Rural Water Supply and Sanitation Project- LIS State Project Management Unit, Uttar Pradesh Quarterly Progress Report October-December 2016 The 4th Implementation Support Mission which visited Uttar Pradesh between 16-18 November 2015 desired in the Agreed Actions that Quarterly narrative Progress Reports be submitted starting January to March 2016. The first, second and third Quarterly Progress Reports for the period January-March 2016, April-June 2016 and July-September 2016 have been submitted to the World Bank and NPMU. The Component wise Progress made during the 4 th quarter of the year 2016 i.e. October- December 2016 is as follows:- Component A Capacity Building and IEC/BCC Activities Capacity Building Activities o A two days state level workshop on NNP components has been organized for DPMU Consultants from 29 to 30 November 2016 at SIRD, Lucknow. o 3 days residential training programme on Development of Community Action Plans (CAP) for GPWSC members have been organized by DIRD / RIRD from 1-25 October 2016. o 4 days residential Training Workshop on Planning, Implementation & Management of Neer Nirmal Pariyojna (NNP) for the district staff of DWSC/DWSM, UPJN, PRD and DPMU members have been organized by DIRD / RIRD from 1-25 October 2016. o Meeting has been organized for review of SO work, field issues & implementation of social mobilization activities on 5/10/2016. o Meeting has been organized with DDO/DPMU staff for review of SO work, field issues & implementation of social mobilization activities on 6/10/2016. Community Mobilization Collection Drive The Community Contribution has gone up to Rs. 1.85 crores as on 31-12-2016 from Rs. 1.70 crores on 30-09- 2016. Monitoring and Evaluation o Baseline survey data of Batch 1 GPs was analyzed and found that the GP level, habitation level and Institution level survey is still not complete. The DPMU staff was instructed to get these complete. Till the end of the quarter 193 GP level survey (out of targeted 248 GPs), 1407 Habitation level (out of targeted 1856 Habitations) and 943 Institution level surveys were completed. The number of Households surveyed in the 248 GPs are 1,19,138. o Data entry in the other M&E modules like Process- Capacity Building, IEC and Institutions, Technical and Land Details has commenced. There are still issues in the data entry modules of the M&E System developed by M/s Mobilepedia for which regular feedbacks are being given to them necessary action. M/s Mobilepedia has also been asked to include reports on these modules in the System. 1
o The AMC of M/s Mobilepedia has been extended for another 1 year till 29-7-2017 after negotiations on the revised ToR. o The IMIS developed by MoDWS for the Project is also being updated regularly. o Contract had been signed with M/s Academy of Management Studies (AMS), Lucknow on 18-12-2015 (effective from 01-01-2016) for the assignment of Concurrent Monitoring & Process Documentation of Batch 1 Schemes. The agency had submitted the 1st Interim Report after survey in 5 GPs of district Gorakhpur on 5-7-2016. The report was reviewed by the committee constituted for the same in SPMU on 25-7-2016 and comments given to the agency. The assignment was for a period of 7 months till 31-7-2016. Due to various reasons like time taken in giving comments on the formats and reports submitted by the consultant and field level coordination, the contract of the consultant was extended till 31-10-2016. The 2nd Interim Report, draft final report was submitted by the consultant during this period and were presented before the SPMU Specialists and the WB Consultants on 26-10-2016. Comments given to them were incorporated by the consultant. o Contract was signed with UPDESCO for the hosting of the M&E system in the State Data Centre on 13-10-2015. The effective start date of contract was 01-11-2015. The required Hardware and Software has been procured by UPDESCO and installation is now complete. The software and data has also been transferred by Mobilepedia in the State Data Centre. o 22 EoIs were received for the Impact Evaluation Study till the last date 25-7-2016. The proposals were evaluated and a short list of 6 firms was prepared. The evaluation report was shared with the WB on 27-9-2016. The RFP was issued