Call for Proposals from non-for-profit organizations

Reference: STMJO/MIL/2016/04 Date: 18 December 2015 Call for Proposals from non-for-profit organizations Request to submit a written technical and financial proposal for a work assignment with UNESCO on (Media and Information Literacy Support) UNESCO is inviting written proposals from local or international non-for-profit organisations for the work assignment described in attachment A. To enable you to prepare a proposal for this assignment, please find attached the following documents: (a) Terms of Reference (attachment A); (b) Background material concerning the work assignment (attachment B) (c) Financial template (attachment C) (d) Registration form (attachment D) Your written proposal should comprise (please also refer to the eligible criteria below): A description of the organization, including a description of its managerial/administrative capacity and the organization s previous engagement in the field of media development, media information and education (if possible in the Middle East region); A detailed approach, strategy and methodology guaranteeing a successful undertaking of the assignment; A detailed work plan for the assignment, including specific indicators and timelines and references to the Phases (see below); A description of the proposed team, including updated CVs; Comments on the Terms of Reference, if any; B) A financial proposal to be charged for the assignment, which should be quoted in United States Dollars or in Euros. Your proposal and any supporting documents must be in English. UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in

evaluating the proposals for the assignment, attention will focus first and foremost on the technical elements. From those proposals deemed suitable in terms of the criteria in the Terms of Reference, UNESCO shall select the proposal that offers the Organisation best value for money. Your proposal should be submitted by e-mail no later than close of business (18:00) on January 18, 2016. E-mail proposals should not exceed 10MB. The e-mail address is: b.tatomir@unesco.org, with cc to r.arafeh@unesco.org To ease the email tracing and facilitate quick processing, kindly use the following script Request for Proposals: Media and information literacy (MIL) as the email subject. Submissions will be acknowledged by email upon receipt but ONLY selected organisations will receive further notification and correspondences. It is the organisation s responsibility to ensure that the proposal is received by the deadline. Thank you for your interest in this UNESCO assignment; and we look forward to receiving your proposal. Staff member responsible for the assignment: Ms. Biljana Tatomir Senior Project Officer UNESCO Office in Amman 2

Terms of Reference Attachment A 1. Background and Objective UNESCO implements the EU-funded three-year project Support to Media in Jordan aiming for increased freedom, independence and professionalism for the Jordanian media. The project builds on a Media Strategy adopted by the Government of Jordan in 2011, and the Action Plan. The project focuses on the media sector in Jordan as a platform for democratic dialogue and a crucial instrument to transparency and accountability in a democratic society. The project aims to address these areas following an inclusive and highly participatory approach. Its primary objective is to strengthen an enabling regulatory and institutional environment and to build the capacity for an independent, quality based media sector serving the entire population. The project is based on a holistic, two-phase approach and is implemented in close cooperation with the media community in Jordan, including state and nonstate stakeholders. Phase one focused on the following results: Media study, stakeholder driven review of implementation of the media strategy and detailing of action plan. Activities of phase one included a thorough analysis of the media landscape on the basis of UNESCO s Media Development Indicators (MDI; focusing on the economic sustainability of the media structures; the professional and technical capacity of private and public media; media and journalist associations; regulatory mechanisms; existing media legislation and international standards), a comparative analysis of relevant structures and models from 28 EU Member States, a review of the implementation of the media strategy and a detailed action plan, the update of detailing of the action plan and procedures for the implementation of the strategy. The review and action plan of the media strategy took place through a comprehensive stakeholder process with the media sector and the relevant government representatives discussing the implementation of the media strategy and the results of the analysis. The project is now in the Phase Two that, in addressing the findings as well as recommendations of the above-mentioned study, will work in the following areas: Improvement of legal framework, closer in line with international standards Entry-level journalism education Systematic quality training for media professionals Independent self-regulatory mechanism Media and information literacy (MIL) Diversity and pluralism in the media Strengthening community media UNESCO Office in Amman, active since more than a decade in the field of media-development in Jordan, implements the project in close cooperation with the Jordanian stakeholders. The funding for this project is provided by the European Union (EU), within the framework of an agreement signed between UNESCO and EU. For more information on the project, please visit: www.stmjo.com/en. On the basis of the Jordan Media Development Action Plan that was drafted by UNESCO and endorsed by the Project Steering Committee, UNESCO has developed its work plan for Phase II that serves as the basis for the work in the above fields. Outcome 5 of the work plan aims at Increased understanding of the concept of media and information literacy (MIL) in Jordan, including the following outcomes: 3

