Jessamine Journal Legal Ad Run Date: September 20, 2018 Request for Proposals Request for Proposals will be received by the City of Nicholasville, 517 North Main Street, Nicholasville, Kentucky 40356, for Police and Fire Department Uniforms, until 11:00 a.m., Thursday, October 11, 2018, in the Board Room, at which time the bids will be opened and read aloud. All forms, information, and specifications are available regarding the bid, on the City of Nicholasville s website www.nicholasville.org), or by contacting Pauline Horsley, Purchasing Agent, (859) 885-1121. The City of Nicholasville reserves the right to reject any and all proposals and to waive any minor informality in bids received. BID: 2018-140
CITY OF NICHOLASVILLE REQUEST FOR PROPOSALS The City of Nicholasville hereby request proposals for The City of Nicholasville Police and Fire Department Employee Uniforms to be provided in accordance with terms, conditions and specifications established herein. Proposals will be received at City Hall, 517 North Main Street, Nicholasville, Ky, 40356, until 11:00 a.m. local time, on October 11, 2018. Proposals received after the date and time set for proposals will not be considered, and will be returned to the Proposer. It is the sole responsibility of the Proposer to assure that his/her proposal is received at City Hall, 517 North Main Street, Nicholasville, KY, 40356 before October 11, 2018 at 11:00 a.m. Proposals must be sealed in an envelope and the envelope prominently marked: If mailed, the envelope must be addressed to: City of Nicholasville Pauline Horsley, Purchasing Agent Bid 2018-140 517 North Main Street Nicholasville, Ky 40356 Additional copies of this Request for Proposals are available. Contact Pauline Horsley at 859-885- 1121, extension 263. The City of Nicholasville reserves the right to reject any or all proposals. 2
Request for Proposal City of Nicholasville Police/Fire Department Employee Uniforms Opening/Due Date: 11:00 a.m. October 11, 2018 Bid #2018-140 RFP PURPOSE: The City of Nicholasville is seeking qualified company/companies to provide uniforms for the Nicholasville Police, and Fire Departments. The RFP is for the purpose of obtaining a firm unit price, no guarantee on quantity or number of employees. 66 employees Police Department 47 employees Fire Department TERM OF CONTRACT: The contract shall be in effect for a one- (1) year period from award date. With mutual agreement of the vendor and the City of Nicholasville, the contract may be renewed for one (1) additional year, at the first-year unit bid prices. Any increases in unit price will be negotiated with written proof to justify proposed increase. Successful Bidder must send a written request to extend yearly contract 60 days prior to end of each contract period. The request must be sent to the City of Nicholasville, Purchasing Agent, Pauline Horsley, 517 North Main Street, Nicholasville, Kentucky 40356. PROPOSAL INSTRUCTIONS: Please read these instructions carefully. NO BID: Bidders unable or unwilling to submit an RFP should immediately return the Proposal only with No Bid marked clearly on the outside of the envelope. Any vendor not submitting an RFP is encouraged to indicate the reason(s) for not participating. ALTERNATE ITEMS: It is not the intention of the specifications contained herewith to eliminate any bidder; however, quoted items must equal or exceed stated specifications. 3
RFP SUBMITTAL: The RFP shall be addressed and or delivered to Pauline Horsley, Purchasing Agent, 517 North Main Street, Nicholasville, Kentucky 40356 prior to RFP opening scheduled for October 11, 2018 at 11:00 a.m. ANY RFP S NOT RECEIVED PRIOR TO SCHEDULED OPENING TIME WILL BE REJECTED AND RETURNED UNOPENED. METHORD OF AWARD: The City of Nicholasville reserves the right to reject any and all RFP s. The City of Nicholasville also reserves the right to award RFP based on the best evaluated and/or most advantageous to the City. The City of Nicholasville reserves the right to consider as a part of the RFP evaluation, the stated warranty, stated delivery schedule and payment terms. PRICING: All prices shall be quoted exclusive of any taxes. The