BOARD OF DIRECTORS MEETING AGENDA AUGUST 18, 2016 12:00-1:30 PM OTO CONFERENCE ROOM, SUITE 101 2208 W. CHESTERFIELD BLVD., SPRINGFIELD
OZARKS TRANSPORTATION ORGANIZATION A METROPOLITAN PLANNING ORGANIZATION Board of Directors Meeting Agenda August 18, 2016 OTO Conference Room 2208 W. Chesterfield Blvd, Suite 101, Springfield A full agenda can be found on our website at: ozarkstransportation.org Call to Order... NOON I. Administration A. Introductions B. Approval of Board of Directors Meeting Agenda (2 minutes/cirtin) BOARD OF DIRECTORS ACTION REQUESTED TO APPROVE THE AGENDA C. Approval of the July 16, 2016 Meeting... Tab 1 (2 minutes/cirtin) BOARD OF DIRECTORS ACTION REQUESTED TO APPROVE THE MEETING MINUTES. D. Moment of Silence (2 minutes/cirtin) A moment of silence will be observed to commemorate the life of James Everett Mitch Mitchell. Mitch was the City Administrator of Willard and a member of the OTO Board of Directors. E. Public Comment Period for All Agenda Items... Tab 2 (15 minutes/cirtin) Individuals requesting to speak are asked to state their name and organization or address before making comments. Individuals and organizations have a combined 15 minutes which will be divided among those requesting to address the Board of Directors (not to exceed five minutes per individual). Any public comment received since the last meeting has been distributed to the Board of Directors. F. Executive Director s Report (5 minutes/fields) A review of staff activities since the last Board of Directors meeting will be given. G. MoDOT Update (5 minutes/baltz) Becky Baltz, District Engineer, will give an update of any pertinent information.
H. Legislative Reports (5 minutes/cirtin) Representatives from the OTO area congressional delegation will have an opportunity to give updates on current items of interest. II. New Business A. Transportation Plan 2040 Final Draft... Tab 3 (15 minutes/longpine) The completed final draft of the Long Range Plan will be highlighted. The draft is available in electronic format for member review at www.giveusyourinput.org BOARD OF DIRECTORS ACTION REQUESTED TO APPROVE TRANSPORTATION PLAN 2040 B. Draft FY 2017 2020 Transportation Improvement Program... Tab 4 (15 minutes/longpine) The Draft FY 2017 2020 Transportation Improvement Program (TIP) is available in electronic format for member review at www.giveusyourinput.org BOARD OF DIRECTORS ACTION REQUESTED TO APPROVE THE FY 2017 2020 TIP. C. Planning Process and Financial Capacity Certification... Tab 5 (5 minutes/longpine) MPOs must certify annually with FHWA and FTA compliance with federal, state and civil rights regulations and that recipients of federal transit funding have the financial capacity to complete awarded projects. BOARD OF DIRECTORS ACTION REQUESTED TO APPROVE THE PLANNING PROCESS AND FINANCIAL CAPACITY CERTIFICATION D. Reasonable Progress Extension... Tab 6 (5 minutes/longpine) The City of Republic and the City of Springfield are requesting an extension to the Reasonable Progress Policy for Transportation Alternative Funding. BOARD OF DIRECTORS ACTION REQUESTED TO APPROVE THE REASONABLE PROGRESS EXTENSIONS E. Discussion of Intersection Cost Share Projects... Tab 7 (5 minutes/fields) OTO staff will provide an update of the OTO area intersection cost share program. NO ACTION REQUESTED F. Missouri Moves Cost Share Applications... Tab 8 (5 minutes/fields) Staff will highlight the submitted applications from the OTO area. NO ACTION REQUESTED
G. Year End Financial Statements... Tab 9 (5 minutes/compton) OTO Board Treasurer, Jerry Compton, will present the FY16 year end financial statements. BOARD OF DIRECTORS ACTION REQUESTED TO ACCEPT THE FY2016 YEAR END FINANCIAL STATEMENTS. III. Other Business A. Board of Directors Member Announcements (5 minutes/board of Directors Members) Members are encouraged to announce transportation events being scheduled that may be of interest to OTO Board of Directors members. B. Transportation Issues for Board of Directors Member Review (5 minutes/board of Directors Members) Members are encouraged to raise transportation issues or concerns that they have for future agenda items or later in depth discussion by the OTO Board of Directors. C. Articles for Board of Directors Member Information... Tab 10 (Articles attached) IV. Adjourn meeting. A motion is requested to adjourn the meeting. Targeted for 1:30 P.M. Attachments The next Board of Directors regular meeting is scheduled for Thursday, October 20, 2016 at 12:00 P.M. at the OTO Offices, 2208 W. Chesterfield Blvd, Suite 101. Pc: Ken McClure, Springfield City Council Matt Morrow, President, Springfield Area Chamber of Commerce Joelle Cannon, Senator Blunt s Office Dan Wadlington, Senator Blunt s Office David Stokely, Senator McCaskill s Office Jeremy Pruett, Congressman Long s Office Area News Media Si usted necesita la ayuda de un traductor del idioma español, por favor comuníquese con la Andy Thomason al teléfono (417) 865 3042, cuando menos 48 horas antes de la junta. Persons who require special accommodations under the Americans with Disabilities Act or persons who require interpreter services (free of charge) should contact Debbie Parks at (417) 865 3042 at least 24 hours ahead of the meeting. If you need relay services please call the following numbers: 711 Nationwide relay service; 1 800 735 2966 Missouri TTY service; 1 800 735 0135 Missouri voice carry over service. OTO fully complies with Title VI of the Civil Rights Act of 1964 and related statutes and regulations in all programs and activities. For more information or to obtain a Title VI Complaint Form, see www.ozarkstransportation.org or call (417) 865 3042.
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM I.C. June 16, 2016 Meeting Minutes Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: Attached for Board of Directors member review are the minutes from the June 16, 2016 Board of Directors meeting. Please review these minutes prior to the meeting and note any changes that need to be made. The Chair will ask during the meeting if any Board of Directors member has any amendments to the attached minutes. BOARD OF DIRECTORS ACTION REQUESTED: That a member of the Board of Directors makes the following motion: Move to approve the June 16, 2016 Board of Directors meeting minutes. OR Move to approve the June 16, 2016 Board of Directors meeting minutes with the following corrections
OZARKS TRANSPORTATION ORGANIZATION BOARD OF DIRECTORS MEETING MINUTES June 16, 2016 The Board of Directors of the Ozarks Transportation Organization met at its scheduled time of 12:00 p.m. in the Ozarks Transportation Organization Large Conference Room in Springfield, Missouri. The following members were present: Commissioner Bob Cirtin, Greene County (Chair) Ms. Becky Baltz, MoDOT Commissioner Harold Bengsch, Greene County Mr. Brian Bingle, City of Nixa (a) Mr. Steve Bodenhamer, City of Strafford (a) Mr. Steve Childers, City of Ozark (a) Dr. Elise Crain, Citizen at Large Mr. Jerry Compton, Citizen at Large Mr. Warren Griffith, City of Battlefield Mr. Ken McClure, City of Springfield Mr. J. Everett Mitchell, City of Willard (a) Mr. Andy Mueller, MoDOT (a) Mr. James O Neal, Citizen at Large Mr. Dan Smith, City of Springfield Mr. Steve Stewart, City Utilities Mr. Richard Walker, Citizen at Large Mr. Brian Weiler, Airport Board (a) Commissioner, Ray Weter, Christian County (a) Denotes alternate given voting privileges as a substitute for voting member not present The following members were not present: Mr. Mokhtee Ahmad, FTA Mr. Brian Buckner, City of Republic Mr. Chris Coulter, Greene County (a) Mr. John Elkins, Citizen at Large (a) Mr. Craig Fishel, City of Springfield Mayor Rick Gardner, City of Ozark Mayor Corey Hendrickson, City of Willard Mayor Debra Hickey, City of Battlefield (a) Mr. Jared Keeling, City of Republic (a) Mayor Susan Krieger, City of Strafford Mr. Bradley McMahon, FHWA Mr. Steve Meyer, City of Springfield (a) Mr. Mark Schenkelberg, FAA Mayor Brian Steele, City of Nixa Mayor Bob Stephens, City of Springfield Others Present: Mr. Jon Spence, Greene County Commission Office; Mr. Dan Wadlington, Senator Roy Blunt s Office; Mr. Carl Carlson, Olsson Associates; Mr. Joshua Boley, Ms. Sara Fields, Ms. Natasha Longpine, and Ms. Debbie Parks, Ozarks Transportation Organization; Mr. Frank Miller, MoDOT. Commissioner Cirtin called the meeting to order at 12:00 p.m. 1 Draft Board of Directors Meeting Minutes June 16, 2016
I. Administration A. Introductions B. Approval of Board of Directors Meeting Agenda Commissioner Bengsch made the motion to approve the Board of Directors meeting agenda. Dr. Crain seconded and the motion carried unanimously. C. Approval of the April 21, 2016 Meeting and the June 2, 2016 E meeting Minutes Mr. Weiler made the motion to approve the April 21, 2016 meeting and the June 2, 2016 e meeting minutes. Mr. McClure seconded and the motion was carried unanimously. Ms. Parks mentioned that there was an error on the minutes that had been corrected before the meeting. The minutes had referred to Becky Baltz being in attendance and not in attendance at the April 2016 meeting. It was corrected to show Becky Baltz at the meeting. D. Public Comment Period for All Agenda Items None. E. Executive Director s Report Ms. Fields stated that the Community Partnership of the Ozarks has developed a transportation subcommittee to specifically look at how transportation can help make a difference in moving people out of poverty in NW Springfield. The final report will be out this summer. One of the recommendations that the OTO is planning to assist with, is developing a website using the current Lets Go Smart framework to be a one stop shop for transportation information including trails, bus routes, carpooling, bike share, low interest auto loan program, etc. Basically any program that the community is sponsoring. There are 3 great things happening with transportation projects right now. The STIP is addressing some expansion projects, the local intersection cost share partnering with the SW district and a general revenue funded statewide cost share for all modes of transportation. With MAP 21 and carried into the Fast Act, there are several sets of administrative rulemaking from FHWA and FTA. These rules are spelling out how MPOs comply with the performance measures required under the new law. Basically, there are measures for safety, pavement and bridges, congestion and planning. The safety rulemaking is completed and OTO will be expected to report on 5 measures of safety including number and rates of fatalities, severe injuries and bicycle and pedestrian related accidents. The pavement and bridge measures are expected this fall. The congestion measures will be out next year. The planning rule was completed in May. The planning rule is going to require MPOs to bring the LRTP and the TIP in line with all the measures. Basically, staff will have to show how the projects selected for funding advance the national performance goals. There will be a lot of agenda items relating to this in the future. 2 Draft Board of Directors Meeting Minutes June 16, 2016
Ms. Fields stated that there is a new employee Andy Thomason, from the Lake of the Ozarks Council of Governments. Andy Thomason had interned with SMCOG. He has a Bachelors from MSU in Planning and a Master s in Planning from Kansas State. Mark Scott, a student in the MSU Planning Program, has also been hired as an intern. She mentioned she will be on vacation on the week of the July 24 th. The Missouri Highway and Transportation Commission is going to meet on August 3, 2016. F. MoDOT Update Ms. Baltz stated that Ms. Fields had mentioned the STIP approval by the Missouri Highway and Transportation Commission scheduled for the July meeting in St. Louis. MoDOT is adding some expansion projects. MoDOT is able to do that, since an Asset Management Plan is being used. Staff is examining each area and district to see if the system can be maintained in the current condition. The OTO area fortunately has enough funds to maintain the system, plus a little extra. That has allowed MoDOT to add the expansion projects that will help with safety and congestion in parts of the OTO area. The $20 million Cost Share Program was also mentioned. The Legislature passed in the State budget, a $20 million Cost Share Program for transportation out of the General Revenue fund. This is something new and not normally done as part of the budgeting process of the State. MoDOT is working diligently to get that money distributed quickly because it takes a little while to put those together. Information just came out about the Cost Share Program that Ms. Fields shared with the jurisdictions. Some of the highlights of the program are the applications are due by July 29 th. There is a pretty quick turnaround time line on it. A third of the funding will go to multimodal projects and sidewalks and the other two thirds will go to highways and bridges. If there are not enough multimodal projects submitted, then the rest of those funds will go to highways and bridges. There will be priority given to projects that address safety and taking care of the system. There will be more points if it is on the State system and if there is at least 70 percent of the cost of the project, there are more points given. Higher points are given for true local funds with no federal match. More points are awarded for being farther along in the project. Ms. Baltz gave an updated on the Chestnut Expressway and US 65/CC/J project. She passed out a postcard with QR code for information on the Chestnut project. Commission Cirtin inquired when the completion date of the widening of US 65 at Evans Road. Ms. Baltz stated sometime next year. There is a lot of bridge work to do on that project so it will take time. The one location that is consistently flagging alerts is US 65 from CC so MoDOT decided to add more capacity. G. Legislative Reports Mr. Wadlington stated that transportation was not being discussed in Congress. Currently the topic is gun control and terrorists, not transportation. II. New Business A. Administrative Modification 7 to the FY 2015 2018 TIP Ms. Longpine stated that this is Administrative Modification 7 to the FY 2015 2018 TIP. The OTO Public Participation Policy allows staff to make minor modifications, without going 3 Draft Board of Directors Meeting Minutes June 16, 2016
