Report Date: 3 Apr 208 805A-36B-0 Maintain Commitment Records and Obligations Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: None Foreign Disclosure: FD - This training product has been reviewed by the training developers in coordination with the FMB/SSI/Fort Jackson, SC foreign disclosure officer. This training product can be used to instruct international military students from all approved countries without restrictions. Page
Conditions: You are working in the Resource Management (RM) Office and have a requirement to prepare Commitment records and Obligation records with access to all applicable regulations, policies, forms, systems and equipment. This task should not be trained in MOPP 4. Standards: With 00% accuracy, you process the appropriate Commitment and Obligation document(s) by:. Reviewing the document(s) for completeness and accuracy. 2. Completing the required document (if necessary and forward to appropriate activity). 3. Locate the document folder or develop a new document folder if necessary. 4. Input the accounting classification data to the Fund Control Record (FCR) manually or using applicable system. 5. File the documents in the appropriate folder. 6. Forward the commitment documents to the appropriate activities/individuals. 7. Update the FCR SDN entry and file the documents. 8. Forward obligation document(s) to the Accounting Office. Special Conditions: None Safety Risk: Low MOPP 4: Never Task Statements Cue: Given a requirement under either decentralized or centralized fund control to maintain commitment and obligation documents. None DANGER None WARNING None CAUTION Remarks: None Notes: None Page 2
Performance Steps. Review the document(s) for completeness and accuracy of the accounting classification. a. Determine: () The accounting classification to which the funds are going to be charged. (2) The commitment or obligation amount. (3) f the request requires fund certification by another activity, send the request to that activity. (4) If the request requires issuance of a direct fund cite to another activity, prepare the funding document. (5) If the request requires certification by your resource manager, review, prepare, or complete the document with their signature and signature block. b. Determine if the document requires any action by your section. c. Skip performance step 2 if the document is completed correctly. 2. Complete the required document if a document needs to be completed or forwarded to the appropriate activity for correction. (Complete the required document based on guidance in DFAS-IN Regulation 37-, DFAS-IN Manual 37-00-FY and/or the DoDFMR pertaining to the document.) a. DD Form 448, Military Interdepartmental Purchase Request (MIPR). b. DD Form 44 Interservice Support Agreement (ISSA). c. DA Form 2765- Request for Issue or Turn-in. d. DD Form 2406 Miscellaneous Obligation Document (MOD). e. DA Form 3953 Purchase Request and Commitment (PRC). f. DD Form 60 Request and Authorization for TDY Travel of DoD Personnel. g. DD Form 64 Permanent Change of Station (PCS) - Civilian. h. DD Form 55 Order for Supplies or Services. i. DD Form 448-2 (MIPR Acceptance). j. SF 449 (Solicitation/Contract/Order for Commercial Items). k. SF 33 (Solicitation, Offer and Award). 3. Locate the document folder or develop a new document folder based on the fiscal year (FY) and accounting processing code (APC). For new folders, label the folder with the FY and APC on the tab of the folder. 4. Input the accounting classification data to the FCR manually or utilizing the Database Commitment Accounting System (dcas), Resource Management Tools (RMT) System. 5. File the documents in the appropriate folder located in performance step 3. All folders will be filed based on the FY. When the FY closes, the folder will be stored with all other folders of the same FY for an effective audit trail. 6. Forward the commitment documents to the appropriate activities/individuals, if applicable. 7. Update the FCR standard document number entry, if applicable, upon receipt of supporting documents. File the documents within the appropriate folder. 8. Forward obligation document(s) to the accounting office In accordance with (IAW) local SOP, if required. Page 3
