Unit for Assessment: Men's Tennis, includes equipment center, facilities and weight room

Report Submission - ID: 17Admin90 Author(s): Jean Gee Unit of Analysis ID Number: 07 Sector: Athletics Division : Men's Tennis Unit for Assessment: Men's Tennis, includes equipment center, facilities and weight room State the mission, objectives, and primary functions of this unit. : UM Athletics recognizes a commitment to serve both its student-athletes and the University. Its primary commitment is to provide an opportunity for student-athletes to fully develop their academic and athletic potential. A strong athletic program does much to generate pride and enthusiasm in students, alumni, the University as a whole, and the community. Through its athletic program, the University s accomplishments and academic goals are made known to the public. The strategic goals of the department include: Academics-Assist and encourage Grizzly student-athletes to reach their full academic potential. Financial-Achieve and maintain fiscal transparency, accountability, and success. Student-Athlete Welfare-Provide each student-athlete with the opportunity to grow personally and enjoy a positive experience at UM and within the community. Community Service-Support the community through active and meaningful public service and responsible citizenship. Sportsmanship-On and off the field of competition our staff, athletes and fans will respect the sport, themselves and others. Winning-Provide the facilities, coaches and resources necessary to continue the Grizzly winning tradition. Diversity-Provide opportunities for individuals on the basis of merit in a non-discriminatory manner. In addition, proactively contribute to the success and full implementation of the UM diversity plan. Equity-Provide appropriate participation opportunities, facilities and resources equitably without regard to gender. Advocacy-Engage the University and Montana communities, Grizzly fans, former athletes and University alumni in the mission and accomplishments of Grizzly Athletics. University Relations-Engage the University community as a full partner in furthering the Mission of UM for the benefit of all students, faculty, and staff. Identify the primary users of the unit.: Internal users include currently enrolled student-athletes. UM faculty and staff teach and serve our student-athletes as they do with UM students. Faculty, staff and students also attend Grizzly Athletic sporting events. Various units benefit from Athletics financially. Dining Services retain a portion of all concessions sales at sporting events. UM ranks as the top Football Championship Subdivision school in terms of merchandising/licensing sales. The Adams Center receives revenue from Athletics for rent and ticket fees. External users include prospective students that are interested in participating in athletics. Many of these prospects are actively recruited by the athletic coaching staff. Other prospective students become aware of UM through nationally broadcast sporting events such as the NCAA basketball tournament and the NCAA football playoffs and National Championship. Yet others are exposed to UM through the many summer sports camps held by our coaches each summer on campus. It also includes the large fan base across all 15 sports. Athletics serves a large number of alumni of the University and of Athletics. Corporate sponsors through Grizzly Sports Properties also constitute external users. The NCAA and Big

Sky Conference are external users. Local businesses represent an external user of Athletics as an economic contributor to their success (outlined in Criteria 1-Bullet 2). The donors to Athletics who contribute to facilities, scholarships, general advancement represent external users. Other external users include various governmental agencies such as the Department of Education/OCR (Title IX, graduation rates, Clery). This would also include the Montana Board of Regents. Submit Organizational Chart : 17Admin90_SubmitOrganizationalChart_0926113613.pdf Complete the FTE Detail Excel spreadsheet provided in the link below.: 17Admin90_CompletetheFTEDetailExcelspreadsheetprovidedinthelinkbelow_0926113613.pdf Using the space below, address any issues with your FTE Detail Sheet.: No issues. Development: Alumni Relations,Fundraising Criteria 1. - Bullet 1.: Men s tennis is one of fifteen NCAA Division I sports sponsored by UM, and is a mandatory sport in the Big Sky Conference, of which UM is a member. The Athletic Department mission statement directly speaks to the institutional mission: Grizzly Athletics, through honoring and promoting the University of Montana mission, retains the trust and respect of campus, alumni, supporters and the State of Montana by graduating student-athletes, striving for excellence, competing with integrity, and serving as a concerned and committed partner in community life. The Grizzly Athletics strategic plan is posted to gogriz.com, printed in the employee manual and in the annual student-athlete handbook. Finally, the mission and philosophy statement of the department is prominently displayed to the public on a plaque in the Hall of Champions in the Adams Center. It states: The Department of Intercollegiate Athletics recognizes that its primary mission stems from the educational goals of the University of Montana. The entire staff of the Department, accordingly, is committed to and promotes the welfare of its charges in their dual capacities as students and athletes. Moreover, because the Department values individually dignity and diversity, it commits itself to supporting equitable opportunity for all students and staff, including women and minorities. The Department s goals of academic and athletic excellence and equal opportunity coexists with high ethical standards, and to that end the Department adopts as its own the NCAA s values of sportsmanship and holds its staff, coaches, and student-athletes accountable for the highest level of personal integrity. Criteria 1. - Bullet 2.: NCAA Division I membership regulations require an institution to sponsor a minimum number of sports, a minimum number of participants in each sport and a minimum amount of scholarship funding across the sports. In addition, as a member of the Big Sky Conference, UM is required to sponsor all mandatory (core) sports. NCAA and Conference memberships provide several significant benefits to UM: access to NCAA championships provides regional and national exposure for UM; shared TV contract revenue; shared NCAA revenue from the men s basketball television and marketing rights and championships ticket sales; access to NCAA fund allocations that are specifically restricted to student-athlete welfare; access to NCAA sports sponsorship revenue; ability to generate revenue from a multi-media rights contract. High level exposure of athletic sports programs also attracts donor support. In addition, UM athletic events stimulate the local economy. In an August 2016 report prepared by the UM Bureau of Business and Economic Research, researchers found that Athletics generally and athletic events produce the following impacts across the Missoula economy: 1,384 permanent jobs spread across a wide spectrum of industries; $120.8 million in gross sales annually for Missoula-area businesses and other providers of goods and services; $52.8 million in annual earning, including wages, benefits and earnings of the self-employed; a Missoula population increase of 1,334 people; approximately $2.5 million in Missoula spending from out-of-area attendees for each home