through the full approval process. In this case, there was a change made reflecting the actual cost of vehicles ordered through the Elderly and Disabled Transportation Program available through the Federal Transit Administration. The prices are inflated by a few percent when the applications are submitted. Over time the real cost of the vehicle is obtained and those details are reflected in the publication of the TIP projects. B. Federal Funds Balance Report Ms. Longpine stated that the agenda contains a complete copy of the Federal Funds Balance Report. There was a shorter version at the Board of Directors Training. There is a dwindling Cost Share Balance for counting towards the STP Urban balance. Right now there is about $13 million in balances after the Cost Shares. There are additional funds coming each year with the Transportation Bill. Something new in this year s report, is each communities page has the program amounts on the bottom. Staff have taken the amounts in the TIP and have shown the future amounts committed and added on top the projected funds that will be received with the new transportation dollars coming down. It shows the perspective 2017 to 2020 balances. There is a pretty large balance of TAP funding. A lot of projects are getting ready for bid. There are a few that will probably be seen coming back for an extension of the Reasonable Progress Policy, but most are going out for bid. Hopefully that balance will drop fast. There has been some discussions and information come out regarding the discontinuation of the BRM Program or On System Bridge Program. The OTO balance is going towards the Mt. Vernon Bridge over Jordan Creek in the City of Springfield. That should use up the OTO balance. Bridges change all the time, but the OTO is getting to the point that putting money on projects was getting challenging. C. LRTP Draft Constrained and Unconstrained Project List Ms. Longpine stated that this is the accumulation of the work that has been put into the Long Range Transportation Plan. It is the goal setting, envisioning and development of priorities of projects for the region. Those turn into factors that are used to prioritize the projects that will be needed for the area through now and 2040. The submitted projects have been prioritized. A copy of the factors has been included in the agenda. The LRTP subcommittee went through and decided how much could be afforded between now and 2040. This is reflective of how much money is projected to come in between now and then. Money has also been set aside for maintenance, safety, rail and scoping. Bicycle and pedestrian projects are also included, but those are harder to pin point specific projects. That left the area with about $717 million available to prioritize for projects, which is inflated through 2040. At the end of the day, the constrained list leaves about $6 million on the table. If some unforeseen projects come up, hopefully those will be able to be included. The Unconstrained Projects List include the projects that funding cannot be identified for. Those add up to about $680 million uninflated. The projects will go into the plan. That is what is used to direct projects into the TIP and STIP. Mr. Cirtin asked if there were any projects that are not there that should be and visa versa. Ms. Longpine stated staff combined through the STIP, since it comes out before the TIP to make sure everything matched up and nothing was missed, at least the first years. 4 Draft Board of Directors Meeting Minutes June 16, 2016
Dr. Crain made the motion to include the Project Lists in the Draft Transportation Plan. Commissioner Weter seconded and the motion carried unanimously. D. MoDOT Draft FY 2017 2021 STIP Ms. Fields stated that MoDOT adopts the Draft Statewide Transportation Improvement Program every year. The Board of Directors takes a look at it and endorses it. The STIP is a five year program from FY 2017 2021. There was some unexpected funding available. MoDOT has worked to incorporate projects in the OTO area that were suggested at the February 18 Board of Directors meeting. There was a list of eighteen projects put in priority order at the meeting. Eight of the eighteen projects were addressed in the Draft STIP. She summarized the projects as listed in the agenda. The same projects will appear in the OTO Transportation Improvement Program at the August Board of Directors meeting. The STIP was open for public comment, but the comment was due on June 10 th. The OTO sent a letter, that Commissioner Cirtin signed. The letter states how pleased the OTO is with the projects and that OTO was allowed to be partners in the development of the project list. Mr. O Neal made the motion to endorse the Draft FY 2017 2021 STIP. Mr. McClure seconded and the motion carried unanimously. E. Discussion of Intersection Cost Share Proposal Ms. Fields stated that as the Statewide Transportation Improvement Program was developed, OTO had proposed a Local Intersection Cost Share Program with the MoDOT Southwest District. As funds came down through the funding formula, some funds were set aside to fund the Cost Share Program before looking at other projects. A list of possible Cost Share Projects was reviewed by the member jurisdictions. Only projects that the local jurisdiction could match at 50 percent and that the jurisdiction were likely to do were to be considered. Those projects are what the list has been whittled down from. The projects have been scored. There is money in FY 2018 or FY 2020. The projects have been assigned to either 2020 or 2019. The projects cannot all be done in 2018, but between the two years the list can be covered. It is expected that there will be enough money to cover the projects, so the projects will not have to be ranked. The projects will not have to be ranked, but OTO will require an application to show that the jurisdiction is serious and agreeing to participate in the project. Once the Commission approves it in July, the OTO will work with MoDOT to get those project estimates. This is the best shot at what the projects would cost without real engineering numbers. Then the projects applications will be sent to MoDOT. MoDOT will send out Program Agreements, just like any other Cost Share. The Council or Aldermen will have to approve the agreements. Those TIP Amendments will be done in the fall, to get the projects programmed officially. The right of way purchases could be as early as 2017. Construction could begin in FY 2018, which would begin in October 2017. Mr. Weter inquired if the Miranda Beadles had talked to the OTO about the intersection project. Ms. Fields stated yes. F. 3 rd Quarter Financial Statements Mr. Compton stated that there were a couple of minor corrections to the financial statement that had been passed out. On the Profit and Loss statement the expenses are $530,484.79, which is 64.7 percent of the budgeted expenses. A couple of major expenditures were completed in the third quarter. The Travel Model Scenarios were 5 Draft Board of Directors Meeting Minutes June 16, 2016
completed with the cost of $10,160.00. Promotional items for public comment booths in the amount of $2,236 and the purchase of the Kindles to replace the printed agendas. Many of the Board members are aware that the City of Springfield went through that process of eliminating some printing a few years ago. There were also move related expenses in the amount of $10,673. The OTO was able to utilize $58,000 of In Kind Match through the end of the third quarter. The available bank balance has unrestricted funds in the amount of $351,274.27. Mr. Weter made the motion to accept the Third Quarter Financial Statements. Mr. Bodenhamer seconded and the motion was carried unanimously. G. FY 2016 2017 UPWP Administrative Modification Ms. Parks stated that the Board of Directors had approved the Fiscal Year 2017 Unified Planning Work Program at the last meeting. The UPWP was sent up to MoDOT and ONEDOT for approval. MoDOT signed off on it but ONEDOT had one request, that a change be made to the financial table. This is the first UPWP Administrative Modification. Funding is simply being moved between rows. She outlined the changes as found in the agenda. III. Other Business A. Board of Directors Member Announcements Ms. Baltz stated that she had follow up on the US 65 project. The completion date is November 17, 2017 for the portion to Evans Road. Mr. Weter asked if the continuation from Evans Road to CC had a time frame. Ms. Baltz stated it was in the Draft STIP right now, but the design work was just starting on the project. B. Transportation Issues for Board of Directors Member Review None. C. Articles for Board of Directors Member Information IV. Adjourn open meeting and call to order closed meeting. Mr. Weter made the motion to adjourn the open meeting and call the closed meeting to order. Mr. Compton seconded and the open meeting was adjourned and the closed meeting was called to order. V. Closed Meeting Pursuant to RSMo 610.021(13), closed meetings are permitted for individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment. Mr. Weiler made the motion to adopt the Executive Director Performance Objectives and give a 4% merit raise effective July 1, 2016. Mr. Childers seconded and the motion was carried unanimously by roll call vote. 6 Draft Board of Directors Meeting Minutes June 16, 2016
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July/August Public Comment Date Time First Last Email address Program Comment Reply if given 7/18/2016 9:52 a.m. Bill Adams wquarryguy100@aol.com Public Comment: FY 2017-2020 Transportation Improvement Program The safety and economic impact for improvements to Highway 160 between Willard and Springfield should merit a higher priority. Thank you for your interest in the regional transportation network. We value your input. We prioritized projects based on several criteria including traffic volumes and accidents. While, no process is perfect, we are certain that an objective approach was used in recommending projects to MoDOT. We are very pleased that MoDOT has made a commitment to making an improvement to 160 from Springfield to Farm Road 94 in State Fiscal Year 2021 (October 2020 to September 2021). Your comment will be forwarded to the OTO Board of Directors at their next meeting on August 18. Thank you for your comment. 7/18/2016 4:11 p.m. Rick Thompson rlthompson@mchsi.com Public Comment: FY 2017-2020 Transportation Improvement Program I am concerned about the safety of Thank you for voicing your concerns. the citizens of Strafford. At We will forward them to the OTO Board present, OTR Trucks and farm of Directors for review. traffic both use all our roads. This creates a very dangerous situation, since one moves very slow, and the other is very hard to stop in short distances due to the weight of the trucks. I would like to see a speed reduction and limited hours of operation for trucks on the cities roads, or farm tractors and equipment restrictions. Without addressing this concern, more Strafford citizens will end up in fatal accidents. I believe that this can be accomplished in the OTO's Vision 2040 Plan. Thank you for reading my concerns. 7/22/2016 5:20 a.m. Mat Thornton mathor404139@yahoo.com Public Comment: FY 2017-2020 Transportation Improvement Program How about a sidewalk /bike path and bus stop down to lone pine at east republic road from south glenstone. Thank you for comments. They will be forwarded to the OTO Board of Directors in August. 7/22/2016 10:18 A.M. Richard Bode diesdrear@gmx.com Public Comment: FY 2017-2020 Transportation Improvement Program I am really concerned with the Thank you for comments. They will be speed limits on the US and State forwarded to the OTO Board of highways. There are many vehicles Directors in August. (cars and trucks) that ignore the present limits. I believe the speed limits MUST be reduced, especially on highways 65 and 60. Even though they are (or will be) 4 lanes there are still intersecting side roads that do not have turn lanes, especially on Hwy 60.. Then the speed limits should be enforced better. Thank you. 8/2/2016 3:10 P.M. Iris none given darrellkippax@zoho.com Public Comment: FY 2017-2020 Transportation Improvement Program Building our layout on best of a piece of plywood is the way that most of us got began in model railroading. But that piece of plywood can be awfully floppy if it is not supported adequately! Thank you for comments. They will be forwarded to the OTO Board of Directors in August.
