Wednesday, November 2, 2016 Ask Before You Act! 1 RULES EDUCATION SEMINAR November 2016
Wednesday, November 2, 2016 Ask Before You Act! 2 Agenda Hocus Focus Monthly Reminders Student-Athlete Employment Form Fall Sports Reminders Recent NCAA Educational Columns, Interpretations and Infractions Cases Rules Education JumpFroward Tip of the Month How can we help you? Other Business
Wednesday, November 2, 2016 Ask Before You Act! 3 Hocus Focus Dog is moved Antenna is Missing Cap is different Bus route sign is missing Jacket is different Campaign poster is missing
Wednesday, November 2, 2016 Ask Before You Act! 4 Monthly Reminders Head Coach Responsibility Documentation Non-Athletics Office Contact Prohibition Contact and Evaluation Logs in JumpForward Official and Unofficial Visit Forms Initial Eligibility and Transfer Review Forms CARA (Practice) Logs Institutional Request List (IRL) Updates Declaration of Coaches Form Updates Recruiting and Scouting Services Approval Tryout Approval Camps and Clinics Forms Squad Change Forms Recruiting Calendar Compliance Office on Twitter @BlazerBylaws
Wednesday, November 2, 2016 Ask Before You Act! 5 Student-Athlete Employment Form Seasonal Positions Thanksgiving Christmas Spring Break Regular Positions Full or part-time jobs Anytime during the year Fall term Spring term Summer terms Student-Athlete Employment Form and polices and procedures document are online
Wednesday, November 2, 2016 Ask Before You Act! 6 Fall Sports Reminders Medical Hardship Waiver Candidates Physician letter Contemporaneous medical documentation Student-athlete statement Participation records Team competition schedule Team Awards Submit team award requests via JumpForward Must be approved prior to ordering the awards Policies and procedures document online
Wednesday, November 2, 2016 Ask Before You Act! 7 Recent NCAA Educational Columns, Interpretations and Infractions Cases Practice and Benefits Incidental to Participation Before Initial Full-Time Collegiate Enrollment Meals in Transit from the Airport and Lodging in the Locale Before an Official Visit Begins Application of Athletics Activity Waiver Criteria
Wednesday, November 2, 2016 Ask Before You Act! 8 NLIS AND SCHOLARSHIPS Rules Education
Wednesday, November 2, 2016 Ask Before You Act! 9 Rules Education NLIs and Scholarships Sport Initial Signing Date Final Signing Date Basketball (Early Period) November 9, 2016 November 16, 2016 Baseball, Bowling, Golf, Riffle, Softball, Tennis, Volleyball, Sand Volleyball, Track & Field, Cross Country (Early Period) November 9, 2016 November 16, 2016 Football (Midyear JC Transfer) December 14, 2016 January 15, 2017 Football (Regular Period) February 1, 2017 April 1, 2017 Soccer February 1, 2017 August 1, 2017 Basketball (Regular Period) April 12, 2017 May 17, 2017 Baseball, Bowling, Golf, Riffle, Softball, Tennis, Volleyball, Sand Volleyball, Track & Field, Cross Country (Regular Period) April 12, 2017 August 1, 2017
Wednesday, November 2, 2016 Ask Before You Act! 10 Rules Education NLIs and Scholarships NCAA ID A PSA must register with the NCAA Eligibility Center and be placed on an Institutional Request List (IRL) prior to being provided a written offer of athletically related financial aid. AMATEURISM CERTIFICATION QUESTIONNAIRE A high school, preparatory school or transfer PSA must complete the amateurism certification questionnaire administered by the NCAA Eligibility Center prior to being provided a written offer of athletically related financial aid. A PSA cannot finalize his/her registration without the sports participation section being completed. An institution will not be able to add a PSA to the IRL if the sports participation questions are not completed.
Wednesday, November 2, 2016 Ask Before You Act! 11 Rules Education NLIs and Scholarships FINANCIAL AID REQUIREMENT Financial aid awarded by an institution to a PSA must conform to the rules and regulations of the NCAA, the awarding institution and of that institution's conference(s), if any. The athletics aid award shall not be awarded for more than five years and not less than one academic year. The offer must list the terms and conditions of the award. NO ATHLETICS AID AWARDED An NLI signed by a walk-on or nonscholarship student-athlete is not valid. An institution which submits an NLI to a PSA that does not meet the terms of the NLI provision for financial aid is in violation of the NLI program and subject to sanctions.
