DEFENSE LOGISTICS AGENCY THE NATION S COMBAT LOGISTICS SUPPORT AGENCY DLMS Compliance Update Eric Flanagan, Enterprise Business Standards Office November 16, 2017 WARFIGHTER FIRST
What is DLMS? The DLMS are a comprehensive set of standards that include standard business rules, standard information exchange message formats and standard data. -- DOD Business Enterprise Architecture Version 11.0 WARFIGHTER FIRST 2
DODD 8190.01E According to DODD 8190.0E Defense Logistics Management Standards It is DOD policy that 1. DLMS is the DoD standard for EDI among the automated information systems that comprise assigned business processes of the global supply chain management system. 2. ANSI ASC X12 is the baseline standard that supports the DLMS transactional information exchanges. WARFIGHTER FIRST 3
DODD 8190.01E Per DODD 8190.01E, The DOD Component Heads shall: 1. Support the DLMS Change Management Process. 2. Uniformly implement the DLMS in all information systems that support DLM 4000.25 procedures. 3. Use the services of the DLMS global services providers to support Automated Information Systems (AISs) that perform the business functions covered in the DLM 4000.25. 4. Use DLMS for ASC X12* transactions with contractors in accordance with Federal Acquisition Regulation (FAR) subpart 53.105. WARFIGHTER FIRST 4
Business Process Business Rules Laws, Regulations & Policies DLMS Governance Directives Instructions Regulations & Manuals DLMS Configuration Management Process, DLM 4000.25 Series of Manuals OSD Policy Direction DoDD 8190.01E DoDI 4140.01 DoDM 4140.01 BEA & DISR Systems Development: Business Enterprise Architecture (BEA) Acquisition & Logistics Functional Strategy & Component Organization Execution Plans Supply Chain Executive Steering Committee (SCESC) System/ADC Tracking Systems Execution: DAAS applied syntax & semantic validations Standards Syndication Compliance Oversight WARFIGHTER FIRST 5
DLMS Service Providers Functional Services Providers Commodities Transport USTRANSCOM International Logistics DSCA Supply Chains Weapon Systems Others Acquisition DCMA DLA Distribution DLMS PO DAAS LIS DLA Disposition Services Finance DFAS GSA, FAA, Coast Guard, FEMA, etc. DLMS Global Services Providers WARFIGHTER FIRST 6
DOD BEA According to the DOD Business Enterprise Architecture (BEA) Version 11.0 Pursuant to DoD Directive (DoDD) 8190.01E, all DBS with functionality supporting the Logistics and Material Readiness functional strategy business area must comply with the Defense Logistics Management Standards (DLMS). WARFIGHTER FIRST 7
DLMS Compliance Levels Applies to systems executing DLM 4000.25 Business Processes Level 3 FULL COMPLIANCE In addition to Level 1, the system has implemented ALL applicable DLMS enhancements contained in ADCs In addition to Level 1, the system has implemented the preponderance of applicable DLMS Level 2 enhancements contained in ENHANCED ADCs COMPLIANCE Interfaces with Level 1 other systems via BASIC DLMS COMPLIANCE DLMS IPT Working Toward Quarterly Level II & III Compliance Status Reporting & Metrics WARFIGHTER FIRST 8
DLMS Compliance Checklist Use the Compliance Checklist for systems meeting the following conditions: The system's description in Defense Information Technology Portfolio Repository (DITPR) potentially identifies DLMS applicability. The system maps to one or more of the Business Enterprise Architecture (BEA) operational activities within the Integrated Business Framework Data Alignment Portal (IBF-DAP). WARFIGHTER FIRST 9
DLMS Compliance Checklist DLMS Compliance Checklist Questions 1. Does the system perform business functions, and/or manage, send/receive, display, or store data associated with the business functionality and processes covered by DLM 4000.25? 2. If Yes, then you must answer 8 additional questions. 3. If any of responses 1 through 8 were Yes, does the system adhere to DLM 4000.25 for those areas using the DLMS ANSI X12 transactions or approved DLMS XML schemas? WARFIGHTER FIRST 10
DLMS IPT Refresher Supply Chain Executive Steering Committee (SCESC) Meeting Decision, January 24, 2017 Track Implementation of Approved DLMS Changes (ADCs) Began with the following priority categories: Audit Readiness (FIAR) Deficiencies Government Furnished Property (GFP) Standard Line of Accounting (SLOA) Small Arms Accountability WARFIGHTER FIRST 11
