HAZARD MITIGATION AND RESILIENCY PUBLIC MEETING

HAZARD MITIGATION AND RESILIENCY PUBLIC MEETING Formerly Flood Recovery Department May 26 2016

MAYOR NICOLE NICOLETTA

INTRODUCTIONS Sara Hartley Ryan Keene Jeff Smith Jessica Clayton Isaac Brisk Kenneth Smith

COMPLETED PROJECTS

FLOOD RECOVERY/STORMWATER/BRIDGE PROJECTS "COMPLETED JOBS" ITEM NO, GRANT DESCRIPTION Antipated Completion Date Federal FUNDING SOURCE AWARD AMOUNT State FUNDING SOURCE AWARD AMOUNT Local FUNDING SOURCE AWARD AMOUNT COMS MATCH TOTAL COST ANTICIPATED TOTAL COST ACTUAL 1 William's Canyon Phase I 7/1/2015 Multiple $4,241,474.00 2 Williams Canyon Phase II 71/2015 Multiple $5,514,400.00 $587,439.00 $2,015,452.00 3 City Hall Flood Wall 8/1/2015 FEMA $42,863.25 CDBG $9,527.00 State $9,526.00 $14,287.75 $76,204.00 $83,746.50 4 Manitou Springs Rec Center 10/31/2015 FEMA 4229 $25,881.79 $8,627.27 $34,509.06 $34,509.06 5 Williams Canyon Debris Nets 10/31/2015 FEMA 4229 $9,618.93 $3,206.31 $12,825.24 $12,825.24 6 Canon Ave 7x7 10/31/2015 FEMA 4229 $26,250.00 $8,750.00 $35,000.00 $35,000.00 7 Water Treatment Plant Access Road 10/31/2015 FEMA 4229 $662.24 $220.75 $882.99 $882.99 8 Spring Street Temporary Bridge 10/31/2015 FEMA 4229 $59,245.24 $42,478.82 $101,724.06 $101,724.06 9 Williams Canyon Sediment 10/31/2015 FEMA 4229 $6,747.54 $2,249.18 $8,996.72 $8,996.72 10 Pawnee Detention Basin Sediment 10/31/2015 FEMA 4229 $1,591.78 $530.60 $2,122.38 $2,122.38 11 Mesa Tank Road Sediment 10/31/2015 FEMA 4229 $1,924.72 $641.58 $2,566.30 $2,566.30 12 Pine Ridge Road Sediment 10/31/2015 FEMA 4229 $252.00 $84.00 $336.00 $336.00 Washington By Pass and Detention Facility Sediment 10/31/2015 FEMA 4229 $2,115.70 $705.23 $2,820.93 $2,820.93 13 14 Plainview/Banks Sediment 10/31/2015 FEMA 4229 $516.15 $172.05 $688.20 $688.20 15 El Paso Sediment 10/31/2015 FEMA 4229 $946.69 $315.56 $1,262.25 $1,262.25 16 Crystal Valley Cemetary Sediment 10/31/2015 FEMA 4229 $1,691.89 $563.96 $2,255.85 $2,255.85 17 Garden Drive Sediment 10/31/2015 FEMA 4229 $172.54 $57.51 $230.05 $230.05 18 Ruxton Ave Sediment 10/31/2015 FEMA 4229 $488.07 $162.68 $650.75 $650.75 19 Burns Road Sediment 10/31/2015 FEMA 4229 $189.50 $63.17 $252.67 $252.67 20 Water Resevoir Sediment 10/31/2015 FEMA 4229 21 Manitou Terrace Assessment 12/1/2015 FEMA 4229 $26,250.00 $8,750.00 $35,000.00 $35,000.00 22 William's Canyon Revegetation CONO $500.00 Donations $200.00 $700.00 $500.00 23 Fencing Repairs CIRSA $9,980.00 $9,980.00 $9,000.00 24 Geneva Trail / Pine Ridge Road FEMA (4145) $10,132.50 $3,377.50 $13,510.00 $13,510.00 Hydroplant Feasibility Study 1st grant CWRPDA $9,250.00 $9,250.00 $18,500.00 $18,500.00 25 26 Flood Recovery MGR DHSOEM $50,000.00 $10,000.00 $60,000.00 27 Flood Recovery Staff/Modular DOLA $643,300.00 $643,300.00 28 Modular Setup DOLA $48,000.00 $51,409.84 $99,409.84 3a Wildcat Gulch Retention pond 3/1/2016 CDBG DR1 $49,000.00 $49,000.00 $48,190.00 3b Wildcat Gulch Culvert Crossing 3/1/2016 CDBG DR1 $426,200.00 $426,200.00 $426,200.00 1 Mansion Park Wall 3/1/2016 CDBG DR1 $22,800.00 $7,670.00 $30,470.00 $30,470.00 2 Mansion Park Fence 3/1/2016 $12,012.00 $12,012.00 $12,012.00 Totals $6,981,220.53 $19,277.00 $9,726.00 $773,024.76 $1,681,409.29 $7,141,177.95 Completed projects total of $884251 plus Williams Canyon phase I and II at $6.25 million: Total $7.14 Million in completed projects

