MONTGOMERY COUNTY, KANSAS EMERGENCY OPERATIONS PLAN ESF4-Fire Fighting Planning Team ESF Coordinator Support Agency Non-governmental Organizations State Agency Montgomery County Rural Fire Caney Fire Department Cherryvale Fire-Rescue Coffeyville Fire Department Coffeyville Regional Haz Mat Team Montgomery County Emergency Management CFV Refinery Kansas Department of Transportation Kansas State Fire Marshall 1/15/2009 2:50:09 PM Page 1 of 11
Purpose This ESF Annex provides guidance for the organization of County resources to respond to fires resulting in an emergency situation exceeding normal firefighting capabilities. Specifically, it discusses: Fire suppression and prevention activities Mutual aid and resource augmentation Fire command and control structure Fire Prevention and control are daily problems faced by fire service personnel. These problems become more significant during disaster/emergency situations. Several hazards present difficulties with regard to fire protection including extensive fires, wildfires and hazardous material incidents / accidents. The Fire Departments and other supporting agencies have existing emergency plans and procedures. ESF #4 is not designed to take the place of these plans, rather it is designed to complement and support the departmental staffing and procedures already in place. An Elevated Condition reflects a significant risk of terrorist attacks. A heightened sense of personal awareness is recommended. In addition to the protective measures taken in the lower threat conditions, federal and state departments and agencies are likely to implement the following protective measures: Scope This ESF Annex is designed to provide a flexible organizational structure capable of meeting the varied requirements of many emergency scenarios with the potential to require activation of the Montgomery County Emergency Operations Center (EOC) and implementation of the Montgomery County Emergency Operations Plan (MCEOP). ESF #4 is a functional annex to the MCEOP and to the extent possible, information contained in other sections of the EOP will not be repeated in this document. Emergency Org Chart Policies ESF #4 applies to all agencies and organizations with assigned emergency responsibilities as described in the MCEOP. The ESF #4 Coordinator The Montgomery County Rural Fire Coordinator and the Cities Fire Chiefs and the support agencies are critical members of the EOC Team and will work within the EOC structure described in ESF #5 Emergency Management. Fire departments located in the County train their personnel in the Incident Command System (ICS) and the National Incident Management System (NIMS) to help ensure coordination during emergency situations. REFERENCES: 1/15/2009 2:50:09 PM Page 2 of 11
K.S.A. 12-111, Fire Fighting Beyond Territorials Limits of the City. K.S.A. 80-1502, Contracts by Cities. K.S.A. 19-3621, Mutual Aid Between Fire Service Units Concept of Operations General Montgomery County Rural Fire Director is designated as the coordinator for ESF #4. As ESF coordinator, Montgomery County Rural Fire Director coordinates meetings, plans, exercises, training, and other activities with the private sector and the ESF #4 support agencies. Montgomery County is served by the following 15 fire departments: City of Caney - Volunteer department City of Cherryvale - Full time and volunteer department City of Coffeyville - Full time department City of Independence - Full time department City of Elk City and Louisburg Township - Volunteer department Montgomery County Rural Fire District #1 - has one full and volunteer departments a the following locations: Cherryvale, Dearing, Havana, Independence, Liberty, Sycamore, and Tyro. Farmland Industries Inc - located in Coffeyville and maintains fire fighting equipment and trained personnel. 1/15/2009 2:50:09 PM Page 3 of 11
Montgomery County Rural Fire Fighting resources are dispatched by various firefighting agencies within Montgomery County. All of the agencies have the ability to communicate on all frequencies utilized by agencies within Montgomery County. A comprehensive resource inventory of county fire department apparatus and equipment is maintained by the individual fire departments and the Montgomery County Emergency Management Office. Control over personnel and equipment will be retained within the given jurisdictions at all times. The Fire Chief of each jurisdiction is responsible for coordination, planning, training and the development of fire fighting operational policy for that jurisdiction. Included is the coordination of fire services during and emergency/disaster occurring within the boundaries of that department's responsibility. Control over personnel and equipment will be retained within the given jurisdiction at all times. Providers of specialized equipment are responsible for ensuring the proper training and certification of equipment operators. Under NIMS, the Safety Officer assesses hazardous and/or unsafe situations, and either develops measures or ensures compliance with existing policies for assuring personnel safety of responders. Organization Tactical fire fighting operations will be controlled by the Incident Commander(s) at the scene(s) ICS structure. The Incident Commander(s) will assess the need for additional resources and request that the EOC deploy assets to support field operations. Outside fire fighting resources will be controlled by the procedures outlined in mutual aid agreements. These agencies will remain under the direct control of the sponsoring agency, but will be assigned by the Incident Commander and/or the EOC to respond as necessary. The County Emergency Operations Center (EOC) will serve as the central location for interagency coordination and executive decision-making, including all activities associated with ESF #4. The ESF #4 team members are critical members of the EOC Team and will work within the EOC structure as described in ESF #5 Emergency Management. 1/15/2009 2:50:09 PM Page 4 of 11
