Report Date: 13 Feb 2018 805C-LF4-3555 Perform Audits at a Military Post Office Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: Foreign Disclosure: FD5 - This product/publication has been reviewed by the product developers in coordination with the Fort Jackson / Soldier Support Institute foreign disclosure authority. This product is releasable to students from all requesting foreign countries without restrictions. Page 1
Conditions: While serving as a custodian of postal effects (COPE) you are given a situation requiring an audit and access to: a. Department of Defense (DoD) 4525.6-M. b. Department of Defense (DD) Form 3294 (Cash and Stamp Stock Count and Summary). c. Fixed credits. d. Postage Meter funds. e. Money Order funds. f. Standard USPS supplies and equipment. Standards: Perform an audit of fixed credits, postage meter funds, and money order funds without error and IAW DoD 4525.6-M. Special Conditions: Safety Risk: Low MOPP 4: Cue: Task Statements DANGER WARNING CAUTION Remarks: All required references, forms and technical manuals will be provided by the local Command. Notes: Page 2
Performance Steps 1. Conduct audits at the required intervals, (monthly, quarterly and special). 2. Conduct audits at unscheduled and unannounced times. Note: Do not allow exchange of funds or stock between accounts or conduct business of any sort during the audit. 3. Audit the fixed credits/flexible credits, postage meter funds, and money order funds. 4. Record the results of the audit. 5. Carry forward any overages and shortages within tolerance. a. For a fixed credit of $100.00 - $300.00 - the tolerance is $5.00 b. For a fixed credit of $300.01 - $1,000.00 - the tolerance is $10.00 c. For a fixed credit of $1,000.01 - $5,000.00 - the tolerance is $20.00 6. Collect overages and shortages in excess of tolerance limits. (Asterisks indicates a leader performance step.) Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measure is failed (F). If the Soldier scores NO GO, show the Soldier what was done wrong and how to do it correctly. Evaluation Preparation: Test this task in conjunction with other postal tasks. Ensure that all necessary postal supplies and equipment are available. Brief Soldier: Tell the Soldier to Perform Audits at a Military Post Office. PERFORMANCE MEASURES GO NO-GO N/A 1. Conducted audits at the required intervals. 2. Conducted audits at unscheduled and unannounced times. Note : Did not allow exchange of funds or stock between accounts or conduct business of any sort during the audit. 3. Audited the fixed credits/flexible credits, postage meter funds, and money order funds. 4. Recorded the results of the audit. 5. Carried forward any overages and shortages within tolerance limits. 6. Collected overages and shortages in excess of tolerance limits. Supporting Reference(s): Step Number Reference ID Reference Name Required Primary 1. DOD 4525.6-M DoD Postal Manual Yes No 2. DOD 4525.6-M DoD Postal Manual Yes No 2. USPS FORM 3294 Cash and Stamp Stock Count and Summary Yes No 3. DOD 4525.6-M DoD Postal Manual Yes No 4. DOD 4525.6-M DoD Postal Manual Yes No 4. USPS FORM 3294 Cash and Stamp Stock Count and Summary Yes No 5. DOD 4525.6-M DoD Postal Manual Yes No 6. DOD 4525.6-M DoD Postal Manual Yes No TADSS : Equipment Items (LIN): Materiel Items (NSN) : Page 3
Step ID NSN LIN Title Qty 1. 7420-01-182-8531 Calculator, Electronic 1 2. 7420-01-182-8531 Calculator, Electronic 1 3. 7420-01-182-8531 Calculator, Electronic 1 4. 7420-01-182-8531 Calculator, Electronic 1 5. 7420-01-182-8531 Calculator, Electronic 1 6. 7420-01-182-8531 Calculator, Electronic 1 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert of ways to protect our environment during training and missions. In doing so you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation. Prerequisite Individual Tasks : Supporting Individual Tasks : Supported Individual Tasks : Task Number Title Proponent Status 805C-LF4-3532 Conduct Custodian of Postal Effects (COPE) Duties 805C - Adjutant General (Individual) Obsolete 805C-LF4-3512 Control a Stamp Stock 805C - Adjutant General (Individual) Approved Supported Collective Tasks : Task Number Title Proponent Status 12-EAC-1227 Manage Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Expeditionary Sustainment Command (ESC) - Human Resources Operations Branch (HROB)) 12-EAC-1226 12-PLT-0001 12-EAC-1228 Provide Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Theater Sustainment Command (TSC) - Human Resources Sustainment Center (HRSC)) Created from Template: Provide Postal Support (Postal Platoon) Coordinate Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Sustainment Brigade (SB) - Human Resources Operations Branch (HROB)) 12 - Adjutant General (Collective) Proposed 12-EAC-1253 Provide Postal Support (HR CO) Knowledges : Knowledge ID 805C-K-1098 805C-K-1097 Knowledge Name Know to conduct audits at unscheduled and unannounced times Know the three types of audits (Monthly, Quarterly and Special) 805C-K-1096 Know what is DD Form 2259 805C-K-1033 805C-K-1067 Know what the tolerance limits are for the different stamp accounts. Know that a stamp stock consists of cash (U.S. currency) and USPS stamped paper 805C-K-1107 Know the disposition of DD Form 2259 805C-K-1071 805C-K-1105 805C-K-1008 Know that total cash cannot exceed 25% of the value of the stock Know that postage meter funds (if present) are not part of the stamp stock Know how to count money. 805C-K-1106 Know that audit results are recorded on PS Form 3368 805C-K-1103 Know that PS Form 1096 is prepared when collecting overages/shortages from the clerk Page 4
805C-K-1104 805C-K-1101 805C-K-1102 805C-K-1047 805C-K-1077 805C-K-1099 805C-K-1046 805C-K-1100 805C-K-1004 Know to check PS Form 3369 to verify the stock totals are correct Know that shortages/overages outside tolerance limits are collected immediately from the clerk Know that shortages/overages within tolerance are carried forward to the next audit Know how print verification tape on adding machine Know how to use an APDS Know who is authorized to conduct audits Know dollar amount in money order funds Know the tolerance limits for stamp stocks Know how to operate adding machine. Skills : Skill ID Skill Name 805C-S-0301 Ability to determine tolerence limits based on dollar amount of stamp stock 805C-S-0246 Ability to read and apply DoD 4525.6M 805C-S-0220 Operate adding machine. 805C-S-0222 Print verificaiton tape on adding machine 805C-S-0223 Ability to read and interpret forms 805C-S-0224 Perform calculations 805C-S-0225 Extract data from verification tape 805C-S-0285 Abilitiy to count U.S. currency 805C-S-0230 Ability to count money correctly 805C-S-0282 Ability to count USPS stamped paper 805C-S-0297 Ability to identify the types of audits 805C-S-0241 Verify money order voucher 805C-S-0300 Ability to conduct audits at required intervals 805C-S-0299 Ability to conduct audits at unscheduled and unannounced times 805C-S-0295 Ability to fill out DD Form 2259 ICTL Data : ICTL Title ASI F4 - Postal Supervisor Personnel Type MOS Data Enlisted MOS: 42A, Skill Level: SL3, ASI: F4, Duty Pos: UJZ Page 5