1 of 28 Notice of Public Meeting Friday, May 11, 2012 8:30 a.m. AIRPORT & PARKS COMMITTEE Oversight for Door County Parks & Cherryland Airport Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI AGENDA 1. Call Meeting to Order at 8:30 a.m. 2. Establish a Quorum ~ Roll Call 3. Adopt Agenda / Properly Noticed 4. Approve Minutes: 04/11/12 Airport & Parks Committee Meeting 5. Correspondence 6. Public Comment 7. Elect Vice Chair 8. Continuing / Pending Business a. Furniture for Terminal Building b. Terminal Building Project c. Airport Open House Plans d. Civil Air Patrol Report 9. Parks a. Friends of Door County Parks System Report b. Baileys Harbor Beach Project c. Update Memorial Drive Connection and Utah to Michigan Street Development d. John Miles (Thunderhill Racing) Update e. John Miles Park improvements - Discussion and Decisions f. Sugar Creek Update g. Boat Launch Fees h. Capital Improve Plan 10. Airport a. Fixed Base Operator Report b. Sale of Hangar 23 and 63 c. 10 Year Land Lease Agreement Dan Fulwiler and James Stanton d. Capital Improve Plan Funding e. Home Court Hero Award Report only f. Request for Advertising Report only 11. Requests for Agenda Items for Next Months Meeting 12. Vouchers, Claims and Bills ~ Action 13. Next Meeting Date: June 6 th or 13 th 2012 8:30 a.m. 14. Adjourn Deviation from the order shown may occur In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the CountyClerk at (920)746 2200. Notification 48 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. Posted May 9, 2012 J. Lau
2 of 28 "These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting." AIRPORT & PARKS COMMITTEE Oversight for Door County Park and Cherryland Airport WEDNESDAY, APRIL 11, 2012 MINUTES Call to Order The meeting was called to order at 8:31 a.m. by Chairman Leroy Liebe. Establish a Quorum - Roll Call Committee members present - Charles Brann, Dale Wiegand, Richard Virlee, Dan Austad and Leroy Liebe. Also present were Airport & Parks Director George Pinney, Airport Manager Keith Kasbohm, County Clerk Jill Lau and public. Agenda/Proper Notice/Adopt Motion by Brann, seconded by Wiegand to approve the agenda. Motion Carried. Approve Minutes of March 14, 2012 Building & Grounds Committee Meeting Motion by Brann, seconded by Wiegand to approve the March 14, 2012 minutes. Motion carried. Correspondence No correspondence was presented. Public Participation Jeff Gutschow, property owner near Sugar Creek County Park, submitted a letter and petition to stop the disc golf course at Sugar Creek Park. Keith Kasbohm publically thanked the SD Fire Department, SB Fire Department, DC Sheriff s Department, EMS and the Sturgeon Bay Police Department for their response to the incident involving John and Helen Collins. He also thanked Rob Vuksanovics and Kathy Vuksanovics for their efforts and noted Helen Collins is an amazing woman. George Pinney also thanked Kasbohm for his actions in handling the situation. Keith Kasbohm and George Pinney thanked Leroy Liebe for his many years of service and commitment to the Airport & Parks Departments. Continuing/Pending Business No continuing or pending business was presented. Airport Terminal Building Project Update Kasbohm provided the committee with an update noting the Airport and Parks offices moved back in on March 26 th. Final completion should come at the end of April. Request Funds for Furnishings Kasbohm has researched costs for window blinds, tables, chairs and bookcases for various offices. He is estimating the furnishing costs at approximately $15,000. There would be additional costs to furnish the pilots lounge. Motion by Brann, seconded by Wiegand to request, and send on to the Finance Committee, funds not to exceed $20,000 for furnishings at the airport terminal. Motion carried. Airport Grand Opening Plans The Grand Opening is scheduled for May 13 th. The FBO will also be planning an event. The Administrative Services Committee approved the request for funding. The Grand Opening will be from 11:00 a.m. to 3:00 p.m.