Wednesday, November 2, 2016 Ask Before You Act! 12 Rules Education NLIs and Scholarships DELIVERY OF THE NLI Any in-person, off-campus contact made by an institution's athletics department personnel with a PSA for the purposes of signing an NLI or attendance at activities related to the signing of an NLI, is prohibited. In-person, off-campus delivery of an NLI by an institutional staff member is prohibited. It is permissible for on-campus delivery and/or receipt of an NLI during an official or unofficial visit provided it is not a recruiting dead period and all other applicable NCAA rules are followed. The NLI may be delivered and/or received by express mail, courier service, regular mail, fax or electronic mail.
Wednesday, November 2, 2016 Ask Before You Act! 13 Rules Education NLIs and Scholarships SIGNING DEADLINE The PSA must sign the NLI and athletics aid agreement within 7 days of issuance; otherwise, the NLI is invalid. During the early signing period, the NLI must be signed by the last day of the signing period. The 7-day signing deadline would also not apply if the PSA receives the NLI on the last day of a signing period (e.g., August 1). In this case, the 7-day signing deadline only applies if there are 7 days remaining for the signing period. Electronic signatures are now permissible.
Wednesday, November 2, 2016 Ask Before You Act! 14 Rules Education NLIs and Scholarships PARENT/LEGAL GUARDIAN SIGNATURE REQUIRED A PSA s parent/legal guardian must cosign the NLI with the PSA if he or she has not reached the age of 21. Falsification of a signature or a signature by a party other than the PSA and the PSA s parent/legal guardian may result in a PSA forfeiting the first year of eligibility at any NLI participating institution. INSTITUTIONAL FINANCIAL AID AGREEMENT If the institution requires that a parent or legal guardian must sign the financial aid agreement accompanying the NLI for a PSA who has not reached the age of 18, the parent or legal guardian signature is not required on the institutional financial aid agreement if the PSA is over the age of 18. Thus, the parent or legal guardian signature may be required for the NLI (under 21) but not for the financial aid agreement (under 18).
Wednesday, November 2, 2016 Ask Before You Act! 15 Rules Education NLIs and Scholarships COSIGNER REQUESTS If the PSA s parent or legal guardian is not available to sign the NLI (e.g., incarcerated, death), it is permissible for another individual to sign the NLI with the PSA. The cosigner must be approved in advance by the NLI office. In order to gain approval, the following information must be submitted to the NLI office for review: Name of the PSA; Explanation of why a parent or legal guardian is unable to sign the NLI and; The name and relationship of the individual (not a coach or athletics administrator) who has agreed to sign with the PSA.
Wednesday, November 2, 2016 Ask Before You Act! 16 Rules Education NLIs and Scholarships OFFICIAL TIME FOR VALIDITY The NLI shall be considered officially signed on the final date of the PSA s signature and his or her parent/legal guardian signature. If no time of day is listed, the time of 11:59 p.m. will be presumed. On the first date of a signing period, the PSA and parent/legal guardian are not permitted to sign the NLI prior to 7 a.m. Consequently, the NLI shall be declared invalid if the date of signature is the first day of a signing period and the time of signing is not included.
Wednesday, November 2, 2016 Ask Before You Act! 17 Rules Education NLIs and Scholarships REDUCTION OF ATHLETICS AID Once a PSA signs the agreement for a written offer of athletics financial aid, the athletics aid limits must adhere to NCAA regulations and may not be reduced unless otherwise stated on the financial aid agreement. If changes occur per the stated agreement, allowing for athletics aid to be reduced accommodating for another source of financial aid, the total amount of financial aid (including athletics aid) shall not be reduced. Athletics aid must always remain a source of financial aid. DIVISION I RELEASE OF OBLIGATION TO PROVIDE ATHLETICALLY RELATED FINANCIAL AID Per NCAA Bylaw 15.3.4.2.5, before becoming a counter for an academic year, if a PSA or student-athlete is awarded institutional financial aid unrelated to athletics that is of equal or greater value than his or her signed award of athletically related financial aid, he or she may, on his or her initiative, release the institution of its obligation to provide the athletically related financial aid. In this case, the NLI would become null and void.
