To: Council Date: 1 November 2011 Re: Contingency Fund Allocation Recommendations Dear Council: The following is a list of Contingency Programming Requests that were submitted to the Finance Committee for consideration. A total of $15,250.66 was ed from contingency of that, a total of $7,205.95 is recommended for allocation for this week. There is a total of $35,955.44 left in the Contingency Programming Fund. Organization/ 1 Music Club 2 MEChA de UCLA Contact Name & E-mail Program & Date Band Night MEChA de UCLA s General Body Retreat (November 11-13, 2011) Total Amount Requested Supplies: $1017.85 Total: $1017.85 Food: $500 Transportation: $430 Facilities: $1000 Honorarium: $500 Total Amount Recommended Food: $0 Transportation: $0 Facilities: $325 Honorarium: $0 Supplies: $125 3 AIDS Awareness 4 5 American Institute of Chemical Engineers (AIChE) Random Acts of Kindness* 6 BSSA 7 Afrikan Student Union 8 Social Dance Club* World AIDS Day (November 16, 2011) Fall 2011 Retreat (November 4-6, 2011) Positivity Conference at UCLA (November 13, 2011) Info Session (November 17-19, 2011) Dinner with all Orgs (November 21, 2011) Swing Dance and Armenian Culture Night Total: $2730 Graphics: $69.95 Incentives: $982.50 Total: $1052.45 Food: $400 Facilities: $500 Transportation: $100 Total: $1000 Food: $243.25 Supplies: $539.11 Total: $782.36 Transportation: $900 Total: $1150 Total: $250 Honorarium: $360 Advertising: $136 Total: $450 Graphics: $69.95 Total: $369.95 Food: $75 Facilities: $325 Transportation: $0 Total: $400 Food: $150 Supplies: $150 Honorarium: $100 Honorarium: $150 Advertising: $0 1
Facilities: $23 Facilities: $0 9 10 11 Volunteer Income Tax Assistance Mentors for Academic and Peer Support Chi Alpha Christian Fellowship 12 Roosevelt Institute 13 14 15 16 17 18 19 Global Dance Club* USAC Internal Vice President USAC Academic Affairs * USAC General Representative 1 USAC Facilities USAC Academic Affairs Casa Heiwa & Angelina Mentorship Program (CHAMPs) VITA Community Service Auction Event Jordan High Site Visits (November December 2011) Contextualization for a Christian in a Pluralistic World (November 14-15, 2011) Professional Policy Writing Seminar Swing Dance and Armenian Culture Night Strathmore Safe Rides (November 3, 10, 17 & Dec. 1, 2011) Positivity Conference at UCLA (November 13, 2011) The Kick Off DJ Contest (November 17, 2011) Safety Day Social Entrepreneurship Kickoff CHAMPs Field Trip Site Visit (November 19, 2011) Total: $669 Facilities: $116 Supplies: $215.38 Total: $581.38 Total: $250 Honorarium: $1052.79 Advertising: $255 Total: $1557.79 Total: $755 Honorarium: $500 Advertising: $100 Graphics: $100 Total: $700 Graphics: $336.20 Lanyards: $163.34 Total: $854.54 Food: $246.75 Advertising: $255 Parking Pass: $44 Total: $545.75 Graphics: $498.61 Total: $498.61 Safety Tubes/First Aid Kits: $583.50 Total: $583.50 Food: $246.97 Graphics: $116.50 Total: $363.47 Food: $75 Facilities: $116 Supplies: $150 Total: $341 Honorarium: $250 Advertising: $100 Total: $550 Advertising: $340 Total: $690 Honorarium: $150 Advertising: $150 Graphics: $0 Graphics: $300 Lanyards: $0 Total: $655 Food: $150 Advertising: $150 Parking Pass: $0 Graphics: $400 Total: $400 Safety Tubes/First Aid Kits: $450 Total: $450 Graphics: $100 20 Bruin Partners Fall 2011 Field Trip: Food: $112 Food: $125 2
*Co-Programming with another Organization California Science Center (November 19, 2011) IMAX: $142.50 Total: $254.50 IMAX: $75 3
These were comments regarding each of the proposals submitted to the Finance Committee when the s were reviewed. (0-missing, 1-poor, 2-satisfactory, 3-good, 4-very good, 5-excellent) Organization/ Description of Program Goals & Objectives Statement of Need Documentation Music Club 4 4 4 4 MEChA de UCLA 4 3 3 2 AIDS Awareness 4 4 4 4 American Institute of Chemical Engineers (AIChE) 2 3 3 3 Random Acts of Kindness 4 3 4 5 BSSA 4 4 4 3 Afrikan Student Union 4 3 3 4 Social Dance Club 4 3 4 4 Volunteer Income Tax Assistance Mentors for Academic and Peer Support 5 4 4 4 4 5 5 3 Chi Alpha Christian Fellowship 5 4 4 5 Roosevelt Institute 5 5 5 5 Comments Old ; no other sources of funding; excessive ; sloppy documentation Excessive ; no printed documentation and lacking for some line items Other sources of funding did not specify expenses; Incentives -> Supplies Excessive ; lacking a good description; documentation not included for all line items Co-Programming with USAC AAC; reflects half of total amount allocated to the event Excessive ; no other sources of funding; Transportation -> Honorarium Satisfactory ; other sources of funding does not complement Global Dance Club; reflects half of total amount allocated to the event Multiple sources of other funding; reasonable Documentation insufficient; reasonable ; budget should be more detailed Excessive ; no other sources of funding; misinformation in budget breakdown Excellent ; multiple sources of other funding; reasonable 4
Global Dance Club 4 3 3 3 USAC Internal Vice President 5 5 4 5 USAC Academic Affairs 4 3 5 5 USAC General Representative 1 4 4 3 5 USAC Facilities 4 3 4 5 USAC Academic Affairs Casa Heiwa & Angelina Mentorship Program (CHAMPs) 5 4 5 4 4 4 4 4 Bruin Partners 5 5 4 5 Social Dance Club; reflects half of total amount allocated to the event Application verbose (should stay within word count); multiple sources of other funding; great Random Acts of Kindness; reflects half of total amount allocated to the event SoN should be more descriptive for ; no other sources of funding G&O should be more in depth; no other sources of funding; innovative event Excellent ; other source of funding indicated Reasonable Request; Great Slightly incorrect budget breakdown; Great 5