Student Technology Fee AY 2016 Tech Initiatives Proposal Form DUE April 11, 2016 Project Title: High Resolution Cameras for Loan Pool Department/Organization: ATUS/ Classroom Services/ Equipment Loan Project Applicant(s): Principal Contact Name MS 9059 Email: Gary.malick@wwu.edu Phone 4934 Others Name AJ Barse MS 9059 Email: aj.barse@wwu.edu Phone 7222 Name Robert Clark MS 9059 Email: robert.clark@wwu.edu Phone 6193 Name MS Email: Phone Name MS Email: Phone Amount Requested for Project Proposed Budget: 1. Equipment total $ 2. Plus site preparation (not STF funded) + $ 3. Total Project Cost (spreadsheet total from part IV of this form, Total Project Budget) = $ 4. Less organization s contribution $ 5. Less site preparation $ 6. STF Grant Request = $ 25678.20 IMPORTANT NOTE 1. THE STF Committee will accept only complete proposals by the announced deadline. Every section (I IX) and all items of this proposal format must be addressed. I. Executive Summary (800 words max) Provide a summary of the project and the benefits to be derived. Explain what the students would gain from the project, and how the acquisition would meet the Student Technology Fee mission. STF Mission: The Student Technology Fee provides Western students with adequate and innovative technology experiences by: Broadening/enhancing the quality of the academic experience Providing additional student access to technology Increasing integration of technology into the curriculum Project Description I am proposing the purchase of 10 high resolution full-frame digital cameras for the ATUS Loan Pool. The cameras I am recommending are known as a Mirrorless Digital Cameras. 1
They are capable of both high quality still shots and high resolution video. These cameras are priced several thousand dollars less than the current models in the loan pool. I am including in this proposal adapters that will allow students to use any of the Canon prime lenses the STF purchased two years ago on these new cameras. Included with the proposal will be tripods, carry cases and memory cards for these cameras Scope/Reach of the Project The current collection of digital SLR cameras in the loan pool are very heavily used by students. The checkouts of these particular cameras were 463 in just fall quarter alone 655 in winter. The use of the current collection and the new ones proposed here would be open to all students in all colleges and programs. We see heavy use by these disciplines: Journalism, Art, Design, Biology, Fairhaven, independent studies, Communications and student clubs and organizations. With the additional cameras we would be able to provide service to the many students that are turned away when there are no cameras available. How would the project fulfill one or more of the objectives in the STF mission? This proposal will directly impact the student access to technology. Since they will be housed in the ATUS Loan Pool students will be able to check them out for 24 hours (or over the weekend). Thus allowing them to create content that can be integrated into their projects. With that said the faculty will be able to assign projects requiring the students to use state of the art gear in support of their curriculum. The images and video that can be created will greatly enhance the overall Western academic experience. We are turning people away who need these items. There is absolutely no doubt they will be effectively and heavily used! II. Relationship to STF Objectives / Impact on Current Academic Programs The STF Committee will use as its primary assessment criteria the three objectives quality, access, and integration defined in the STF mission (above). Given this criteria, describe your proposed project in detail. 1. Tell us focusing on what the students will gain from the project how the project would provide positive benefits to specific courses or instructional programs. Specifically, answer at least one of a, b, and c below: a. How would this project provide additional student access to technological resources? These cameras will be kept in the ATUS loan pool. They can be checked out by any student for an academic or academic related purpose. The current collection of cameras is very heavily used and students are often turned away due to lack of available cameras. b. How would this project broaden or enhance the quality of the student s academic experience through the proposed technology? The Quality of the images and video these cameras produce is on par with professional photographers and videographers allowing the students to show there work in many professional forums. c. How would this project increase integration of technology into coursework? 2