Wednesday, November 2, 2016 Ask Before You Act! 18 Rules Education NLIs and Scholarships CONFERENCE OFFICE The conference office is responsible for validating or invalidating NLIs to ensure its member institutions administer the NLI according to its provisions and related guidelines. An NLI that has been signed and returned to the institution in accordance with the NLI provisions remains valid until it is declared invalid by the conference office. SUBMISSION TO CONFERENCE OFFICE An NLI that is not filed within the required 14 days with the conference office is considered valid through the 14 th day. If the NLI is received by the conference office following the 14-day deadline, the conference office will declare the NLI invalid.
Wednesday, November 2, 2016 Ask Before You Act! 19 Rules Education NLIs and Scholarships The NLI shall be declared null and void if any of the following occur: If a PSA is denied admission to the signing institution; If the PSA fails to submit the necessary academic credentials and/or application to determine an admission decision prior to September 1; If an institution fails to provide an admissions decision in writing by the opening day of classes for the fall term and the PSA has submitted a complete admissions application; If a PSA is declared a nonqualifer by the NCAA Eligibility Center; If the PSA fails to submit the necessary documentation for an initialeligibility decision and has not attended classes at the signing institution; or Others: one-year absence, discontinued sport, recruiting rules violation.
Wednesday, November 2, 2016 Ask Before You Act! 20 Rules Education NLIs and Scholarships Release Request: A request for release must be initiated by the NLI signee by submitting the NLI Release Request online. An institution may release a signee from his or her NLI obligation by selecting the Complete Release option on the NLI Release Request. It is the institution s discretion to grant a release or not. The NLI release is not the same as NCAA permission to contact (e.g., releases cannot include conditions to be released to specific institutions). Appeal Process: For consideration of an appeal, the signee must present extenuating circumstances to the NLI Committee.
Wednesday, November 2, 2016 Ask Before You Act! 21 Rules Education NLIs and Scholarships Enrollment in a Junior College (Two-Year College) - After Signing an NLI If a PSA signs an NLI and later attends a junior college, the PSA would have to graduate from the junior college under the following conditions: To satisfy NCAA 2-4 or 4-2-4 transfer rules, if necessary to meet NCAA, conference or institutional regulations. To null and void a previously signed NLI. In this case, the previous NLI is declared null and void if the PSA graduates from the junior college.
Wednesday, November 2, 2016 Ask Before You Act! 22 Rules Education NLIs and Scholarships Enrollment in a Junior College (Two-Year College) - No Previously Signed NLI If a PSA did not sign an NLI prior to enrolling at a junior college, he or she is permitted to sign while attending a junior college. The following rule applies for Division I: A nonqualifier 2-4 transfer is not permitted to sign an NLI in the first year of junior college enrollment. A nonqualifier in the first year of enrollment does not meet the NCAA requirement to receive athletics aid until attending the junior college for at least three semesters or four quarters.
Wednesday, November 2, 2016 Ask Before You Act! 23 PROPOSED AUTONOMY LEGISLATION CONCEPTS To be Considered at the NCAA Convention in January
Wednesday, November 2, 2016 Ask Before You Act! 24 Time Demands Prohibit all required activities other than competition (and associated activities) during an eight-hour period between 9 p.m. and 6 a.m. In addition, provide a similar eight-hour period after home contests that conclude after 9 p.m. and when a team returns to campus after away-from-home competition after 9 p.m. Prohibit required athletically related activities for a sevenday period beginning the day after the conclusion of the championship segment. Additionally, require that studentathletes receive 14 additional days off throughout the academic year.
Wednesday, November 2, 2016 Ask Before You Act! 25 Time Demands Require all NCAA sport programs to annually develop a student-athlete time management plan. Further, require an institution to collaboratively review each plan on an annual basis and require the institution s president or chancellor to review the findings. Additional time balance concepts: Establish limits on countable athletically related activities and/or establish days off during a vacation period; Prohibit off-campus practice during a vacation period during the nonchampionship segment/spring football practice period; and Establish report times before weekday home contests.
Wednesday, November 2, 2016 Ask Before You Act! 26 Time Demands/Career Pursuits No missed class time for media activities outside the playing and practice season.
