Camp Checklist Completed Item: Submit To: Due : Camp s Fall Within NCAA Rules for Compliance Office Prior to Establishing Camps/Clinics Camp/Clinic s Camp Brochure Compliance Office Two Weeks Prior to Publication Camp Brochure / Send all brochures using Athletics / Steve Lopes Prior to Publication any USC logo/design/picture/name to Steve Lopes for approval All Camp Advertisements Compliance Office Two Weeks Prior to Publication All Camp Advertisements / Send all ads Athletics / Steve Lopes Prior to Publication using any USC logo/design/picture/name to Steve Lopes for approval Camp Activities Itinerary Compliance Office Two Weeks Prior to Start of Camp List of camp policies (e.g., free/reduced Compliance Office admission, cancellation/refund, etc.) Employment List Compliance Office One Week Prior to Start of Camp List all employees S-A Employment Agreement(s) Compliance Office One Week Prior to Start of Camp Camp budget with price listed for every Compliance Office One Week Prior to Start of Camp item to be provided during camp Free or Reduced Admission List Compliance Office One Week Prior to Start of Camp Confirm that all USC staff (not SAs) Sport Administrator Two weeks Prior to Start of Camp working any camp with minors have attended the protecting minors training. List of Participants Compliance Office Within One Week After Camp Copies of Paychecks Compliance Office Within One Week After Camp Camp Call Log Compliance Office Within One Week After Camp Reduced Admissions Verification Compliance Office Within One Week After Camp Camp Agreement/Description of Camp (Exhibit A) One Week Prior to Start of Camp Descriptions for each Job Type One Week Prior to Start of Camp Emergency Procedures One Week Prior to Start of Camp Standards for Facility Use One Week Prior to Start of Camp Campers General Information Prior to Camp (Walk-ups next day) Final Roster Submitted for Camper Fees and Insurance Release, Indemnification, & Hold Harmless Agreement (Exhibit B) for each camper Certification of Insurance (if applicable) Financial Report USC Sports Camp (Exhibit C) Within One Week After Camp Within One Week After Camp Prior to Start of Camp Within 45 Days After Camp
Employment List (s) of Camp/Clinic: Name of Employee Title (Head Coach, Student, etc.) Employer / Institution *Pay Scale (indicate if hourly, weekly, etc.) **Duties Performed Sport Camp Director Signature Office of Athletic Compliance Signature Name of Camp * Compensation must be commensurate with the going rate for camp counselors of similar experience, and the studentathlete may not be paid based on his/her athletics reputation or fame as a student-athlete. A student-athlete who only lectures or demonstrates may not be paid for his/her appearance at the camp. ** The student-athlete must perform duties that are of a general supervisory character in addition to any coaching or officiating assignments.
Non-Institutional and Private Camp or Clinic Coaches / Staff Employment Review Form Athletics Department staff may be employed in any capacity (e.g., counselor, guest lecturer, consultant) in a non-institutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with all restrictions applicable to Division I institutional camps and clinics. These restrictions include, but are not limited to the following: Camp or Clinic Restrictions (To Be Completed by the Camp Director Please check all that apply.) 1. The camp or clinic is open to any and all entrants (limited only by number and age). The camp or clinic may not select participants on an invitation-only basis or reserve spots for specific prospects. 2. 3. 4. 5. The camp or clinic is not established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospects. The camp or clinic does not employ (even on a voluntary basis) or give free or reduced admission privileges to any high school, preparatory school or two year college athletics award winners or USC recruits. The purpose of the camp / clinic is designed to improve overall skills through specialized instruction and is not a tryout camp devoted primarily to agility, flexibility, speed and strength tests. The camp or clinic does not permit or arrange for a prospect or student-athlete to operate a concession to sell items related to or associated with the camp. 6. There will be no recruitment activities (e.g., recruitment presentations, highlight videos, posters). 7. The cost of awards received from the camp or clinic are included in the admission fees charged to the participants of the camp. 8. A booster representing USC s athletics interests is not paying any prospect s expenses to attend the sports camp or clinic. 