Outcome 5.1.: Key educational policy makers supported to further develop MIL in Jordan (policy formation) (NOT UNDER THE SCOPE OF THIS CALL) Outcome 5.2.: Teacher s training colleges supported to include MIL in their curriculum Output 5.3.: MoE supported to introduce MIL as part of the existing curriculum for grade 7-9. Reference documents are the UNESCO MIL Policy and Strategy guidelines and the UNESCO MIL curricular for teachers (see attachment B). In parallel to the policy formation (outcome 5.1) that will result in 1) a final policy and strategy paper for MIL in Jordan, and in 2) a Memorandum of Understanding (MoU) between UNESCO and the Ministry of Education on the introduction of MIL to the curricula for grade 7-9, the UNESCO Amman office will identify two teachers colleges within the next months that are willing to include MIL in their curricula in a pilot phase. For the technical support in the introduction of MIL in the Jordanian curricula for grade 7-9, UNESCO is requesting proposals by qualified and competent organizations operating in the field of Media and Information Literacy and education, to partner with the identified teachers colleges. The activities will be organized in two new phases. Phase I: March July 2016, Phase II: August 2016 July 2017. 2. Objective The specific objective of the project is to strengthen an enabling regulatory and institutional environment and build the capacity for an independent, quality based media sector serving the entire population. 3. Purpose of the Assignment In view of outcome 5 of the project work plan for Phase II and the policy and strategy efforts on MIL in Jordan; and in light of providing well-informed facilitation, capacity building and training, the overall purpose of this assignment is to provide action-oriented technical assistance in the (1) inclusion of MIL into the curricula of two identified teachers colleges, and in the (2) introduction of MIL as part of the existing Jordanian curriculum for grade 7-9 in a pilot phase, building on previous attempts, reviews and best regional practices in line and cooperation with the GoJ efforts. 4. Duties/Tasks and Expected Output: Outcome Increased understanding of the concept of media and information literacy (MIL) in Jordan (Outcome 5 of the work plan) Outputs Two teachers training colleges supported to include MIL in their curriculum Ministry of Education supported to introduce MIL as part of the existing curriculum for grade 7-9 4

5. Activities/Deliverables Output 1 (corresponds to 5.2): Up to two teachers training colleges supported to include MIL in their curriculum (a) To establish productive and results-oriented working relationship with the two selected teachers colleges; Phase I (b) To analyze the existent curricula of the selected teachers colleges, and on that basis, come up with an elaborated strategy on how to best integrate MIL in their curricula, based on the UNESCO MIL curriculum for teachers; Phase I (c) To deliver analysis and strategy to UNESCO in the form of a comprehensive report; Phase-I (d) To implement the integration strategy, including to conduct and facilitate sufficient training and capacity building exercises for teachers colleges staff as part of the implementation of the above mentioned revision strategy; Phase II (e) To ensure relevant facilitators and administrators of the curricula receive appropriate training and ongoing supervision that provide sufficient assurances for the quality of the programme outcomes; Phase II (f) To develop and implement a monitoring strategy to track beneficiaries progression throughout their learning path during the program; Phase I + II (g) To develop and implement an outreach strategy for MIL and the specific curricula of the selected colleges; Phase I + II (h) To provide UNESCO with quarterly progress reports and other reporting requirements; Phase I + II (i) To ensure appropriate level of visibility of UNESCO and the EU throughout the implementation; Phase I + II Output 2 (corresponds to 5.3): Ministry of Education supported to introduce MIL as part of the existing curriculum for grade 7-9 (a) To introduce in partnership with the two teacher colleges MIL as part of the existing Jordanian curriculum for grade 7-9 in a pilot phase; Phase II (b) To monitor the implementation and results of the MIL pilot introduction; Phase II (c) To initiate, lead and facilitate a nation-wide review process of the pilot phase, including relevant stakeholders of the policy formation process (Output 5.1); Phase II (d) To submit a comprehensive review and monitor report to UNESCO, Phase II (e) On the basis of the outcomes of the review process, adjust the MIL curricula; Phase II (f) To develop and implement a monitoring strategy to track beneficiaries progression throughout their learning path during the program; Phase II (g) To develop and implement an outreach campaign for MIL, targeting parents, CSOs and the wider public; Phase I + II (h) To ensure relevant facilitators and administrators of the MIL programs receive appropriate training and ongoing supervision that provide sufficient assurances for the quality of the program outcomes; Phase II (i) To provide UNESCO with quarterly progress reports and other reporting requirements; Phase I + II (j) To ensure appropriate level of visibility of UNESCO and the EU throughout the implementation; Phase I + II 6. Timing The assignment is expected to start in March 2016 and be concluded not later than July 2017. The activities will be organized in two phases. Contract for Phase II is subject to the availability of funds. 5

