NORTH ATLANTIC TREATY ORGANIZATION ORGANISATION DU TRAITÉ DE L ATLANTIQUE NORD HEADQUARTERS SUPREME ALLIED COMMANDER TRANSFORMATION 7857 BLANDY ROAD, SUITE 100 NORFOLK, VIRGINIA, 23551-2490 U.S. SERVICES JOINT AWARDS PROGRAM GUIDANCE REFERENCE: A. DoD-M 1348.33 Vol. 1 1. Status. This is a new Allied Command Transformation (ACT) directive. Act Dir 15-3 Dated 23 Apr 18 2. Purpose. To promulgate policy and procedures for processing personal awards to be approved or forwarded by the Deputy Chief of Staff, Capability Development, who is designated as the award approval authority per enclosure (1). Every effort shall be made to present personal awards to the member while the member is still assigned to the command. Receipt of transfer orders is not a prerequisite for routing end-of-tour (EOT) awards. These awards should be routed 45-150 days prior to the projected rotation date (PRD) or the end of active obligated service (EAOS). Enclosures (1) through (5) are provided to aide in the submission of personal awards. 3. Background. The awards program is an effective and appropriate means of rewarding an individual's efforts and enhancing morale. This program is designated to provide prompt recognition of outstanding meritorious service and achievement; and sustained superior performance of duty. The level of recognition may range from verbal praise to personal award decoration. Reference (a) provides general eligibility requirements. 4. Policy. Military personnel should be afforded full recognition for exceptional efforts above and beyond that of their assigned daily duties. Supervisors should ensure deserving individuals are nominated and recognized for either a specific achievement or sustained superior performance. Once an individual receives a specific achievement award, the action for which the member is awarded should not be mentioned in any other award submission. The following guidelines will be used to determine the appropriate level of personal awards for individuals. a. Specific Achievement Award. Awards in this area should emphasize truly outstanding performance of a specific nature that is sufficiently distinct from normal assigned duties. b. EOT Award. Individuals who have accomplished several specific achievements throughout their tour should be considered for an EOT award upon notification of transfer to a new duty station. A copy of any mid-tour award citation shall be provided with EOT recommendations. Additionally, accomplishments used for a mid-tour award may not be repeated for the EOT award. c. Retirement and Separation Awards. Awards for personnel completing a career shall be given special consideration. However, this does not mean that every case of retirement or separation will merit an award. The criteria must be consistent with the individual's service. Retirement or separation awards are encouraged to be submitted
once the member has approval, or a separation date has been confirmed. Branch Heads and Senior Service Representatives must be aware of terminal leave dates to ensure that awards are submitted prior to departure from the command. 5. Action a. Recommendations for Defense Superior Service Medal (DSSM), Defense Meritorious Service Medal (DMSM), Joint Service Commendation Medal (JSCM), Joint Service Achievement Medals (JSAMs) and Military Oustanding Volunteer Service Medal (MOVSM), will be submitted to the Registry Office by the Senior U.S. Respective Service Officer s administrative staff. b. Enclosures (2) and (3) are provided to assist in the completion of a Personal Award Recommendation for JSAM, JSCM, and DMSM. Accuracy is essential to ensure appropriate credit to the individual's official electronic service record. Enclosure (4) is provided to assist in the preparation of the DSSM. Enclosure (5) is provided to assist in the preparation of the MOVSM. c. All award recommendations shall be submitted to the Registry Office as follows: (1) DSSM. Submitted to Registry office, 150 days prior to the anticipated date of presentation. Per reference (a), recommendations for DSSM awards must be forwarded to the Office of Secretary of Defense (OSD) for final approval. (2) DMSM/JSCM/JSAM. Submitted 60 days prior to the anticipated date of presentation. (3) MOVSM. Submitted 45 days prior to the anticipated date of presentation by any commissioned officer in the individual's chain of command. d. Late submission. Branch Heads and Senior Service Representatives are expected to monitor key event dates related to their assigned personnel in order to ensure awards are accurately prepared and submitted prior to the anticipated date of presentation. In the event that an award is submitted late, a memorandum, signed by member's branch head, explaining reasons for late submission must accompany the submitted award. e. Once the Registry Office receives an award recommendation, it will be reviewed, formatted and prepared for further routing. DMSMs and above; and MOVSMs will be reviewed and presented to the awards board, then formatted and routed. All awards must be seen by the Senior U. S. Respective Service Officer prior to routing to the awards board. f. Awards Board will consist of: (1) U.S. Navy Senior Service Representative (2) U.S. Army Senior Service Representative (3) U.S. Air Force Senior Service Representative 2