Selected fire department personnel are trained in specialized skills, such as high angle rescue, water rescue, structural collapse rescue, trench rescue, confined space entry/rescue, and as medical first responders. FIRE COVERAGE AREAS Critical/Specialized Capabilities A. Rescue Montgomery County has a specialized rescue team composed of volunteers from the Montgomery County Rural Fire Departments, Independence City Fire Department, Coffeyville City Fire Department, Cherryvale City Fire Department, and the Caney City Fire Department. The Rescue Team is trained in auto extrications and limityed high angle rescue. B. Medical The majority of fire districts / departments that serve Montgomery County have medically trained First Responders. These first responders will act as Medical Control and begin initial treatment and triage the patients for eventual transportation to a medical facility by the responding EMS department. C. Mass Care Fire departments / districts serving Montgomery County can assist with the delivery of non-potable water for critical facilities in the event of a disaster. D. Damage Assessment / Inspections During the inital stages of a disaster, the fire departments / districts serving Montgomery County can assist in the preliminary damage assessment. During the recovery phase, local fire departments can assist in fire safety inspections of post-disaster housing, sheltering, and feeding facilities as reuired. E. Hazardous Material Incidents / Accidents Local fire departments are responsible for the initial response and, if possible, containment of hazardous materials. If the scope of the problem is beyond the capabilities of the local fire department, the Incident commander may call for the response of the Coffeyville Regional Hazardous Material Team or further assistance Regional Hazardous Material Teams through the Department of Emergency Management. The Incident commander will determine the hazard level of the incident, identification of the material and fdirect the activities of responders and affected population. Fire departments in Coffeyville City and Independence City, Dearing and Liberty have been trained to Operations Level for hazardous materials. All fire department personnel in Montgomery County are trained to at least the Awareness Level for hazardous materials in accordance with 29 CFR 1910.120. Members of the Regional Hazardous Material Response Team (located within the local Jurisdiction at Coffeyville) are trained and certified to the Operations and Technician Level under the same regulation. Notifications The Incident Commander will keep the Emergency Management Department informed of escalating fire situations with the potential to require activation of the County EOC. Once notified, the Emergency Management Director, or 1/15/2009 2:50:09 PM Page 5 of 11
designee, will activate the EOC. Once activated, the Emergency Management Director, or designee, will request that an appropriate Fire Department representative report to the EOC to serve as the ESF #4 Coordinator. As additional EOC staffing needs become apparent, other department and support agency representatives may be asked to report to the EOC. The Fire Chief of each jurisdiction is responsible for coordination, planning, training, and the development of fire fighting operational policy for that jurisdiction and for the coordination of fire services during an emergency/disaster occurring within the jurisdictional boundaries of that department. During emergency operation the Fire Chief(s) of the affected jurisdiction(s) or his/her designated representative will serve as a member of the EOC staff. The Chief(s) or representative(s) will: Coordinate data regarding requirements (e.g. personnel, equipment, supplies, etc.) of the fire services. Act as a liaison between fire services and local government and other agencies/organizations. Report general activities and status of fire services at EOC briefing. Provide decision-making advice on hazardous materials. Actions Inter-Local Agreements 1. The Fire Officer in charge will activate inter-local agreements when the emergency extends beyond the jurisdictional boundaries or capabilities of the local fire department. 2. When an emergency extends beyond the capabilities or resources of agreement units, the Fire Officer in charge will do the following: Notify the Emergency Management Coordinator to obtain additional support. This assistance may be from state and/or other agencies/organizations required at the scene. Ensure personnel and equipment are deployed to the area with the greatest need. Hazardous Material 1. The local fire department is responsible for initial response; and, if possible, containment of the hazardous material. 2. All hazardous material incidents will be reported to the Emergency Management Coordinator for coordinating additional support and for notifying/reporting to appropriate state agencies. 3. The Incident Commander will determine the hazard level of the incident, identification of the material, and direct the activities of responders and affected population. The environmental risks, and actions used for containment are to be reported. Radiological Transportation Incident/Accident Many forms of radioactive material travel throughout the state, such as medical, industrial and research products, and occasionally, waste from nuclear facilities. Transport of these materials is strictly regulated and packaging requirements are such that danger to life and property during transport is minimal. Coffeyville Regional Hazardous Material Team maintains radiological monitoring capabilities to respond to any radiological incident/accidents of the possibility of an attack which results in radioactive fallout. Preparedness Maintain this ESF Annex as well as supporting operating procedures and guidelines. 1/15/2009 2:50:09 PM Page 6 of 11