7. Reporting: The following are the list of general reports that will be required from the provider during the implementation period: Project inception report, including the analysis (activity b) Work plan with detailed activities schedule Periodic progress reports (both technical activity reports for training, workshops, campaigns etc.) Periodic financial reports Final narrative and financial report with supporting documents The selected organisation will be required to produce independently verifiable narrative and financial reports according to a reporting schedule agreed to by both parties at contracting phase, which includes both progress and periodic reports and a final report. Periodic reports and final report (in a specific template to be provided by UNESCO at the time of contracting) will include annexes and supporting documentation outlined in the report format, and a certified financial report (also in a specific template to be provided by UNESCO at the time of contracting). This reporting must include a detailed financial report with certified copies of vouchers as proof of expenditure. To facilitate the project monitoring and evaluation process by UNESCO, the organisation will supply UNESCO with regularly updated activity work plans. UNESCO should be also notified about details of upcoming activities, and at least one week in advance. 8. Eligibility Criteria: The organization should be a non-for-profit entity with full respect to the following minimum eligibility criteria. The organization shall ensure following supporting documentation and evidence is part of the technical proposal. Applying organizations shall not be listed under any global terrorism list. # Requirement Eligibility criteria 1 Legal status Should be registered as a non-for-profit entity. 2 Areas of Expertise/ mandate Registration documents should be provided Areas of expertise: Media Information Literacy, Media education, training and media development, teachers training and capacity building. Strong record of engagement in the field of Media Information Literacy Broad knowledge of the Jordanian Educational System and the Jordanian journalism education landscape; Strong network of national and regional contacts and trainers in field of the Media Information Literacy, media development and education; Excellent knowledge of international standards and good practices in the introduction of MIL into curricular; Access to regional and international networks in the field of Media Information Literacy 3 Working relationship At least one previous project with one of the following entities, preferably in the 6

4 History of similar assignments Middle East and Jordan: Government, UN Organization, EU delegation, Educational institutions, or any similar international development organization. At least successful completion of one project in the wider area of Media Information Literacy, Reference letter(s) (in English) from the project owner/contract awarding entity will be required as part of the submission. 5 Working languages English language is a must, in addition to the Arabic language for the Training component 6 Bank account Valid bank account with name of account holder matches the name of institution (i.e. not personal account). 7 Not to be listed in the UN 1267 list 8 Mandatory documentation/ Supporting documents Letter by bank providing bank account information is a must. The organization (including personnel/experts) shall not be eligible to submit a Proposal if at the time of the submission: The Offeror is listed as suspended on United Nations Global Marketplace (http://www.ungm.org) as a result of having committed fraudulent activities, The organization s name is mentioned in the UN 1267 list issued by the Security Council resolution 1267 that establishes a sanctions regime to cover individuals and entities associated with Al-Qaida and/or the Taliban; The organization should not be debarred by the World Bank Group, or included in the UNPD Suspended Vendor List. - Registration/ incorporation certificate - Organizational chart of the Offeror - Organization s profile/ CV and profile of its key staff - History of previous projects - Relevant reference letters - Audited financial statement for 2013 and 2014 - Power of attorney - CVs of proposed Experts and key project personnel - Submission of a technical proposal and a financial proposal 9. Awarding Criteria: # Technical criteria points 1 2 3 Part One: Institution s qualifications and expertise: (mandatory/ 25 points) The intuition has a sound structure that ensures a successful undertaking for the work assignment proven by a good profile for the institution and key personnel, flow decision-making process, a well-established financial and administration system, and solid performance during the last three years. (mandatory/ 25 points) A healthy financial position in 2013 and 2014 proven by null debts and the ownership of fixed assets. (mandatory/ 50 points) The institution should have relevant technical experience in related professional areas of media development through undertaking at least one project and proven by submitting a supporting document b Up to 200 points 25 points 25 points 50 points 7