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM II.A. Transportation Plan 2040 Draft Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: Transportation Plan 2040 is the culmination of a multi year effort to update the Ozarks Transportation Organization s long range transportation plan (LRTP). OTO is required to update the LRTP every five years. The previous plan, Journey 2035, was adopted in December 2011. The planning process for Transportation Plan 2040 began in 2013 with the development of a new travel demand model. In the fall of 2014, after the model update was completed, staff began working with area jurisdictions to update the Major Thoroughfare Plan. OTO also held two rounds of public input for the plan, with one set of events in the spring of 2015 and another in the spring of 2016. Throughout the planning process, OTO reviewed plan progress and recommendations with the Technical Planning Committee and the Board of Directors. Transportation Plan 2040 includes a vision for the region, defined goals and actions for plan implementation, and detailed project lists based on what can be afforded between now and 2040. Projected Revenue Operations, Maintenance, Roadways, and Bicycle/Pedestrian... $1,224,814,372 Transit... $348,221,518 Needs Total Non Transit Needs... $1,753,938,275 Total Transit Needs... $949,601,734 Shortfall Non Transit... $529,123,903 Transit... $601,380,734 For projects to appear in the Transportation Improvement Program, projects must first appear on the constrained list in the LRTP. Adoption by the OTO Board of Directors is the final action needed for Transportation Plan 2040 to become the region s adopted long range transportation plan. The document can be viewed online at www.giveusyourinput.org TECHNICAL PLANNING COMMITTEE ACTION TAKEN: At its regularly scheduled meeting on July 20, 2016, the Technical Planning Committee unanimously recommended approval of Transportation Plan 2040 to the Board of Directors. BOARD OF DIRECTORS ACTION REQUESTED: That a member of the Board of Directors make a motion regarding the approval of Transportation Plan 2040, including the incorporation of any changes made since the Technical Planning Committee based on public input, USDOT, or MoDOT comments.
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM II.B. Draft FY 2017 2020 Transportation Improvement Program Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: OTO annually develops a four year Transportation Improvement Program (TIP) document that provides details on proposed transportation improvements, including anticipated costs, fund sources, and expected project phasing over each of the four years of the TIP. The TIP includes a status report for each project contained in the previous year s TIP, a financial constraint analysis, and description of the public involvement process. The MoDOT Statewide Transportation Improvement Program has been incorporated into the Draft TIP. This is included in the Roadway and Bicycle/Pedestrian parts of the draft document. Also included are the Local Coordinating Board for Transit recommendations for FTA 5310 Projects (vehicles for human service agencies serving the disabled and elderly) and FTA 5339 projects (transit capital). In addition, the Transit section contains projects for transit operations. City Utilities Transit was the only applicant for FTA 5307 (Transit Operating Assistance and Preventative Maintenance). Applications are expected to be out this fall for a new round of Transportation Alternative Projects (TAP), formerly Enhancements. Finally, amendments are expected that will add scoping, and later construction, of the individual FY 2018 intersection cost share projects this fall. Right now the funding appears as a single project. Projects receiving any Missouri Moves funding would also be added this fall. The document is available for review online at www.giveusyourinput.org The draft TIP will be made available for public comment beginning on July 17, 2016. Any comments will be provided to the Board of Directors for consideration. Minor changes have been made following the formal review by the USDOT and MoDOT. A summary of these changes is included herein. TECHNICAL PLANNING COMMITTEE ACTION TAKEN: At its regularly scheduled meeting on July 20, 2016, the Technical Planning Committee unanimously recommended that the Board of Directors approve the FY 2017 2020 Transportation Improvement Program, as well as certify the planning process OTO uses in the development of the TIP (this will be a separate action item for the Board). BOARD OF DIRECTORS ACTION REQUESTED: A motion by a member of the Board of Directors is requested regarding the approval of the FY 2017 2020 Transportation Improvement Program, including the incorporation of any presented changes that have been made since the Technical Planning Committee meeting on July 20, 2016.
U.S. DOT/MoDOT FY 2017 2020 TIP Comments OTO comments/response in italics and underlined. FTA The TIP accounts for four years of anticipated transit revenues however, only programs one year of transit projects. The TIP is meant to be a four year programming document. OTO/CU can comply with this requirement by programming vehicles and even operations in later years in the TIP. As OTO competitively awards this funding, it will be programmed. Perhaps it would be beneficial to include a discussion of section 5339 discretionary Bus and Bus Facilities Program as a potential future revenue source. Discretionary funding is mentioned. Should CU receive Discretionary 5339 funding, additional information about this source will be added. FHWA Introduction (Pg. A I A iii) Paragraph 2) Page A I, 1 st sentence Consideration should be given to replacing the reference to the OTO s study area with the verbiage Springfield metropolitan planning area. Example revision text: The Transportation Improvement Program (TIP) is the short range capital improvement program for various transportation systems located in the Ozarks Transportation Organization s study area. Springfield metropolitan planning area. The Ozarks Transportation Organization (OTO) is the designated Metropolitan Planning Organization for the Springfield, Missouri Urbanized Area. Changed Page A I, Paragraph 2 The statement is made that federal aid projects must be programmed in the TIP. Please consider adding a statement that clarifies that the TIP must also include all regionally significant projects, including those from non Federal funding sources. The inclusion of a brief description of a regionally significant project would be informative. The JATSO is required, under 23 CFR 450.324, to develop a TIP in cooperation with the MoDOT and public transit operators. The TIP shall cover a period of at least four years, must be updated at least every four years, and must be approved by the MPO and the governor. Wording revised. Annual Listing of Obligated Projects List (Pg. A viii) Would there be value to include a brief description of what the annual listing of obligated projects document presents? A description was added. Transportation Plan Compliance (Page A viii) FY 2017 2020 TIP Comments Page 1 of 6
Paragraph 2, 1 st sentence Please consider referring to the metropolitan planning area. Example: Federal funding is used to improve highways and major intersections located within the Springfield metropolitan planning area, which serve Wording revised. Funding Sources (A ix A xi 1 st Sentence (Pg.A ix) Please consider replacing the verbiage federal government with the U.S. Department of Transportation. Changed Funding Programs Table The NHS and IM federal funding categories are no longer available under the FAST Act. These programs should be removed from the table. Removed State of Missouri (Pg. A xi) Please consider inserting the word state before the word revenue. Added Status of Prior Year Projects (Pages B i B xiv) Opening Paragraph (Pg. B i) It states that tables show the status of projects that were either not reprogrammed or marked as complete in the prior Transportation Improvement Program. The table shows more status scenarios than not reprogrammed or complete. Consideration should be given to revising to state that the table shows the status of projects programmed in the previous FY2015 2018 TIP. Wording revised Please note that OTO is only required to list the status of major projects from the previous TIP. Noted. OTO likes to include all projects for tracking purposes. Projects Section D, E & F (MISC.) Project Description Key In the current TIP there is a project description key that helps the reader understand the project listing page. This key is located immediately after the Performance Measure Table that concludes on page A xiv. Please consider including the project description key at the start of the projects Section. Added Section D: Bicycle & Pedestrian Section (Pages D 1 D 9): FY 2017 2020 TIP Comments Page 2 of 6
MISC The Location/Agency field reads funny and with the forward slash is labeled differently than the rest of the fields. Consideration should be given to relabeling the Location/Agency field as Project Location. This will be addressed in a future TIP. MISC Consideration should be given to relabeling the Responsible Agency field as Project Sponsor. This will be addressed in a future TIP. TIP # EN1506 The Location/Agency field is blank. Please reconcile as needed. Fixed TIP # EN1506 & EN1508 Why is a STIP # shown for these LPA sponsored projects? The federal project number is used when a STIP number is not available. Explanation of Funding (E i E ii): Project Prioritization Sub Heading The discussion of the basis for projects selected for inclusion in the TIP is limited to the selection of LPA sponsored projects. Should the sub heading be revised to show as Local Agency Sponsored Project Prioritization? Changed Should a stand alone sub heading be created for the discussion of how MoDOT sponsored projects were selected for inclusion in the OTO TIP? Will address in a future TIP. It states that to prioritize projects, OTO and the LRTP subcommittee developed a set of prioritization criteria factors based on the goals which had been set within Transportation 2040. The current TIP utilizes prioritization criteria based on goals in the Journey 2035 MTP. The Transportation 2040 MTP is in its draft stage. The factors and weighting percentages are different based on the 2040 MTP. Consideration should be given to clarifying the status of the Transportation 2040 MTP. Transportation Plan 2040 is being adopted ahead of this TIP, so that is why it is referenced. Section E: Roadways Section (E 1 E 95): Why are STIP # shown for the locally sponsored TIP# RP1502 & SP1209 projects? Federal numbers are used when STIP #s are unavailable. Section F: Transit (F I F iv): 5310 Selection Criteria (Pg. F ii) Is the math shown correctly relative to the required 55% allocation? Yes, this is correct. FY 2017 2020 TIP Comments Page 3 of 6
Ranking Consideration Tables The Section 5307 Ranking Consideration table refers to goals and objectives from the Transportation Plan 2040. The Section 5339 Ranking Consideration table refers to goals from the Journey 2035. Is it OTO s intention to cite goals from two different OTO MTPs? Please take steps to reconcile as needed. Specific Plan references have been removed. As these guidelines are used for new funding, the criteria will be revised. Project Page Notes: The project page notes presented for LPA sponsored roadway projects includes reference to local funding source. For consistency in presentation, please identify in the project page notes, the local funding source for City Utilities sponsored transit projects. Added MoDOT Responsible Agency projects MoDOT is shown as the responsible agency for several Section 5310 funded transit projects. Does this mean that MoDOT is recognized as the project sponsor for these projects? If yes, why is there no STIP # shown? If no, who is the project sponsor? MoDOT is administering the projects, but the local agency has also been added for clarification. TIP # MO1507. Why is there no local or state match amount shown for this Section 5310 funded project? No match is required for the administrative funding. Section G: Financial: (Pages G i Gxi): Revenue Sources (Pg. G i, paragraph 2) It states that the FAST Act will provide 2.9 percent or $27 million more in federal funds to Missouri, annually. What is the basis for this statement? This was derived from MoDOT s STIP. Language added to identify source. State (Pg. G I, paragraph 5) It states that currently, annual contractor awards average approximately $800 million, down from $1.2 million, with nearly 88 percent aimed at taking care of the system, up from 50 percent. The comparison that is being shown is unclear, potentially misleading and negative, at a time when the MoDOT available funding picture has experienced a hugely positive turnaround. Why not show the comparison of programmed funds for MoDOT construction project awards in the current FY2017 2021 TIP to the prior MoDOT FY2016 2020 STIP? This comparison is very positive for the FY2017 to FY2021 program period. Based on a comparison of the estimated available revenue shown in the OTO FY2015 2018 TIP and the amount shown in the draft FY2017 2020 TIP, the amount of MoDOT revenue (state & federal) available for roadway funding in the Springfield metropolitan planning area in FY2017 and FY2018 period increases from $16,840,000 to $73,552,995. The amount of the estimated allocation of STBG suballocated funds is also forecasted to increase from a total of $9,189,126 to $11,499,737 over the same FY2017 to FY2018 period. FY 2017 2020 TIP Comments Page 4 of 6
OTO is encouraged to document the positive element associated with the huge increase in amount of federal and state revenue anticipated to be available for funding local and MoDOT sponsored projects located in the Springfield MPA. A statement was added to indicate that matching federal funds has improved the funding outlook. Table G.2 STBG Urban/Small Urban (Pg. G iii) The amount shown for the FY219 allocation is incorrect. Please take steps to correct. TYPO extra 9 removed. Table G.2 STBG Urban/Small Urban (Pg. G iii) The total amount of STBG funding estimated to be available for funding LPA sponsored projects over the TIP horizon period is $39,607,306. Why has OTO elected to program only $7,335,664 of this available federal revenue? An intersection cost share program is underway that will program more of this funding. Local Revenue (Pg. G iv G vi) It states that most of the communities within the OTO boundary are experiencing a decline or no increase in sales tax revenue and there will not be the same level of revenue available as in past years when sales tax revenue was increasing. The decision to not utilize an inflation factor was also made for the current FY2015 2018 TIP. The comparison of the anticipated FY2017 local revenue shown in each of the local revenue tables exceeds the amounts forecasted for FY2017 & FY2018 of the current FY2015 2018 TIP. This increase in the local revenue amounts since FY2015 is inconsistent with the reference to an historical decline or no increase assessment. A similar observation was made concerning the local revenue growth between the FY2014 and FY2015 program years at the time of the FHWA review of the FY2015 2018 TIP. Please take steps to ensure the reasonableness of OTO s election to not utilize an inflation factor for local revenue projections. Language revised/removed to address local revenue projections. Statement added that projections are revised with each new TIP, but no inflation is assumed in current TIP. Operations & Maintenance / Local Jurisdictions Table G.8 (Pg. G viii) What accounts for the large increase in the City of Republic s O&M cost per mile from $1,212 in the FY2015 2018 TIP to $5,885 in the draft FY2016 2020 TIP? The City provided new data. Operations & Maintenance / Local Jurisdictions Table G.8 (Pg. G viii) The inflation factor needs to be shown for the total O&M costs developed for the FY2016 2020 TIP out years. Statement added about 1 percent inflation factor FY 2017 2020 TIP Comments Page 5 of 6
Operations & Maintenance / Local Jurisdictions Table G.8 (Pg. G viii) Six of the local jurisdiction cost per mile estimates are the same as are shown for FY2015 in the current FY2015 2018 TIP. One of the local jurisdiction cost per mile estimate is less than shown in FY2015. The per mile estimate shown for these 7 LPA s is inconsistent with the FY2015 2018 Table G.8 O&M documentation. Please revise the G.8 tables per mile cost presented in the draft FY2016 2020 TIP to ensure consistency and the consideration of the adjustment for inflation. New numbers were requested which revised included information. Revenue Table G.9 (Pg. G ix G x) The G.9 table continues to do a great job of delivering a windshield view of the demonstration of fiscal constraint for the LPAs that have programmed projects in the FY2016 2020 TIP. Thanks. MoDOT MoDOT provided comments on matching projects to the STIP. Mostly this corrected prior scoping amounts or future project costs. This information was corrected. Several projects were moved to the Status pages. Several projects in the status pages were also changed to be marked as complete. The following projects were removed from the TIP and moved to the Status pages. Several were reprogrammed or funding was moved out of the 4 years of the TIP. The financial pages were also adjusted accordingly. MO1404 MO1607 MO1609 MO1610 MO1611 MO1706 EN1707 FY 2017 2020 TIP Comments Page 6 of 6
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM II.C. Planning Process and Financial Capacity Certifications Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: Planning Process Metropolitan Planning Organizations must certify annually to FHWA and FTA their compliance with federal, state, environmental, and civil rights regulations and that the transportation planning process is addressing the major transportation management issues facing the metropolitan planning area. Requirements for compliance include: Title VI of the Civil Rights Act of 1964; Prohibition of discrimination on the basis of race, color, creed, national origin, sex, or age in employment or business opportunity; Involvement of disadvantaged business enterprises; An equal employment opportunity program; The Americans with Disabilities Act; The Older Americans Act; The prohibition of discrimination based on gender; and Discrimination against individuals with disabilities. Financial Capacity This certifies that applicants for FTA Section 5307, 5309, and 5339 funding have the financial capacity to undertake their programmed projects. In this case, City Utilities is the only recipient of this funding. Attached are the Certification documents to be signed by the Ozarks Transportation Organization and the Missouri Department of Transportation. These are included with the annual update to the Transportation Improvement Program. BOARD OF DIRECTORS ACTION REQUESTED: That a member of the Board of Directors makes the following motion: Move to certify the Ozarks Transportation Organization s compliance with the metropolitan transportation planning process and to certify the financial capacity of City Utilities.