Wednesday, November 2, 2016 Ask Before You Act! 27 Athletics Personnel Permit a volunteer coach to receive the following benefits: A complimentary admission to a campus athletics event if he or she is accompanying a prospective student-athlete on an official or unofficial visit; Entertainment expenses in conjunction with practice and competition; and A complimentary on-campus meal during a prospective studentathlete s unofficial visit. Permit a noncoaching staff member to initiate phone calls to coaches of prospective student-athletes. Permit a noncoaching staff member with sport-specific responsibilities to engage in on-campus activities involving athletics evaluations and/or selection of prospective student-athletes.
Wednesday, November 2, 2016 Ask Before You Act! 28 Insurance and Career Transition Allow more than one athletics department staff member to serve on a member institution s professional sports counseling panel.
Wednesday, November 2, 2016 Ask Before You Act! 29 Terms and Conditions of Financial Aid Redefine multiyear financial aid awards. Permit a student-athlete to receive financial aid retroactive to the beginning of the academic year.
Wednesday, November 2, 2016 Ask Before You Act! 30 Awards, Benefits and Expenses Increase opportunities for an institution to provide actual and necessary expenses for a student-athlete s participation in elite national and international events. Permit team entertainment outside the playing and practice season. Increased flexibility for meals incidental to away-fromhome competition. Add protein as a permissible class of nutritional supplements.
Wednesday, November 2, 2016 Ask Before You Act! 31 JumpForward Tip of the Month Log CARA Hours Hover over "Compliance" and click on "Log My Team CARA Hours
Wednesday, November 2, 2016 Ask Before You Act! 32 JumpForward Tip of the Month Log CARA Hours The calendar will automatically take you to the current week, however, if you're looking to log activities from previous events you can click on the dropdown to select a week.
Wednesday, November 2, 2016 Ask Before You Act! 33 JumpForward Tip of the Month Log CARA Hours Once you have selected the correct week, you can either double click on the day on the calendar or you can click on the "Add Activity" button in the top left corner of the page. Once the Activity window appears, this is where you're going to be selecting the Activity Information as well as the Student-Athlete's who participated. Helpful Hint: In the right corner of the Activity window, you will see "Student Athlete Groups" also known as "CARA Groups". You're able to create these CARA groups within your Student-Athlete database. To learn more about creating CARA groups, click here. Once the Activity window appears, this is where you're going to be selecting the Activity Information as well as the Student-Athlete's who participated.
Wednesday, November 2, 2016 Ask Before You Act! 34 JumpForward Tip of the Month Log CARA Hours You're also able to set the activity as "Recurring" in a case where you hold the same type of activity at the same time multiple days during the week.
Wednesday, November 2, 2016 Ask Before You Act! 35 JumpForward Tip of the Month Log CARA Hours Click on "Submit" once complete. Before submitting you need log all of your activities for at least a full week. Once you have logged all CARA hours, scroll down to the "Approval" section.
Wednesday, November 2, 2016 Ask Before You Act! 36 JumpForward Tip of the Month Log CARA Hours "Notify Head Coach" button will send an email through your email provider to the head coach with a summary of the CARA hours that you have logged for the week.
Wednesday, November 2, 2016 Ask Before You Act! 37 JumpForward Tip of the Month Log CARA Hours Click on "Lock" once you're ready to submit these. Now that the hours have been locked in, type your name into the box and then click "Sign."
Wednesday, November 2, 2016 Ask Before You Act! 38 JumpForward Tip of the Month Log CARA Hours Once you have signed off, it will show an area of the coach or coaches who have signed off on CARA hours for that week. Click on "Submit to Compliance" to send to your Compliance Department.
Wednesday, November 2, 2016 Ask Before You Act! 39 HOW CAN WE HELP YOU?
Wednesday, November 2, 2016 Ask Before You Act! 40 OTHER BUSINESS & QUESTIONS? NCAA BYLAW 19.01.5 EXEMPLARY CONDUCT Individuals employed by or associated with member institutions for the administration, the conduct or the coaching of intercollegiate athletics are, in the final analysis, teachers of young people. Their responsibility is an affirmative one, and they must do more than avoid improper conduct or questionable acts. Their own moral values must be so certain and positive that those younger and more pliable will be influenced by a fine example. Much more is expected of them than of the less critically placed citizen.