(4) U.S. Marine Corps Senior Service Representative (5) Director, Computer and Information Systems Support Unit det Norfolk g. Awards Board concurrence or non-concurrence will be forwarded with the original award. Awards recommended for downgrade will be sent back to the Branch Head or originator for a one-time opportunity to provide further justification or rebuttal. 6. Medals. Registry office will provide medals for first award of the JSAM, JSCM, and DMSM. The DSSMs are controlled items that are only provided by OSD. 7. This directive will remain in effect until superseded or cancelled. FOR THE SUPREME ALLIED COMMANDER TRANSFORMATION: en Li ut n General, USA AF Deputy Chief of Staff, Capability Development ENCLOSURES: 1. SACEUR MEMO Delegation of Joint Service Award Approval Authority 2. Personal Awards Recommendation Form 3. JSAM/JSCM/DMSM Citation template 4. DSSM Package 5. MOVSM Letter/Summary of Action DISTRIBUTION: SACT, U.S. Senior Service Representatives JWC, U.S. Senior Service Representative STRE, U.S. Senior Service Representative JALLC, U.S. Senior Service Representative JFTC, U.S. Senior Service Representative Director, Computer and Information Systems Support Unit det Norfolk Reserve Units 3
Enclosure (1) to ACT Dir 15-3 Dated: 23 Apr 17
RECOMMENDATION FOR AWARD Enclosure (2) to ACT Dir 15-3 Dated: 23 Apr 18 For all awards higher than a DMSM, refer to special instructions in DoDM 1348.33, Volume 4, December 21, 2016 1. To (Delegated Awarding Authority) 2. From (Branch Head or Senior Service) 3. Date (YYYYMMDD) Headquarters, Supreme Allied Commander Transformation Deputy Chief of Staff, Capability Development 7857 Blandy Rd, Suite 100, Norfolk, VA 23551-2490 PART I - SERVICE MEMBER DATA 4. Name (Last, First, Middle Initial) 5. Rank/Rate 6. Full SSN Privacy Act - For Official Use Only 7. Command/Directorate/Branch/Section 8. Previous Awards 9. Branch of Service 10. Recommended Award 11. Period of Award (YYYYMMDD-YYYYMMDD) 12. Reason: Meritorious Transfer Separation/Retirement ( years) 14. Proposed Presentation Date (YYYYMMDD) 13. Next Cmd Data: 15. Name (Last, First, Middle Initial) 17. Title/Position 18. Relationship to Awardee 20. Comments PART II - RECOMMENDER DATA 16. Contact Info Phone: 19. Signature Email: Part III - Summary of Action (Use specific bullet examples of meritorious acts or service)
Name (Last, First, Middle Initial) Rank/Rate Full SSN Privacy Act - For Official Use Only Name (Last, First, Middle Initial) Lofgren, Jeffrey Rank Lieutenant General, USAF Part IV. Approval Authority Title/Position Deputy Chief of Staff, Capability Development, Headquarters, Supreme Allied Commander Transformation Signature Date 23. Orders Issuing HQ Headquarters, Supreme Allied Commander Transformation 7857 Blandy Rd, Suite 100 Norfolk, VA 23551-2490 26. Name of Orders Approval Authority Rogers, Kathryn 28. Signature Part V. Orders Data 24. Permanent Order Number 27. Rank CWO3, USN 29. Date 25. Distribution 1-File 1-Awardee 1- OMPF 2
JSAM/JSCM/DMSM CITATION GUIDELINES Enclosure (3) to ACT Dir 15-3 Dated 23 Apr 18 Instructions: Prepare in final form, portrait format, justified, 14 pt., Times New Roman, with 4- inch top, 1-inch right and left margins, not to exceed 16 single-spaced lines. Must be unclassified. For compound grade titles, such as first lieutenant, staff sergeant, and so on, spell out the complete title in the opening sentence, and then use the short title in the balance of the citation. Example: Lieutenant, Sergeant, etc. Mandatory Opening Sentence: (Spell out Rank Name), United States (Branch), distinguished (himself/herself) by exceptionally meritorious service (JSCM/DMSM) OR achievement (JSAM) as (duty assignment), from (month/year) to (month/year) for (Joint Warfare Centre/Joint Force Training Centre/NATO Communications and Information Agency/Joint Analysis and Lessons Learn Centre/Reserve Unit) in support of NATO Headquarters, Supreme Allied Commander Transformation. (Short title rank Name s) exceptional leadership, technical acumen, and perseverance in an extremely demanding assignment contributed directly to the mission success of this Strategic Headquarters. **For outstanding achievement, need specific beginning and ending dates; not just month/year** Mandatory Closing Sentence: PCS/Spot Award: The distinctive accomplishments of (Rank Name) reflect great credit upon (himself/herself), the United States (Branch), and the Department of Defense. Retirement: The distinctive accomplishments of (Rank Name) culminate a distinguished career in the service of (his/her) country and reflect great credit upon (himself/herself), the United States (Branch), and the Department of Defense. Retirement (with at least 30 years): The distinctive accomplishments of (Rank Name) culminate a long and distinguished career in the service of (his/her) country and reflect great credit upon (himself/herself), the United States (Branch), and the Department of Defense. Separation: The distinctive accomplishments of (Rank Name) while serving (his/her) country reflect great credit upon (himself/herself), the United States (Branch), and the Department of Defense.