METROPOLITAN TRANSPORTATION PLANNING PROCESS CERTIFICATION The Ozarks Transportation Organization, which is the Metropolitan Planning Organization for the Springfield, Missouri Urbanized Area, and the Missouri Department of Transportation hereby certify that the metropolitan transportation planning process is being carried out in accordance with all applicable requirements including: 1. 23 U.S.C. 134, 49 U.S.C. 5303, and 23 CFR 450 subpart C; 2. In nonattainment and maintenance areas, sections 174 and 176 (c) and (d) of the Clean Air Act, as amended (42 U.S.C. 7504, 7506 (c) and (d)) and 40CFR part 93; (NOT APPLICABLE) 3. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d-1) and 49 CFR part 21; 4. 49 U.S.C. 5332, prohibiting discrimination on the basis of race, color, creed, national origin, sex, or age in employment or business opportunity; 5. Section 1101(b) of the FAST Act (Pub. L. 114-354) and 49 CFR part 26 regarding the involvement of disadvantaged business enterprises in USDOT funded projects; 6. 23 CFR part 230, regarding the implementation of an equal employment opportunity program on Federal and Federal Aid highway construction contracts; 7. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) and 49 CFR parts 27, 37, and 38; 8. The Older Americans Act, as amended (42 U.S.C. 6101), prohibiting discrimination on the basis of age in programs or activities receiving Federal financial assistance; 9. Section 324 of title 23 U.S.C. regarding the prohibition of discrimination based on gender; and 10. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 49 CFR part 27 regarding discrimination against individuals with disabilities. Signature Bob Cirtin Chairman Ozarks Transportation Organization Signature Becky Baltz District Engineer Southwest District Missouri Department of Transportation August 18, 2016 August 18, 2016 Date Date Ozarks Transportation Organization H-ix 2017-2020 Transportation Improvement Program
FINANCIAL CAPACITY ANALYSIS CERTIFICATION (FTA CIRCULAR 7008.1A) I certify that the agencies requesting Federal Transit Administration grants under Sections 5307, 5309, and 5339 have the financial capacity to undertake the programmed projects listed in the FY 2017-2020 Transportation Improvement Program (TIP). The financial capacity statements were reviewed by the Ozarks Transportation Organization. This analysis reflects the financial condition of City Utilities Transit. OTO verifies their financial capacity to undertake their programmed projects and provide for the transit needs of Springfield, Missouri. Signature August 18, 2016 Date Bob Cirtin Chairman Ozarks Transportation Organization Ozarks Transportation Organization H-x 2017-2020 Transportation Improvement Program
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM II.D. Reasonable Progress Extensions Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: The Cities of Republic and Springfield are requesting changes to their Reasonable Progress Timeline as set forth in the award of their 2015 Transportation Alternatives Program Funding. The OTO Reasonable Progress Policy allows for a one time request to change this timeline, with the approval of the OTO Board of Directors. The following tables outline the proposed changes. A copy of the OTO Reasonable Progress Policy and the request letters are included with the agenda. Republic Route 174 Multi Use Trail The proposed timeline is approximately 5 months behind schedule. The total amount of federal funds for this project is $250,000, which would be obligated in FY 2017. This project was among those awarded FY 2014 2016 Transportation Alternative Program funding. Phase Current Maximum EN1506 Proposed Schedule Schedule Time Republic Latest Latest Frame Possible Date 6900809 Possible Date Award Notification post TIP Amendment 0 Months 4/1/15 4/1/15 Programming Data Form 1 Months 5/1/15 4/2/15 Engineering Services Contract Approval 4 Months 8/1/15 7/30/15 Preliminary & Right of Way Plans Submittal 8 Months 12/1/15 12/31/15 Plans, Specifications, & Estimate (PS&E) Submittal 12 Months 4/1/16 4/1/16 Plans, Specifications, & Estimate (PS&E) Approval 14 Months 6/1/16 12/31/16 Construction Contract Award 16 Months 9/1/16 2/31/17 Final Project Closeout Variable Springfield Grant and College Sidewalks The proposed timeline is approximately 11 months behind schedule. The total amount of federal funds for this project is $250,000, which would be obligated in FY 2017. This project was among those awarded FY 2014 2016 Transportation Alternative Program Funding. Phase Current Maximum EN1508 Proposed Schedule Schedule Time Springfield Latest Latest Frame Possible Date 5911802 Possible Date Award Notification post TIP Amendment 0 Months 4/1/15 4/1/15 Programming Data Form 1 Months 5/1/15 3/23/15 Engineering Services Contract Approval 4 Months 8/1/15 N/A Preliminary & Right of Way Plans Submittal 8 Months 12/1/15 11/16/15 7/1/16 Plans, Specifications, & Estimate (PS&E) Submittal 12 Months 4/1/16 10/1/16 Plans, Specifications, & Estimate (PS&E) Approval 14 Months 6/1/16 4/1/17 Construction Contract Award 16 Months 9/1/16 8/1/17 Final Project Closeout Variable
TECHNICAL PLANNING COMMITTEE ACTION TAKEN: At its regularly scheduled meeting on July 20, 2016, the Technical Planning Committee unanimously recommended that the Board of Directors approve these two requests for reasonable progress extensions. BOARD OF DIRECTORS ACTION REQUESTED: That a member of the Board of Directors makes a motion regarding the approval of the Reasonable Progress Extensions requested by the Cities of Republic and Springfield.
Reasonable Progress Policy Enforcement Transportation Alternatives Program OTO has a reasonable progress policy for Transportation Alternatives Program (formerly transportation enhancements) funding that is included with the funding application. This policy is outlined below. The policy, which adheres to MoDOT s policy, has not been stringently enforced, resulting in FY 2012 and FY 2013 funding still remaining unobligated. According to MoDOT s funds lapse policy, funding for the projects using FY 2012 funding should have lapsed on September 30, 2014 (the last day of FY 2014). However, OTO s FY 2012 funds were a portion of a statewide funding category, not an OTO sub allocated category. Therefore, MoDOT did not rescind the funds. Going forward, the Transportation Alternatives Program Funding will be OTO suballocated and will be subject to the funds lapse policy. Therefore, the following guidelines will be used to enforce reasonable progress for OTO Transportation Alternatives Program funding for FY 2014 and beyond. This includes all projects awarded after January 1, 2015. Reasonable Progress Enforcement Guidelines An award letter will be sent which establishes the timeline for reasonable progress based upon the phasing outlined in the table included in the policy. The award letter will not be sent until final approval is received from the USDOT for project placement in the TIP. For this funding round, a date in April is expected. Projects will be evaluated with each phase as outlined in the Reasonable Progress Policy. A first violation letter will be sent advising of the missed deadline for any phase. A second violation letter will be sent advising of missed deadline for any additional phase, allowing the project to get back on track within 30 days. If the project is not back on track within 30 days, a third letter will advise that funds have been rescinded and reallocated to another project. If federal funds were spent on any part of the project, they will be required to be repaid. A one time extension may be requested and approved by the OTO Board of Directors. This will result in a new timeline being established. This will not reset the number of violations. The request may be made prior to or after a reasonable progress violation. All requests will be considered in terms of the overall possible lapsing of funds for the OTO area. Reasonable Progress Requirements This policy is to ensure the State of Missouri is getting the maximum benefit of its federal transportation funds. Every project is required to progress according to the schedule shown. It is not the responsibility of OTO or MoDOT to keep the entity informed as to the status of the project. The entity will keep MoDOT informed as to any delays and/or unforeseen conditions that may hinder the project s progress. Failure to provide the required documentation will cause the project to be withdrawn and the funds redistributed at the discretion of MoDOT or
the OTO. Federal regulations require the entity to repay any federal funds spent on a cancelled project. The project sponsor would be required to repay these funds prior to the programming of any future projects. In addition, project sponsors failing to fulfill the obligations as stated in the contract agreement or showing reasonable progress for any project will not be allowed to request future project funds for a minimum period of one year, and then, only with the approval of MoDOT. In the event that a project does not meet the required deadlines, funds will be suspended and awarded to another project with a different project sponsor. The time frames shown represent maximum expected times for implementation approvals and concurrences; schedules will vary depending on project type. Actual progress towards implementation will be measured against the schedule submitted by the entity. Phase Maximum Time Frame Funds Obligated 1. Award Notification post TIP Amendment 0 Months No 2. Programming Data Form 1 1 Months No 3. Engineering Services Contract Approval 2 4 Months Yes 4. Preliminary & Right of Way Plans Submittal 8 Months No 5. Plans, Specifications, & Estimate (PS&E) 12 Months No Submittal 6. Plans, Specifications, & Estimate (PS&E) Approval 14 Months Yes 7. Construction Contract Award 16 Months Modified 8. Final Project Closeout 3 Variable Modified (as needed) 1 The completion of the Project Programming phase is defined by submitting the approved project s programming data form to MoDOT and the project receiving a federal project number from MoDOT. 2 The evaluation of environmental and cultural impacts on the project must begin immediately after Preliminary Engineering (PE) authorization. The LPA must submit Fig. 136.6.4 LPA Request for Environmental Review (RER) to the MoDOT district contact within 60 days of preliminary engineering (PE) authorization for all federal aid projects as discussed in EPG 136.6 Environmental and Cultural Requirements. 3 The time lapse between construction contract award and project closeout will depend on project type. Final certifications as discussed in EPG 136.11 Local Public Agency Construction must be submitted to the appropriate MoDOT district representative 60 days after final inspection.