Ensure fire personnel receive appropriate emergency operations training. Ensure fire mutual aid agreements with surrounding jurisdictions are current. Develop and maintain mutual aid agreements with private area resources that could be useful for fire prevention or suppression. Develop and maintain standard operating guides and checklists to support emergency fire fighting operations. Ensure emergency call-up and resource lists are current. Ensure the availability of necessary equipment to support fire fighting activities. Participate in emergency training and exercises. Response Respond as required on a priority basis. Activate mutual aid if needed. Coordinate activities with other responding agencies. Coordinate outside fire resources. Alert or activate off-duty and auxiliary personnel as required by the emergency. Conduct other specific response actions as dictated by the situation. Recovery Support clean up and restoration activities. Review plans and procedures with key personnel and make revisions and changes. Replenish supplies and repair damaged equipment. Continue all activities in coordination with the EOC based on the requirements of the incident. Participate in after-action briefings and develop after-action reports. Make necessary changes in this ESF Annex and supporting plans and procedures. Prevention Participate in hazard identification process and identify and correct vulnerabilities in the fire fighting function. Develop fire safety programs that include disaster situations and present them to the public. Direction and Control The ESF #4 Firefighting Coordinator will: Work with the EOC Team to rapidly assess the situation and take appropriate actions to support fire fighting activities at the scene(s). Deploy fire personnel and equipment to the location(s) of greatest need. All fire fighters are trained to at least the Operations Level in accordance with 29 CFR 1910.120. The Regional Hazardous Materials team members based in Coffeyville are trained to the Hazardous Waste Operations (HAZWOPER) Level under the same regulation and are requested assistance to Montgomery County as needed. Coordinate all responding fire fighting resources, assess their needs, help them obtain resources and ensure required tasks can be accomplished. Serve as liaison with fire fighting resources from outside the County and if necessary, with State and Federal fire fighting resources. Work with the Coordinators of other closely related ESFs, when activated (particularly, ESF #9 Search and Rescue and ESF #10 Oil and Hazardous Materials Response). Work with the Incident Commander(s) to ensure fire personnel deployed to the scene are appropriately outfitted with, and trained to use, personal protective equipment required by the presence of any potentially hazardous materials/substances. Work closely with local law enforcement and the Federal Bureau of Investigation (FBI) regarding credible 1/15/2009 2:50:09 PM Page 7 of 11
terrorist threat assessments. In the event of terrorist incident, the FBI will serve as the Lead Agency for criminal investigation and the ESF #13 -- Public Safety and Security Coordinators will work closely with the FBI Joint Operations Center. All fire departments in Montgomery County operate under the Incident Command System (ICS) during fire ground operations regardless of incident size. The Officer in Charge has the authority to authorize the use of fire department personnel and equipment to support other agencies or organizations during an emergency/disaster, depending on the current situation and resources available. Areas of possible support include: Law enforcement. Traffic and crowd control. Radiological monitoring and decontamination. Debris clearance. Conduct fire safety inspections of post disaster housing, sheltering and feeding facilities, as required. Emergency Medical Service The first responder will act as Medical Control and begin initial triage and basic life support treatment. Radiological Safety Officer The Radiological Safety Officer (RSO) is responsible for supervising radiological activities. The RSO may be in the field or stationed at the EOC and will supervise plotting, damage assessment and decontamination operations. All Radiological Monitors will report readings to the Radiological Safety Officer. The establishment of a capability to decontaminate people, equipment and facilities is essential for successful response to radiological emergencies. Radiological decontamination is the responsibility of the radiological Safety Officer. Responsibilities All tasked agencies will: Develop applicable standard operating procedures, guidelines and/or checklists detailing the accomplishment of their assigned functions Provide ongoing status reports as requested When requested, deploy a representative to the County EOC to assist with ESF #4 activities Maintain updated resource inventories of supplies, equipment, and personnel resources, including possible sources of augmentation or replacement Document all costs and expenses associated with response and recovery activities taking care to clearly separate disaster related work in the event that reimbursement from State and Federal government becomes available Maintain up-to-date rosters for notifying personnel and 24-hour EOC staffing capabilities Perform other emergencies responsibilities as assigned Agency Responsibilties Clearing roads to permit passage of emergency vehicles will be a high priority of the Montgomery County Engineer/County Highway Administrator after a disaster. 1/15/2009 2:50:09 PM Page 8 of 11
