District 5 Staff Agenda November 9, 2016 Taylor County Extension Office Refreshments & Registration 9:45am EST Meeting 10:00am EST
Personnel Updates New Hires Amy Fugate McCreary Co. FCS/4-HYD Agent Jonathan Oakes Russell Co. ANR Agent Kara Back Taylor Co. HORT Agent Kaitlyn Collins Cumberland Co. Support Staff Retirement Nancy Beth Loving Hardin Co. 4-HYD Assistant
Welcome to the Family!!! Amy Fugate, McCreary CEA FCS/4-HYD Residence: Somerset, KY Home: Liberty, KY Education: EKU BS/MS Dietetics; Univ. of the Cumberlands MS Teaching Work experience: Nutrition: Adults with disabilities, Intervention, Public Health Hobbies: hiking, yoga, bluegrass music
Welcome to the Family!!! Jonathan Oakes Russell CEA for ANR Residence: Russell Co. Home: Russell Co. High Education: WKU - BS in Ag; Murray State - MS in Ag-Ed. Work experience: Clinton Co. Ag. teacher/ffa advisor for 3.5 years Family: Wife, Samantha; Children, 3 year old son, Luke and expecting a baby girl in January
Welcome to the Family!!! Kara Back Taylor HORT Agent Residence: Cumberland/Taylor Cos. Home: Cumberland Co. Education: WKU - BS in Agriculture Education Hobby: Vegetable gardening and other areas of Horticulture; has loved growing up on a farm, raising gardens and crops on the family farm
District 5 Vacancies Pulaski ANR Vacant from Agent-at-Lg. 9/5/16 (16 th ) Nelson FCS Vacant 6/1/15 (3 rd ) Washington ANR Vacant 5/6/16 (34 th ) Casey ANR Vacant 7/25/16 (40 th ) Marion FCS Vacant 7/29/16 (41 st ) Pulaski 4-HYD - Vacant 10/1/16 (Co. Funded) *All positions are not currently posted. Total Vacancies State-wide = 55 ANR 17 FCS - 28 4-HYD - 10 Stop-Gap - 35 County s Position on the State Vacancy List is indicated above
District 5 Stop-gap Counties Cumberland ANR (1 st ) Green FCS (2 nd ) Meade 4-HYD (4 th ) Grayson ANR (9 th ) LaRue ANR (23 rd ) Russell ANR (24 th ) *All Counties are Currently Filled. Upcoming Stop-gap: Marion FCS County s Position on the State Vacancy List is indicated above.
Special Recognitions Congratulations Melody Mays, Marion Co. Staff Assistant, on receiving the Marion County Farm Bureau Distinguished Service to Agriculture Award for 2016
Condolences September Amy Cecil {Junior s Wife} ~ Grandmother Josh Myers {Audrey s Husband} ~ Grandfather October Jennifer Bridge ~ Close Family Friend Katie Murphy ~ Father
THANKS FOR EVERYTHING!!! A BIG THANK YOU TO ALL THOSE WHO HAVE MADE TODAY S MEETING POSSIBLE: Taylor County Extension Office { Location } Marion & McCreary Counties { Refreshments } Wayne County { Registration }
IGNITE Sessions Neighborly Nutrition Robbie Smith HORT - Nelson County Industrial Hemp Daniel Carpenter ANR LaRue County Super Star Chef Day Camp Kelli Bonifer FCS Adair County Building College & Career Ready Teens 4-H Career Club Alexandria Bryant 4-HYD Breckinridge County
Questions? Submit electronically to katie.murphy@uky.edu by 11/18/16
Annual Report http://extension.ca.uky.edu/2016_annual_report Career Ladder Applications due before February 1, 2017 Years of service with Cooperative Extension in other states will apply to career ladder applications http://districts.ca.uky.edu/files/career_la dder_guidelines_rev_july_2016.pdf
County Extension Council Officers Submit Officer information to the D5 Office Include the Officers names and addresses Diversity Awards Deadline: December 15, 2016 Link: http://diversity.ca.uky.edu/extension-diversity-awards State Contact: CAFE Office of Diversity Randall Barnett Award Deadline: December 15, 2016 Link: http://psd.ca.uky.edu/randallbarnett State Contact: Program and Staff Development *Submit applications electronically to the District 5 Office