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM II.E. Discussion of Intersection Cost Share Projects Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: Last fall OTO met with member jurisdictions and asked about the top transportation priorities. Overwhelmingly, the concern was the safety and congestion at key intersections. When OTO was asked for input early this year by MoDOT for the development of the statewide transportation improvement program (STIP), one of the top proposals was for an intersection cost share program. This program was approved on July 7 th by the Missouri Highway and Transportation Commission. In order to move forward, a listing of proposed intersection projects was developed. MoDOT has been using this list to develop project estimates. Every project on the list is expected to be funded with the funding approved in the STIP. As a result, we are not anticipating a competitive process. We do however need applications in order to begin the programming and project development process. Applications were distributed via email and are due August 29 th. The included spreadsheet with the most recent estimates (missing some zeros) was completed by MoDOT Engineering Staff. While, a proposed improvement has been considered in the estimate, it is not a given that the final solution has been determined. There are still many, many details to be worked out in the design phase. MoDOT staff has attempted to account for variables that might come about in the design or public hearing phases. However, not everything can be accounted for and undoubtedly surprises will arise. Overall, we are very pleased that MoDOT is offering this program and are anxiously awaiting the completion of intersection improvements that will improve congestion and safety in the region. Proposed Timeline Applications Due: August 29, 2016 Project Scoping added to TIP/STIP in Sept/Oct 2016 2018 Projects Program Agreements drafted by October 1, 2016 Program Agreements executed by November 1, 2016 TIP Amendments Nov/ Dec ROW acquisition earliest April 2017 Construction earliest Fall 2017
2020 Projects Program Agreements drafted by January 2017 Program Agreements executed by March 1, 2017 TIP Amendments Jan/Feb 2017 ROW acquisition TBD Construction TBD BOARD OF DIRECTORS ACTION REQUESTED: No Action Requested
OTO Intersection Cost Shares (amounts in $1000s) LOCATION PROJECT NAME ROADWAY ADJACENT BIKE? OZARK BR65/ SOUTH AVENUE AND THIRD STREET/14/SELMORE INTERSECTION ADJACENT PED? RECOMMENDED STIP YEAR (if project proceeds) PE RWI CE ROW Utilities CN CC (2%) Total Inflation (RW, CN Ut & CC) 3%/yr. ROUTE 14 NO YES FY18 $ 288 $ 11 $ 269 $ 398 $ 157 $ 1,568 $ 31 $ 2,721 $ 65 $ 2,786 $ 1,393 Total, Inflated 50% Share NIXA ROUTE 160 (MASSEY BOULEVARD) AND ROUTE 160 NO NO FY18 $ 180 $ 12 $ 168 $ 80 $ 102 $ 980 $ 20 $ 1,542 $ 35 $ 1,577 $ 789 TRACKER ROAD INTERSECTION IMPROVEMENTS NIXA ROUTE 160 (MASSEY BOULEVARD) AND NORTHVIEW ROAD INTERSECTION IMPROVEMENTS ROUTE 160 NO NO FY18 $ 85 $ 13 $ 79 $ 5 $ 55 $ 462 $ 9 $ 708 $ 16 $ 724 $ 362 REPUBLIC, GREENE COUNTY ROUTE M AND REPMO DRIVE/FR 103 INTERSECTION IMPROVEMENTS ROUTE M NO NO (But on priority trail corridor) FY18 $ 179 $ 15 $ 167 $ 186 $ 414 $ 973 $ 20 $ 1,954 $ 48 $ 2,001 $ 1,001 STRAFFORD I 44 AND ROUTE 125 INTERCHANGE IMPROVEMENTS I 44 NO NO (but ped concern in community) FY18 $ 52 $ $ 48 $ $ 1 $ 281 $ 6 $ 388 $ 9 $ 397 $ 198 GREENE WEST BYPASS AND FARM ROAD 146 INTERSECTION IMPROVMENTS ROUTE 160 NO NO FY18 $ 106 $ 16 $ 99 $ 425 $ 325 $ 575 $ 12 $ 1,557 $ 40 $ 1,597 $ 799 OZARK ROUTE 14 (JACKSON STREET) AND ROUTE NN (9TH STREET) INTERSECTION IMPROVEMENTS ROUTE 14 NO YES FY19 $ 368 $ 17 $ 344 $ 306 $ 20 $ 2,005 $ 40 $ 3,100 $ 144 $ 3,244 $ 1,622 NIXA ROUTE 160 (MASSEY BOULEVARD) AND SOUTH STREET INTERSECTION IMPROVEMENTS ROUTE 160 NO NO FY20 $ 216 $ 18 $ 202 $ 90 $ 123 $ 1,178 $ 24 $ 1,851 $ 131 $ 1,983 $ 991 SPRINGFIELD ROUTE 13 (KANSAS EXPRESSWAY) AND WALNUT ROUTE 13 NO YES FY20 $ 225 $ 19 $ 210 $ 181 $ 444 $ 1,227 $ 25 $ 2,332 $ 174 $ 2,506 $ 1,253 LAWN INTERSECTION IMPROVEMENTS SPRINGFIELD CAMPBELL AND REPUBLIC ROAD REPUBLIC ROAD MAYBE YES FY20 $ 367 $ 20 $ 343 $ 500 $ 400 $ 2,000 $ 40 $ 3,670 $ 273 $ 3,943 $ 1,971 SPRINGFIELD ROUTE 13 (KANSAS EXPRESSWAY) AND SUNSET STREET INTERSECTION IMPROVEMENTS ROUTE 13 YES YES FY20 $ 169 $ 21 $ 157 $ 20 $ 333 $ 919 $ 18 $ 1,637 $ 120 $ 1,757 $ 878 SPRINGFIELD ROUTE 160 (WEST BYPASS) AND ROUTE 744 (KEARNEY STREET) INTERSECTION IMPROVEMENTS ROUTE 160 NO YES FY20 $ 174 $ 22 $ 162 $ 47 $ 249 $ 948 $ 19 $ 1,622 $ 117 $ 1,739 $ 869 Total $ 2,408 $ 184 $ 2,248 $ 2,238 $ 2,623 $ 13,116 $ 264 $ 23,081 $ 1,172 $ 24,253 $ 12,126 Total MoDOT Local Total Engineering $ 4,840 Group 1 ENG 1 $ 2,514 $ 1,858 $ 656 Total RW, Util, CN $ 18,241 8P3088 RW/U/C $ 9,813 $ 4,306 $ 5,507 Total $ 12,327 $ 6,163 $ 6,163 Group 2 ENG 2 $ 2,327 $ 1,617 $ 710 8P3087 RW/U/C $ 9,600 $ 4,346 $ 5,253 Total $ 11,926 $ 5,963 $ 5,963
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM II.F. Mo Moves Statewide Cost Share Applications Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: In June, MoDOT began soliciting applications for the Missouri Moves program. This program was funded through general revenue by the Missouri General Assembly. $20 million was made available for multimodal and road projects across the State of Missouri. $7 million was provided for multimodal projects with $13 million remaining for roadway projects. Each MoDOT district is limited to $5 million in funding. There were 11 applications submitted from the SW MoDOT District. Six of those applications came from the OTO area. Each of the OTO area projects were modest in the MoDOT funding requested. The largest request was $1.1 million and the smallest was $180,000. The minimum local match was 50% with additional points given for a larger percentage match. Additional points were also given for (1) not using federal funding (2) projects that were part of the state system and (3) projects that were safety related. The following six projects were submitted: Replacement Buses for City Utilities Transit Jefferson Avenue Historic Footbridge Rehabilitation Grand Street Bridge expansion to accommodate bike/ped and connection to Jordan Creek Trail Transient Hangar at the Springfield Branson National Airport Sidewalks along South Street (BR65) in Ozark Sidewalks along West Mt. Vernon (14) in Nixa The Technical Committee was apprised of the project list at the July meeting. OTO provided letters of support for each of the applications and provided background information to the SW District for use in developing their support letters. Applications were due July 29 th. In addition to providing support letters, MoDOT SW District staff worked very hard to get 30% complete plans to Ozark and Nixa for the sidewalk projects. Both of the proposed sidewalk projects are proposed in conjunction with roadway widening projects that have been approved to be constructed in State Fiscal Year 2018 (July 2017 through June 2018). We appreciate MoDOT s willingness to assist with these projects. Overall, those entities that submitted applications were required to put the applications and plans together very quickly. They should be commended for their ability to select a project and complete the application in approximately 1 month. BOARD OF DIRECTORS ACTION REQUESTED: No Action Requested
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BOARD OF DIRECTORS AGENDA 8/18/2016; ITEM II.G. Year End Financial Statements 2014 2015 Budget Year Ozarks Transportation Organization (Springfield, MO Area MPO) AGENDA DESCRIPTION: Included for consideration are the fiscal year end financial statements for the 2015 2016 Budget Year. This period includes July 1, 2015 through June 30, 2016. The agenda packet is divided into two sections: the OTO Operational Financial Statements and the OTO UPWP Financial Statements. Section One OTO Operational Financial Statements Profit and Loss Statement The OTO completed the following budgeted projects for the fourth quarter: GIS Licenses $6,795.00 Aerial Photography Flight Cooperative Purchase $40,000.00 Budget vs. Actual The OTO budgeted expenses in the amount of $820,095.54 for the budget year. Actual expenses at the end of the fourth quarter are $722,789.32. This is 88.1% percent of budgeted expenses. Revenue exceeded expenses in the amount of $18,820.29. Balance Sheet Current Liabilities include the OTO Purchasing card balance on June 30, 2016 and the OTO Health Care FSA reimbursements for OTO staff members. The FSA elections are for the calendar year and zero out on the December financials. Operating Fund Balance Report which shows a fund balance of $417,983.65. Section Two OTO UPWP Financial Statements UPWP Profit and Loss Statement, Budget vs. Actual, Balance Sheet The UPWP Financial statements have been included in this agenda so that board members can see the amount of in kind and MoDOT direct cost the OTO is utilizing as budgeted in the UPWP Budget. The In kind and MoDOT direct cost revenue and expense are shown in the UPWP Financial statements. The OTO UPWP budgeted expenses are $914,940.54 once the in kind expense is included. Unified Planning Work Program Progress Report Year End This is the report that outlines the tasks and budget percentage completed in comparison to the OTO s Unified Planning Work Program (the OTO s grant budget).