9. Coaches Clinic: High school prospects (individuals who have started 9 th grade) will not serve as demonstrators at the clinic. 10. Women s Volleyball Only: Camp may not take place during Quiet Period for women s volleyball. We wish to employ the following University of Southern California Employee(s): We certify that we understand the above statements and agree to adhere to the above guidelines. Name of Camp/Clinic Location s of Camp/Clinic Signature & Title Phone Email Fax, Mail or Email to: Office of Athletic Compliance University of Southern California 840 Childs Way BKS 402 Phone: (213) 740-3832 Los Angeles, CA 90089-0602 Fax: (213) 740-4559 For Compliance Use Only: CSO Review: Camp Meets NCAA Standards. Office of Athletic Compliance Signature Camp Does Not Meet NCAA Standards. Last Updated: 7/2/14
Student-Athlete / Employer Employment Agreement Student-Athlete Information Student-Athlete Name: Sport: USC ID #: Employer Information Employer: Job Title: Hourly or Weekly Rate: Approximate Hours of Work per Week: Supervisor s Name: Address: Supervisor s Phone Number: ( ) City, St., Zip Code: Supervisor s E-mail: s of Employment: to Agreement In order to comply with the NCAA rules governing the employment of student-athletes, the employer and the student-athlete who will be performing services must agree to the following conditions: 1. The student-athlete will be paid by company check (or an equivalent) for work actually performed and no more than the same rate paid to other employees performing similar work in this area; 2. Transportation, meals, and other benefits will not be provided to the student-athlete unless the same benefit is available to all employees; 3. Compensation paid to the student-athlete does not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame or personal following that the student-athlete has obtained because of athletic ability; 4. The employer and the student-athlete will provide information regarding the student-athlete s job performance and compensation as required by the USC Office of Athletic Compliance. This could include providing written documentation of hours worked (e.g., time sheets), pay stubs, or any other documentation as requested by the Office of Athletic Compliance; 5. The student-athlete may not participate in required practice activities outside of the declared playing season. 6. The employer may not use the student-athlete s name or likeness to promote the company or its interests. 7. Immediately report to the Office of Athletic Compliance any improper privileges or benefits offered or received by the student-athlete. Camps/Clinics Employment Only 8. The student-athlete may not conduct his/her own camp or clinic. 9. The student-athlete may not receive compensation for their appearance at the camp/clinic if they only serve as a lecturer or demonstrator. 10. The student-athlete s name, picture and institutional affiliation will only be used in the camp/clinic counselor section in the camp/clinic brochure to identify the student-athlete as a staff member. Our signatures below affirm our agreement to abide by the conditions set forth above. We also understand our responsibility to comply with NCAA, Pac-12 Conference and institutional policies and legislation. We will contact the USC Office of Athletic Compliance if any of the above listed information changes during the current academic year. Student-Athlete Signature Employer Signature Return completed form to the Office of Athletic Compliance. USC Athletic Compliance Office Last Updated 04/21/14
Free or Reduced Admission List (s) of Camp/Clinic: Name of Camper/Group Free or Reduced Admission Privileges Please Indicate Amount of Reduction Camp Session Fee Explanation* Sport Camp Director Signature Office of Athletic Compliance Signature Name of Camp * Indicate whether: (1) Child of athletics department staff member working camp ( CAD ); (2) Group discount ( GD ); or (3) Other ( O please explain).
Sport USC Camp Call & Email Log Camp Please note: Telephone calls and emails may only be placed to a prospect or PSA s parents/legal guardians for the purpose of resolving camp logistical issues and may not be made for recruiting purposes or to solicit an invite to the camp. Call placed by: Telephone Number/Email Call Completed? Address (Y/N) Reason for call (i.e. Missing registration information, etc.) Submit with camp paperwork to: Office of Athletic Compliance University of Southern California 9157 840 Childs Way BKS 402 Los Angeles, CA 90089-0602 Fax: (213) 740-4559