City of Nicholasville is exempt from Federal excise, transportation and/or Kentucky sales tax. Any items supplied directly to the City from a supplier/manufacture are exempt from sales tax. Bidders must provide manufacturer s product literature if available and appropriate with the RFP submission. Prices quoted shall remain firm and open to acceptance by the Owner for a minimum period of sixty (60) days after RFP opening. SHIPPING CHARGES: All items quoted shall be F.O.B. Destination. No additional freight charges will be allowed. PAYMENT: The City of Nicholasville payments are net 30 from the date of invoice is received. TERMINATION OF CONTRACT: In the event that the vendor violates any breach of the provisions of this contract such breach shall constitute default. In the event of default, the City of Nicholasville may serve written notice to the vendor of its intention to terminate the contract. 4
GENERAL TERMS AND CONDITIONS: The successful bidder must be able to provide items as listed on the RFP, and provide samples of each item if needed. The successful bidder shall work with Purchasing Department to provide individual order forms for each department and shall be responsible for distributing all necessary copies to Purchasing. MEASURING: The successful bidder shall be responsible for obtaining individual measurements as may be required at the City of Nicholasville. All measurements are the responsibility of the successful bidder and any misfits due to the successful bidder s error(s) in measuring or failure to take measurements, are the successful bidder s responsibility and should misfits occur, same shall be replaced with the proper fit within a reasonable period of time. The successful bidder shall provide a complete size run of items included in the bid list for departments to try on at the time of measurements. COMPLETION/DELIVERY SCHEDULE: A thirty- (30) day period is the maximum time the City will allow. Each bidder must state in the RFP a time schedule for completion or delivery of the product. Time schedules must be definite. Successful bidder shall be required to notify Purchasing in writing about back orders. Purchasing and the Department Superintendents must approve any substitutions for long delays. PACKAGING: All items ordered for an individual must be packaged by the successful bidder for delivery and that individual s name shall be clearly marked on the outside of the package. NO BULK PACKAGING OF ANY ITEMS WILL BE PERMITTED. 5
EMBLEMS AND PATCHES: Whenever required in the detailed specifications, emblems, patches and the like, must be affixed by the successful bidder as prescribed in the Specifications prior to delivery of the items. ADDITION OF NEW ITEMS: Any new item added to the existing list of uniforms, shoes, leather goods or other associated equipment must be authorized by the Department and approved by the Purchasing Agent in writing. Pricing is subject to negotiation and approval by the Purchasing Agent and the Department Superintendents. The City reserves the option to buy new items from alternate suppliers. LABEL: There shall be sewn in all garments a permanent press label giving cleaning instructions, size and fiber content. EMBROIDERY: Samples of all required embroidery are included at the end of the bid documents. PATCHES: All patches will be sewn on the garments by the vendor where required. 6
SPECIFICATIONS FOR FIRE DEPARTMENT UNIFORMS 5.11 Tactical Series Knit Polo Shirt Long Sleeve #42056:/42056 Tall Professional Polo is made in a 5.11 Tactical exclusive process that provides NO FADING, SHRINKING, OR WRINKLING. 100% Pique-Knit Cotton; has concealed dual pencil pocket, no roll collar with permanent collar stays and Melamine buttons on a 3-button placket. XS-2XL 3XL 4XL=5XL TALL 5.11 Tactical Series Knit Polo Shirt Short Sleeve #41060:/41060 Tall Professional Polo is made in a 5.11 Tactical exclusive process that provides NO FADING, SHRINKING, OR WRINKLING. 100% Pique-Knit Cotton; has concealed dual pencil pocket, no roll collar with permanent collar stays and Melamine buttons on a 3-button placket. XS-2XL 3XL L-5XL TALL 5.11 Tactical Company Pant 100% Cotton #74398:/74398 L 100% Cotton; fade, wrinkle and shrink resistant; gusseted crotch; self-adjustable tunnel waistband; reinforced belt loops. 