3 of 28 Crackfilling Project Kasbohm discussed the project with the Bureau of Aeronautics. The runway is slated for reconstruction in 2014. The Bureau prefers the airport continues with its current practice of keeping the runway clean rather than crackfilling the runway since the runway is expected to be reconstructed in 2014. Parks Friends of Door County Parks System Report Vice-President Dale Wiegand updated the committee on the activities of the Friends of the Parks group. Disc Golf Course Update Sugar Creek Park Pinney noted 16 of the 18 holes are complete. Austad, Liebe, Kasbohm and Pinney have walked the course. Pinney sees no issues. Those constructing the course did follow, for the most part, the plans presented to and approved by the committee. This will be a good addition to the park and shouldn t be a nuisance to the adjacent area landowners. The course is reversible if problems arise. Bill Geary, 2418 White Star Road, questioned the committee regarding policing and monitoring of the park. Jeff Gutschow questioned why other low impact uses weren t considered at the park; noting residents are upset because nobody asked them for their input. Carol Polzin, a landowner next to the park, commented on the timeline of the notice sent to neighboring landowners of the park. The committee discussed each question. Gutschow asked how many signatures it would take to petition to stop the project. The committee responded that the project would move forward as approved; they want to try it and if problems arise, they assured those in attendance, the problems would be addressed. Baileys Harbor Beach Permit Project Pinney noted the project is moving forward. This is the first of two projects which includes planting of grass, bringing in courser sand and construction of a boardwalk. The tentative grass planting date is May 7 th. Resolution Regarding Grant for Chaudoir s Dock Dredging Pinney explained this is a resolution for applying for a grant for dredging. Resolution Regarding Grant for Ahnapee Trail Development Pinney explained the resolution is for a grant to develop state owned property from Shiloh Road to the Trailhead portion and developing a parking lot in Maplewood. Resolution Regarding Grant for Cana Island Parking Lot Pinney explained this is a grant for the construction of Cana Island Parking Lot. Motion by Austad, seconded by Brann to authorize Pinney and/or the Parks Department to apply for grants for Chaudoir s Dock dredging, Ahnapee Trail development and Cana Island Parking lot. Motion carried. Racetrack Fees Committee packets included a chart outlining lease fees collected in the years 2009, 2010 and 2011. Woody was present at the meeting to address the committee. He requested a rate reduction and asked if it was possible to move the race night to Thursday. A discussion was held regarding rates, reductions and race nights. Motion by Wiegand, seconded by Austad to reduce the lease rate for 2012 to $1,100; the clay deposit will remain the same - $400; with the understanding Woody discloses his financial statements at the end of the race year, if possible. Motion carried. Donation Policy Pinney explained the current policy; other than donations for benches, each donation comes before the committee and is reviewed on an individual basis. Update Memorial Drive Connection and Utah to Michigan Street Development Pinney noted the Memorial Drive connection will start next week; funding is in place; the Highway Department will be building the connection. The Utah to Michigan Street potion is on hold right now.
Requests for Agenda items for next month s meeting 1. Report on FBO 2. Airport Emergency Plan 3. Town of Sevastopol Schauer Road funding 4. Cave Point Parking Resolution 5. Election of Vice-Chair 4 of 28 Vouchers, Claims and Bills ~ Action Vouchers, claims and bills were reviewed. Motion by Austad, seconded by Wiegand to approve all vouchers, claims and bills for the Airport and Parks Departments. Motion carried. Next Meeting Date The next regular meeting of the Building and Grounds Committee is scheduled for Wednesday, May 9, 2012, 8:30 a.m. Adjourn Motion by Austad, seconded by Brann to adjourn. Adjournment came at 11:02 a.m. Motion carried. Recorded by County Clerk, Jill M. Lau
5 of 28 YEARLY BOAT LAUNCH ANNUAL FEES AND DAILY FEES ANNUAL YEAR DAILY NON- RESIDENT RESIDENT 2009 $ 5.00 $ 30.10 50.00 2010 $ 5.00 $ 30.10 50.00 2011 $ 6.00 $ 30.10 50.00 2012 $ 6.00 $ 30.10 50.00 Notes $ Plus sales tax added to annual fee $ Plus sales tax added to annual fee $ Plus sales tax added to annual fee $ Plus sales tax added to annual fee 5/8/2012BOAT LAUNCH ANNUAL FEES AND DAILY FEES ~ 2009-10-11-12.xls
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21 of 28 DOOR COUNTY CAPITAL IMPROVEMENT PROJECT (CIP) FORM 2013-2017 Department: Parks Submitted By: George Pinney Project Name: Cave Point Parking Addition Date: 5/8/2012 Priority: Urgent/Necessary/Growth-Related (circle one) Description (summarized--detailed project plan, location, and justification to be attached): Build a 50+ vehicle parking loop west of existing road Location (summarized--detailed project plan, location, and justification to be attached): Cave Point County Park Justification (summarized--detailed project plan, location, and justification to be attached): Currently over 250,000 visitors use Cave Point Park annually. Existing parking facilities are limited. Additionial, off road facilities will provide safer parking and limit congestion on main road. Expenditures (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Building Construction/Remodeling/Purchase 55,000 55,000 - - - Road Construction/Maintenance - - - - - Equipment Purchase - - - - - TOTAL 55,000 55,000 - - - (Note: The oversight committee is to recommend the funding source before moving the C.I.P. forward.) Funding Source (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Long Term Financing (15 years to 25 years) - - - - - Short Term Financing (60 days) - - - - - Federal/State Aids (describe) - - - - Tax Levy 55,000 - - - - Other (prior year carryover) - - - - - TOTAL 55,000 - - - - (all columns are formatted--just enter the amounts with no decimals) A Matching Stewardship grant will be applied for. If obtained, then 2014 budgeted dollars will not be necessary.