(Asterisks indicates a leader performance step.) Evaluation Guidance: None Evaluation Preparation: None PERFORMANCE MEASURES GO NO-GO N/A. Reviewed the document(s) for completeness and accuracy of the accounting classification. a. Determined: () The accounting classification to which the funds are going to be charged. (2) The commitment or obligation amount. (3) If the request required fund certification by another activity, sent the request to that activity. (4) If the request required the issuance of a direct fund cite to another activity, prepared the funding document. (5) If the request required certification by your resource manager; reviewed, prepared, or completed the document with their signature and signature block. b. Determined if the document required any action by your section. c. Skipped performance step 2 if the document was completed correctly. 2. Completed the required document if a document needed to be completed or forwarded to the appropriate activity for correction. (Completed the required document based on guidance in DFAS-IN Regulation 37-, DFAS-IN Manual 37-00-FY and/or the DoDFMR). a. DD Form 448, Military Interdepartmental Purchase Request (MIPR). b. DD Form 44 Interservice Support Agreement (ISSA). c. DA Form 2765- Request for Issue or Turn-in. d. DD Form 2406 Miscellaneous Obligation Document (MOD). e. DA Form 3953 Purchase Request and Commitment (PRC). f. DD Form 60 Request and Authorization for TDY Travel of DoD Personnel. g. DD Form 64 Permanent Change of Station (PCS) - Civilian. h. DD Form 55 Order for Supplies or Services. i. DD Form 448-2 (MIPR Acceptance). j. SF 449 (Solicitation/Contract/Order for Commercial Items). k. SF 33 (Solicitation, Offer and Award). 3. Located the document folder or developed a new document folder based on the fiscal year (FY) and accounting processing code (APC). For new folders, labeled the folder with the FY and APC on the tab of the folder. 4. Inputted the accounting classification data to the FCR manually or utilizing the Database Commitment Accounting System (dcas), Resource Management Tools (RMT) System. 5. Filed the documents in the appropriate folder located in performance step 3. All folders were filed based on the FY. When the FY closed, the folder was stored with all other folders of the same FY for an effective audit trail. 6. Forwarded the commitment documents to the appropriate activities/individuals, if applicable. 7. Updated the FCR standard document number entry, if applicable, upon receipt of supporting documents. Filed the documents in the appropriate folder. 8. Forwarded obligation document(s) to the accounting office IAW local SOP, if required. Supporting Reference(s): Page 4
Step Number Reference ID Reference Name Required Primary AR 25-50 Preparing and Managing Correspondence Yes No DFAS-IN MANUAL 37-00-FY The Army Management Structure Yes Yes DFAS-IN REG 37- Finance and Accounting Policy Implementation. Yes No DOD 7000.4-R VOL 0 DOD 7000.4-R VOL 3 DOD 7000.4-R VOL 4 JTR Department of Defense Financial Management Regulation, Volume 0, Contract Payment Policy and Procedures Department of Defense Financial Management Regulation, Volume 3, Budget Execution - Availability and Use of Budgetary Resources Department of Defense Financial Management Regulation, Volume 4, Accounting Policy and Procedures JOINT TRAVEL REGULATIONS UNIFORMED SERVICE MEMBERS AND DOD CIVILIAN EMPLOYEES Chapters -0 with dices (http://www.defensetravel.dod.mil/site/travelreg.cf m) Yes Yes Yes Yes No No No No TADSS : None Equipment Items (LIN): LIN 70347N Name FMTP Financial Management Tactical Platform Materiel Items (NSN) : Page 5
Step ID NSN LIN Title Qty 2. 7020-0-82-8535 Calculator, Electronic 2. 702500CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound 2. 702500MONITOR Computer, SVGA Color Monitor 2. 702500PRINTERLB Computer, Printer Laser (Black w/printer cable) 3. 7020-0-82-8535 Calculator, Electronic 3. 702500CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound 3. 702500MONITOR Computer, SVGA Color Monitor 3. 702500PRINTERLB Computer, Printer Laser (Black w/printer cable) 4. 7020-0-82-8535 Calculator, Electronic 4. 702500CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound 4. 702500MONITOR Computer, SVGA Color Monitor 4. 702500PRINTERLB Computer, Printer Laser (Black w/printer cable) 5. 7020-0-82-8535 Calculator, Electronic 5. 702500CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound 5. 702500MONITOR Computer, SVGA Color Monitor 5. 702500PRINTERLB Computer, Printer Laser (Black w/printer cable) 6. 7020-0-82-8535 Calculator, Electronic 6. 702500CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound 6. 