The OTO was able to utilize $80,750.90 of in kind match income during the fiscal year. Staff would like to thank all member jurisdictions and MoDOT for helping with the in kind match documentation. During this budget year, in kind match from meeting attendance and MoDOT Staff Direct Cost allowed the OTO to have an effective federal reimbursement rate of 89.8 percent, whereas without the in kind match, OTO would only be reimbursed at the 80 percent rate. BOARD OF DIRECTORS ACTION REQUESTED: That a member of the Board Directors makes one of the following motions: Move to accept the OTO Operational Year End Financial Statements for the 2015 2016 Budget Year OR Move to return to staff the OTO Operational Year End Financial Statements for the 2015 2016 Budget Year in order to
Ozarks Transportation Organization Operational Profit & Loss April through June 2016 Apr - Jun 16 Ordinary Income/Expense Income OTO Revenue Consolidated Planning Grant CPG 209,140.74 Local Jurisdiction Match Funds 47,429.62 Total OTO Revenue 256,570.36 Total Income 256,570.36 Gross Profit 256,570.36 Expense Building Building Lease 15,873.00 Office Cleaning 815.00 Utilities 525.59 Total Building 17,213.59 Commodities Office Supplies/Furniture 4,541.63 OTO Promotional Items 137.80 Total Commodities 4,679.43 Information Technology Computer Upgrades/Equip Replace 4,020.87 Data Storage/Backup 1,032.76 GIS Licenses 6,795.00 IT Maintenance Contract 1,755.00 Software 366.41 Webhosting 55.90 Total Information Technology 14,025.94 Operating Copy Machine Lease 956.57 Education/Training/Travel Hotel 2,079.66 Meals 374.92 Registration 1,826.00 Training 236.00 Transportation 1,213.50 Total Education/Training/Travel 5,730.08 Food/Meeting Expense 960.25 Legal/Bid Notices 647.60 Postage/Postal Services 204.75 Printing/Mapping Services 5,328.65 Staff Mileage Reimbursement 617.50 Telephone/Internet 1,443.32 Total Operating 15,888.72 Personnel Mobile Data Plans 442.00 Payroll Services 554.75 Salaries Health & Dental Insurance Employee Family Contribution -957.00 Health & Dental Insurance - Other 6,569.41 Total Health & Dental Insurance 5,612.41 Payroll Tax Expense 5,834.81 SEP-IRA Contribution 10,329.04 Salaries - Other 76,532.42 Total Salaries 98,308.68 Total Personnel 99,305.43 Page 1
Ozarks Transportation Organization Operational Profit & Loss April through June 2016 Apr - Jun 16 Services Aerial Photos 40,000.00 Professional Services (Legal & 297.50 TIP Tool Maintenance 0.00 Total Services 40,297.50 Total Expense 191,410.61 Net Ordinary Income 65,159.75 Net Income 65,159.75 Page 2
Ozarks Transportation Organization Operational Profit & Loss Budget vs. Actual July 2015 through June 2016 Jul '15 - Jun 16 Budget $ Over Budget % of Budget Ordinary Income/Expense Income OTO Revenue Consolidated Planning Grant CPG 616,201.27 731,952.00-115,750.73 84.2% Employee Insurance Premium 0.00 0.00 0.00 0.0% Local Jurisdiction Match Funds 125,408.34 131,306.00-5,897.66 95.5% Total OTO Revenue 741,609.61 863,258.00-121,648.39 85.9% Total Income 741,609.61 863,258.00-121,648.39 85.9% Gross Profit 741,609.61 863,258.00-121,648.39 85.9% Expense Bank Fees 26.01 480.00-453.99 5.4% Building Building Lease 61,546.85 62,696.00-1,149.15 98.2% Office Cleaning 2,577.30 3,000.00-422.70 85.9% Parking 400.00 1,440.00-1,040.00 27.8% Utilities 1,119.71 2,000.00-880.29 56.0% Total Building 65,643.86 69,136.00-3,492.14 94.9% Commodities Office Supplies/Furniture 12,428.35 13,000.00-571.65 95.6% OTO Promotional Items 1,614.31 2,000.00-385.69 80.7% Public Input Promotional Items 2,236.22 6,000.00-3,763.78 37.3% Publications 89.00 550.00-461.00 16.2% Total Commodities 16,367.88 21,550.00-5,182.12 76.0% Information Technology Computer Upgrades/Equip Replace 6,042.38 6,000.00 42.38 100.7% Data Storage/Backup 4,107.04 3,300.00 807.04 124.5% GIS Licenses 6,795.00 7,250.00-455.00 93.7% IT Maintenance Contract 10,143.92 9,000.00 1,143.92 112.7% Software 2,075.83 3,000.00-924.17 69.2% Webhosting 505.90 2,000.00-1,494.10 25.3% Total Information Technology 29,670.07 30,550.00-879.93 97.1% Insurance Board of Director Insurance 4,693.00 3,100.00 1,593.00 151.4% Errors & Omissions Insurance 2,755.00 3,100.00-345.00 88.9% Liability Insurance 1,481.00 1,300.00 181.00 113.9% Workmen's Compensation Ins 1,099.00 1,400.00-301.00 78.5% Total Insurance 10,028.00 8,900.00 1,128.00 112.7% Operating Copy Machine Lease 2,982.57 3,000.00-17.43 99.4% Dues/Memberships 4,765.34 8,000.00-3,234.66 59.6% Education/Training/Travel Employee Education 1,058.61 Hotel 2,977.30 Meals 558.22 Registration 5,991.00 Training 795.00 Transportation 2,931.95 Education/Training/Travel - Other 0.00 25,000.00-25,000.00 0.0% Total Education/Training/Travel 14,312.08 25,000.00-10,687.92 57.2% Page 1
Ozarks Transportation Organization Operational Profit & Loss Budget vs. Actual July 2015 through June 2016 Jul '15 - Jun 16 Budget $ Over Budget % of Budget Food/Meeting Expense 3,736.99 6,000.00-2,263.01 62.3% Legal/Bid Notices 697.60 10,000.00-9,302.40 7.0% Postage/Postal Services 2,145.74 5,000.00-2,854.26 42.9% Printing/Mapping Services 16,410.35 25,000.00-8,589.65 65.6% Public Input Event Registration 400.00 2,500.00-2,100.00 16.0% Staff Mileage Reimbursement 2,315.21 3,300.00-984.79 70.2% Telephone/Internet 4,835.22 5,500.00-664.78 87.9% Total Operating 52,601.10 93,300.00-40,698.90 56.4% Personnel Mobile Data Plans 2,023.00 2,700.00-677.00 74.9% Payroll Services 2,369.75 2,800.00-430.25 84.6% Salaries Health & Dental Insurance Employee Family Contribution -3,320.39-8,081.00 4,760.61 41.1% Health & Dental Insurance - Other 25,840.89 41,347.00-15,506.11 62.5% Total Health & Dental Insurance 22,520.50 33,266.00-10,745.50 67.7% Payroll Tax Expense 22,985.79 21,899.70 1,086.09 105.0% SEP-IRA Contribution 40,194.31 40,978.25-783.94 98.1% Salaries - Other 296,174.85 298,360.59-2,185.74 99.3% Total Salaries 381,875.45 394,504.54-12,629.09 96.8% Total Personnel 386,268.20 400,004.54-13,736.34 96.6% Services Aerial Photos 40,000.00 40,000.00 0.00 100.0% Audit 4,600.00 4,900.00-300.00 93.9% Professional Services (Legal & 16,248.30 17,000.00-751.70 95.6% Rideshare 12,675.00 12,675.00 0.00 100.0% TIP Tool Maintenance 9,600.00 9,600.00 0.00 100.0% Travel Model Consultant 12,360.00 20,000.00-7,640.00 61.8% Travel Time Collection Units 66,700.90 80,000.00-13,299.10 83.4% Travel Time Runs and Traffic 0.00 12,000.00-12,000.00 0.0% Total Services 162,184.20 196,175.00-33,990.80 82.7% Total Expense 722,789.32 820,095.54-97,306.22 88.1% Net Ordinary Income 18,820.29 43,162.46-24,342.17 43.6% Net Income 18,820.29 43,162.46-24,342.17 43.6% Page 2
Ozarks Transportation Organization Balance Sheet As of June 30, 2016 Jun 30, 16 ASSETS Current Assets Checking/Savings US Bank 417,983.65 Total Checking/Savings 417,983.65 Total Current Assets 417,983.65 TOTAL ASSETS 417,983.65 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards US Bank Purchasing Card 2,428.57 Total Credit Cards 2,428.57 Other Current Liabilities Health FSA - Employee 002-799.98 Health FSA - Employee 003-571.29 Health FSA - Employee 004-650.00 Total Other Current Liabilities -2,021.27 Total Current Liabilities 407.30 Total Liabilities 407.30 Equity Unrestricted Net Assets 397,847.14 Net Income 19,729.21 Total Equity 417,576.35 TOTAL LIABILITIES & EQUITY 417,983.65 Page 1
Ozarks Transportation Organization UPWP Profit & Loss July 2015 through June 2016 Jul '15 - Jun 16 Ordinary Income/Expense Income Other Types of Income In-Kind Match, Donated Direct C 80,750.90 Total Other Types of Income 80,750.90 OTO Revenue Consolidated Planning Grant CPG 616,201.27 Local Jurisdiction Match Funds 125,408.34 Total OTO Revenue 741,609.61 Total Income 822,360.51 Gross Profit 822,360.51 Expense Building Building Lease 61,546.85 Office Cleaning 2,577.30 Parking 400.00 Utilities 1,119.71 Total Building 65,643.86 Commodities Office Supplies/Furniture 12,428.35 Public Input Promotional Items 2,236.22 Publications 89.00 Total Commodities 14,753.57 In-Kind Match Expense Direct Cost - MoDOT Salaries 72,097.33 Member Attendance at Meetings 8,653.57 Total In-Kind Match Expense 80,750.90 Information Technology Computer Upgrades/Equip Replace 6,042.38 Data Storage/Backup 3,783.12 GIS Licenses 6,795.00 IT Maintenance Contract 9,558.92 Software 2,075.83 Webhosting 505.90 Total Information Technology 28,761.15 Insurance Board of Director Insurance 4,693.00 Errors & Omissions Insurance 2,755.00 Liability Insurance 1,481.00 Workmen's Compensation Ins 1,099.00 Total Insurance 10,028.00 Operating Copy Machine Lease 2,982.57 Dues/Memberships 4,765.34 Education/Training/Travel Employee Education 1,058.61 Hotel 2,977.30 Meals 558.22 Registration 5,191.00 Training 795.00 Transportation 2,931.95 Total Education/Training/Travel 13,512.08 Page 1
Ozarks Transportation Organization UPWP Profit & Loss July 2015 through June 2016 Jul '15 - Jun 16 Food/Meeting Expense 3,736.99 Legal/Bid Notices 697.60 Postage/Postal Services 2,125.54 Printing/Mapping Services 16,410.35 Public Input Event Registration 400.00 Staff Mileage Reimbursement 2,315.21 Telephone/Internet 4,835.22 Total Operating 51,780.90 Personnel Mobile Data Plans 2,023.00 Payroll Services 2,369.75 Salaries Health & Dental Insurance Employee Family Contribution -3,320.39 Health & Dental Insurance - Other 25,840.89 Total Health & Dental Insurance 22,520.50 Payroll Tax Expense 22,985.79 SEP-IRA Contribution 40,194.31 Salaries - Other 296,174.85 Total Salaries 381,875.45 Total Personnel 386,268.20 Services Aerial Photos 40,000.00 Audit 4,600.00 Professional Services (Legal & 16,248.30 TIP Tool Maintenance 9,600.00 Travel Model Consultant 12,360.00 Travel Time Collection Units 66,700.90 Total Services 149,509.20 Total Expense 787,495.78 Net Ordinary Income 34,864.73 Net Income 34,864.73 Page 2
Ozarks Transportation Organization UPWP Profit & Loss Budget vs. Actual July 2015 through June 2016 Jul '15 - Jun 16 Budget $ Over Budget % of Budget Ordinary Income/Expense Income Other Types of Income In-Kind Match, Donated Direct C 80,750.90 110,000.00-29,249.10 73.4% Total Other Types of Income 80,750.90 110,000.00-29,249.10 73.4% OTO Revenue Consolidated Planning Grant CPG 616,201.27 731,952.00-115,750.73 84.2% Employee Insurance Premium 0.00 0.00 0.00 0.0% Local Jurisdiction Match Funds 125,408.34 68,677.00 56,731.34 182.6% Total OTO Revenue 741,609.61 800,629.00-59,019.39 92.6% Total Income 822,360.51 910,629.00-88,268.49 90.3% Gross Profit 822,360.51 910,629.00-88,268.49 90.3% Expense Building Building Lease 61,546.85 62,696.00-1,149.15 98.2% Office Cleaning 2,577.30 3,000.00-422.70 85.9% Parking 400.00 1,440.00-1,040.00 27.8% Utilities 1,119.71 2,000.00-880.29 56.0% Total Building 65,643.86 69,136.00-3,492.14 94.9% Commodities Office Supplies/Furniture 12,428.35 13,000.00-571.65 95.6% Public Input Promotional Items 2,236.22 6,000.00-3,763.78 37.3% Publications 89.00 550.00-461.00 16.2% Total Commodities 14,753.57 19,550.00-4,796.43 75.5% In-Kind Match Expense Direct Cost - MoDOT Salaries 72,097.33 100,000.00-27,902.67 72.1% Member Attendance at Meetings 8,653.57 10,000.00-1,346.43 86.5% Total In-Kind Match Expense 80,750.90 110,000.00-29,249.10 73.4% Information Technology Computer Upgrades/Equip Replace 6,042.38 6,000.00 42.38 100.7% Data Storage/Backup 3,783.12 3,300.00 483.12 114.6% GIS Licenses 6,795.00 7,250.00-455.00 93.7% IT Maintenance Contract 9,558.92 9,000.00 558.92 106.2% Software 2,075.83 3,000.00-924.17 69.2% Webhosting 505.90 2,000.00-1,494.10 25.3% Total Information Technology 28,761.15 30,550.00-1,788.85 94.1% Insurance Board of Director Insurance 4,693.00 3,100.00 1,593.00 151.4% Errors & Omissions Insurance 2,755.00 3,100.00-345.00 88.9% Liability Insurance 1,481.00 1,300.00 181.00 113.9% Workmen's Compensation Ins 1,099.00 1,400.00-301.00 78.5% Total Insurance 10,028.00 8,900.00 1,128.00 112.7% Operating Copy Machine Lease 2,982.57 3,000.00-17.43 99.4% Dues/Memberships 4,765.34 8,000.00-3,234.66 59.6% Education/Training/Travel Employee Education 1,058.61 Hotel 2,977.30 Meals 558.22 Registration 5,191.00 Training 795.00 Transportation 2,931.95 Education/Training/Travel - Other 0.00 25,000.00-25,000.00 0.0% Total Education/Training/Travel 13,512.08 25,000.00-11,487.92 54.0% Page 1
