BOARDS COMMISSIONS Monthly Action Report and For the Edmond City Council and Members of the Boards and Commissions November 2013 News from Boards and Commissions Fish & Game Commission The Fish and Game Commission met on November 12th, the following is the update for the month: Commission members welcomed our newest Fish & Game Commission member, K.C. Williams. Discussion and Consideration of a Representative for the Convention & Tourism Advisory Board; Motion passed unanimously to elect Alex Allen as the commissions representative. Arcadia Lake Monthly maintenance and revenue report shows the following information; October weather conditions had a high for the month of 90 degrees and a low of 32 with an average temperature of 62.3 degrees, 3.42 inches of precipitation. Nice weather has kept visitation up for the month. Storybook Forest was held October 23 rd through the 30 th with approximately 5700 kids. October revenues were up more than $9,600 compared to October of last year. Fiscal Year to Date Revenue is up more than $58,000 over last year for the same time. The fifth Deer Harvest of the season concluded on November 4 th with a total to date of 8 antlered and 16 antlerless deer harvested. For more information, please contact Earl London at 216-7641. Edmond Parks and Recreation Advisory Board The Edmond Parks & Recreation Advisory Board met on November 21 st ; the following is the update for the month: The Edmond 66 Park construction is nearing completion. The playground that was donated by Edmond Rotary Club will be installed by the end of the year. Games are still expected to begin in spring of 2014. A ribbon cutting ceremony will be planned for March 2014. The Edmond Recreation and Aquatic Center will open the first of February and will be known as the Mitch Park YMCA. Public tours of the facility began in November. Trail project updates are as follows; three engineering firms have been interviewed for the design of the Arcadia Lake Trail loop. The three firms are MKEC, Alta and Land Plan Consultants. Once a firm is chosen for recommendation to City Council, if approved the Design work could begin as early as January 2014. The Fox Lake Trail is planned for 1
completion by midsummer 2014. The Spring Creek Trail construction is planned to begin early in 2014. Parks and Recreation Star Employee this month was KickingBird Golf Center Superintendant, Brad Jolliff. Brad s outstanding efforts of maintaining the golf course after starting the season extremely short staffed has also earned him the City of Edmond s Mission Impossible award. Interviews are in process for the design of Edmond s first Splash Pad. Once a design firm is chosen and approved by City Council the next step will be sending out request for proposals for the construction. For more information, please contact Craig Dishman at 216-7639. Special Events Committee The Special Events Committee met on November 13 th, the following events where approved: Ice Challenge Enterprises LLC, Edmond Outdoor Ice Rink, Farmers Market, 11/22/13 1/5/14 Girl Scout CST 640, Girl Scouts Run Your Cookies Off, Mitch #3, 3/29/14 Central Middle School, Tiger Up Tiger Trot 5K Run, Hafer/Fink Trails, 4/12/14 ENHS BALTO 5K Run, Mitch Park, 2/1/14 First Baptist Church, Easter Egg Hunt, Mitch #2, 4/19/14 The Special Events Committee approved event deposit refunds for the following: Youth Vision International, Edmond 5K Run, Mitch #2, 10/26/13 UCO Homecoming 5K Run, UCO Campus/City Streets, 10/29/13 UCO Homecoming Parade, City Streets, 11/2/13 Edmond Kiwanis Club, Miles of Miracles Tour, City Streets, 10/13/13 Edmond CWS Crop Walk, CWS Crop walk, Mitch Park, 10/20/13 Delta Zeta Sorority, Turtle Trot 5K Run, Mitch #2, 11/10/13 DEBA, Trick or Treat, Farmers Market, 10/31/13 Flying Color Sports, Family Fun Run, Mitch #2, 11/10/13 City of Edmond Bicycle Comm., Open Streets Edmond, University Drive, 11/3/13 Cross Fit OKC, Anarchy in the OK2, City Streets, 9/21/13 A Mitch Park Trail Map was presented for a standard 5K, 10K map. There will be more discussion and consideration in the December 11 th to accept and/or correct and finalize said map. For more information, please contact Dorothy Nelson or Cinda Covel at 359-4630. 2
Edmond Planning Commission The Edmond Planning Commission considered the following items in November: November 5 PC: 1. Thomas Center Preliminary Plat Approved 2. Tuscan Park II Preliminary Plat Approved 3. St. Mary s Episcopal Alley Closing Approved 4. Damon Johnson, D.D.S. Sign Variance Approved 5. Beaupre Plan Amendment Cont. to 11/19 6. Beaupre Rezoning Cont. to 11/19 October 22 PC: 1. Islamic Society of Edmond Site Plan Approved 2. Beaupre Plan Amendment Approved 3. Beaupre Rezoning Approved 4. Beaupre Preliminary Plat Approved 5. Cross Timbers Park Final Plat Approved 6. Fisher Hall South Site Plan Approved 7. 