Cherry Tree Hill Primary School SCHOOL SECURITY POLICY AND PROCEDURES Date of Policy to Governors: 26 February 2018 Minute Number: 42/17 Renewal Cycle: Annually Date for Renewal: Spring 2019
CHERRY TREE HILL PRIMARY SCHOOL SCHOOL SECURITY POLICY AND PROCEDURES 2018 To be read in conjunction with the Site Security Risk Assessment PURPOSE The Governors and Staff of Cherry Tree Hill Primary School are very aware of the importance of maintaining a high level of personal security within the School as well as reducing the potential for arson, theft and vandalism. The purpose of this policy is to set out the measures that will be adopted to ensure, so far as is reasonably practicable, that employees, Children and other nonemployees are protected from risks to their Health and Safety. ORGANISATION Responsibilities Management responsibility for school security is shared between the Board of Governors, the Headteacher, Deputy Head and the Premises Managers. The School has drawn up the following arrangements to enable this responsibility to be effectively discharged. The identified person for day-to-day responsibility for school security is the Headteacher. However, it is the duty of all staff to be aware of Health and Safety issues and acting upon them where necessary. Children are briefed about all aspects of safety including site security within the PSHE programme and during relevant assemblies. The following employees have responsibilities for ensuring the security of the school site and premises: SECURITY ISSUE RESPONSIBLE PERSON SPECIFIC DUTIES Perimeter fencing, access routes Security School Entrance/Exits Premises Managers (Derby City Council inspect annually through our maintenance package) Premises Managers/Administrative Team/Deputy Head/Business Manager Control of Visitors 8.30 am 4.15 pm Monday Friday, term time: Reception administrative staff 9.00 am 3.30 pm in holiday times: Premises Managers Control of contractors Premises Managers 1. Regular inspections 2. Maintenance and repairs 3. Surveillance and monitoring 4. Proposals for upgrading security, as necessary 1. Daily unlocking/lock up routines 2. Log and report incidents 1. Sign in/sign out 2. Control of visitor passes 3. Control of security fobs and codes 1. Check credentials of contractors prior to appointment 2. Brief contractors on School Security requirements and arrangements 3. Day-to-day supervision on contractors on site
SECURITY ISSUE RESPONSIBLE PERSON SPECIFIC DUTIES Security of money Emergency Procedures Building security risk assessments Business Manager/Administrative Team Fire: Emergency Response Team First Aid/Accidents: All qualified First Aiders Deputy Head/Premises Managers Team 1. Collection and banking of payments to the school 2. Control of petty case floats 3. Collection of payments and prompt handover to designated Security Company 1. Duties and responsibilities in accordance with School Procedures 2. Immediate treatment of injuries or illnesses prior to the arrival of emergency services to save lives, reduce effects of injury and speed recovery. Regular assessment of requirements, installation of security systems, staff training and system maintenance CONSULTATION The school will discuss security arrangements regularly during: Governor meetings Department meetings Leadership Team meetings Staff briefings Resources Committee meetings Premises meetings TRAINING Security matters are addressed in: Induction training for all new staff Regular updates as necessary during staff training Specific training on new equipment and systems required SUPERVISION Arrangements for the supervision of children are as follows: Start of the School day 8.55 am Main School: Duty teaching staff. Breaks Duty staff in designated areas Children either remain in the School building or use the School site within clearly defined boundaries.
Lunchtime Duty staff in designated areas Children either remain in the School building or use the School site within clearly defined boundaries. End of the School day Main School: 3.30 pm Away fixtures / trips: All Children participating in away sports fixtures or other trips/activities off-site (where they have not been transported to the venue by parents) will be brought back to School for parents to collect unless prior arrangements have been authorised by the Head Teacher. Parents wishing to collect their own and/or other children directly from the away venue must arrange this, in advance, with the Head Teacher. Visitors Procedure for management of visitors is as follows: All visitors are required to sign in and out at the School Office. Visitors will be provided with an identification badge and this badge must be displayed by the visitor at all times whilst they remain on the school premises. If the visitor is not DBS checked he/she must remain in the Reception area until collected by their host. Visitors may be restricted to designated areas in accordance with their business at the school and will not be allowed unsupervised access to children unless appropriate documentation has been received which authorises them to do so. All contractors are required to sign in and out each day at reception and must comply with all other management controls as detailed in the School s Health & Safety policy Access and Exit General Gates 1 & 3 are unlocked during term time from approximately 7.00 am to 6.00 pm, Monday to Friday, unless an evening event is being held at the School. Gate 1 is used by children and visitors, Gate 3 is used by staff and visitors. The staff car park gate (Gate 6) is also used for deliveries to the kitchens. The Staff entrance door is controlled by a coded locking device which is issued to all staff. Regular contractors are made aware of the signing in process and will always report to reception on arrival and wear ID badges/lanyards at all times. The gates are open during term time from approximately 7.00 am to 6.00 pm, Monday to Friday, unless an evening event is being held at the School. Gates 2, 4 & 5 are unlocked to allow access to and from the school at the beginning and end of the school day. Staff are required to wear photo ID badges at all times. Staff must ensure that they maintain security in their own areas by keeping doors shut, closing windows and putting lights off when they leave. Fire exit doors must not be propped open at any time! Windows and doors must not be opened after they have been secured as part of the locking up routine.
Clubs, Societies and commercial users of School facilities Regular users of the School e.g. Sports Clubs, will not be issued with fobs/codes they will need to make provision for enabling their members to access their designated areas of the School and will keep a register of attendees. Persons attending other functions/events at the School e.g. concerts etc will be required to enter and exit via the main reception or other designated route. They will be restricted to designated areas where the function/event is taking place. Site Security Staff and visitor identity badges/lanyards are to be worn at all times. If staff lose their badge they are required to inform the Administrative Team and a replacement will be issued. List of entrance/exit doors Door Security Status Reception Classes door monitored by staff. The outdoor area is always supervised when this door is open and this door is locked at all other times. Lime Grove Office Entrance is controlled via a key pad and intercom system. Delivery entrance is unlocked via a key pad and visitors ring a bell for attention. Year One doors are locked during school hours and unlocked during breaks and lunchtimes when adult supervision is put in place. Year Two and Three doors are locked and can only be opened with a key pad. External classroom doors are the responsibility of the adult on duty in the rooms applicable. The Sunny Grove office entrance can only be opened via an intercom system or by key pad. Other external doors on the Sunny Grove building are only opened at lunch and playtimes when adult supervision is put in place. Emergency arrangements Fire emergency arrangements are detailed in the School s Emergency Drill notice. Other emergency arrangements are detailed in the Schools Critical Incident Management Plan. Intruder alarm In the event that a dangerous intruder(s) is known to be on site, the school will operate silent evacuation procedure to a place of safety or conduct a lockdown procedure.
SAFEGUARDING STATEMENT We believe every pupil should be able to participate in school activities in a safe environment and be protected from harm. This is the responsibility of every adult employed by, or invited to deliver services at Cherry Tree Hill Primary School. Our policies are developed from the DFE guidance document Keeping Children Safe in Education (Sept 2016) We recognise that child abuse is an emotive subject and therefore it is important to understand the feelings involved and not to allow them to interfere with any judgement or action that must be taken. We understand our responsibility to safeguard and promote the welfare of all our pupils and adults by protecting them from physical, sexual or emotional abuse, neglect and bullying. Signed L Taylor (Chair of Governors) Date of Policy: Spring 2018 Min No: 42/17 Renewal Cycle: Annually Date for Renewal:Spring Term 2019