The need and use of these is already integrated in the course work of many classes, this will allow better access to the technology. 2. Would other departments be involved with this project? All academic departments will have access to these items. 3. Has any part of this project previously been funded by the Student Technology Fee? The lenses that the STF purchased 3 years ago can be fully utilized with these cameras. 4. Is the proposed project a pilot project? No Yes III. Utilization List the anticipated number of times and duration per each use per quarter or per academic year that students would use the proposed technology. The committee is looking for total student hours and total number of unique students who would use the technology in that time period. Explain how you arrived at this utilization. The current collection of digital SLR cameras that can produce similar photos and video are the Canon Mark II and Mark III 5 d cameras. We have 17 of those in the pool. Last quarter according to the Alma checkout system software we checked those out 655 separate times in Winter quarter. The normal checkout period is 24 hours or over the weekend. We do not track the number of times we turn away patrons that need these but looking at our reservation calendars for the entire quarter there were only 2 weekends that all of the cameras were not booked; those were the first weekend and the weekend after finals. I see these cameras being used in a similar frequency. If the STF committee would like to see our reservation calendar you are welcome to come by the office in HH 114. IV. Total Project Budget This section details the estimated total cost of the project. Include costs that would be covered by your department or another source for ongoing costs such as personnel or operating expenses. 1. For assistance in preparing your budget, please consult with relevant campus support departments (ATUS, Purchasing, Space Administration, etc.). 2. For more information about these contacts and helpful tools/links: from the STF website home page (http://www.wwu.edu/stf), choose STF Tech Initiatives on sidebar, then section "II. Tech Initiatives Forms and Instructions. Attach an Excel spreadsheet if you have additional details. Item Quantity Item Cost Total Sony Alpha a7 II digital camera with FE 28-70mm lens 10 1770 17700 Meta Bones lens adapter 10 346 3460 3
SD memory Card 64gb class 10 10 44 440 UV filter for 55mm lens 10 15 150 Watson NP-FW50 battery 10 23 230 Watson Battery charger for NP-FW50 battery 2 80 160 Lowe pro SH 140 camera bag with patch and sewing 10 60 600 Subtotal 22740 Allowance for price increases (3% of subtotal) 683 Shipping (taxable) 200 Tax (8.7%) 2055.20 Total This budget total (or your attached spreadsheet total) should match the projected budget figure on page 1 of this proposal. (See box on page 1, line 3.) 25678.20 Important Notes from the STF Committee: We recognize your proposed budget as an estimate. Final funding for successful projects will be established after thorough technical review; some costs may need adjusting due to price changes. We recommend that you include a 3 percent cushion to allow for price increases. We may impose special conditions on a proposal before approval. See STF Proposal Guidelines. Funding is not provided directly to departments for purchases. All purchasing is done via the Office of the VPIT/CIO and savings are retained in the STF fund. 3. What funding or contributions are available from your department or other sources? Note: Contribution is defined as a monetary contribution. A vendor discount, for example, is not considered a contribution. 4. Could this project be divided into discrete elements that could be funded separately? Note: A no response to this question creates an all or nothing proposal. That is, if the STF Committee decides against funding your entire proposal, it will not consider any elements for partial funding. If elements could be funded separately, the applicant is responsible for prioritizing them before submitting the proposal. No Yes If yes, summarize and prioritize project elements with cost estimate for each. I am providing all the info to outfit 10 camera kits, if need be the # of total kits could be reduced, but no line item should be eliminated. 5. Are course or lab fees charged for any of the courses that will use this equipment? Please note: The total funding requested from the Student Technology Fee must reflect the amount collected from course fees for equipment replacement and/or equipment acquisition. 4
V. Impact on Existing Resources Your proposal must address the project s potential impact on existing resources. Give special attention to the impact on data transmission networks (e.g., sources accessed, networking equipment, etc.), and personnel (e.g., staffing, administrative support, faculty support, etc.). 1. Describe how existing equipment is used. Contrast this to projected use if your project were funded. This was stated earlier but it is well known that the current collection of Hi-res cameras is extremely heavily used the main reason of this request is to add to the current collection there by allowing more access to the resources for the students. 