DSSM CITATION TEMPLATE Enclosure (3) to ACT Dir 15-3 Dated 23 Apr 18 FIRST MI. LAST Rank First MI. Last, United States Branch, distinguished him/herself by exceptionally superior service as Job Title, Headquarters, Supreme Allied Commander Transformation, North Atlantic Treaty Organization, from Month YYYY to Month YYYY. The distinctive accomplishments of Rank Last Name reflect great credit upon him/herself, the United States Branch, and the Department of Defense. FONT SIZE- 14 FONT TYPE- TIMES NEW ROMAN MARGINS- 1 INCH PARAGRAPH- FULLY JUSTIFY LINE SPACING SINGLE LINES 14 TO 16 1
DSSM NARRATIVE TEMPLATE NARRATIVE Rank First MI. Last, United States Branch, distinguished him/herself by exceptionally meritorious service as Job Title, Headquarters, Supreme Allied Commander Transformation, North Atlantic Treaty Organization, from Month YYYY to Month YYYY. FONT SIZE- 12 FONT TYPE- TIMES NEW ROMAN MARGINS- 1 INCH PAGE- FULLY JUSTIFY LINE SPACING SINGLE LINES 14 TO 16 NO PARAGRAPHS WORD DOCUMENT NO PDF NO MORE THAN 3 PAGES 2
DSSM RECOMMENDATION LETTER TEMPLATE MEMORANDUM FOR DIRECTOR, WASHINGTON HEADQUARTERS SERVICES SUBJECT: Recommendation for Award of the Defense Superior Service Medal Under the provision of DoDM 1348.33-V4, the following Service member is recommended for award of the Defense Superior Service Medal: a. Grade, name, Service; and last four of social security number b. Headquarters, Supreme Allied Commander Transformation, North Atlantic Treaty Organization c. (Title and duty assignment at the time of act or service. Include Service, Joint Manpower Program paragraph, and/or line number or Joint Duty Authorization List number, as applicable.) d. Month YYYY to Month YYYY e. Service member to be (reassigned permanent change of station on ), (relieved from active duty on ). f. Presentation is desired on DD Month YYYY. Request award be forwarded to HQ SACT, ATTN: Registry, 7857 Blandy Road, Suite 100, Norfolk, VA, 23551-2400. g. Previous Defense/Joint decorations and inclusive dates: Navy and Marine Corps Achievement Medal (Dec90-Oct93) Navy and Marine Corps Achievement Medal (Dec94-Oct98) (List all in chronological order) h. No other award has been approved for this action or is pending for the act or service described herein. Attached is a narrative description of achievement performed or service rendered and the proposed citation. The point of contact for this award is: LAST, FIRST MI at COMM: 123-456-7890 and first.last@act.nato.int. Attachments 4 1. Narrative 2. Citation 3. Late Letter (if appropriate) Jeffrey Lofgren Lieutenant General, USAF Deputy Chief of Staff Capability Development 3
Enclosure (4) to ACT Dir 15-3 Dated 23 Apr 18 MOVSM LETTER TEMPLATE 1348 DD Mmm YY From: Headquarters, Supreme Allied Commander Transformation To: RANK FIRST MI. LAST, SERVICE BRANCH, FULL SSN Subj: AWARD OF THE MILITARY OUTSTANDING VOLUNTEER SERVICE MEDAL (BRONZE STAR IN LIEU OF THE (ONLY SECOND OR MORE) AWARD) Ref: (a) DOD 1348.33-M 1. In accordance with reference (a), you are hereby authorized to wear your second Military Outstanding Volunteer Service Medal for outstanding community service initiatives from MONTH YEAR to MONTH YEAR. 2. Your volunteer service to our community is a direct reflection of your dedication, professionalism and caring within the community. You were not only a positive representative of the United States SERVICE BRANCH, but you were a positive example to the residence of the Hampton Roads. Your dedication, drive, and initiative to serve the needs of all ages, races, and communities show an example that all Sailors should follow. You are commended for your selfless efforts. Well done! FOR THE SUPREME ALLIED COMMANDER TRANSFORMATION: Jeffrey Lofgren Lieutenant General, USAF Deputy Chief of Staff, Capability Developement 1
Summary of Action MOVSM SOA TEMPLATE Rank First MI. Last, United States Branch, distinguished him/herself through consistent outstanding service from Month YYYY through Month YYYY and is highly deserving of the recognition afforded by award of the Military Outstanding Volunteer service Medal (MOVSM). Specific accomplishments include: Body Text Justification Bullet Format Rank Last s selfless volunteerism and willingness to devote time in support of the community sets an excellent example for all to follow. His/Her dedicated time and efforts have promoted a positive image for the United States Branch. FONT SIZE- 14 FONT TYPE- TIMES NEW ROMAN MARGINS- 1 INCH PARAGRAPH- JUSTIFY LINE SPACING - SINGLE 2