Student Club Meeting 2011-2012
Introduce yourself New Criteria and Guidelines Club Funding Event planning: Rules and Procedures High risk Clubs and Activities Guest Speakers Q&A
Room Reservations: Barbara Burke Fundraising Policy: Katherine McCormick Press Release Policy: Jason Warburg Club Blogging and Digital Signage: Rebecca Walters
Student Council Budget Committee Review budget proposals from each applicant Committee will determine funding allocation based on the following: Mission Universality Proposed Events History
Funding will be disbursed on per semester basis Deadline to spend allocated funds: Fall December 1 st Spring May 1 st Failure to spend will result in the loss of funds No more than 35% of the expenses for a Club event may be spent on alcohol purchases All of the Funding Guidelines are available on the website.
Clubs are Eligible for Reimbursement for: Approved Club Events pending the following All receipts for which reimbursement is being requested Completed check request form Attached copies of the receipts Submitted to the Treasurer s folder in Student Services Additional Funding Clubs may apply for additional funding application is available on the Student Club web page Forum Funding Policies and guidelines are available on the Student Club web page Equipment and Supplies Equipment and supplies purchased for the club must be returned at the end of the academic year For any questions or concerns please contact Andrew Clark, Student Council Treasurer
Rules & Procedures Events Requiring Approval: Event Planning on the Web Submit Event Request Form to Student Services Ashley will approve event Room Reservations will confirm location Then it will be posted to the MIIS Event Calendar & Student Services Facebook page Club Meetings or Practices do not require approval
Planning Advertising Posters Bring up to eight 8½x11 size fliers to Student Services to post Blogs and Digital Signs more from Rebecca on this process Banner Ads email the artwork to Anne Marie Steiger (asteiger@miis.edu) and she will create the ad for ilearn Press Release more from Jason Warburg this process All the information for advertising can be found on the website
Additional Event Procedures Room Reservations Barbara Burke Campus & Media Services Requests Submit the Request form available on the Student Club web page Requests must be submitted 2 weeks in advance Fundraising Policy Katherine McCormick All revenue must be submitted to Ashley Arrocha after the event for deposit Funds cannot be kept in a private account
Alcohol Policy Must be approved by Ashley Closed campus events only No money exchanged for services or items at events serving alcohol Must ID Student ID with date of birth for confirmation
High Risk Clubs & Activities Activities may include: Hiking, kayaking, martial arts, travel, etc. Liability Release forms must be signed before such activities Instructors must provide proof of certification
SHOW ME THE MONEY! Student Fundraising Policy Anna Dudney, Institutional Advancement September 22, 2011
Advancement Office McGowan 300 $5M annually Priorites: Student Scholarships Faculty Support Capital Improvements
Coordination Avoid overlap Compare fundraising efforts Broaden our pool of donors
Fundraising Steps 1. Seek approval from Advancement and Students Services 2. Make request and/or hold event or activity 3. Request Tax Receipt from Advancement 4. Stewardship
Guidelines Seek approval in advance Paperwork and Solicitation list to Student Affairs and Advancement Use tax I.D. # of org for which you re fundraising Money goes to account in Student Affairs office within 7 days
Types of Gifts Monetary Merchandise (Gifts-in-kind) Services
Follow Up If receipt requested, contact Advancement If no receipt needed, write thank you
Tips for Success Plan Ahead Be Professional Be Specific in Ask Follow up Recognize Acknowledge
MontereySTART: Micro-philanthropy at MIIS New way for students to raise money for their projects through online giving platform Must apply online and be accepted to participate Micro-Philanthropy Open Session Thursday, September 29 12:30-1:30 PM Digital Learning Commons For more info and to apply, visit: blogs.miis.edu/montereystart
Resources Detailed Information about Club Fundraising http://www.miis.edu/community/clubs/eventplanning/fundraising Advancement Office Contact Anna Dudney: adudney@miis.edu; (831)647-3523