4 5 (desirable/ 50 points) Documented track record of implementing projects in the MENA region and/or other regions of the world. (desirable/ 25 points) A demonstrated ability to work with government counterparts, civil society organizations, UN affiliated organizations, educational institutes, or any international development/ aid agency (proven through at least by one previous cooperation in form of reference letter) 50 points 25 points 6 7 8 9 10 11 12 13 14 (desirable/ 25 points) Experience in managing funds with a strong financial capacity to support implementation of the project; proven by running at least one project worth more than US$100,000 Proof: Financial audited statements for years 2013 and 2014 Part Two: Methodology and work plan (desirable/ up to 45 points) The Institution was able to present a sound strategy and an applicable technical approach that both guarantee a successful implementation for the project. (desirable/ up to 50 points) A clear work plan; which is relevant to the work assignment and timelines that carefully considers proposition of a reasonable number of project personnel, a detailed listing of proper sequence of activities and reasonable duration. (desirable/ up to 40 points) The institution considers its own financial capacity to mobilize the project within its own financial resources during the first month of implementation (should be clearly indicated by the institution in the technical proposal) (desirable/ up to 30 points) The institution is willing to incorporate modern project management techniques and methodologies during the implementation of the project; including project monitoring and control, fully-fledged documentation and reporting procedures. Supporting element: Description of project management methodology and any IT tools. (desirable/ up to 45 points) The institution considered different potential risks may affect timely implementation of project activities and provided an adequate risk mitigation plan. (desirable/ up to 45 points) The institution considered proper engagement of all project stakeholders and provided a sound communication plan and clear escalation procedures. (desirable/ up to 45 points) The institution proposed a timely resourcing plan for the project personnel, trainers/ teachers including identification and contracting, facilities, and other project requirements. Part Three: Key personnel (mandatory/ up to 200) The institution was able to propose suitable key candidates for the assignment. Roles, names, location in organigram, and a detailed CV of each project staff should be provided. Proven professional track record of the staff to be assigned to the project, supported by adequate documentation of previous projects. 25 points Up to 300 points 45 points 50 points 40 points 30 points 45 points 45 points 45 points Up to 200 points 200 points Total scores for the technical part: 700 Minimum passing score for technical criteria (70%): 490 Financial Proposal Price proposal submitted by the Organization according to Attachment C - 300 points will be given to the lowest proposal. Lower points will be given proportional in respect to the lowest price. Total 300 points Up to 300 points 8

Attachment B Any relevant background information/documents UNESCO MIL Policy and Strategy guidelines: http://unesdoc.unesco.org/images/0022/002256/225606e.pdf UNESCO MIL Curriculum for teachers: http://unesdoc.unesco.org/images/0019/001929/192971e.pdf Media Development Indicators (MDI) report for Jordan: http://stmjo.com/en/wp-content/uploads/2015/10/jordanmdi_en_small.pdf 9

Attachment C Template for financial proposal submitted by a non-for-profit organization 10

Registration Form Please provide details for each firm constituting consortium/ joint-venture Attachment D VENDOR INFORMATION Title (Mr, Mrs, Ms, Company, Organization) : Name / Company name : Date and place of birth : Nationality : Profession / Area of expertise : Street name / House Number : Postal Code / City : P.O. Box : Country : Telephone : Fax : Email : Language of correspondence : Tax Code 1 / Tax Code 2 : Contact 1 Contact 2 BANK INFORMATION Full bank name : Full agency name : Full bank address : Bank Postal code / Bank City : Bank country : SWIFT/BIC code : IBAN Bank code & branch code : Bank account Number : Control Key (if applicable) : Account holder name : Account currency : Additional banking information : (i.e. CHIPS UID, ABA, PayThru, etc ) (please use capital letters) (please attach copy of bank details which you should obtain from your bank) ADDITIONAL INFORMATION (Please add any comment that may facilitate your identification) 11