and Park Street - Accessibility at City of Kitchener parks located in central Kitchener (downtown area) - Waterloo Park Master Plan GRAAC Community Involvement: - Several members volunteered at the Access 2012 Tradeshow to man the Cities/GRAAC s booth - Participation in a variety of public consultations (ie. Manitou Drive Widening, Bleams Road to Fairway Road City of Kitchener, Auburn-University neighbourhood traffic study City of Waterloo) Council Meeting Agenda Page 17 of 18 January 28, 2013
- Participation in a variety of workshops (i.e. Rockway Centre Feasibility Study, transportation master plan, dialogue on diversity) - Provided comments to the Ministry on the Design of Outdoor Public Spaces in the Built Environment Council Meeting Agenda Page 18 of 18 January 28, 2013