STORM WATER DEPARTMENT

WILLIAMS CANYON MAINTENANCE Debris and rock removal. Clearing Infiltration block. Flushing perforation pipe. Clearing 7x7 culvert. Now on a monthly schedule.

BRIDGE MAINTENANCE Monthly inspection and vegetation mitigation Creek walk every week removing log jams and trash

MINING EQUIPMENT PURCHASE Over all height 71 can clean out sediment from 7x7 culverts Bucket can hold 4500 lbs. or 1.25 cubic yards. Fan and generator combination for positive airflow. Loader on site and employees trained by end of June. Average cost to contract this is $73,000. Cost of the equipment is $115,650.

CAPITAL IMPROVEMENTS 2016 Storm Drainage Enterprise Capital Improvements FY2013 FY2017 Capital Requests 2015 2016 2017 2018 2019 Burns Road /Pinon Ln.upgrade $10,773 480 Crystal Hills Blvd. Replace Culvert $4,000 Cemetery head wall FEMA 600 block Ruxton 2 concrete swales $10,000 300 Block Washington Curb and Gutter south side NRCS Washington Bypass Replace culvert $ 25,000.00 Improve Seneca drainage $20,000 Pawnee Detention Structure / Streambed Restoration NRCS Bevers Pl. replace cross pan $5,000 Kreg Ln./ Crystal Hills Blvd. replace cross pan $5,000 Lafayette drainage add culvert/curb $25,000 164/165 Clarksley Rd. add cross pan $10,000 Brook St. replace cross pan $5,000 Alpine Tr. Add 30" culvert S. side past 106 Alpine $5,000 Alpine Tr. Headwall on N. side $5,000 $14,773 $40,000 $ 75,000.00 $0 $0

STORMWATER MASTER PLAN DOLA AWARDED THE CITY A CDBG-DR RESILIENCE PLANNING GRANT IN THE AMOUNT OF $206,500 FOR PREPARATION OF A CITY-WIDE MASTER PLAN WHICH WILL INCLUDE: PUBLIC OUTREACH QUANTIFICATION OF STORMWATER RUNOFF ON A VERY DETAILED LEVEL STUDY WILL ASCERTAIN THE CAPACITY OF EXISTING FACILITIES AND DETERMINE WHERE NEW FACILITIES ARE MOST NEEDED RFP IN PROGRESS CONSULTANT SELECTION PROCESS WILL BEGIN IN JUNE COMPLETION IN 18 MONTHS

FEMA 4229 EVENT IN HOUSE WORK Oak and Keithly Fairmont Trail Repairs

Inteman Trail site 1 Iron Mountain Site 3

Great American Cleanup Pikes Peak Partners Formerly the City s Spruce up the Springs and County s Tackle the Trash events. Successful event with good turnout Creek Week September 24 through October 2, 2016. clean up our Parks Waterways. For more information go to www.fountain-crk.org/cleanup VOLUNTEER OPPORTUNITIES

Funded for both 2013 and 2015 Event Money for the 2015 event actually delivered before funding for the 2013 was authorized This caused an impact to the city s budget but the funding is at 75% Every $1 that the city spends equates to $4 total NRCS PROJECTS Natural Resources Conservation Service