2. Is similar equipment or technology available elsewhere on campus such as the Student Technology Center, Classroom Services, Video Services, Western Libraries, a college lab? No Yes If yes, describe why the existing equipment does not meet the needs outlined in this proposal. The current collection of digital SLR cameras in the loan pool are very heavily used by students. The checkouts of these particular cameras were 463 in just fall quarter, and 655 in the winter quarter. Students are routinely turned away because the demand is too high on the current collection 3. If this project involves the replacement of equipment, including computers: a. Describe the before and after configuration changes. (A spreadsheet reflecting these changes may be attached.) Or, write N/A. b. Describe the costs and benefits of replacing vs. upgrading. Or, write N/A. 4. Would this equipment be available to students outside of your department? No Yes If the proposed technology would be used by students outside of your department, describe how they would gain access, how equipment availability would be publicized, the hours/week when equipment would be available, and any costs that would apply. The use of the current collection and the new ones proposed here would be open to all students in all colleges and programs. We see heavy use by these disciplines: Journalism, Art, Design, Biology, Fairhaven, independent studies, Communications and student clubs and organizations. With the additional cameras we would be able to provide service to the many students that are turned away when there are no cameras available. 5. Does this project involve the check-out of equipment to students? No Yes If yes, discuss whether or not the Student Technology Center/ATUS Loan Pool could be assigned this task. This is for the Loan pool 6. Does the department have adequate operating funds to provide ongoing maintenance and support? 5
7. Does the department have adequate personnel funds to provide ongoing staff support for the project? The ATUS Loan Pool is supported by two budgets: The State operating budget of Classroom services and funds from the Classroom services recharge account. To date all repairs and spare parts needed to maintain the collection has been covered by these two budgets. Also the staff to run the office where these are stewarded come from these budgets as well. VI. Space and Site Information This section addresses any space alteration or site preparation necessary for the proposed project. Site alterations include painting, holes in walls, security systems, carpeting, construction, lighting changes, or conversion of a lab or office. Special Note: If this project would require any site preparation, or if this project would use any space not currently under your department s control: a. You must submit a draft proposal to Space Administration by March 28, 2016. b. Space Administration and Facilities Management will then conduct a site survey and respond to you by April 4, 2016 about project feasibility, cost, and schedule. c. You must include the site survey response with your final proposal. 1. Location for installation of equipment or technology: These are portable items that will be housed on existing shelving in HH 114 ( the Loan Pool) 2. Would site modification be required? No Yes If yes, describe the modifications (e.g., electrical, air, painting, lighting, security, network access, etc.). 3. Would this project use space not currently assigned to your department or area? VII. Project Schedule Describe your overall implementation schedule. (Remember that project awards are announced during spring quarter, and that projects are to be substantially completed by the end of the calendar year.) If any site preparation is involved (see section VI above), align your project schedule with the schedule provided by Space Administration and Facilities Management. When the proposal is funded, If it is funded, we will promptly purchase the items, get them labeled and tagged and entered into the Alma checkout system. 6
VIII. Constraints List or describe any external or internal factors/constraints that could affect your project schedule, project objectives, or the project budget (e.g., if external approval is required for curricular changes, or if funding must be received by a certain date). None are foreseen for this proposal. IX. Submitting the Proposal 1. Make sure your proposal does not exceed 12 pages (not including Tech Initiatives Summary Sheet). 2. Complete top portion of a 2016 Tech Initiatives Proposal Summary Sheet for the front of the proposal. 3. (for proposal submitters) Electronically submit Word versions only of the proposal and summary sheet for prioritizing: a. Faculty and staff: Submit by internal due date, per your unit s process, which must be before proposal due date of April 11. b. Students: Submit by April 8 to AS VP for Academic Affairs at ASVPforAcademicAffairs@wwu.edu. 4. Submit prioritized proposals: a. (faculty and staff proposals) College Dean/unit head: Ensure appropriate approvals and priority are on Summary Sheet, then email proposal (Word version) and summary sheet (PDF version) to diane.bateman@wwu.edu (the STF Committee secretary) no later than April 11. b. (student proposals) AS VP for Academic Affairs: Ensure AS President approval and priority are on Summary Sheet, then email proposal (Word version only) and summary sheet (PDF version only) to diane.bateman@wwu.edu (the STF Committee secretary) no later than April 11. Note: Paper copies of proposals are no longer required; please do not send. 7