Spring 2018 Learning Spaces- Student Computing Fees Award Recommendation Process

Spring 2018 Learning Spaces- Student Computing Fees Award Recommendation Process

Compressed Timeframe

COMPRESSED TIMEFRAME for the LS-SCF Award Process LAST YEAR Notifications of Awards were sent in May-June THIS YEAR Recommendations for Awards coincide with Budgetary Process March 15, 2018 deadline

COMPRESSED TIMEFRAME for the LS-SCF Award Process LAST YEAR THIS YEAR 20 weeks 10 weeks PROPROSALS & APPLICATIONS INTERVIEWS & CLARIFICATIONS DELIBERATIONS & NOTIFICATIONS PROPROSALS & APPLICATIONS INTERVIEWS & CLARIFICATIONS DELIBERATIONS & NOTIFICATIONS SITC: We like how you are accommoda6ng transparency and accountability. Don t change any of that. T&L PORTFOLIO: Allow Task Force Interviews to be op6onal.

COMPRESSED TIMEFRAME for the LS-SCF Award Process LAST YEAR THIS YEAR 20 weeks 10 weeks Unfunded or partially funded projects from LS-SCF simply remained unfunded because the opportunity to request alternative funding in the annual budget request of a college/ library/center had passed. Unfunded or partially funded projects from LS-SCF can be re-positioned as part of the annual budget request for a college/library/center.

Funding Priorities

Spring 2018: Learning Spaces-Student Computing Fees Funding Priorities 1 Funding Priorities 2 3 Possibly Fund Do Not Request Priority funding for projects that Department-specific or projects with less campus-wide benefit Relate to the teaching & learning mission of the University Software virtualization projects (VDI) Salaries & wages (full-time & part-time) Department servers Network backbone fees Target broad impact to students and their learning Switches & routers Take advantage of centralized/ common resources Computing devices used for creating instructional materials Established enterprise software agreements (e.g., Microsoft Campus Agreement, Adobe Creative Cloud) Help departments move from noncentralized/common services towards the use of centralized resources (i.e., moving to UIT virtual servers) Projects for ensuring redundancy of infrastructure (e.g., failover) Paper Printing ink and media Database and periodical subscriptions Pulling cable and electrical to classroom or lab learning spaces Phone and cellular contracts Are general access classrooms (scheduled through Ad Astra and space planning) Podium computers Maintenance or repair of computer lab or AV classroom facilities Installation labor costs Will not be funded Faculty computers Maintenance or contingency funds that cannot be specified by item and costs (such funds should become part of your college/library/center annual University of Utah budget request, not part of LS-SCF awards) Facilities charges Provide justifications for funding Matching funds are encouraged but not required All requests must be specific, itemized and priced Maintenance Requests Treated same as project requests Must be specific, itemized and priced Includes support contracts and warranties Non-itemized contingency funding should not be requested from LS-SCF, but should be part of your annual University of Utah budget requests Funding Process We send email RFP notification You RSVP with lead contact names Submit learning spaces online proposal form Interview with Task Force (optional) Deliberation by Teaching & Learning Portfolio Receive award notifications

Spring 2018: Learning Spaces-Student Computing Fees Funding Priorities 1 Funding Priorities 2 3 Possibly Fund Do Not Request Priority funding for projects that Department-specific or projects with less campus-wide benefit Relate to the teaching & learning mission of the University Software virtualization projects (VDI) Salaries & wages (full-time & part-time) Department servers Network backbone fees Target broad impact to students and their learning Switches & routers Take advantage of centralized/ common resources Computing devices used for creating instructional materials Established enterprise software agreements (e.g., Microsoft Campus Agreement, Adobe Creative Cloud) Help departments move from noncentralized/common services towards the use of centralized resources (i.e., moving to UIT virtual servers) Projects for ensuring redundancy of infrastructure (e.g., failover) Paper Printing ink and media Database and periodical subscriptions Pulling cable and electrical to classroom or lab learning spaces Phone and cellular contracts Are general access classrooms (scheduled through Ad Astra and space planning) All requests must be 1. Specific 2. Itemized 3. Priced Podium computers Maintenance or repair of computer lab or AV classroom facilities Installation labor costs Will not be funded Faculty computers Maintenance or contingency funds that cannot be specified by item and costs (such funds should become part of your college/library/center annual University of Utah budget request, not part of LS-SCF awards) Facilities charges Provide justifications for funding Matching funds are encouraged but not required All requests must be specific, itemized and priced Maintenance Requests Treated same as project requests Must be specific, itemized and priced Includes support contracts and warranties Non-itemized contingency funding should not be requested from LS-SCF, but should be part of your annual University of Utah budget requests Funding Process We send email RFP notification You RSVP with lead contact names Submit learning spaces online proposal form Interview with Task Force (optional) Deliberation by Teaching & Learning Portfolio Receive award notifications