2013 PROJECTS IN DESIGN PHASE Wildcat Gulch RMFI will be looking for volunteers to complete construction WWW.RMFI.ORG or Jennifer@rmfi.org Ruxton Walls Pawnee Detention pond

All projects approved by the state Currently negotiating with contractors for design Anticipated project kick off meeting in next two weeks All projects to be completed by October 26 2016 2015 PROJECTS IN DESIGN

Wildcat Gulch Completed ahead of schedule Under Budget Mansions Park City Hall Curtain Wall RECENT ACCOMPLISHMENTS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

FEMA FUNDED PROJECTS Manitou Terrace Under a pilot alternative program for mitigation Spring Street Bridge Looking to FEMA for more funding to provide a permanent solution Mayfair Bridge Scope of work change to allow funding for design Caution this bridge is in a regulatory flood way Spencer Davon retention wall Currently in design phase expected to start construction Midsummer

BROOK STREET BRIDGE Alternative project was presented to City Council Significant concerns about imminent failure of this structure This will impact the downstream side with considerable debris

Williams Canyon Phase III Proposals submitted design phase will begin No construction is anticipated this year Peakview Water Main Design-build RFP posted Raw Water Pipeline Out for bid in August with a early Winter start date for engineering El Monte and Serpentine Drive projects Will go out for estimate in Fall of 2016 CDBG ROUND 2 FUNDING

Proposals due June 7, 2016 Replace 1930 s structure New 6 water main Add new fire hydrants PEAKVIEW WATER MAIN

WILLIAMS CANYON PHASE III Provide flood protection along Park and Canon Avenues Enhances safety Business owners Residents Tourism Improved emergency access

HAZARD MITIGATION AND RESILIENCY PROJECTS

FLOOD RECOVERY/STORMWATER/BRIDGE PROJECTS ITEM NO, GRANT DESCRIPTION Antipated Completion Date Priority Date funding secured (grant contract) Federal FUNDING SOURCE AWARD AMOUNT State FUNDING SOURCE AWARD AMOUNT Local FUNDING SOURCE AWARD AMOUNT COMS MATCH TOTAL COST ANTICIPATED 3 3c 4 5 6 7 8 9 10 Wildcat Gulch 3/1/2016 Started 9/18/2015 MULTIPLE Stream restoration 7/1/2016 2 NRCS EWP $244,200.00 CWCB $40,700.00 $40,700.00 $325,600.00 William's Canyon Phase III 12/15/2017 1 CDBG DR2 $795,575.00 $795,575.00 Serpentine Drive 7/1/2018 2 CDBG DR2 $105,561.00 $105,561.00 El Monte Place 3/1/2018 2 CDBG DR2 $182,259.00 $182,259.00 Peakview Waterline 2/28/2018 1 CDBG DR2 $487,980.00 $487,980.00 Raw Water Pipeline 12/15/2017 1 CDBG DR2 $3,370,833.00 $3,370,833.00 Hydroplant 12/15/2017 2 CWRPDA $294,000.00 $32,290.00 $322,900.00 Hydroplant Feasibility Study 2nd grant 9/1/2016 1 CWRPDA $5,750.00 $5,750.00 $11,500.00 11 Pawnee Canyon 12/31/2016 1 NRCS EWP $88,800.00 CWCB $14,800.00 $14,800.00 $118,400.00 Ruxton Creek Corridor Walls 1/31/2017 1 NRCS EWP $50,250.00 CWCB $8,375.00 $8,375.00 $67,000.00 12 13 15 16 17 20 21 22 23 Memorial Hall Subsidence 6/1/2016 1 9/8/2015 $12,500.00 $12,500.00 Stormwater Master Plan 3/1/2017 2 DOLA $203,000.00 $203,000.00 City Hall Needs Assessment DOLA $21,140.00 $21,140.00 Brook Street Bridge 5/15/2016 1 2/1/2015 $110,000.00 $110,000.00 Spring Street Bridge Replacement 6/1/2016 1 Manitou Terrace 12/31/2017 1 12/11/2015 FEMA $300,000.00 $100,000.00 $400,000.00 Beckers Lane Channel Stabilization 10/1/2016 1 NRCS EWP $116,250.00 $38,750.00 $155,000.00 Washington By pass Slope Stabilization 10/1/2016 1 NRCS EWP $600,000.00 $200,000.00 $800,000.00

