Howard-Suamico School District 7510A - USE OF DISTRICT FACILITIES Use of District Facilities Administrative Rule General Conditions A. All requests for use of school facilities by any group, other than school-sponsored activities and programs within school, are to be submitted to the building principal s office at least five (5) days prior to the event except as otherwise determined by the principal. All requests must list the intended use of the facilities. B. Regular school activities will have priority for all space. All applications will be processed according to date of receipt of the application. The Superintendent, or designee, has the authority to cancel the use of the building, even after permission has been granted, if the facility is needed for the educational program of the school, an emergency/disaster, use not conducive to Administrative Policy 2110 - Statement of Philosophy, or if use is not in accordance with design of facility. C. The granting of a permit for the use of one part of a building or grounds confers no privileges for the use of any facilities other than those stated in the permit. It does not include any other time or times for preparation or rehearsal, unless specifically permitted. D. A permit is not transferable. If the event is to be canceled, the applicant should notify the District s Business Services Office and principal s office at least forty-eight (48) hours in advance of the date reserved. E. Violation by a permit-holder of any of the regulations governing the use of school buildings or grounds may be cause for the cancellation of all existing permits and the denial of any permits in the future. F. Special permission must be obtained for decorating, installing scenery, moving furniture, etc. School pianos are not to be moved. G. Special school facilities (cafeterias, stage equipment, pool, etc.) will require the use of school employees trained in their use and such cost will be added to the regular fee. Kitchens and kitchen equipment are not to be used without authorization. If approved, authorized personnel must be present, and the costs, if any, of this service will be added to the regular fee. H. The use of school space does not include the use of school equipment, except as otherwise noted in the fee schedule. Use of school equipment when and where required may be approved, and the cost, if any, will be added to the regular fee. I. Organizations wishing to bring unusual equipment, material, devices, into school buildings or on school premises must first present, in writing, proper insurance coverage with an agreement protecting the District. J. Scenery, decoration or equipment, provided by the holder of a permit, must be removed from the school building promptly after the performance so as not to interfere with school activities. If there is a delay, the removal will be made by the District at the expense of a holder of the permit. K. A buildings and grounds staff member shall be assigned to any facility use that occurs outside normal working hours. A technician shall be assigned when the auditorium sound or lighting system is used. The user shall be charged the full cost for assigned personnel.
In addition, users will be charged for any consumable supplies used. The Superintendent, or designee, may waive or negotiate a fee if it is deemed in the best interest of the District or if inconsistencies occur. L. No alcoholic beverages, tobacco, or drugs will be permitted at any time. Any violation of this rule will prohibit future use. M. The District and its authorized representatives shall have full and free access to the premises at all times. N. School facilities will not be available for use by rental groups on the following holidays, unless approved by the Superintendent or designee: Independence Day, Labor Day, Thanksgiving Day, Christmas Eve Day, Christmas Day, New Year s Eve Day, New Year s Day, Good Friday, Easter Sunday, and Memorial Day. O. If the application is approved, the person and/or organization will assume responsibility for orderly and careful use of the school facilities. The applicants assume liability for immediate restoration of damages or loss of property that may accrue. The applicants will hold the District harmless from claims arising out of the school buildings or grounds, for the function being sponsored, on the specified date or dates. The sponsoring group may be required to furnish a cash bond or certificate of insurance to indemnify the District against any and all suits for injury or loss sustained by attendance at the function. P. At least two (2) days prior to the school use, the applicant should review the use requirements with the building principal. Q. No food or drink is permitted in gymnasiums at any location. R. Abide by all fire regulations. Per State law, no smoking on school property and no candles or open flames are permitted. No fuels, propane or flammable liquids or materials will be allowed on school property. Smoking and the use of tobacco substitute products is prohibited in accordance with Policy 7434. S. Animals shall not be permitted on school property. Except for "service animals" required for use by a person with a disability, no other animals may be on school premises at any time except when expressly approved by the principal or designee. T. The operation of powered vehicles not owned by the District shall be prohibited on school grounds. The operation of licensed motor vehicles on school grounds shall be restricted to the paved roads and parking lots. U. No person will bring, carry, use, or possess a deadly weapon on school property except as permitted by law. V. Overnight use of any facility requires the approval of the principal, Facilities Manager, and ASBS. W. Profane language, quarreling, fighting or gambling will not be permitted. X. The District and/or school office will not assume responsibility for mail for a nonschool group. Limitations of Use A. Since the District is charged by law with the responsibility for school facilities or equipment, it must reserve the right to deny the use of school facilities or equipment when the District deems it necessary in the public interest. The use of school facilities and equipment during non-school hours by employees for personal use is prohibited. Exception: Computers, printers, laptops, digital cameras,