Ozarks Transportation Organization UPWP Profit & Loss Budget vs. Actual July 2015 through June 2016 Jul '15 - Jun 16 Budget $ Over Budget % of Budget Food/Meeting Expense 3,736.99 6,000.00-2,263.01 62.3% Legal/Bid Notices 697.60 10,000.00-9,302.40 7.0% Postage/Postal Services 2,125.54 5,000.00-2,874.46 42.5% Printing/Mapping Services 16,410.35 25,000.00-8,589.65 65.6% Public Input Event Registration 400.00 2,500.00-2,100.00 16.0% Staff Mileage Reimbursement 2,315.21 3,300.00-984.79 70.2% Telephone/Internet 4,835.22 5,500.00-664.78 87.9% Total Operating 51,780.90 93,300.00-41,519.10 55.5% Personnel Mobile Data Plans 2,023.00 2,700.00-677.00 74.9% Payroll Services 2,369.75 2,800.00-430.25 84.6% Salaries Health & Dental Insurance Employee Family Contribution -3,320.39-8,081.00 4,760.61 41.1% Health & Dental Insurance - Other 25,840.89 41,347.00-15,506.11 62.5% Total Health & Dental Insurance 22,520.50 33,266.00-10,745.50 67.7% Payroll Tax Expense 22,985.79 21,899.70 1,086.09 105.0% SEP-IRA Contribution 40,194.31 40,978.25-783.94 98.1% Salaries - Other 296,174.85 298,360.59-2,185.74 99.3% Total Salaries 381,875.45 394,504.54-12,629.09 96.8% Total Personnel 386,268.20 400,004.54-13,736.34 96.6% Services Aerial Photos 40,000.00 40,000.00 0.00 100.0% Audit 4,600.00 4,900.00-300.00 93.9% Professional Services (Legal & 16,248.30 17,000.00-751.70 95.6% Rideshare 0.00 0.00 0.00 0.0% TIP Tool Maintenance 9,600.00 9,600.00 0.00 100.0% Travel Model Consultant 12,360.00 20,000.00-7,640.00 61.8% Travel Time Collection Units 66,700.90 80,000.00-13,299.10 83.4% Travel Time Runs and Traffic 0.00 12,000.00-12,000.00 0.0% Total Services 149,509.20 183,500.00-33,990.80 81.5% Total Expense 787,495.78 914,940.54-127,444.76 86.1% Net Ordinary Income 34,864.73-4,311.54 39,176.27-808.6% Net Income 34,864.73-4,311.54 39,176.27-808.6% Page 2
Ozarks Transportation Organization Operating Fund Balance Report FY 2016 US Bank Statement Balance Date Previous Balance Deposits Interest Withdrawals Current Balance 6/30/2015 $351,525.64 $98,573.67 $0.00 $47,330.10 $402,769.21 7/31/2015 $402,769.21 $77,978.72 $0.00 $69,198.19 $411,549.74 8/31/2015 $411,549.74 $35,893.05 $0.00 $34,808.22 $412,634.57 9/30/2015 $412,634.57 $94,027.04 $0.00 $38,680.19 $467,981.42 10/31/2015 $467,981.42 $28.99 $0.00 $50,527.64 $417,482.77 11/30/2015 $417,482.77 $37,979.74 $0.00 $43,523.69 $411,938.82 12/30/2015 $411,938.82 $47,994.67 $0.00 $130,828.00 $329,105.49 1/31/2016 $329,105.49 $33,149.18 $0.00 $54,784.35 $307,470.32 2/29/2016 $307,470.32 $99,065.81 $0.00 $55,657.63 $350,878.50 3/31/2016 $350,878.50 $59,286.12 $0.00 $49,181.82 $360,982.80 4/30/2016 $360,982.80 $58,245.76 $0.00 $55,979.15 $363,249.41 5/31/2016 $363,249.41 $76,571.80 $0.00 $80,665.01 $359,156.20 6/30/2016 $359,156.20 $122,897.34 $0.00 $53,974.57 $428,078.97 Checkbook Ledger Balance U.S. Bank Balance 6/30/2016 $428,078.97 Total Outstanding Withdrawals U.S.Bank $10,095.32 Total available Balance 6/30/2016 $417,983.65 FY 2016 UPWP Budget 3 months of expenses 6 months of expenses $914,940.00 $228,735.00 $457,470.00
TAB 10
AASHTO Journal Search Go FOLLOW US ON: HOME AASHTO DAILY TRANSPORTATION TRANSPORTATION STATE DOT NEWS SUBSCRIBE HOME JOURNAL AASHTO JOURNAL UPDATE DAILY TRANSPORTATION TVUPDATE TRANSPORTATION NEWS RELEASES TV Print Story Fuel Fees Boost Infrastructure Funding While Gasoline Pump Prices Keep Sinking AASHTO Journal Across the nation, excise taxes on gasoline, diesel and to a lesser extent other motor fuels continue to generate revenue that states are plowing into transportation projects, while their residents enjoy pump prices that continue to fall. For the federal government and in most states, direct taxes on motor fuel are the largest source of dedicated highway and transit funding. And in recent years numerous states have bolstered their transportation spending through a wide range of measures, often including increases in motor fuel fees, to help reduce a backlog of project needs. But even with a growing number of states having raised their fees on motor fuel or considering such action, retail fuel prices have more than absorbed those increases and continued to fall due to broader market conditions. This month's average U.S. gasoline prices are the lowest for a July since 2004, said the AAA motor club, and are still declining because of abundant supplies and weak global petroleum prices. On July 25, AAA said the national average gas price had fallen for 43 of the past 44 days, and at $2.16 a gallon was 56 cents lower than at the same point in 2015. AAA also predicted that "gas prices are likely to remain low for the remainder of the summer compared to recent years," as "U.S. crude oil supplies are at their highest level for this time of year in 86 years." The federal Energy Information Administration, which conducts a weekly survey of fueling stations, reported a July 25 national average gas price of $2.18 a gallon that was also 56 cents below the EIA's year ago level. That marked six straight weeks that the price had declined. The EIA put the average U.S. diesel price that day at $2.38, down 34 cents from the same point last year. "States are working hard to maintain their highway and transit networks and pay for new projects to improve
mobility, and many have approved a range of revenue raising measures to make more improvements," said Bud Wright, executive director of the American Association of State Highway and Transportation Officials. "At a time when Congress has made only modest additional investments in infrastructure programs and has not provided a sustainable long term funding stream, many states have increased their registration fees, sales taxes and taken other actions such as raising fees on motor fuel to pay for vital work that reduces congestion and strengthens the economy," Wright said. "It is often difficult for lawmakers to enact such measures for this important work," he added, "but it is very good for their taxpayers to see that even with higher fuel fees and the timely investments they provide pump prices have trended lower in recent years." Questions regarding this article may be directed to editor@aashtojournal.org. July 29, 2016 Previous Story Next Story About AASHTO Legal Information Privacy Policy Copyright Notice American Association of State Highway and Transportation Officials. 444 N Capitol St. NW Suite 249 Washington, DC 20001
TIGER Discretionary Grants U.S. Transportation Secretary Anthony Foxx announced today nearly $500 million will be made available for transportation projects across the country in the eighth round of the highly successful and competitive Transportation Investment Generating Economic Recovery (TIGER) grant program. Secretary Foxx was joined by Jeff Zients, Director of the National Economic Council at the White House, and Mayor William Peduto of Pittsburgh, PA on a national call with reporters to highlight how this funding will improve safety and economic opportunity in two U.S. territories, 32 states, and 40 communities across the country. For the eighth year running, TIGER will inject critical infrastructure dollars into communities across the country, said Secretary Foxx. This unique program rewards innovative thinking and collaborative solutions to difficult and sometimes dangerous transportation problems. A great TIGER program doesn t just improve transportation; it expands economic opportunity and transforms a community. The highly competitive TIGER grant program supports innovative projects, including multi-modal and multi-jurisdictional projects, which are difficult to fund through traditional federal programs. This year s awards focus on capital projects that generate economic development and improve access to reliable, safe and affordable transportation for communities, both urban and rural. Since 2009, the TIGER grant program has provided a combined $5.1 billion to 421 projects in all 50 states, the District of Columbia, Puerto Rico, Guam, the Virgin Islands, and tribal communities. These federal funds leverage money from private sector partners, states, local governments, metropolitan planning organizations and transit agencies. The 2016 TIGER round alone is leveraging nearly $500 million in federal investment to support $1.74 billion in overall transportation investments. Demand for the 2016 TIGER grant program continued to far exceed available funds; the DOT received 585 eligible applications from all 50 States, and several U.S. territories, tribal communities, cities, and towns throughout the United States, collectively requesting over $9.3 billion in funding. During the previous seven rounds, the Department received more than 7,300 applications requesting more than $143 billion for transportation projects across the country. A few examples of this year s TIGER awards include: In P ittsburgh, P ennsylvania, the I-579 Cap Urban Connector Project will receive $19 million to construct a cap over a below-grade portion of Interstate 579 in downtown Pittsburgh. The cap will reconnect the Hill District to downtown Pittsburgh, more than 60 years after highway and arena construction razed a middle income African American community. The project includes improvements to nearby streets, sidewalks, and crosswalks, a new bus stop, bike-sharing station, and ADA-compliant walkways. Submit It Feedback also will >
create open space for transportation and recreation. The city of Brow nsville, Texas will receive $10 million to rehabilitate a regional bus maintenance facility which will also serve as a new passenger transfer station, purchase eight hybrid transit replacement buses, and renovate bus stops to include sidewalks, curb ramps, and benches. The grant will also fund an innovative 2.4-mile long causeway which will be one of the longest dedicated pedestrian/bike bridge facilities of its kind in the United States and the first of its kind in Texas. Several TIGER 2016 grants also went to projects supporting the movement of freight to boost economic competitiveness. These include $6.2 million for an inland port in Little Rock, Arkansas, $17.7 million for a highway freight interchange in Scott County, Minnesota, and $9.8 million for a rural freight project that crosses the South Carolina/ North Carolina border. Notably, of the 40 grant recipients this year, nearly two-thirds are repeat applicants. The U.S. Department of Transportation has made a concerted effort to provide technical assistance to applicants to improve their projects. TIGER funding is provided in the FY 2016 Consolidated Appropriations Act, signed by President Obama on December 18, 2015. The Act does not provide dedicated funding for the planning, preparation, or design of capital projects; however, these activities may be eligible to the extent that they are part of an overall construction project. A minimum of 20 percent of funds will go to projects in rural areas. Updated: Friday, July 29, 2016 Related Links Subscribe to TIGER Email Updates Read Secretary Foxx's blog post on the 2016 TIGER grant awards. Read our news release on the 2016 TIGER grant awards. Read our news release on 2016 TIGER grant availability. Read Secretary Foxx's blog post on 2016 TIGER availability. TIGER 2016 Awards TIGER 2015 Awards TIGER 2014 Awards TIGER 2013 Awards TIGER 2012 Awards TIGER 2011 Awards
M odot to improve main Ozark arteries Donna Osborn, for the Headliner News Posted: Tuesday, July 19, 2016 12:15 pm Ozark will celebrate its 128th birthday from 4-7 p.m., Aug. 3 on the Historic Courthouse square. It s a celebration that includes music, activities and best of all, cake. But the city and its residents may have gotten the best birthday gift ever, just a little early. City Administrator Steve Childers announced that the Missouri Department of Transportation notified him that the state bumped two city transportation projects to the top of its priority list. Last week the state highway commission approved the state transportation improvement plan and Ozark was awarded two extremely exciting projects projects we would not otherwise be able to accomplish. Sara Fields Sara Fields, OTO, explains the funding formula of the regional transportation organization to the Ozark Board of Aldermen at a July 18 special meeting. MoDOT will pay 100 percent of the cost to improve and widen South Street from U.S. 65 to the Selmore Road and Third Street intersection and state Route 14 from U.S. 65 to the state Route NN intersection. These projects are scheduled for completion in 2018 and 2019 respectively, said Sara Fields, executive director, Ozark Transportation Organization. Fields opened the 6 p.m. special meeting July 18 that addressed the city s transportation needs. OTO is a federally designated regional transportation planning organization that serves as a forum for cooperative transportation decision-making by state and local governments and regional transportation and planning agencies, according to its website. The counties and cities, including Christian, Ozark and Nixa, each have representatives to contribute information on transportation needs. Childers sits on the executive committee along with Christian County Presiding Commissioner Ray Weter and Nixa City Administrator Brian Bingle. Ozark Mayor Rick Gardner and Nixa Mayor Brian Steele are also voting members. The organization pools money and sets regional priorities. Fields explained how the funding formula impacts the city. She said $320,000 is annually allocated to Ozark and that money is allowed to accrue for three years; after that, if the city doesn t spend the money, those funds are reallocated to other projects in other regions.