Washington Street Overfall 10/1/2016 1 NRCS EWP $12,000.00 $4,000.00 $16,000.00 24 Timberline Baptist Church 10/1/2016 1 NRCS EWP $82,500.00 $27,500.00 $110,000.00 25 Mesa Tank Slope and Channel Stabilization 10/1/2016 1 NRCS EWP $101,250.00 $33,750.00 $135,000.00 26 27 28 29 30 31 32 33 34 35 36 37 Mayfair Bridge 7/1/2016 1 1/15/2016 FEMA $35,444.06 $11,814.69 Spencer/Davon 7/1/2016 1 1/15/2016 FEMA $51,311.17 $17,103.73 Trail Repairs 6/1/2016 2 11/17/2015 FEMA $5,035.25 $1,678.42 600 Ruxton 4/15/2016 2 1/16/2017 FEMA $539.10 $179.70 Fairmont 4/15/2016 2 1/16/2017 FEMA $1,842.55 $614.19 Pinon RD 4/15/2016 2 1/16/2017 FEMA $1,425.80 $475.27 Oklahoma Road 4/15/2016 2 1/16/2017 FEMA $3,198.66 $1,066.22 Burns Road 4/15/2016 2 1/16/2017 FEMA $1,275.00 $425.00 Banks Road 4/15/2016 2 1/16/2017 FEMA $204.00 $68.00 Oak Place 4/15/2016 2 12/1/2015 FEMA $822.13 $274.04 420 El Paso 4/15/2016 2 1/1/2016 COMS 38 39 Villa Vallecito /Excondido 8/15/2016 2 *PW=EP103c FEMA $3,060.00 Crystal Valley Cemetery Culverts 8/15/2016 2 *PW EP127 FEMA $8,168.66

Flood Recovery Department Budget for 2016 PROJECT NAME PROJECT COST GRANT AMOUNT CDBG DR Round One 2015 2016 other funding source? PERCENT COMPLETE Cost to COMS 2015 Cost to COMS 2016 CDBG disaster relief funding City Hall Curtain Wall (1)(2) $78,204.00 $76,204.00 N 100 $2,000.00 $0.00 forensic engineering $12,500.00 $0.00 N 20 $0.00 $12,500.00 repair to City Hall unknown n/a N 0 $0.00 unknown $29,700.00 Mansions Park Wall (3) $52,500.00 $22,800.00 N 0 $0.00 Wildcat Gulch Culvert $312,600.00 $312,600.00 N 0 $0.00 Wildcat Gulch Pond $162,600.00 $162,600.00 N 0 $1,850.00 $618,404.00 $574,204.00 $3,800.00 $42,200.00 (1) Cost to repair subsidence issue is being determined through forensic engineering analysis, early options presented indicate a new foundation design, either of Helical piers, micropiles, or conventional spread footing. All options will include releveling of structure. Waiting for engineers estimate on each alternative. (2) The Grant Amount was a combination of funding from FEMA (87.5%) CDBG (12.5%), and DHSEM (12.5%) (3) Cost to City due to underestimate of design and construction cost CDBG DR Round Two PROJECT NAME PROJECT COST GRANT AMOUNT other funding source? PERCENT COMPLETE Cost to COMS 5% contingency Staff Priority (1) Council Priority Raw Water Pipeline $3,370,833.00 $3,370,833.00 n 0 $168,541.65 El Monte Culvert $182,259.00 $182,259.00 n 0 $9,112.95 Peakview waterline replacement $487,980.00 $487,980.00 n 0 $24,399.00 Williams Canyon Phase III $795,575.00 $795,575.00 n 0 $39,778.75 Serpentine Road $105,561.00 $105,561.00 n 0 $5,278.05 3 5 4 1 2 $4,942,208.00 $4,942,208.00 $247,110.40 (1) used only if cost of construction goes up