7 th Day Adventist Church Specific Use Permit Approved 8. Hundred Oaks Plan Amendment Approved 9. Hundred Oaks Rezoning Approved 10. Tuscan Park II Preliminary Plat Approved For more information, please contact Bob Schiermeyer at 359-4791. Edmond Bicycle Committee (EBC) The Edmond Bicycle Committee held their monthly meeting Friday, November 8th. The calendar of meeting dates for 2014 was approved. The recent Open Streets- Edmond special event was discussed and reviewed for improvements next time. The Thursday Nov. 7 Evening Cycling Forum was also discussed and reviewed. The evaluation of the 1 st and 2 nd priority areas of the Bicycle Master Plan was moving along with an in-depth study for capacity and other evaluation criteria. Under staff update, it was announced that the draft environmental assessment for the Arcadia Lake Trail would be going out soon for public comment. The next Arcadia Lake Trail Coalition meeting will be Nov. 13 at 3:30 PM at the UCO OAR. The City of Edmond Parade of Lights on Saturday, Dec. 7 was discussed with a Christmas party at the Fees residence after the parade. A new sub-committee was formed for Bike to School, with their first meeting being Tuesday, Nov. 19 at Oklahoma Christian University. For more information, please contact Jan Fees at 359-4796. 3
Visual Arts Commission The Visual Arts Commission met on November 20th, the following is an update for the month: 2014 meeting dates were approved to remain the 4 th Wednesday of each month with the exception of November and December which will be moved to the 3 rd Wednesday due to holiday schedules and the location will remain at the Downtown Community Center. Commission members voted to approve partnering with Dr. Jayesh Panchal for the purchase of Sitting Knee Up an art piece by Susan Evans. This art piece is planned for the location of 2505 S. Kelly Ave. UCO fine arts major Melissa Perry, gave a power point presentation on playscapes (interactive art/play pieces). This information broadened mindsets on the possibility of using art pieces for multiple functions. Commission members were asked to consider a location for Touch the Clouds an art piece by Dave McGary that is currently located in Houston, Texas in front of the Astrodome. This piece is being considered by the City Council and if approved will need a location to be considered as well. For more information, please contact Craig Dishman at 216-7639. Central Edmond Urban District Board The Central Edmond Urban District Board held their monthly meeting on November 15th. The commercial site plan application for the Full-filled Coffee Café, to be located at 603 S. Boulevard was discussed and recommended for approval. The calendar of meeting dates for 2014 was approved. It was noted on December 4, there would be a workshop with the Downtown Master Plan consultants with pizza dinner before the meeting. It was also discussed to invite Thomas Small to the December meeting to make a presentation on the feasibility of using the current Police Department Building for Administration offices. For more information, please contact Jan Fees at 359-4796. KickingBird Golf Advisory Board The Kickingbird Golf Advisory Board met November 20th, the following are course updates: Edmond North BALTO Tournament November 1 st 1 st Annual Lee Smith Memorial Tournament November 6 th UCO Professional Golf Management November 8 th 9 th UCO Professional Golf Management November 18 th Started the chipping green/ bunker renovation. Our target is a 3000 ft 2 green (roughly twice as big) and a bunker that is roughly 700 ft 2 (roughly a 30% reduction) Tested a new poa control product on the putting green. Tests were conducted by Oklahoma State University There were 2,281 rounds played resulting in over $97,077 in revenue. 4
Golf Advisory Board: There was no Golf Advisory Board Meeting held on November 20 th. We have scheduled a Special Meeting on Wednesday, December 4 th. We will be discussing the sand and liner to be used for our bunker renovation project and look further into no fivesomes on the weekends. For more information, please contact Brian Soerensen at 341-5350. Edmond Historic Preservation Trust The Trust board conducted their regular meeting on November 5. The Downtown Edmond Business Association will be holding their morning meeting for November 14 in the Schoolhouse. Work continues on the new agreement for the Society and Trust on use of the Schoolhouse. It is hoped to be completed in December. Sixty potential sites have been identified for usage in the Edmond Historical Sites map which is currently being developed. The Trust also voted to recognize the Edmond Public Schools for their efforts to restore the old High School (Boulevard Academy). For more information, please contact Steve Commons at 359-4769. No Meetings/Reports for the November Monthly Meetings: Stormwater Drainage Advisory Board Edmond Public Transportation Committee Urban Forestry Commission Capital Projects and Financing Task Force Alarm Review Board Finance/Audit Committee Development Impact Review Committee Edmond Convention & Tourism Advisory Board (ECVB) 5