Christian County had so many projects ranked very high, she said. How it works is you have to cover the match if you don t spend that federal allocation it will be re-appropriated and we re running close right now. The city has $1.5 million waiting to use, but the hitch in the giddy-up is the required 20 percent match. That prompted Ward 2 Alderman Ted Smith to ask why the city wouldn t take full advantage of the money. Why wouldn t we consider reallocating our reserve funds? he asked. Instead of running a risk of losing the (funding?) Childers said the unencumbered balance in the reserve fund is $800,000 and none of it is committed. Jim Stewart, Ward 1 alderman, asked what projects would take priority to which Childers replied, intersections. And that s because even though MoDOT will pay for the widening of South Street and Route 14 leading into town, it will not pay for the critical intersections that complete the improved traffic flow. That expense is on Ozark and amounts to about $3 million for both. But using OTO funds, Ozark s match would be approximately $732,000, according to numbers presented by Larry Martin, Ozark s public works director. To that end, if Ozark enacted a 3/8-cent transportation sales tax, the money generated would alleviate the strain on the city s overall annual budget. Martin showed that the tax would add about $3.6 million to city coffers over five years and accelerate its streets project by several years. We ve gotten pretty far behind, he said. But we re making progress. If the city decides to ask voters for the sales tax increase, the aldermen must make that decision soon by Aug. 23 to appear on the Nov. 8 election ballot and by Jan. 17 to appear on the April 2017 ballot. Alderman Eddie Campbell, Ward 1, said the city would have to continue to fund its road budget at current levels and address neighborhood roads. In order to sell this to the public, we have to keep the funding (allocated) to roads, he said. He also made the point that many subdivision roads are substandard and require complete reconstruction. Subdivision roads are failing because the subgrade is bad, he said. Martin agreed.
We have to do a complete tear out (to fix those roads), Martin said. Campbell also asked about the required verbiage for the ballot. Childers said that if the language used transportation sales tax the revenue must be dedicated to roads. However a capital improvement sales tax could be used for other projects. At a previous meeting, June 20, Ward 1 Alderman Melissa Wagner queried Childers on where the tax would be directed. I want clarification on any changes to the resurfacing schedule for Ozark roads, she said then. Will it pay for local Ozark roads or state roads? Wagner was unable to attend Monday s meeting because of a work schedule conflict but said she went over numbers with Martin last week. The clarification she requested wasn t clear at Monday s meeting, but Gardner asked that the aldermen meet again at 6 p.m. Aug. 1 to revisit the sales tax proposal, to which the board agreed. Other business In other business at the board s regularly scheduled meeting, the body approved the re-zoning of property at 203 and 205 E. Farmer St. from residential to central business district, without dissent. Ozark Chamber Executive Director Andrea Sitzes delivered an update; the written version is available online at the city s website, along with written updates from Parks and Recreation Director Samantha Payne and a mid-year report from Police Chief Tim Clothier.
NHTSA Data Shows Traffic Deaths Up 7.7 Percent in 2015 WASHINGTON Preliminary data released today by the U.S. Department of Transportation s National Highway Traffic Safety Administration show a 7.7 percent increase in motor vehicle traffic deaths in 2015. An estimated 35,200 people died in 2015, up from the 32,675 reported fatalities in 2014. Every American should be able to drive, ride or walk to their destination safely, every time, said U.S. Transportation Secretary Anthony Foxx. We are analyzing the data to determine what factors contributed to the increase in fatalities and at the same time, we are aggressively testing new safety technologies, new ways to improve driver behavior, and new ways to analyze the data we have, as we work with the entire road safety community to take this challenge head-on. Although the data are preliminary and requires additional analysis, the early NHTSA estimate shows 9 out of 10 regions within the United States had increased traffic deaths in 2015. The most significant increases came for pedestrians and bicyclists. Click here to view the report. As the economy has improved and gas prices have fallen, more Americans are driving more miles, said NHTSA Administrator Dr. Mark Rosekind. But that only explains part of the increase. Ninety-four percent of crashes can be tied back to a human choice or error, so we know we need to focus our efforts on improving human behavior while promoting vehicle technology that not only protects people in crashes, but helps prevent crashes in the first place. In response to early estimates showing fatality increases, the agency convened a series of six regional safety summits with key stakeholders throughout February and March. As a result of those summits, the agency is working to develop new tools that could improve behavioral challenges including drunk, drugged, distracted and drowsy driving; speeding; failure to use safety features such as seat belts and child seats; and new initiatives to protect vulnerable road users such as pedestrians and cyclists. In addition, when the final dataset is released later this summer, DOT and NHTSA will issue a call to action to safety partners, state and local elected officials, technologists, data scientists and policy experts to join the Department in searching for more definitive answers and developing creative, open data-driven solutions to improve safety and reduce deaths caused by motor vehicles. The U.S. Department of Transportation is also pressing forward with new guidance to promote the development of automated safety technologies which could greatly decrease the number of crashes. NHTSA hosted two public meetings on automated safety technologies, in advance of guidance that will be issued later this summer. NHTSA and FHWA are also working closely on the implementation of the new safety performance measures, which require States and metropolitan areas to set targets for reducing deaths among motorized and non-motorized Submit Feedback road >
users. The July 4 holiday is historically one of the deadliest days on U.S. roadways, so this weekend Americans should take extra care to ensure they get to their destinations safely, Foxx added. Every driver should make sure all of their passengers are buckled up every time, and no driver should get behind the wheel when they ve been drinking. In March, the Department of Transportation announced a key safety agreement with automakers requiring more than 99 percent of new vehicles to have automatic emergency braking standard by 2022. This safety technology could prevent thousands of crashes every year. The Department is working to require vehicle-to-vehicle communications systems on new vehicles, a technology which could help drivers avoid or mitigate 70 to 80 percent of vehicle crashes involving unimpaired drivers. DOT is also working with researchers on technologies that could prevent drunk driving, which is responsible for close to one-third of highway deaths. Stay connected w ith NHTSA: Search for open recalls with VIN look up Download the Safercar Mobile App for Apple or Android devices Receive recall alerts by email Visit us on Facebook.com/NHTSA Follow us on Twitter.com/NHTSAgov Watch 5-Star Safety Ratings crash tests on YouTube.com/USDOTNHTSA SaferCar.gov Friday, July 1, 2016 Contact: Karen Aldana United States Phone: (202) 366-9550 Business Hours: 9:00am-5:00pm ET, M-F Share
JUN 29 America s Interstate System Turns 60 Posted by Federal Highway Administrator Gregory Nadeau Today, the Interstate system turns 60. On this date in 1956, President Dwight D. Eisenhower signed the Interstate Highway Act of 1956 into law from his hospital bed at Walter Reed Army Medical Center in Washington, D.C., only two days after it was passed by Congress. It didn t give us a nation, but it certainly helped to ensure our 50 states were united. Back then, there were only 48 states Alaska and Hawaii were only territories then. As the highway system grew, so too did the nation. Where better quality, high-speed interstates took root, businesses and suburbs followed. As you can see from this population density map spanning the decades, America s population centers were as linked to interstates as they are today. Submit Feedback >
For some, the ease and convenience made possible by the Interstate system is hard to envision. Imagine this in his day, President George Washington was forced to travel for more than a week to get from his home in Mount Vernon, Va., to his office in America s first capital in New York City. Today, that same trip can be made in less than four hours. The Interstate system has given us much, but the time to spend as we wish enjoying recreational opportunities with our families, for instance is perhaps its greatest. It has helped to make the United States the most mobile nation in history. Our highways, bridges and tunnels have inspired artists, popular culture and provided the backbone for the world s most powerful economy. It s hard to imagine an America without the highway system, but the thousands of men and women nationwide who have helped to build, maintain or improve the system deserve the credit. When it was created, the system served only 77.6 million drivers. Today, that number has tripled to nearly 220 million. In addition to st more drivers today, the 21 -century motoring public is driving nearly twice as far as their counterparts from 60 years ago. Despite these two key factors more drivers, and more driving America s roadway fatality rate is at nearly the lowest in history. In 1956, it was 6.05 fatalities per 100 million vehicle-miles traveled (VMT). Today, the rate is at 1.12. Such gains are significant, but our work is still ahead of us. America s roadways can, and must, be safer and we will do everything we can to achieve it. In the coming years, U.S. Transportation Secretary Anthony Foxx predicts in Beyond Traffic, a USDOT report issued last year American roads will see a 43 percent increase in commercial truck shipments, and 70 million more people in the next 30 years. Our existing infrastructure has ever increasing demands on it, and investments will be needed in both the short and long term. For now, it is important to recognizing the role played by the Interstate system.
As undeniably beneficial as they are, highways have also been the instrument of divided communities. For many years until the creation of the Federal Highway Administration, the U.S. Department of Transportation, and the passage of the Civil Rights Act, the National Environmental Policy Act and other important laws -- some communities saw (and, in some cases, continue to see) hurtful decisions made by our predecessors to build highways through the center of town, displacing longtime residents or separating communities. Though highways have helped to bring regions together and helped to strengthen our nation s economy, some neighborhoods continue to suffer from decisions made decades ago. We now have an opportunity to rebuild our aging infrastructure in a way that works for all people in all communities, to create pathways to jobs, education and other services, and ladders of opportunity for all. From the Edmund Pettus Bridge in Alabama, where the first march from Selma to Montgomery took place in 1965, to the Space Shuttle Endeavour using the I-405 to find its new home in Los Angeles last year, the highway system has borne witness to the American story for six decades and, with your help, it will continue for decades yet to come. From cutting-edge vehicle-toinfrastructure technologies, to autonomous vehicles, the future of America s interstate system is as exciting as it is promising. To help us celebrate the 60 birthday of this engineering marvel, please drive carefully, wear your seatbelt and avoid using your cellphone while driving. Your safety is the best birthday gift an interstate can ask for. Post new comment th Y our name *