Name of Project Total Cost NRCS grant award FUNDED NRCS EWP State Match 12.5% In kind labor match Staff priority Council Priority 2016 Budget Cost Max need 2016 (w/o in kind) NATURAL RESOURCES CONSERVATION SERVICE EMERGENCY WATERSHED PROTECTION GRANTS (NRCS EWP) EWP projects can occur on private parcels Pawnee Canyon $392,600.00 $88,800.00 $14,800.00 $10,000.00 2.0 $4,800.00 $14,800.00 Ruxton Walls $67,000.00 $50,250.00 $8,375.00 $0.00 3.0 $8,375.00 $8,375.00 Wildcat Gulch $392,600.00 $244,200.00 $40,700.00 $25,000.00 1.0 $15,700.00 $40,700.00 TOTALS: $852,200.00 $383,250.00 $63,875.00 $35,000.00 $28,875.00 $63,875.00 In kind labor match is estimated, and subject to change 2015 NRCS EWP Projects Project Priority 1 2 3 4 5 Project Name Total Project Amount NRCS Funding (75%) COMS Match (25%) Unmet Needs Request to State (12.5%) COMS Match (12.5%) if State funding for unmet needs request becomes available Mesa Tank Slope and Channel Stabilization $135,000.00 $101,250.00 $33,750.00 $16,875.00 $16,875.00 Washington Street By Pass Slope Stabilization $800,000.00 $600,000.00 $200,000.00 $100,000.00 $100,000.00 Washington Street Overfall $16,000.00 $12,000.00 $4,000.00 $2,000.00 $2,000.00 Beckers Lance Channel Stabilization $154,700.00 $116,025.00 $38,675.00 $19,337.50 $19,337.50 Timberline Baptist Church $114,480.00 $85,860.00 $28,620.00 $14,310.00 $14,310.00 Totals $1,220,180.00 $915,135.00 $305,045.00 $152,522.50 $152,522.50