CES Internship Applications Applications due by December 31, 2016. Interviews held during January 2017 To host an Intern, please complete the County Host form Questions? Contact Mia Farrell mia.farrell@uky.edu (859) 218-4800 County Payments 3rd quarterly county payments: Due January 1st, 2017 Send to Tina Ward @ N-106 Ag North, Lexington, KY 40546 Please send a copy to Katie Murphy in the District Office
Equipment Inventory (County) All county owned/purchased equipment over the amount of $500 is to be accounted for at all times. Counties are to keep record via Excel. Required information includes: Item/Description and cost When & where items were purchased Location and assignment of item(s) Inventory check timeframe: same as state inventory Equipment Inventory (State) Dian Stapleton will be emailing counties to verify specific UK equipment inventory if located in county offices
District Board Timeline: An official CEC Meeting by September/October to get nominations for District Board and to start the Plan of Work process CEC nominations to the County Judge by November 1 (KRS 164.635) County Judge make appointments to the DB by December 1 (KRS 164.635) County Judge give oath of office to DB members (KRS 164.650) DB meeting in January to elect officers (KRS 164.645) Link to DB Guidelines: https://cesmanuals.ca.uky.edu/content/county-extension-district-board
Directory for Field Staff Notify Katie of needed updates: Change of employment and photos Link: http://directory.ca.uky.edu Emergency Closings for Offices Policy and Guidelines for Offices: http://districts.ca.uky.edu/office Tools Contact your DD promptly Before close of day, the D5 Office must report to Dr. Jeff Young who must notify main campus
Performance Evaluation Conferences & Mid-Year Visits November, 2016 11/09 Taylor Co. Extension Office 02:00pm 04:15pm 11/10 Hardin Co. Extension Office 08:00am 12:30pm 11/11 Meade Co. Extension Office 08:30am 12:00pm 11/14 Nelson Co. Extension Office 08:30am 03:45pm 11/16 Taylor Co. Extension Office 11:00am 04:20pm 11/17 Taylor Co. Extension Office 08:30am 03:45pm 11/18 Washington Co. Extension Office 08:30am 03:45pm 11/21 Hardin Co. Extension Office 08:30pm 02:00pm 11/22 Nelson Co. Extension Office 08:30am 03:45pm 11/28 Adair Co. Extension Office 08:30am 03:45pm 11/29 Pulaski Co. Extension Office 08:30am 03:45pm 11/30 Pulaski Co. Extension Office 08:30am 03:45pm
Performance Evaluation Conferences & Mid-Year Visits December, 2016 Additional Sessions have now been scheduled. Agents already scheduled during the month of November who would like to select a December date, may do so by signing up through SignUpGenius. Please delete your name from other previously scheduled date. 12/9 Nelson Co. Extension Office 10:00am 2:30pm 12/12 Taylor Co. Extension Office 10:00am 2:30pm 12/15 Taylor Co. Extension Office 08:45am 2:30pm 12/16 Nelson Co. Extension Office 10:00am 2:30pm
FMLA Procedures Update NEW - UK fulltime Family Medical Leave Adm., Lindsey Powell All regular staff FMLA should be submitted to Lindsey If an employee may have a qualifying event (UK HR Policy #88.0), complete a FML Notification Memo and give to employee Lindsey will respond within 5 days on application approval http://www.uky.edu/hr/forms/employee-relations Lindsey Powell Family Medical Leave Administrator Campus Human Resources, Employee Relations Phone: (859) 323-4259 Fax: (859) 257-1679 lindsey.powell@uky.edu
D5 Leader Forum Excellence Ignited! Committee: Debbie Shepherd, Chair/FCS; Elijah Wilson, 4-HYD, David Kessler, ANR; Audrey Myers, Site Coordinator Ignite Talks: 4-H Alex Bryant, Christy Martin; FCS Theresa Howard, Audrey Myers/Dayna Parrett ANR Dennis Morgeson, Greg Whitis CED Jennifer Bridge, Elijah Wilson, Dave Kessler and Rebecca Hill Timekeeper: Toni Humble, Pam York, Edith Lovett, Debbie Shepherd SEC: Pam Gibson, Ada Mae Handy and John Gossage Save the Date! 2017 D5 Forum Friday, November 3 rd
Holiday Leave & Bonus Days All time must be submitted by December 1st to receive holiday leave and bonus days Holiday Staff & Retiree Get-Together Wednesday, December 14th Taylor County Extension Office
Internal Audit Reviews UK Internal Audit is conducting a 2 nd round of Audits Counties recently audited have been other Districts Offices are not notified as to dates/times Continue to be cognizant of our responsibilities regarding total operations and documentation Insurance Policies All counties must review coverage with company Consider coverage for liability and accidental Review policy coverage for employees & volunteers New Accidental Policy available to CES
Report To The People Email to Anna, Katie, and Program & Staff Development agpsd@uky.edu New Templates: http://www2.ca.uky.edu/psd/reports_reporting.php District Deadline: Complete before Thanksgiving Break Final Version SPGE Deadline: December 15th FCS Retreat March 31st, 2017 1-Day Event Location to be determined at a later date.
Gambling & Raffles KRS 238.535 http://www.irc.ky.gov/statutes/statute.aspx?id=1199 and the Kentucky Department of Charitable Gaming complete an application for approval at least 30 days in advance of scheduled event. $25 processing fee Must qualify as a Charity Fundraising Event as defined in KRS 238.505 http://www.irc.ky.gov/statutes/statute.aspx?id=11192 Questions, refer to the Kentucky Department of Charitable Gaming http://dcg.ky.gov/
MJR s for CEA s NEW Percentage Allocation Educational Programming 50% Extension Advisory Councils 10% Leadership Development 10% Accountability and Public Relations 10% Facilitation/Collaboration/Teamwork 10% Customer Service 5% Supervision 5% Updated Agent Resources: Rubric http://districts.ca.uky.edu/files/agent_evaluation_rubric_september_14_2016.pdf Expectations - http://districts.ca.uky.edu/files/expectations_for_uk_county_extension_agents _september_2016.pdf
Staff Meetings for Remainder of Year Hold the dates Livewell Check-ins Free event, get a $100 health plan rebate Campus Screenings: schedule at http://www.uky.edu/hr.wellness/checkin District 5 Screenings: Spring date during D5 Staff Money Handling - Credit Cards, Travel Personal information should not be linked to cards Travel funds and accountabilty for fuel costs Further discussion with DD at Mid-Year Visits Reference for guidelines: http://ces-manuals.ca.uky.edu/files/money_handling_procedures_2016.pdf
Success Stories Have you entered at least one success story in KERS? Don t forget Due Dates during the year Stories may be revised throughout year or replaced Agents must complete 5 by end of year Resource for Reporting Deadlines: Extension Annual Calendar - http://districts.ca.uky.edu/officetools
Secretary Training Update Planning committee ANR Agents Co-Chairs: Chelsey Anderson & Whitney Carmen Tentative Dates April 26/27 or 27/28, 2017 Location Bardstown, KY Program Group Meetings {ANR, FCS, 4-HYD} Program Area Group Meetings to follow staff. ANR to meet in Board Room FCS to meet in Main Meeting Room 4-HYD to meet in Project Room
October Birthdays
November Birthdays Rebecca Shagool 11/2 Kevin Mills 11/3 Theresa Howard 11/6 Amy Aldenderfer 11/7 Meagan Klee 11/7 Sherri A. Coffey 11/8 Sherry Stith 11/10 Gayle Hutchison 11/11 Dennis Morgeson 11/11 Anna Smith 11/15 Edith Lovett 11/18 Teresa King 11/22 Whitney Carman 11/24 Kindra Ewing Jones 11/25 TJ Adkins 11/26 Georganne Collins 11/28 Ashley DeBord 11/29
HAPPY 60 TH BIRTHDAY ANNA