COMMUNITY DEVELOPMENT PROGRAM ALLOCATION COMMITTEE MEETING Thursday, September 20, 2018 11:00 A.M. GCMPC Conference Room, 2 nd Floor AGENDA I. Call to Order II. ***III. IV. ***V. VI. XI. XII. Roll Call Minutes of the August 23, 2018 Meeting (to be distibuted) Opportunity for Individuals to Address the Committee Community Development Program Transfer of Funds (attached) HUD Update Other Business Adjournment ***Indicates Action Item K:\cd\CDMTG\ALLOC\2018\Agenda\September.docx
COMMUNITY DEVELOPMENT PROGRAM ALLOCATION COMMITTEE MEETING August 23, 2018 11:00 a.m. MINUTES The Allocation Committee met at 11:00 a.m. on Thursday, August 23, 2018, in the Conference Room of the Genesee County Metropolitan Planning Commission (GCMPC), 1101 Beach Street, Room 223, Flint, Michigan. I. CALL TO ORDER Christine Durgan called the meeting to order at 11:03 a.m. II. ROLL CALL Present: Brad Dick, Christine Durgan, David Martin, Ellen Ellenburg, Karen Miller, Kim Courts, and Sheila Taylor. Absent: Jeff Lutze, Paula Zelenko, Mark Emmendorfer, and Stephen Fuhr. Others Present: Damon Fortney and Nichole Odette. III. MINUTES OF THE MAY 24, 2018 MEETING Motion: Action: Approve, Moved by Brad Dick, Seconded by Karen Miller, to approve the minutes of the May 24 2018 meeting as presented. IV. OPPORTUNITY FOR INDIVIDUALS TO ADDRESS THE COMMITTEE Christine Durgan explained that the agenda was over 1,900 pages due to changes the County Board has made in the approval process of financial or budgetary items. Previously, one sample contract from each program would go through the Board approval process, but now every single contract must be submitted for approval. Commissioner Courts stated that she would be willing to meet with staff to discuss concerns regarding the process. Ms. Durgan introduced Damon Fortney, Planner III, who is now working in the Community Development Program. V. 2018 HUD COMMUNITY DEVELOPMENT GRANT AGREEMENTS Sheila Taylor explained that the grant agreements show the County s 2018 funding awards from HUD. These amounts were listed in the Action Plan that was approved by the Board of Commissioners in May. As part of the new process, the Board must approve
the grant application and then approve acceptance of the funding. Karen Miller asked when the funding will be released. Ms. Taylor stated that the agreements must go through the C&ED Committee and the Board, so they will not receive final action until the end of September. Staff anticipates receiving funds and signing contracts in October. Commissioner Martin stated that due to agenda deadlines and the Labor Day holiday, the first opportunity for the C&ED Committee to vote on the grant agreements is on September 10 th ; however, a special board meeting could be requested prior to the Governmental Operations meeting on September 17 th. Ms. Taylor explained that HUD delayed the process many months by not providing staff with the allocation amounts needed to submit the Action Plan. Commissioner Courts reiterated that a conversation can take place with staff about the approval process and meeting time contraints. Motion: Action: Approve, Moved by Kim Courts, Seconded by Karen Miller, to approve the 2018 HUD Community Development Grant Agreements for submittal to HUD. VI. 2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONTRACTS Sheila Taylor stated that these are the contracts for all projects that were approved in the 2018 Action Plan. The language is the same as in the previous year s contracts, however, all contracts will now be signed by the Board Chairperson. Motion: Action: Approve, Moved by Karen Miller, Seconded by Kim Courts, to approve the 2018 Community Development Block Grant contracts. VII. 2018 EMERGENCY SOLUTIONS GRANT (ESG) CONTRACTS Sheila Taylor stated that ESG funding assists agencies in providing emergency shelter, homeless prevention, shelter operations, rapid rehousing, and the HMIS database. These projects were also approved as part of the 2018 Action Plan. Motion: Action: Approve, Moved by Brad Dick, Seconded by Ellen Ellenburg, to approve the 2018 Emergency Solutions Grant contracts. VIII. 2018 HOME INVESTMENT PARTNERSHIPS (HOME) CONTRACTS Sheila Taylor stated that