to the shortlisted 6 firms and the proposal were to be submitted till 28-11-2016. A Pre-bid meeting was held on 4-11-2016 after which only 4 firms submitted the proposals till the last date and time. The technical proposals were evaluated by the team constituted in SPMU during this period. o A Project website uprwssp.org with District pages is being updated regularly. o The work of Baseline Survey in Batch 2 GPs was allotted to 3 firms covering 339 GPs. Since the agencies were unable to perform the job satisfactorily, their orders were terminated on 31-8-2016. This issue was discussed during the MRT Mission and as advised a revised strategy was prepared to get this work done. A ToR has been prepared for the assignment to get the work done on SSS basis. The issue was discussed with the Principal Secretary, RD, GoUP and it was decided that since the assignment involved a lot of funds, an agency be hired for this purpose following WB procurement guidelines. Subsequently an REOI was floated in the leading newspapers. Proposals from 13 Consultants were received till the last date and time i.e 12-01-2016. The same were evaluated and RFP was issued to 6 shortlisted agencies on 23-12-2016. The last date for submission of proposals is 22-01-2017. Sector Development Studies o To support the SPMU in Technical, Procurement, MIS and Accounts activities, 03 consultants were hired in the SPMU. The technical cum procurement consultant left the assignment on 28-10-2016 after completion of his contract period. 2. Component B - Infrastructure Component o Water Supply o There are 13 SMVS in Batch 1 out of which all 13 bids have been awarded and agreement with contractors has also been signed for 13 schemes and work has commenced in all 13 schemes.. The district wise progress during the quarter is as follows:- 2
Sl. No. District No. of Schemes Bid Awarded As on 30-09-2016 As on 31-12-2016 Agreements Work Bids Agreemen Signed Started Awarded t Entered Work Started 1 Allahabad 2 2 2 2 2 2 2 2 Bahraich 2 2 2 2 2 2 2 3 Ballia 2 2 2 2 2 2 2 4 Basti 2 1 1 1 2 1 1 5 Gonda 2 2 2 2 2 2 2 6 Gorakhpur 2 2 2 2 2 2 2 7 Gazipur 1 1 1 1 1 1 1 8 Deoria 0 0 0 0 0 0 0 9 Kushinagar 0 0 0 0 0 0 0 Total 13 12 12 12 13 13 13 Progress during the quarter Sl. No. District No. of Schemes Bids Awarded Agreement Entered Work Started 1 Allahabad 2 0 0 0 2 Bahraich 2 0 0 0 3 Ballia 2 0 0 0 4 Basti 2 1 1 1 5 Gonda 2 0 0 6 Gorakhpur 2 0 0 0 7 Gazipur 1 0 0 8 Deoria 0 0 0 0 9 Kushinagar 0 0 0 0 Total 13 1 1 1 o Out of the 220 Single Village Schemes (SVS) of Batch 1, bids of all 220 schemes are accepted. The agreements of 219 accepted bids have been signed and work has commenced in 217 schemes. The district wise progress during the quarter is as follows:- As on 30-09-2016 As on 31-12-2016 Sl. District No. of Bids Agreement Work Bids Agreement Work No. Schemes Awarded Signed Started Awarded Entered Started 1 Allahabad 29 29 29 29 29 29 29 2 Bahraich 22 22 22 22 22 22 22 3 Ballia 25 24 24 24 25 25 25 4 Basti 21 21 21 21 21 21 21 5 Deoria 17 15 15 15 17 17 17 6 Gonda 35 33 33 33 35 35 34 3
As on 30-09-2016 As on 31-12-2016 Sl. District No. of Bids Agreement Work Bids Agreement Work No. Schemes Awarded Signed Started Awarded Entered Started 7 Gorakhpur 27 27 27 27 27 27 27 8 Ghazipur 26 21 21 21 26 26 26 9 Kushinagar 18 13 13 13 18 18 16 Total 220 205 205 205 220 220 217 During the Quarter Sl. No. District No. of Schemes Bids Awarded Agreement Entered Work Started 1 Allahabad 29 0 0 0 2 Bahraich 22 0 0 0 3 Ballia 25 1 1 1 4 Basti 21 0 0 0 5 Deoria 17 2 2 2 6 Gonda 35 2 2 1 7 Gorakhpur 27 0 0 0 8 Ghazipur 26 5 5 5 9 Kushinagar 18 5 5 3 Total 220 15 15 12 o Progress and Work Plan for the next Quarter( January- March 2017) is as follows:- As on 30-9- 2016 As on 31-12- 2016 Plan for I Qtr. (Jan- March, 2017) District III Qtr. IV Qtr. I Qtr. 2017 SVS SMVS SVS SMVS SVS SMVS Work Commenced 205 12 217 13 220 13 0-25 % 51 3 58 3 15 1 26-50 % 45 1 30 2 46 2 51-75 % 57 2 60 1 30 2 >75% 37 3 42 1 60 1 Under testing 18 3 10 5 40 1 Work Completed: Commissioned 10 0 17 1 29 6 Nos. of Habitations will be getting Water 60-60 - 225 50 Community Contribution 170 Lakh 185 Lakh 200 Lakhs o M/s Snow fountain, Lucknow is working as Independent Construction Quality Surveillance Consultant (ICQSC) for the Project. They are inspecting 37 schemes out of which 8 are SMVS and rest 29 is SVS. They are submitting monthly reports regularly and have submitted reports for the months of October, November and December 2016. 4
o Special secretary RD reviewed the progress of water supply schemes on 21.11.2016 and 13.12.2016 with UPJN Engineers. o Operation and maintenance / handing over of water supply schemes to GPWSC related issues have been discussed with DPMU team and participants made presentations at State level review on 29-30 November 2016. o Draft exit policy received from World Bank has been sent to UPJN and DPMUs to plan accordingly. o Batch 2 o A list of 672 GPs has been approved by MoDWS, GoI on 31-10-2016 which include 63 unsaturated GPs of Batch 1. The habitation wise baseline Survey data of these 61 GPs has been shared with UP Jal Nigam to commence preparation of DPRs for these GPs. Sanitation Activities under the Sanitation Component during the Quarter are as follows:- o Fund transfer to SBM(G) implementing agency for SLWM activities A rolling Imprest of Rs 1 Crore has been transferred to SBM (G) implementing agency by SPMU on 21.10.16. o Progress in SLWM One day state level orientation workshop on SLWM has been organized by State Sanitation Mission, PRD, UP with Support from SPMU under NNP on 9/11/2016. Around more than 500 participants has participated from all 14 NNP districts (Batch1 and Batch 2) DPRO, ADPRO, DPC-SBM(G), assistant engineer of Rural Engineering Support, 9 technical and 10 communication & capacity development consultant-nnp, District Sanitation cell, PRD and all 248 NNP-GPs Pradhan, panchayat secretary, ADO-Panchayat 13 SLWM DPR of following NNP GPs have been prepared by 7 project districts for approval in state technical sub-committee, SBM(G). SL Name of District Block Name Gram Panchayat Name No of Family Total Population of Gram Panchayat Total Cost of Project received from District Sanction Amount to Gram Panchayat as per SBM(G) GOI guidelines Sanction Amount of Rs 825 per capita for an estimated 65% of the population under NNP Coverage IHHL % 1 Deoria Lar Bauradih 218 1732 25.39 12.00 9.29 39.55 Rudrapur Harha 224 2395 30.11 12.00 12.84 51.21 2 Gorakhpur Bhatahat Bailo 1631 6066 51.98 20.00 31.98 46.72 Chargava Jangal 761 2288 32.27 20.00 Tikunia No- 2 12.27 62.81 3 Basti Bahadurpur Beili 361 2600 22.13 8.18 13.94 65.8 4 Gonda Paraspur Mijhoura 300 325 21.25 12.00 9.25 100 Taranganj Khanpur (2 264 1622 20.70 12.00 nd batch GP) 8.70 100 5 Kushinagar Kasaya Mangalpur 212 1632 18.06 9.31 8.75 79.25 Captainganj Parauli(Sona Pakar) 497 1632 24.89 16.14 8.75 51.71 6 Ballia Dubahar Salempur 325 1574 33.63 15.00 8.44 40.7 Hanumanganj Shreepur 511 2575 47.80 20.00 13.81 11.14 7 Allahabad Pratappur Chakpurmia 245 1308 21.34 12.00 7.01 65.97 Meja Dalaunha 524 2797 24.00 9.00 15.00 15.8 Total- 13GPs 6073 28546 373.545 177.63 160.03 5
Note: Release against sanctioned amount for SLWM from NNP funds are under consideration on the basis of actual population of baseline survey of batch 1 GPs o ODF status: 10 project GPs and 10 Revenue villages under project GPs have been declared ODF. 129 NNP GPs have been triggered and regular follow-up are being conducted by district and state monitoring team for making NNP GPs ODF. SL District ODF GPs name ODF Revenue Village 1 Allahabad 1-Chakepure Mia &2- Pura pandey 1-Katholi Kathar 2 Ballia Salempur 3 Basti Belli Tangpara 4 Bahraich Sahasapara 5 Deoria Harha Sakarapar 6 Gazipur Akbarpur - 7 Gonda Agya 8 Gorakhpur 1-Aurangabad 1-Mahdeva Adai, 2- Pokhra, 3-Sursa 9 Kushinagar 1-Parauli, 2-Mangalpur, 3-Mundera Pandey pur Total 11GPs 10 RV o Progress in IHHL- till 31 December 2016 S. N o District Tota l GPs in Batc h 1st GPs Total IHHL Target Physical Target Funded under SBM(G) Toilet construction from other resources Constructed Toilets (Against Col 5) Balance Target (5-7) progress during the Month against Balance Target Physical Progress Cumulative Physical Progress against Balance Target (as per online) Total Toilets Constructed(7+10) Physical Progress (%) toilet construction from their resources (Against Col 6) 1 2 3 4 5 6 7 8 9 10 11 12 13 1 Allahabad 33 16606 14710 1894 2103 12607 437 1369 3472 23.60 887 2 Ballia 29 19064 15975 3089 3137 12838 360 1026 4163 26.06 802 3 Basti 27 8194 7101 1093 757 6344 20 267 1024 14.42 0 4 Bahraich 25 9429 8526 903 2184 6342 27 582 2766 32.44 65 5 Deoria 17 8095 7942 153 1279 6663 488 475 1754 22.09 42 6 Gazipur 29 19599 16115 3484 1626 14489 22 1687 3313 20.56 0 7 Gonda 39 21265 21129 136 3469 17660 52 1143 4612 21.83 0 8 Gorakhpur 31 26918 23441 3477 1794 21647 605 694 2488 10.61 0 9 Kushinagar 18 6477 5776 701 1199 4577 156 1654 2853 49.39 0 Total 248 135647 120715 14930 17548 103167 2167 8897 26445 21.91 1796 6