Spring 2018: Learning Spaces-Student Computing Fees Funding Priorities 1 Funding Priorities Priority funding for projects that Relate to the teaching & learning mission of the University Target broad impact to students and their learning Help departments move from noncentralized/common services towards the use of centralized resources (i.e., moving to UIT virtual servers) All requests must be 1. Specific 2. Itemized 3. Priced 3 Possibly MaintenanceFund or Do Not Request Department-specific contingencyorfunds projectsthat with less campus-wide benefit Take advantage of centralized/ common resources Are general access classrooms (scheduled through Ad Astra and space planning) 2 cannot be specific, Software virtualization projects (VDI) itemized or priced Department servers should be requested as Switches & routers part of your annual Computing devices used for creating instructional budgetmaterials request from the Projects for ensuring redundancy of UofU (e.g., failover) infrastructure Will not be funded Salaries & wages (full-time & part-time) Network backbone fees Established enterprise software agreements (e.g., Microsoft Campus Agreement, Adobe Creative Cloud) Faculty computers Paper Printing ink and media Database and periodical subscriptions Pulling cable and electrical to classroom or lab learning spaces Phone and cellular contracts Podium computers Maintenance or repair of computer lab or AV classroom facilities Installation labor costs Maintenance or contingency funds that cannot be specified by item and costs (such funds should become part of your college/library/center annual University of Utah budget request, not part of LS-SCF awards) Facilities charges Provide justifications for funding Matching funds are encouraged but not required All requests must be specific, itemized and priced Maintenance Requests Treated same as project requests Must be specific, itemized and priced Includes support contracts and warranties Non-itemized contingency funding should not be requested from LS-SCF, but should be part of your annual University of Utah budget requests Funding Process We send email RFP notification You RSVP with lead contact names Submit learning spaces online proposal form Interview with Task Force (optional) Deliberation by Teaching & Learning Portfolio Receive award notifications

Proposal Funding Form

2015 FUNDING APPLICATION FORM Excel Spreadsheet.Tried to gather lots of information

2016-2017 FUNDING APPLICATION FORM Equella Database.Less about gathering information.more about funding proposals.centralized document storage & retrieval

2018 - Excel-based Proposal Funding Form

Accessing Your Form

box.utah.edu to store and share forms & supporting documents

2018 - Excel-based Proposal Funding Form T&L PORTFOLIO APPLICANT You ve already given us your intent to apply and your lead contacts for the Spring-2018 round of proposals. We ll invite you to collaborate in your college/library/center s folder in box.utah.edu. You download your personalized Excel-based Proposal Funding Form. Complete your Proposal. Upload your Proposal and any Attachments back to your folder in box.utah.edu

Dates and Deadlines

Spring 2018: Learning Spaces-Student Computing Fees Dates & Deadlines December 4, 2017 You receive info to access Proposal Form January 2, 2018 Reminder January 19, 2018 Deadline for submitting Proposal Form Jan 29 - Feb 9, 2018 Applicant Interviews (optional) Feb 27 - Mar 1, 2018 Funding Deliberations March 14, 2018 Email Notifications of Award Recommendations March 15, 2018 UofU Budget Coordination begins

Knowledge Articles

TLT Knowledge Center Publishes LS-SCF Articles https://utahtacc.zendesk.com/hc/en-us/sections/115001329486