Habitat for Humanity will receive $200,000 for the construction of two new homes in Vienna Township and Metro Community Development will receive $33,000 to provide rental assistance, as approved in the 2018 Action Plan. Brad Dick asked for clarification regarding the lien procedure for Habitat s twenty-year affordability period. Ms. Taylor explained that a lien will be placed on each home against Habitat. Staff will provide a partial lien release as each home is sold to a qualified homebuyer. Habitat services the mortgages and places deed restrictions on the properties to ensure that they will be resold to low-income homebuyers. If the homes are not sold to lowincome buyers during the twenty-year affordability period, then Habitat would have to pay back the HOME funds. Discussion ensued. 2
Motion: Action: Approve, Moved by Karen Miller, Seconded by Kim Courts, to approve the 2018 HOME Investment Partnerships contracts. IX. REQUEST FOR TRAINING AND OVERNIGHT TRAVEL Sheila Taylor explained that Cody Roblyer is now doing all the environmental reviews for the Community Development program, so it will be very beneficial for him to attend this in-depth HUD Environmental training. Motion: Action: Approve, Moved by Kim Courts, Seconded by Karen Miller, to approve the training and overnight travel request, with the corrected dates of October 22-26, 2018, at an approximate cost of $2,511.30. X. HUD UPDATE Shelia Taylor stated that the CAPER, a year-end report detailing how we spent our funding last year, was sent to HUD in July and is still under review. After the 2018 CDBG contracts are signed, staff will send out a pre-application for the next round of funding. A pre-application process will help ensure that the local units are applying for eligible projects. Per the new CDBG process, all the local units will be applying at the same time and will receive their funding during either 2019, 2020 or 2021. Ms. Taylor explained that staff has started looking at grant management software that will allow local units, contractors, and staff to track projects. The software may provide a way to electronically submit reimbursement requests and invoices, view status updates, as well as track all data required by HUD. XI. OTHER BUSINESS Christine Durgan stated that staff is very excited for Karen Miller, who is retiring next month. Karen has been on the Allocation Committee since 2001, making her our longest standing member. Staff is very grateful for her help and dedication throughout the years. Ms. Miller stated that she has enjoyed being on this board and working on many great projects over the years. XII. ADJOURNMENT Ms. Durgan adjourned the meeting at 11:41 a.m. Respectfully submitted, Nichole Odette, Secretary Genesee County Metropolitan Planning Commission 3
MEMORANDUM TO: FROM: Members of the Genesee County Allocation Committee Sheila Taylor, Principal Planner Genesee County Metropolitan Planning Commission DATE: September 20, 2018 SUBJECT: Budget Transfer Requests for Community Development Program The following Community Development Program adjustments are being requested. Amount Budget Adjustment From $61,786.90 325.4032.23405 $61,786.90 325.4032.52005 $33,000.00 327.4012.23405 IDIS Activity#2303 $35,677.00 316.4012.55655 Budget Adjustment To 324.4032.23405 IDIS Activity#2163 324.4032.52005 N/A 316.4012.55675 Description To transfer 2015 HOME Admin revenue budget to 2014 HOME Admin Budget. To transfer revenue budget. To transfer 2015 HOME Admin expense budget to 2014 HOME Admin Budget. To decrease 2017 TBRA EN budget. Project is being funded with Program Income only. To decrease revenue budget. To transfer Special Assessment Budget to Infrastructure Improvements. IDIS#2217 IDIS#2218 $22,826.70 325.4025.28815 324.4025.28815 To correct budget transfer on RESO#18-517 To transfer revenue budget. $22,826.70 325.4025.55695 324.4025.55695 To correct budget transfer on RESO#18-517. At this time, staff is requesting approval of the budget transfers by the Allocation Committee. This recommendation will go to the Community and Economic Development Committee for action on September 24, 2018. K:\cd\CDMTG\ALLOC\2018\CDBG Transfer of Funds - September.docx