football game; $5.5 million spent on housing, food and other living expenses by 343 varsity athletes at UM. Criteria 2. - Bullet 1.: The student-athlete population remains relatively steady from year to year. Some of those student-athletes receive no athletic aid, while the rest are on varying levels of athletic scholarship (2%-100%). For the 2017-18 academic year, the student-athlete count is 322. The total number of scholarships provided by Athletics is 167.75 (1=full scholarship covering tuition, fees, room, board, books), which is 52%. Thus, 48% of student-athlete educational expenses are funded by the students themselves. We define "educational expenses" as revenue to UM through payment of tuition, fees, and room and board, and payment of rent and cost of food/groceries for those who live off campus (local economy impact). Additionally, based on figures gathered by the department for 2013-14, the general fund allocation to Athletics was $5.5 million. Athletics returned to campus approximately $8.8 million ($5.5 million in tuition and fees; $500,000 room/board; $200,000 in summer school scholarship; $125,000 in textbooks purchases; $190,000 payment to Interdisciplinary Sciences Building loan; $100,000 for rent, food, housing for summer youth camps; $850,000 to Adams Center for rent and ticket fees; $600,000 internal assessments; $775,000 in concessions revenue). In addition, Athletics provides support to the Marching Band and the Pep Band. A portion of the student guest football passes are transferred to ASUM to fund a position for them. Finally, the marketing department has a team of 10 student interns each year who earn academic credit and experience in marketing and event management. Criteria 2. - Bullet 2.: Ticket sales in the ticketed sports has remained steady or increased during the past five years. Other avenues of viewing Athletic events can be illustrated by the various numbers surrounding the 2015 pre-season football game versus North Dakota State in Missoula. The preseason ESPN broadcast averaged a 0.7 household rating and 981,000 viewers according to ESPN. In the seven days surrounding the game, the official Montana Grizzlies Facebook page reached 1.1 million people, up 301.3 percent from the week previous. The most popular post on that page (a graphic showing the final score) had an organic reach of 544,400 people, received 25,300 post clicks, was shared 2,798 times and received 8,940 likes. 1,911 new people "liked" the page over the last week as well, up 226.2% from the week previous. That's nearly 2,000 potential new recruits, students, boosters or even just fans that want to buy a Griz t-shirt. Grizzly Sports Properties (revenue share partnership)-there are currently 110 corporate sponsors with sponsorship packages ranging from $5,000 to $325,000. GSA membership currently generates $2.3 million annually, all revenue to campus via scholarship funding to student-athletes. Donor support in FY17 was just under $2 million, most earmarked by donors to facilities. Criteria 3. - Bullet 1.: UM student-athletes have achieved a 3.0 cumulative GPA or higher for 24 consecutive semesters. They have exceeded the general student cumulative GPA since recordkeeping started in 1999. All postsecondary institutions are required by NCAA legislation and federal law (the 1990 Student Right-to-Know act) to report student graduation rates, and those institutions offering athletics aid are required to report for their student-athletes as well. The NCAA acquires student-athlete graduation rate data from the Department of Education s Integrated Post-Secondary Data System Graduation Rate Survey (IPEDS-GRS). For the past five years, the graduation rate of UM student-athletes has exceeded the campus graduation rate, with the range of difference from 13% to 30%. In addition, from 1993 to 2011, UM was certified without conditions via the required NCAA Certification process. A certified designation denotes that an institution operates its athletics program in compliance with operating principles adopted by the Division I membership. (A moratorium on the certification program was implemented in 2011.) Specifically in men s tennis, in the past five years, the team has qualified for the Conference championship tournament all five seasons and won the tournament in 2014. During that same time period,

UM had 29 Conference All-Academic Team honors (3.2 cumulative GPA and participation in 50% of competitions). