I. Submittal Form NDSU ORGANIZATION OR UNIT Information Technology Services TITLE OF PROJECT Additional Software for Clusters and Classrooms Project Duration From: July 1, 2010 To: June 30, 2011 Type of Project (Check one) New Previously Submitted Renewal X Total Technology Fee Request $6,900.00 Project Director Campus Address: IACC 140B Melissa Stotz Classroom Technologies Manager Phone: 231-6158 Fax: 231-8541 E-mail: Melissa.Stotz@ndsu.edu Name (Type or Print) Signature Date Project Director Melissa Stotz Classroom Technologies Manager March 12, 2010 Unit Head Jeff Gerst, Associate VP & CIO March 12, 2010 Executive Summary (maximum of 175 words) Funding to support the general cluster and classroom software needs have already been requested and approved in the Fall 2009 Technology Fee proposal that was submitted by Information Technology Services for ongoing expenses. Due to the timeline, the general software needs could not be finalized at that time. This request is for additional software needs that have been realized since testing our current software with Window 7. 1
II. Project Overview 1. How does this project meet student needs? The funding for software being requested in this project is for the general computer labs and classrooms, utilized primarily by students, as well as faculty. 2. What audience does this project directly serve? What audience is indirectly served? How many students are affected? This project directly serves students, and the faculty who require students to complete class projects utilizing specific software in the general computer labs, as well as faculty who use instrumented classrooms. The general computer labs are available for every NDSU student, faculty, and staff. 3. For projects that target a subset of NDSU s students, please describe the possibility for broader application in the future. This project has a broad application serving all NDSU general computer labs and instrumented classrooms. 4. Describe the both immediate and long term impact of this project. The immediate and long term impact of this project is that the software required by students to complete their class projects will continue to be available in the general computer labs, and support software required for instrumented classrooms will be available. 5. Who will pay for ongoing expenses following the technology fee funded portion of this project (e.g., who will replace hardware or software after it has reached it s end of life)? The annual fees needed for providing software in the general public labs, and instrumented classrooms requires the continued Technology Fee support. 6. Describe how this project will follow best practices in information technology and who in ITS was consulted regarding this project? This project is being submitted by ITS. ITS continually strives to follow best practices in information technology by researching and being an active member in professional IT organizations. 7. What service on campus is most similar to the one proposed here? How does this project differ? The benefits of this project are available campus-wide. 2
III. Project Description The software needs for the general computer labs and classrooms have been requested along with the ongoing funding required for Information Technology Services to continue providing the essential services in support of the teaching and learning missions of the university. The funding was approved by the Technology Fee Advisory Committee Fall 2009, for the hardware and software needed for the general computer labs and classrooms. Due to the timeline, the general cluster and classroom software needs could not be finalized at that time. Testing our current software with Windows 7 has revealed a need for further software upgrades. This proposal seeks funding to purchase additional software package upgrades and annual fees required for the general computer labs and classrooms. 3
IV. Milestones List the date for each project milestone. These milestones should represent the significant accomplishments that will be associated with the action plan. For each milestone, please indicate its expected outcome and the means for assessing that outcome. (The table may be extended if the number of milestones exceed five.) Date Milestone Expected Outcomes Means of Assessment 1. 07/2010 Puchase software upgrades and annual fees. Software will be purchased and installed on the Adaptive Technology computer lab computers and classrooms by August 2010. Software requested in this proposal will be installed and available for use on Adaptive Technology lab computers and classrooms. 2. 1/2011 Submit TFAC final report. Final report submitted. Final report submitted. 4
V. Supporting Documentation Software # of Maintenance Agreements or Copies Licensed Total Cost PC Jaws 3 $3,300 Dragon Naturally Speaking 3 $600 Deepfreeze 94 $3,000 Total Software Request $6,900.00 5
VI. Budget Edit the dollar amounts in the clear fields. (click in area so that it appears gray, then edit) The darkly shaded fields can perform arithmetic. Simple use Crtl A to Select All and then press function key 9, F9. NDSU ORGANIZATION OR UNIT Information Technology Services PROJECT DIRECTOR(S) Melissa Stotz Classroom Technology Manager A. Salaries and Wages (Number) Number of Months FUNDS REQUESTED 1. Staff ( ) $ 0.00 2. Graduate Students ( ) $ 0.00 3. Undergraduate Students ( ) $ 0.00 B. Total Salary and Wages (Sum A.1., A.2., and A.3.) $ 0.00 C. Fringe Benefits $ 0.00 D. Total Salaries (Sum B and C) $ 0.00 E. Equipment (List each item; include installation and maintenance costs in your estimates) 1. 2. 3. 4. 5. F. Total Equipment (Sum items in E.) G. Materials and Supplies (List each item) 1. Software upgrades for general computer labs and classrooms 2. 3. 4. 5. $6,900.00 H. Total Materials and Supplies (Sum items in G) $ 6,900.00 I. Total Salaries; Equipment; Materials and Supplies (Sum: Line D + Line F + Line H) $ 6,900.00 J. Total Technology Fee Request $ 6,900.00 K. Match (Describe in Match Section) $ 0.00 L. Total Project Expenditure (Sum: Line J + Line K) $ 6,900.00 Name (Type or Print) Signature Date Project Director Melissa Stotz Classroom Technologies Manager March 12, 2010 Unit Head Jeff Gerst, Associate VP & CIO March 12, 2010 6
Equipment: VII. Budget Justification Materials and Supplies: 1. Software update costs for general computer labs and classrooms include these special packages that are either annually renewable or in need of upgrade this year ($6,900.00): Software # of Maintenance Agreements or Copies Licensed Total Cost PC Jaws 3 $3,300 Dragon Naturally Speaking 3 $600 Deepfreeze 94 $3,000 Total Software Request $6,900.00 7
VII. Budget Match The ITS match is not included in Section J of the Technology Action Plan budget sheet. This is due to the fact that the contribution of ITS in support of this request is substantial but difficult to quantify. Following are just some examples of resources that ITS expends in support of this Technology Fee initiative: 1. ITS funds the Manager and staff of the Classroom Technology Support Group who provide support to the general computer labs. 2. ITS pays for repair for cluster equipment that is not covered by warranties. 3. ITS provides a motor vehicle to assist the Classroom Technicians with timely support for clusters and deliveries of paper and supplies. 4. ITS provides numerous computers, space, desks, phone, materials and supplies for student employees. 8