and other technology equipment may be used by District employees for personal use. Employees must check out the equipment with the building librarian or with the ASBS. Employees are liable for the safe return of the equipment and are responsible for replacing or repairing any equipment that is lost or damaged. Use of the exercise room at any District facility must be monitored by the principal or designee for proper supervision of facilities and safety of participants. B. Sponsoring organizations will conduct orderly meetings and such gatherings are not to incite others to disorder. C. Sponsoring organizations will conduct meetings that are not abusive of other groups or individuals by reason of race, creed, or color. D. No school facility, building, or grounds will be used for unlawful purposes. E. School facilities (except the pool) shall not be used for parties or celebrations that are private in nature such as, birthdays, anniversaries, and other similar parties. F. No signs, banners, pennants, placards, or similar items of advertisement are to be placed in the schools or on marquees without the express consent of the building principal or his/her designee. G. No group that limits membership in attendance at its activities on a basis of race or color shall be allowed to use the school buildings or grounds. H. Sunday use is discouraged and will only be permitted under special circumstances. Special Conditions All permits are subject to immediate cancellation if it is discovered that information given on an application is misrepresented. If the use of the facility is discovered to be contrary to any policies, rules, and regulation of the District, the permit is subject to immediate cancellations. The District and its agents are to be held harmless of any expenses or losses incurred by the sponsoring organization due to any cancellations. Fee Schedule for Use of Buildings, Grounds or Other Facilities of the School District FREE USE of school facilities may be granted to Class "I" organizations with the following provisions: A. Use of the facilities is not to interfere with the school program. B. Use of the facilities must be within the hours of regular custodian service. C. Use of facilities will not create unreasonable additional supervisory or custodial requirements. D. Organizations will provide sufficient supervision to restrict use to permitted areas. Class I School-Affiliated groups and Community Organizations School-affiliated groups and community organizations are defined as those whose activities directly relate to the District or community and membership is composed of not less than seventyfive percent (75%) local residents and the organization is open for participation to any local citizen.
A. PTO, home-schooled associations, parent networks, teachers associations, scholarship associations, school committees, booster clubs, council of school associations, county or State school performances, etc. B. School-affiliated youth activities that operate under the District s umbrella, i.e., Bay Port Basketball Club, Bay Port Baseball Club. C. Boy Scouts, Girl Scouts, 4-H, Youth Service Clubs, etc. D. Senior Citizen Groups and Golden Agers. E. Village Meetings. F. Other qualifying organizations as determined by the Superintendent or designee. For example, the Howard-Suamico Rescue Squad. Free use of school facilities may be granted for occasional use during usual hours of operation. When custodial, technical or other personnel are not normally on duty then customary overtime costs for labor shall apply. In the event that two (2) or more school-affiliated groups concurrently utilize facilities outside normal custodial hours then each group will be assessed fifty percent (50%) of the overtime rate. In the event that a school-affiliated group and a non school-affiliated group utilize the facility outside normal custodial hours then the school-affiliated group will be assessed fifty percent (50%) of the overtime rate. Class II fees will apply in the event that a school-affiliated group or community organization requires preparation of outdoor athletic facilities for fund raising purposes. Use of varsity athletic fields will not be allowed unless approved by the Facilities Manager. Additional charges may be assessed if any activity requires extraordinary set-up, preparation, or cleanup. Any preparation that is required will be done by the buildings and grounds staff of the Howard-Suamico School District. Class II Community Non-Profit Groups Fees shall be charged for the use of school facilities by community groups, defined as those providing educational, recreational, cultural activities and other non-profit organizations located within the District that are devoted to community interests and child welfare. (See schedule of fees.) A. Religious organizations B. Charitable organizations C. Philanthropic organizations D. Cultural groups E. Service or sport clubs F. Fine arts associations G. Recreational departments operated by the Villages of Howard or Suamico
H. Private Youth organizations I. Theater groups J. Public, tax supported, post secondary institutions serving only Howard-Suamico School District personnel K. Club sports L. Other non-profit organizations located WITHIN the District When custodial, technical or other personnel are not normally on duty then customary overtime costs for labor shall apply. In the event that two (2) or more school-affiliated groups concurrently utilize facilities then each group will be assessed fifty percent (50%) of the overtime rate. In the event that a school-affiliated group and non school-affiliated group utilize the facility then the school-affiliated group will be assessed fifty percent (50%) of the overtime rate. Class III Non-Profit Groups Fees shall be charged for the use of school facilities by non-profit groups, defined as those providing educational, recreational, cultural activities and other non-profit organizations located OUTSIDE the District that are devoted to community interests and child welfare. (See Schedule of Fees) A. Religious organizations B. Charitable organizations C. Philanthropic organizations D. Cultural groups E. Service clubs F. Fine arts associations G. Recreational departments operated by other communities H. Private Youth organizations I. Theater groups J. Public, tax supported, post secondary institutions, i.e., UW-Green Bay K. Club sports L. Other non-profit organizations located OUTSIDE the District Class IV Private Businesses, Commercial Enterprises and Private Universities These fees will be charged for use of school facilities by "for profit" organizations. (See Schedule of Fees.)