28-44 Even Inseam 46-54 Even Inseam 5.11 Tactical Ripstop TDU Pant #74003: 65% polyester/35% rip-stop cotton pant; Self-adjusting waist; Genuine YKK zippers and Prym snaps; Teflon treated for stain, liquid and dirt resistance; Short, medium and long lengths; Blousing straps; Large side outer pockets; Back-up Belt System XS-2XL SHORT, REG, LONG SHORT, REG, LONG 5.11 TDU Ripstop Pant - Women's #64359 2-20 REG, LONG 5.11 Taclite Pro Shorts Men's Navy #73287: 6.14oz polyester/cotton, Taclite ripstop fabric: YKK zipper; PRYM snaps. 28-44 5.11 Taclite Pro Shorts Women's Navy #63071: 6.14oz polyester/cotton, Taclite ripstop fabric; YKK zipper; PRYM snaps 2-20 No Inseam 7
5.11 Pullover Job Shirt Navy #72314: 80% cotton, 20% poly, YKK zipper; secure cuffs and hem. XS-2XL 3XLl 4XLl-5XL TALL Leather Non-Lined Basket Weave Belt Boston #6505: Manufacturer: Boston Leather 6505G 6505S Propper 1/4 Zip Job Shirt w/embroidery and 2 patches. F5481-OY XS-5XL M-2XL LONG Blauer Fleece Lined Jacket w/embroidery and 2 patches. 6112 Navy XS-L SHORT, REG, TALL XL-2XL REG, TALL 3XL REG, TALL 4XL REG, TALL 5.11 Big Horn Jacket w/embroidery and 2 patches. 48026 Dark Navy XS-2XL Propper Rev Tac Pant F5274 LAPD Navy 30-44 Even Inseam 46-56-Even Inseam Propper Rev Tac Pant F5203 LAPD Navy Women's 2-20 Short, Reg, Long 5.11 Uniform Hat - Adjustable w/embroidery (logo/name on back) #89260 Dark Navy Manufacture: 5.11 Tactical Propper 6 Panel Cap w/embroidery (logo/name on back) F5592 Blauer Adjustable Stretch Cap w/embroidery (logo/name on back) 182-1 Navy Port and Company 6 Panel Twill Cap w/embroidery (log/name on back) CP80 Navy 8
Fire Department Footwear Bates 2261 2700 2262 2788 2766 2184 Belleville (Tactical Research) TR960Z TR960ZWP TR966 TR908Z TR906Z TR908ZWP Blauer FW016LT FW016WP FW016PCT FW018LT FW018TWP FW034 5.11 12018 12310 12311 12312 12313 12032 Propper F4506 F4521 F4507 F4520 Rocky 2167 2173 6300 2090 2091 2149 Thorogood 834-6034 834-6211 Under Armor 1261916 1257847 9
SPECIFICATIONS FOR POLICE DEPARTMENT UNIFORMS Blauer #8540-Navy Class "A" Shirt L/S XS-XL 2XL Blauer #8460-Navy Class "A: Shirt S/S XS-XL 2XL Blauer #8560-Navy Class "A" Pants w/royal blue stripe on leg 30-44 Even Inseam 46-56 Even Inseam Blauer #8730X-Navy Class "B" Shirt L/S - w/nametape **new item numbers** XS-XL 2XL Blauer #8713X-Navy Class "B" Shirt S/S - w/nametape **new item numbers** XS-XL 2XL Blauer #8810X-Navy Class "B" Pants **new item numbers** XS-XL 2XL Blauer #9820-60-4660 Tacshell Jacket w/soft-shell fleece jacket liner w/velcro and pull-tab Police XS-XL 2XL Blauer #8842-04-Navy Bike Shorts Blauer #8822-04-Navy Bike Pants Blauer #8133-65 Bike Shirt w/police reflective on back Blauer #4660-65 Bike jacket w/velcro patches Blauer #343P/342P Zip-front breakaway Vest- yellow D.O.T. standards Blauer 160-04-Navy Skull cap w/embroidered NPD Blauer 134-1-55 B-Dry Rain pants / Hi-Vis Yellow (safety ofc.) Blauer #26950-1-55 Hi-Vis Yellow (safety ofc.) Safariland 99V Velcro Inner Belt w/basket weave Safariland 94V Duty belt/leather/w/basket weave 10
Samual Broome - Clip on tie - Navy Kentucky buttons-mirror bright Kentucky buttons- Chrome Reeves #N800 Metal Nametag with serving since Midway #NP1 5-Star Cap w/stretch band 5.11 #41060-019 Knit Shirt w/logo S/S 5.11 #42056-019 Knit Shirt w/logo L/L Neese #523AJ Rain Jacket w/velcro patches Neese #523PT Rain pants Propper 5.11 F524350KH Pants/BDU Style Rocky 500-8 Chukka Boots for Class "A" uniform Propper 5.11 F5417-38-381 ERT Shirt w/nametapes Propper 5.11 F5201-381 ERT Pants Propper 5.11 F5373-OS-330 ERT Undershirt Propper 5.11 F5488-OE-368 ERT Jackets Youpung 6580-black Flex-fit ball caps Blackinton NPD Collar Pints Premier Collar Insignias- various ranks Premier NPW-1/NPG-1 Whistles/covers/chains Elbeco #P868 Paragon Plus S/S Shirt - light blue Elbeco #P878-3 Paragon Plus L/S Shirt - light blue 11
Bates: Black Work Boots SP526 SP503 Danner: Black Work Boots SP573 SP388 Magnum: Black Work Boots SP520 Under Armor Boots Rocky Boots 500-8 Chukka Boots for Class "A" Uniform 12