Flood Recovery Department Budget for 2016 (continued) PROJECT NAME TOTAL COST BENEFIT TO COMS Federal FUNDING SOURCE AWARD AMOUNT State FUNDING SOURCE AWARD AMOUNT Local FUNDING SOURCE AWARD AMOUNT ANTICIPATED 2016 COMS MATCH / COST 2016 COSTS NOT ANTICIPATED IN BUDGET ANTICIPATED 2017 COMS MATCH / COST COMMENTS BENCHMARK NOTES Mansion Park Wall $39,838.00 CDBG DR1 $22,800.00 17,038.00 Completed Mansion Park Fence $12,012.00 12,012.00 Completed CDBG DR1 $49,000.00 Completed Wildcat Gulch Retention pond $49,000.00 Wildcat Gulch Culvert Crossing $426,200.00 CDBG DR1 $426,200.00 Completed Wildcat Gulch Stream Restoration $325,600.00 NRCS EWP $244,200.00 40,700.00 CWCB $40,700.00 Anticipated construction June 2016 2016 COST: $1,078,033.23 William's Canyon Phase III $795,575.00 CDBG DR2 $795,575.00 39,778.75 5% Contingency Anticipated funding for engineering May 2016 Serpentine Drive $105,561.00 CDBG DR2 $105,561.00 5,278.05 El Monte Place $182,259.00 CDBG DR2 $182,259.00 9,112.95 Peakview Waterline $487,980.00 CDBG DR2 $487,980.00 24,399.00 Raw Water Pipeline $3,370,833.00 CDBG DR2 $3,370,833.00 168,541.65 5% Contingency 5% Contingency 5% Contingency 5% Contingency Anticipated funding for engineering Fall 2016 Anticipated funding for engineering Fall 2016 Anticipated funding for engineering May 2016 Anticipated funding for engineering Fall 2016 2016 BENEFIT: $8,919,580.89 Hydroplant $326,290.00 CWRPDA low $294,000.00 32,290.00 interest loan Will go to voters in November 2016 Hydroplant Feasibility Study 2nd grant $11,500.00 CWRPDA $5,750.00 5,750.00 Will be completed by August 2016 Pawnee Canyon $92,394.00 NRCS EWP $69,295.50 CWCB $11,549.25 11,549.25 30% design plans anticipated by July 2016 Ruxton Creek Corridor Walls $67,000.00 NRCS EWP $50,250.00 CWCB $8,375.00 8,375.00 30% design plans anticipated by July 2016 Memorial Hall Subsidence Engineering $17,675.00 12,500.00 5,175.00 Completed Stormwater Master Plan $203,000.00 DOLA $203,000.00 RFP posted May 2016 Brook Street Bridge $110.00 400,000.00 Unknown Spring Street Bridge Replacement $375,000.00 FEMA $262,500.00 87,500.00 PW Determination from FEMA May 2016 Manitou Terrace $516,872.00 FEMA $300,000.00 129,218.00 SOW complete and submitted to State 5/5/2016 Beckers Lane Channel Stabilization Construction $154,700.00 NRCS EWP $116,025.00 38,675.00 Contracted with design build team May 2016 Beckers Lane Channel Stabilization $15,470.00 NRCS EWP $15,470.00 Engineering Contracted with design build team May 2016 Washington By pass Slope Stabilization $800,000.00 NRCS EWP $600,000.00 200,000.00 Construction RFP Issued in July 2016 Washington By pass Slope Stabilization $80,000.00 NRCS EWP $80,000.00 Engineering SOQ Issued May 2016 Washington Street Overfall Construction $16,000.00 NRCS EWP $12,000.00 4,000.00 Washington Street Overfall Engineering $1,600.00 NRCS EWP $1,600.00 RFP Issued in July 2016 SOQ Issued May 2016 Timberline Baptist Church Construction $114,480.00 NRCS EWP $85,860.00 28,620.00 Contracted with design build team May 2016 Timberline Baptist Church Engineering $11,448.00 NRCS EWP $11,448.00 Contracted with design build team May 2016 Mesa Tank Slope and Channel Stabilization Construction Mesa Tank Slope and Channel Stabilization Engineering $135,000.00 NRCS EWP $101,250.00 33,750.00 Contracted with design build team May 2016 $13,500.00 NRCS EWP $13,500.00 Contracted with design build team May 2016 Mayfair Bridge $73,917.00 FEMA $35,444.06 18,479.25 Spencer/Davon $68,414.90 FEMA $51,311.17 17,103.73 Trail Repairs $6,713.67 FEMA $5,035.25 1,678.42 Contracted with Engineer May 2016 Contracted with Engineer May 2016 Work Complete by June 2016 600 Ruxton $718.80 FEMA $539.10 179.70 Completed Fairmont $2,456.74 FEMA $1,842.55 614.19 Work Complete by June 2016 Pinon RD $1,901.07 FEMA $1,425.80 475.27 Completed Oklahoma Road $4,264.88 FEMA $3,198.66 1,066.22 Completed Burns Road $1,700.00 FEMA $1,275.00 425.00 Completed Banks Road $272.00 FEMA $204.00 68.00 Completed Oak Place $1,096.17 FEMA $822.13 274.04 Work Complete by June 2016 Villa Vallecito /Excondido $3,060.00 FEMA $2,295.00 765.00 Work Complete by June 2016 Crystal Valley Cemetary $8,168.66 FEMA $6,126.50 2,042.16 Completed TOTALS $8,919,580.89 $767,813.23 $310,220.00 $279,400.40 Additional requests for 2016 $310,220.00 2016 Adjustedl budget $1,078,033.23

RUXTON WATERSHED WILDFIRE THREAT REDUCTION PILOT PROJECT

WIDE SUPPORT FROM NUMEROUS AGENCIES AND LARGE LAND OWNERS COG RAILWAY RMFI CUSP CSU Use of COG to move personnel and equipment, full access to all parcels including easements and rights to enter Willing to provide volunteer workforce for numerous tasks CRYSTAL PARK HOA Plans are prepared, shovel ready areas for mitigation City of Colorado Springs Police and Fire City of Colorado Springs Parks and Recreation

GRANT APPLICATION NOT AWARDED Hazard Mitigation & Resiliency team actions Follow up with state funding agency Find out how to fund projects with this sort of impact to the community Identify Alternate funding sources