A. Private Businesses and Commercial Enterprises B. Private, non-tax supported, post secondary institutions i.e., Marian College, Lakeland College, Viterbo College, etc. District Facilities Fee Schedule All rates are for two (2) hours or less. Any time beyond two (2) hours will be assessed at an hourly rate. Example: Class II, three (3) -hour use of the Sheedy auditorium would be $40 + $20 = a total of $60. Harold Sheedy Auditorium- Class I * Class II* Class III* Class IV* Free 40.00 80.00 160.00 Bay View ** Performing Arts Center - Bay Port Theater Charges Performance Free 100.00 200.00 400.00 Rehearsal Free 50.00 100.00 200.00 Room Charges Black Box Free 10.00 20.00 40.00 Choir Room Free 10.00 20.00 40.00 Band Room Free 10.00 20.00 40.00 Dressing Rooms Free 10.00 20.00 40.00 Scene Shop Free 10.00 20.00 40.00 Bay Port Forum Room Free 30.00 60.00 120.00 Athletic Field House - Bay Free 50.00 100.00 200.00 Port Gymnasiums: Elementary Free 10.00 20.00 40.00 Intermediate Free 20.00 40.00 80.00 Middle School Free 30.00 60.00 120.00 Stadium Free 65.00 130.00 260.00 Cafeteria/Commons Free 15.00 30.00 60.00 Kitchen/Serving Line Free 15.00 30.00 60.00 Classrooms and Mezzanine Free 10.00 20.00 40.00 Class I * Class II* Class III* Class IV* Computer Labs Free 25.00 50.00 100.00 Pool Free 20.00 40.00 60.00
Ropes Course Free 10.00 20.00 40.00 NOTE: NWTC fees are prearranged with local Superintendent or designee so those fees are consistent throughout NWTC district. Private, non tax-supported, post-secondary institutions will be considered Class IV. ** Equipment charges for the Performing Arts Center at Bay Port are included in theater rental. All rates below are per event Athletic Fields - Outdoor*** Class I * Class II* Class III* Class III* Soccer Bay View (2) Free 160.00 240.00 320.00 Soccer Lineville (1) Free 160.00 240.00 320.00 Soccer Bay Port (3) Free 160.00 240.00 320.00 Softball Bay View (1) Free 35.00 144.00 192.00 Softball Meadowbrook (1) Free 35.00 144.00 192.00 Softball Lineville (2) Free 35.00 144.00 192.00 Softball Bay Port (2) Free 96.00 144.00 192.00 Baseball Bay View (1) Free 96.00 144.00 192.00 Baseball Bay Port (2) Free 96.00 144.00 192.00 ***Rental rate for fields include the cost of equipment operation and material to prepare fields. Soccer: Field preparation, cutting, line striping, goal installation. Baseball/softball includes: infield dragging, raking, lining, base installation. This work will be done by the buildings and grounds staff of the Howard-Suamico School District. Labor charges for rentals of the Performing Arts Center (PAC) at Bay Port (Classes II, III, and IV) and the Harold Sheedy Auditorium at Bay View are as follows: A. A PAC stage manager is required at all times; the rate is $15.00 per hour for services. B. Technical Crew: $8.50 per hour 1. Light control technician 2. Sound control technician 3. PAC stage crew (one (1) person minimum, more may be added according to need) C. Custodian fee: Forty dollars $40.00 per hour D. PAC reserves the right to add more laborers and breaks if the crew call is not within realistic limits. E. If prior approval is given to move the grand piano on the stage, a sixty dollar $60.00 fee for tuning will be required.
Groups that request use of facilities for Saturdays, Sundays, or any other permissible time that requires extra custodial help, cafeteria help, etc., will be charged the following additional rate per hour: Custodial $40.00 Cafeteria $25.00 Ropes Facilitator $31.50 Use of the auditorium and/or gymnasium for rehearsals will be one-half (1/2) the regular charge. Groups that request use of the pool will be charged the following additional rate per hour: Aquatic Coordinator $17.00 Lifeguard $15.00 One (1) lifeguard/coordinator is required for each twenty (20) swimmers and will be charged accordingly. Groups that request use of computer labs and wish to have technical assistance must contact the Information Services Manager for assistance. Time will be billed on an hourly basis during normal workdays and at the following rate for nights and weekends: Network Technician $45.00 Revised 8/11