REQUEST FOR FACILITIES or EQUIPMENT USAGE (Use Only Black Ink to Complete) All requests for the use of school property must be made (in writing only) and submitted, a minumum of four-weeks prior to the event date to the Athletic Director or Assistant Athletic Director in the SLS Athletics Office. Name of Organization: Person Requesting Facility: Title: Street: E-mail: Signature: City: Home/Work/Cell Phone: I understand Seton LaSalle will not be responsible for any accidents, losses, or damages occuring to individuals or property associated with the activities of my organization. I agree to comply with this policy and rules of Seton LaSalle, and will be responsible for the repair of damages to school property resulting from activities of the organization I represent. Facilities may be used by groups when a representative of Seton LaSalle is ON-SITE at all times of use; cost for this employee(s) is at the group s expense. Seton LaSalle administration will determine the number of Seton LaSalle staff needed for each event. Organizations approved for facility use are responsible for clean-up and trash removal. Cost for custodians/maintenance providing additional clean up & trash removal in area of use will be added to total cost and billed to the organization. FACILITY REQUESTED Venue: Start Time: (If set-up time is required, please list set-up time here): Room/Area*: End Time: Purpose of Meeting/Event: Estimated Attendance: Admission Charge: $ (Any organization that charges admission fees, solicits donations, or sells any items for profit will be subject to the fees schedule for use of facilities.) *Please note: See Condition 13 regarding kitchen use. Costs will be incurred by organization. Kitchen is not to be used if not requested on this Usage Form or if an AVI employee is not present.
NO EQUIPMENT, SUPPLIES, OR PERSONNEL ARE PROVIDED UNLESS PRE-ARRANGED & LISTED BELOW Use of Seton LaSalle equipment needed (enter quantity of tables, chairs, etc. & attach set-up diagram) Tables: Chairs: Podium: Microphone: Projector/Screen: Approved: AD/Assistant AD/Activities Coordinator Approved: Maintenance/Facilities Director Approved: Food Service Director Approved: Technology Director
ADDITIONAL FACILITY REQUESTS
Additional Facility Requests Cont.:
FACILITY USAGE GUIDELINES Any organization or group requesting the use of school facilities shall make such request in writing using black ink (no verbal requests permitted) and shall submit the appropriate Facility Usage Request Form for the necessary approvals of the Athletic Director/Assistant Athletic Director/Activities Coordinator, setting forth the conditions of use of the buildings and grounds. NO ONE is permitted on Seton LaSalle property or to use any facility unless their Facility Usage Form is completed and forwarded to the appropriate staff and their activity, event, practice, etc. appears on the daily or weekly calendar. The organization s responsible official signing the Usage Form will be required to see that all conditions for the use of Seton LaSalle facilities are met. The responsible official shall gaurantee their organization be held liable for all damage to school property which results from the actions of any person entering the premises during their event. The organization will pay the cost of repair and replacement of all damaged property. 1. Any school sponsored activity & their booster organization (sport, drama, band, etc.) of Seton LaSalle will have priority status regarding use of Seton LaSalle facilities. No rental fee will be assessed to these groups.* 2. Any youth group or recreation program (Boy Scouts, diocesan youth sports, etc.) that is comprised of 100% Seton LaSalle students or parish groups, will be given second priority usage of Seton LaSalle facilities. Depending on which facilities are being used, discounted rental fees may be applicable. 3. Any other group will be assigned third priority usage of Seton LaSalle facilities and will pay all applicable rental fees. 4. Seton LaSalle Catholic High School shall always be afforded the discretion to grant or deny access to any facility. Any activity or usage that Seton LaSalle deems to be potentially damaging to school property, dangerous, or innapropriately supervised will be denied access or cancelled. 5. NO food or drinks are permitted in the gymnasium, auditorium, or classrooms. Food and drinks are only permitted in the cafeteria, hallways, and library. The organization MUST post a person at all entrances of the gymnasium and auditorium to guarantee enforcement of this policy when entering these areas. 6. Every organization must provide at least one (1) hallway and restroom monitor (more for larger events). 7. Rental fees, when applicable, are for a two (2) hour minimum and shall be paid two (2) weeks in advance to the Assistant Athletic Director/Activities Coordinator. Fees are non-refundable. These fees are in addition to the one (1) mandatory minimum school custodian/maintenance employee required to be on-site during the event (more for larger events).
Facility Usage Guidelines Cont.: 8. All large spectator groups are required to provide parking lot attendants and security at the expense of the organization. 9. Groups requesting the facilities for fundraising purposes must first receive approval from the Athletic Director or Assistant Athletic Director. 10. Appropriate shoes must be worn on gymnasium floor. 11. All groups requesting use of facilities, Merrick or Gus Fields, are responsible for clean-up upon completion of use. Trash clean-up and proper disposal is the responsibility of the organization. Failure to provide clean-up and disposal will result in Seton LaSalle staff providing the clean-up and trash removal at the group s expense, thus adding additional charges to overall cost. Future use of Seton LaSalle facilities may be denied. All athletic field users must provide clean-up of field, bleachers, etc. and provide proper disposal in trash bins or dumpsters. 12. All Requests for Seton LaSalle usage must be submitted a minimum of four (4) weeks prior to date requested. Requests must be made at least ninety (90) days in advance for larger events. 13. An AVI Food Service staff member is REQUIRED to oversee any kitchen usage. All groups requesting use of the kitchen or kitchen equipment must bear thecost for this service- two (2) hour minimum.
USE OF SCHOOL FACILITIES- RENTAL FEE SCHEDULE Category A: School Sponsored Activity, School Support Groups (i.e. Boosters, PTA, etc.) Category B: Youth Groups, Recreation Programs & Their Support Groups. Must be 100% Seton LaSalle Students or Parish Affiliated Groups (i.e. diocesan youth sports, Boy Scouts, etc.) Category C: Any Other Group. Must Pay Applicable Rental Fees. CATEGORY A* CATEGORY B* CATEGORY C* Rental Fee Rental Fee Rental Fee Seton LaSalle Catholic High School Main Gym (w/o bleachers or locker rooms) No Charge $65.00/hour $80.00/hour Main Gym (with bleachers and/or locker rooms) No Charge $75.00/hour $90.00/hour Cafeteria No Charge $30.00/hour $50.00/hour Cafeteria & Kitchen* No Charge TBD TBD Auditorium No Charge No Charge $60.00/hour Classroom No Charge No Charge $40.00/hour Merrick or Gus Fields Athletic Field (w/o lights) No Charge $60.00/hour $90.00/hour Athletic Field (with lights) No Charge $70.00/hour $100.00/hour Additional Services Offered By Seton LaSalle Staff Security Maintenance Game Clock Operator Rental Fee $22.50/hour $15.00/hour $30.00/event *Custodial, cafeteria employee fees, etc. are additional. *Any organization that charges admission or fees, solicits donations, or sells any items for profit will be subject to the rental fee schedule. *All rentals are REQUIRED TO HAVE A SETON LASALLE STAFF MEMBER AS A SITE MANAGER. Site managers are chosen by the assistant athletic director/activities coordinator. Cost of acting site manager will be additional to the fees above, and included in the final billing invoice.