702500MONITOR Computer, SVGA Color Monitor 6. 702500PRINTERLB Computer, Printer Laser (Black w/printer cable) 7. 7020-0-82-8535 Calculator, Electronic 7. 702500CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound 7. 702500MONITOR Computer, SVGA Color Monitor 7. 702500PRINTERLB Computer, Printer Laser (Black w/printer cable) 8. 7020-0-82-8535 Calculator, Electronic 8. 702500CPU Computer, Personal/Desktop (only CPU w/std Mouse, Keyboard, Sound 8. 702500MONITOR Computer, SVGA Color Monitor 8. 702500PRINTERLB Computer, Printer Laser (Black w/printer cable) Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL-RELATED RISK ASSESSMENT. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation. Prerequisite Individual Tasks : None Supporting Individual Tasks : None Supported Individual Tasks : Task Number Title Proponent Status 805A-36B-3037 Create a Reimbursable Sales Order 805A - Financial Management (Individual) Approved 805A-36B-303 Process Cost Transfers 805A - Financial Management (Individual) Approved 805A-36B-3028 Perform Reimbursable Accounting 805A - Financial Management (Individual) Approved Supported Collective Tasks : Page 6
Task Number Title Proponent Status 4-EAC-808 Provide Technical Guidance to Financial Management Elements (Financial Management Support Center (FMSC)) 4 - Finance (Collective) Approved 4-EAC-804 4-EAC-805 Knowledges : Plan Financial Management Support for Theater Operations (Financial Management Support Center (FMSC)) Establish Theater Financial Management Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Financial Management Support Center (FMSC)) Knowledge ID Knowledge Name 805A-K-062 Define Title 3 USC 57 805A-K-054 Identify a SF 034 805A-K-055 Identify a SF 44 805A-K-0535 Identify A Fund Control Record (FCR) 805A-K-056 Identify a DD Form 55 805A-K-0509 Identify DD Form 2406 (Miscellaneous Obligation Document (MOD)) 805A-K-050 Identify MIPR (DD Form 448) 805A-K-05 Identify Acceptance of MIPR (DD Form 448-2) 805A-K-052 805A-K-052 805A-K-0340 Define a Delivery Order Identify Standard Document Number (SDN) Listing Define fiscal year 805A-K-053 Identify a SF 33 805A-K-053 Identify Solicitation/Contract/Order for Commercial Items (SF 449) 805A-K-054 Identify Interservice Support Agreement (ISSA) (DD Form 44 ) 805A-K-055 Identify Request for Issue (DA Form 2765-) 805A-K-090 805A-K-09 805A-K-093 805A-K-095 805A-K-085 805A-K-086 805A-K-087 805A-K-088 Identify EOR 2330, Communications and Utilities Identify EOR 2400, Total Printing and Reproduction Identify EOR 2500, Total Consulting and Other Services Identify EOR 40, Travel Advance Identify EOR 00-200, Personnel Compensation and Benefits Identify EOR 200, Travel and Transportation of Persons Identify EOR 2200, Transportation of Things Identify EOR 230/2320, Rental Contracts 805A-K-080 Identify a DA Form 3953 805A-K-08 Identify a DD Form 60 805A-K-0087 Define an Obligation 805A-K-0569 Identify a Permanent Change of Station (PCS) Civilian (DD Form 64) 805A-K-0023 805A-K-0020 805A-K-024 805A-K-0564 Identify an Element of Resource (EOR) Identify Fund Control Procedures Identify regulatory requirements for funding Identify a Memorandum of Understanding or Agreement (MOU or MOA) 805A-K-0562 Identify An Amendment of Solicitation/(MOD) Modification of Contract (SF 30) 805A-K-0202 805A-K-0292 805A-K-0092 805A-K-098 805A-K-0290 805A-K-029 805A-K-009 Skills : Identify a travel request (TR) Identify EOR 4300, Interest and Dividends Define an Anti-Deficiency Violation Identify a Purchase Order Identify EOR 2600, Supplies and Materials Identify EOR 300, Equipment Define Commitment 4 - Finance (Collective) Approved 4 - Finance (Collective) Approved Skill ID 805A-S-0054 805A-S-045 805A-S-0002 805A-S-064 805A-S-020 805A-S-065 Skill Name Identify a Contract Ability to Read, Interpret, and Apply Appropriate Regulation(s) Operate a Calculator Verify Accounting data/line of Accounting (LOA) Interpret Procedural Guidance Correct Accounting Errors Page 7
805A-S-09 805A-S-0048 805A-S-0059 805A-S-055 805A-S-054 805A-S-09 805A-S-0058 805A-S-090 805A-S-005 805A-S-04 805A-S-053 Interpret Command Guidance Interpret Source Documents Calculate Figures Input Accounting Data To Applicable System Verify Form(s) Apply Internal Controls File Documents Verify Amount Apply Command Guidance Locate Regulations Process Form(s) ICTL Data : ICTL Title 36B - Financial Management Technician - SL Personnel Type MOS Data Enlisted MOS: 36B, Skill Level: SL, Duty Pos: UQS Page 8