SUFFOLK COUNTY COMMUNITY COLLEGE COLLEGE COMPUTING COUNCIL MINUTES May 3, 2013 1:30 p.m., Distance Education Rooms Members Present: Members Absent: Representatives Present: Paul Basileo, Steve Clark, Christopher Conzen, Pete DiGregorio, Davorin Dujmovic, Cheryl Eldredge, Liz Foley, Joseph Gansrow, Ed Hassildine, Nick Hoffman, Nina Leonhardt, Susan Lieberthal, Steve Rios, Gary Ris, Marya Shepherd, Helen Wittmann Doug Kahn, Allen Keener, Faye Lourenso, Nathaniel Pugh, David Quinn, Jane Shearer, Gail Vizzini Grzegorz Fabiszewski, Alicia O Connor o/b/o Louis Petrizzo, Drew Rabinowitz I. Minutes The minutes from the previous meeting held on March 1, 2013 were approved with corrections. II. Campus Computing Council and Technology Deans Reports a. Ammerman Campus No Report b. East Campus No Report c. Grant Campus Joseph Gansrow a) The committee s report will be discussed in Section IV. Old Business, b. d. Technology Dean s Report - No Report III. Subcommittee Reports a. Academic Computing Subcommittee Ed Hassildine a) Print Management Solution (1) Print management software works well with the Active Directory, but does not work directly with the 8021x Supplicant. The Networking Subcommittee decided to put Print Management on hold so the Active Directory on the Student Network for Authentication can be revisited.
b. Standards Subcommittee Pete DiGregorio a) Printer Standard (1) The committee decided on the Lexmark MS811dn printer which is listed on the NY State contract. Aggregate buy of toner for this model is $180.00 each. b) Projector Standard (1) A large venue standard will be looked at over the summer. c. Student Technology Fee Subcommittee Paul Basileo a) The committee met and looked at their remaining balances and determined that there would be funds available for some advanced purchasing. (1) The STF proposal to advance purchase replacement printers for 2013-2014 by utilizing remaining funds was ratified by the CCC. (2) The STF proposal to purchase the EMS (Enterprise Management Software) with remaining funds was ratified by the CCC. d. Training Subcommittee Nina Leonhardt a) VMware Training (1) Quotes were obtained for VMware Training pursuant to the expressed interest of the ETU s. (2) NL will circulate a full proposal to Training Subcommittee members for their approval and report back to the CCC. e. Networking Services/ Wireless Subcommittee Steve Clark a) Video on Demand (1) The Library submitted a proposal to the Networking and Services/Wireless Subcommittee requesting Video On Demand (VOD). The subcommittee formed a committee to evaluate, research, and discuss the feasibility. If VOD is determined worthwhile a report will be presented to the CCC. b) Improve Communication & Collaboration between Subcommittees (1) The Student Technology Fee Subcommittee agreed to include the Networking and Services/Wireless Subcommittee in the process of project proposals. c) Active Directory vs. 8021X Supplicant (1) The Networking Department looked at the feasibility of running Active Directory. The ETU s will discuss whether having profiles on machines is still relevant and will report back to the subcommittee. 2
d) Wireless Registration Should we purge in August? (1) The subcommittee decided to wait until the end of the summer semester, working into the fall semester, thus allowing returning students and faculty time to acclimate. Warning notifications will be sent to the users to reactivate their wireless devices in a timely fashion during a ten day grace period. f. Policy Subcommittee Alicia O Connor a) Membership (1) AO reported that she, and General Counsel Petrizzo, discussed the membership of the subcommittee which resulted in some proposed revisions. AO asked the CCC for their feedback. (i) GR recommended contacting Governance to ensure that the campus representatives listed as members of the Policy Subcommittee are the current representatives who they have chosen. AO responded that she will contact Governance and the proposed members of the subcommittee. g. Planning Subcommittee - Gary Ris a) The Planning Subcommittee s report on this topic is discussed in Section IV. Old Business, h. IV. Old Business a. Student Computing Webpage DK (Report emailed to CCC post-meeting) b. Faculty Technology Guide GR a) Revisions (1) The individual Campus Computing Committees will make revisions of their own perspectives and then meet to share their findings. Input from Doug Kahn will be included. b) Target (1) GR suggested that Faculty Orientation could be a good target for completion of the revised Faculty Technology Guide. c. SAN DK (Report emailed to CCC post-meeting) a) Installation Status and OS Support Responsibilities (1) SC reported that there was a small time delay in the SAN component which necessitated the ordering of control head servers before it can be setup. We are still in the planning and development stage of how and where it will be setup. A quote for maintenance but the quote seems high for the 3
installation so DK is revisiting that and right now the plan is to have redundant packages on the East campus and the West campus with backup traffic going between the two. (2) GR will ask DK to email the CCC with a report of the status of these projects. d. itunes DK (Report emailed to CCC post-meeting) e. NAC/ISE Status Steve Clark a) Test pilot (1) Deployment in the Academic Computing Center on a staff utilized machine on the educational network proved informative. We are currently waiting for the rest of the Academic Computing Center to finish deployment to see some student involvement. The test has been going well but needs some adjustments for the ETU s management needs. At some point the Active Directory component will need to be built in. f. Print Management Software / NAC Authentication ETU s a) The Academic Computing Subcommittee s report on this topic is outlined in Section III. Subcommittee Reports, a. g. Student Email GR a) Microsoft changing Windows Live to Office 365 (1) The Microsoft transition deadline is July 15 th. The Computer Center is looking at what has to change in order to implement this new service. (2) PD inquired if there is integration between Office 365 and Office 2013 because the ETU side on the Grant campus is moving to Office 2013 next year. b) Accounts for Academic Lab coordinators (1) The accounts were distributed for Windows Live so the Academic Lab Coordinators may familiarize themselves with it when it changes. EH inquired if the names and passwords would change or remain the same after the transition. GR explained that we are federating now so in theory passwords should not be necessary if accessing through the portal. GR will verify and report back to the CCC. c) Owner of Student Email GR (1) Determining functionality, awareness of system occurrences, promotion to the students, and ownership of the system is difficult since Faculty and Administrators do not use the system. The owner of the student email system remains 4
undetermined. d) D2L email- GR (1) JG inquired if we will ever be able to email outside of D2L. GR reported that DK had discussed the possibility of using the Student Email System for email in D2L. DK due to report on the status of this plan. h. Next Technology Plan - GR a) The Planning Committee is working on some very high level goals to develop a plan that would be proposed to the Strategic Planning Council for adoption by the institution. Much of the information for the plan was provided by the Campus Computing Councils as coming from the Faculty Survey. b) GR advised that feedback from the ETU s would be beneficial. He will contact the Banner User s Group, and eventually Executives at the Institution who are responsible for the Strategic Planning Objectives, to obtain additional information for the Technology Plan. c) Once the information has been obtained a top level goal needs to be determined that can support what we would like to accomplish. Vetting will occur later when the committee begins looking at the information and identifies if there are conflicting needs. i. Wireless Follow up Steve Clark a) This topic is discussed in Section III., e. Networking and Telecommunication/Wireless Subcommittee, d). V. New Business No report. 5