Law enforcement will handle traffic and crowd control at the scene to permit access for emergency personnel and equipment. Assist Emergency Management in augmenting their weather spotter capabilities during severe weather events. Communicate warnings in areas of the county without warning devices. Assignment of Responsibilties It is clear that the responsibility of an incident/accident lies with the licensee or shipper, but many times the party responsible is unable to manage the situation. In any incident/accident when local authorities are notified, they will inform the Adjutant General s department, Division of Emergency Management (KDEM) Technological Hazards Section immediately. If local authorities request assistance, KDEM (Technological Hazards Section) may respond to the incident or coordinate the assistance of other organizations. The State may also respond to the incident if it is clear to KDEM that it exceeds the capabilities of local authorities. If the scope of the incident is beyond the capabilities of the State of Kansas, the Governor, upon KDEM s advice, will declare a State of Disaster Declaration and request assistance from the Federal Government. In all cases of incidents/accidents, a Form A Hazardous Materials Incident form must be filled out and sent to the KDEM by the next working day. The filing of this form is the responsibility of the Montgomery County Department of Emergency Management. Task Assignments Montgomery County Department of Emergency Management The Montgomery County Department of Emergency Management Coordinator is responsible for ensuring an appropriate training program is developed and conducted, which will provide the unique skills and capabilities required for radiological operations within the various departments. Emergency response agencies, such as, hazardous materials response teams, law enforcement, fire fighting, and emergency medical services (EMS), are primary responders to a radiological incident/accident. Montgomery County Rural Fire Director Provide a representative to the EOC to coordinate ESF #4 activities Work with the other members of the EOC team to set priorities and assign resources Coordinate with the field to assess resource requirements Request outside assistance and activate fire mutual aid agreements Serve as the Incident Commander and provide firefighting servies Gather and report information regarding firefighting activities to the County EOC If available and requested, deploy firefighting resources to assist other fire departments Montgomery County Public Works Provide resources and personnel to support emergency firefighting operations Montgomery County Sheriff[s Department Assist with traffic control and security at the fire scene(s) Police Departments Assist with traffic control and security at the fire scene(s) 1/15/2009 2:50:09 PM Page 9 of 11
Private Sector Provide equipment and personnel to support emergency firefighting operations. State/Federal Agencies The Kansas Highway Patrol and Kansas National guard has radiological monitoring capabilities. Inspection of food and water for contamination is the responsibility of the Kansas Department of Health and Environment (KDHE). Wildlife will be monitored by the Kansas department of Wildlife and Parks. Agricultural products and livestock will be monitored by the Kansas Department of Agriculture. Administration and Support Support Requests for emergency assistance will be resolved at the lowest level direction and control facility with appropriate response resources capabilities. Unresolved assistance requests will normally flow upward from cities to the county, and/or field deployed command posts to responsible representatives in the State Emergency Operations Center (SEOC), and as required to other states or the federal government for assistance support. Agreements and Understandings All agreements and understandings entered into for the purchase, lease, or otherwise use of equipment and services, will be in accordance with the provision of laws and procedures. The Proclamation of a State of Local Emergency by the Board of County Commissioners or a State Disaster issued by the Governor may suspend selected rules and regulations that affect support operations. The primary agency will determine the specific impact of the situation and inform the ESF group members. Status Reports The primary agency will maintain status of all outstanding assistance requests and unresolved ESF-related issues. This information will be summarized into periodic status reports and submitted in accordance with applicable operating procedures. Expenditures and Recordkeeping Each ESF agency is responsible for establishing administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for federal reimbursement in accordance with the established guidelines. The first source of funds for expenditures by agencies in response to an emergency, imminent disaster, or recovery from a catastrophic incident, is to be from funds from local sources (i.e. General Fund, etc.). Critiques Following the conclusion of any significant emergency event/incident or exercise, the primary agency representative will conduct a critique of the group activities during the event/incident/exercise. 1/15/2009 2:50:09 PM Page 10 of 11
Support agencies will provide written and/or oral inputs for this critique and the primary agency representative will consolidate all inputs into a final report and submit it to the Montgomery County Emergency Management Director. Attachments List of firefighting resources Suppliers Services/contracts Equipment Equipment operator INSERT DOCUMENT Sample forms and logs INSERT DOCUMENT Actions by Timeframe LINK TO CHECKLIST 1/15/2009 2:50:09 PM Page 11 of 11