DLMS IPT Membership ODASD (SCI) EBSO Component IPT Representatives DLMS IPT Meets Bi-Weekly WARFIGHTER FIRST 12
DLMS IPT Data Submission DLMS IPT Data Submission Flow AIS Program Office to IPT Representative Program Office Data Collection IPT Representative to SCI & EBSO Component Metrics Submission EBSO Enter Data Into Tracking Tool EBSO Data Input WARFIGHTER FIRST 13
DLMS IPT Metrics Reporting DLMS IPT Metrics Submission Flow EBSO Prepare Results EBSO Prepare Metrics EBSO Brief SCI and DLMS IPT EBSO Present Results SCI Brief SCESC SCI Present Results to SCESC WARFIGHTER FIRST 14
DLMS Change Status Report DLMS Implementation Tracking on EBSO Website From elibrary > Process Changes http://www.dla.mil/hq/informationoperations/dlms/elibrary/changes/processchanges WARFIGHTER FIRST 15
DLMS Change Status Report DLMS Change Status Report Tabs DLMS Change Report - Lists all released PDCs and ADCs DLMS Change Report (all) - Lists all released PDCs and ADCs, plus pending drafts Component Response Report - Lists Component responses to active PDCs Overdue Component Response Report - Lists ADCs with Overdue Component Responses Implementation Status Report - Lists the active ADC implementation status DLM Publication Report - Lists DLM Manuals/Volumes Impacted by active ADCs DLMS IC Report - Lists DLMS Implementation Conventions impacted by active ADCs WARFIGHTER FIRST 16
System/ADC Implementation Report Future DLMS Change Status Report EBSO is developing a new Excel report titled, System/ADC Implementation The System/ADC Implementation tab will contain the DOD Component ADC Implementation Status information. The report will contain the tabs for the following sections: Section I: System Information Section II: POC Information Section III: Compliance Information WARFIGHTER FIRST 17
System/ADC Implementation Report Section I: System Information Column A: System Identifier (DITPR Number) Column B: System Title Column C: System Acronym Column D: Service/Agency Column E: DLMS Applicable (Y/N) Column F: Date Submitted WARFIGHTER FIRST 18
System/ADC Implementation Report Section II: POC Information Column G: POC Name Column H: Email Column I: Telephone Number WARFIGHTER FIRST 19
System/ADC Implementation Report Section III: Compliance Information Column J: ADC Number Column K: ADC Applicable Column L: ROM Hours Column M: Hours Expended Column N: Final Hours Expended Column O: System Change Request Number WARFIGHTER FIRST 20
System/ADC Implementation Report Section III: Compliance Information Column P: Expected Implementation Date Column Q: Actual Implementation Date Column R: Additional Comments Column S: System Change EDC Column T: System Change Completed Column U: Work Around WARFIGHTER FIRST 21
ADC Categories Categories Billing Physical Inventory Contract Administration Discrepancy/Deficiency MILSTRIP DoDAAD Serialization MILSTRAP MAPAD Small Arms/Light Weapons MRA LMARS prfid Disposition DLM Publications GFP DOD BRAC WARFIGHTER FIRST 22
ADC Categories WARFIGHTER FIRST 23
DLMS Metrics as of 10/2017 Percentage of all MILS and DLMS transactions processed IN and OUT of the Defense Automatic Addressing System (DAAS) 16.4 million DLMS processed in April, 2006 and approximately 75 million DLMS processed in October, 2017. WARFIGHTER FIRST 24 FOR OFFICIAL USE ONLY
Closing the Gap 1. Account for all Service/Agency systems that contain DLMS-applicable processes. 2. Enforce Contractor DLMS Compliance 3. Provide/Refine Metrics Collection and Reporting 4. Increase Senior Leader/Decision-maker Engagement WARFIGHTER FIRST 25
EBSO DLMS IPT Initiatives 1. Clarify DLMS Level 2 and 3 Compliance Requirements 2. DLMS Metrics Working Group 3. Provide Legacy System Report at the System Level by Component 4. Improve DLM 4000.25 Readability and Clarity 5. Continue to Communicate with Program Offices and senior leaders WARFIGHTER FIRST 26
EBSO Website (DLMS Implementation) From EBSO Homepage: http://www.dla.mil/hq/informationoperations/dlms/ WARFIGHTER FIRST 27
EBSO Website (DLMS Implementation) DLMS Implementation Resources WARFIGHTER FIRST 28
DLMS Implementation POCs Commander Evelyn Lee (USN) DLMS Implementation Lead (703) 767-6498 Eric Flanagan DLMS Implementation Alternate (571) 363-9291 DLMSImplementation@dla.mil (Group e-mail) WARFIGHTER FIRST 29
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