22 of 28 DOOR COUNTY CAPITAL IMPROVEMENT PROJECT (CIP) FORM 2013-2017 Department: Parks Submitted By: George Pinney Project Name: John Miles South Restrooms Date: 5/8/2012 Priority: Urgent/Necessary/Growth-Related (circle one) Description (summarized--detailed project plan, location, and justification to be attached): This is a update of 40+ year olds restrooms that are high maintenance, undersized, deteriorating and contain outdated plumbing fixtures at south end of midway. These restrooms will also service grandstand area. Location (summarized--detailed project plan, location, and justification to be attached): John Miles County Park Justification (summarized--detailed project plan, location, and justification to be attached): Updating and adding to 40+ year old facilities Expenditures (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Building Construction/Remodeling/Purchase 100,000 150,000 - - - Road Construction/Maintenance - - - - - Equipment Purchase - - - - - TOTAL 100,000 150,000 - - - (Note: The oversight committee is to recommend the funding source before moving the C.I.P. forward.) Funding Source (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Long Term Financing (15 years to 25 years) - - - - - Short Term Financing (60 days) - - - - - Federal/State Aids (describe) - - - - - Tax Levy 100,000 150,000 - - - Other (prior year carryover) - - - - - TOTAL 100,000 150,000 - - - (all columns are formatted--just enter the amounts with no decimals)
23 of 28 DOOR COUNTY CAPITAL IMPROVEMENT PROJECT (CIP) FORM 2013-2017 Department: Parks Submitted By: George Pinney Project Name: Murphy Beach Rehab Date: 5/8/2012 Priority: Urgent/Necessary/Growth-Related (circle one) Description (summarized--detailed project plan, location, and justification to be attached): To rehab beach to prevent sand erosion and reduce beach and water pollution Location (summarized--detailed project plan, location, and justification to be attached): Frank E. Murphy County Park Justification (summarized--detailed project plan, location, and justification to be attached): This project is a corrdinated project between Door County Soil & Water and Door County Parks Departments to reduce beach erosion and pollution. A portion of this project is funded by a grant coordinated by DCS&W. Expenditures (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Building Construction/Remodeling/Purchase 75,000 - - - - Road Construction/Maintenance - - - - - Equipment Purchase - - - - - TOTAL 75,000 - - - - (Note: The oversight committee is to recommend the funding source before moving the C.I.P. forward.) Funding Source (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Long Term Financing (15 years to 25 years) - - - - - Short Term Financing (60 days) - - - - - Federal/State Aids (describe) - - - - - Tax Levy 75,000 - - - - Other (prior year carryover) - - - - - TOTAL 75,000 - - - - (all columns are formatted--just enter the amounts with no decimals)
24 of 28 DOOR COUNTY CAPITAL IMPROVEMENT PROJECT (CIP) FORM 2013-2017 Department: Parks Submitted By: George Pinney Project Name: Restroom Replacements Date: 5/8/2012 Priority: Urgent/Necessary/Growth-Related (circle one) Description (summarized--detailed project plan, location, and justification to be attached): Replace non ADA compliant restrooms, outdated Location (summarized--detailed project plan, location, and justification to be attached): Percy Johnson County Park Justification (summarized--detailed project plan, location, and justification to be attached): These restooms are the last of the old style restrooms that we have been slowly replacing over the last 10 years. Structural leakage has been observed in previously removed tanks Expenditures (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Building Construction/Remodeling/Purchase 55,000 - - - - Road Construction/Maintenance - - - - - Equipment Purchase - - - - - TOTAL 55,000 - - - - (Note: The oversight committee is to recommend the funding source before moving the C.I.P. forward.) Funding Source (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Long Term Financing (15 years to 25 years) - - - - - Short Term Financing (60 days) - - - - - Federal/State Aids (describe) - - - - - Tax Levy 55,000 - - - - Other (prior year carryover) - - - - - TOTAL 55,000 - - - - (all columns are formatted--just enter the amounts with no decimals)
25 of 28 DOOR COUNTY CAPITAL IMPROVEMENT PROJECT (CIP) FORM 2013-2017 Department: Airport Submitted By: Keith R Kasbohm Project Name: Reconstruct E/W Runway Date: 5/3/2012 Priority: Urgent/Necessary/Growth-Related (circle one) Description (summarized--detailed project plan, location, and justification to be attached): The East/West Runway will be 30yrs old in 2014. Location (summarized--detailed project plan, location, and justification to be attached): Airport - Project would consist of pulverizing the existing blacktop, grading and laying new blacktop. Justification (summarized--detailed project plan, location, and justification to be attached): Have Pavement Condition Report from 2009. This summer a new pavement inspection will be done, final report will not be available until this fall. Expenditures (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Building Construction/Remodeling/Purchase - - - 50,000 50,000 Road Construction/Maintenance 50,000 50,000 50,000 Equipment Purchase - - - - - TOTAL 50,000 50,000 50,000 50,000 50,000 (Note: The oversight committee is to recommend the funding source before moving the C.I.P. forward.) Funding Source (in thousands) Budget Proposed Proposed Proposed Proposed Provide $ amounts for all years if applicable. 2013 2014 2015 2016 2017 Long Term Financing (15 years to 25 years) - - - - - Short Term Financing (60 days) - - - - - Federal/State Aids (describe) - - - - - Tax Levy - - - - - Other (prior year carryover) - - - - - TOTAL - - - - - (all columns are formatted--just enter the amounts with no decimals)
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