o Environmental safeguards o DPMU environment staff has been reoriented and trained on Environment Management Producers and Tools (EMPT) on 29/11/2016 at SPMU office Lucknow. o Batch 1 schemes environmental screening updation is under process as per actual implementation work of PWS. o Water Quality Management Plan o A one day orientation workshop for DPMU staff on Preparation Water Safety Plan for project GP has been organized on 28/12/2016. FTK, H2S Vial and arsenic test kit has been procured and will be distributed to project GPs. A revised Water Quality Management Plan for up-gradation of District Level Water Quality Testing Laboratories in 14 districts of Uttar Pradesh has been presented in monthly review meeting at NPMU for their approval on 16/01/2017. o Community Support o Support Organizations (SOs) are working in the 09 project districts and 52 clusters of 258 GPs in Batch 1. 52 SOs were contracted in Feb-May 2015. o Selection process of Batch 2 SOs also commenced in November 2015 for 6 Districts. Expression of Interest were invited and list of shortlisted SOs was prepared by the DPMUs. Based on the comments received from the WB, the SO ToR has been revisited during the quarter. A revised ToR has been prepared which was again sent to the WB for clearance. Based on the comments received from the WB which were included in the ToR, RFP document has been sent to the DPMUs to issue the same to the shortlisted SOs. o 118 clusters have been formed for the 586 GPs for which SOs have to be contracted. 3. Component C - Project Management Component o The SPMU is fully established and functional at the State level. The post of Social Development and Communication Specialist was vacant in the SPMU for which advertisement was given in the leading newspapers. The last of submission of the applications is 2-1-2017. o An HR agency, M/s Xeam Ventures Pvt. Ltd., Chandigarh hired for deploying consultants at the DPMUs has deployed all 54 Consultants and 9 Data Entry Operators required in the 9 project districts. The Consultants have been reoriented on the project in the November 2016 and are now performing their responsibilities under the guidance of the District Development Officer of the district. o Office has been established in the 9 Batch 1 Project districts and instructions have been sent for procurement of Furniture, Computers etc for the DPMU office. The procurement of these items is in process. o Process to setup DPMUs in the new Batch 2 Districts viz. Sant Kabir Nagar, Siddharthnagar, Fatehpur, Sonbhadra and Varanasi has been initiated. o The Panchayat Election took place in the State between October- December 2015 due to which new Pradhans and GP members have been elected. GPWSCs have been re-constituted in all the Batch 1 GPs. Constitution of GPWSC in the 649 Batch 2 GPs has commenced. o MVWSC have also been reconstituted in all the 13 SMVS. An operational guideline has been developed for the MVWSC and has been circulated to the districts. o External Audit for the Year 2015-16 is being conducted by M/s S. Srivastava & Co. Chartered Accountant, Lucknow o Internal Audit for the Year 2016-17 is being conducted by M/s Avanish K. Rastogi & Associates Chartered Accountant, Lucknow 7
Financial Progress During the As on 30-6-2016 As on 31-12-2016 Quarter Funds Received (Rs. In Lakhs) World Bank 8,691.00 14,192.00 - GOI 5,335.00 8,712.00 - GOUP 3,181.00 5,194.00 - Interest 132.65 149.00 16.35 Community Contribution 135.00 185.00 50.00 Total excluding CC 17,339.65 28,247.00 16.35 Expenditure Component A 472.71 623.30 150.59 Component B 13,154.09 18,032.54 4,878.45 Component C 564.84 733.64 168.80 Total 14,191.64 19,389.48 5,197.84 % Expenditure against 82.49 68.64 (13.84) Receipt excluding CC 8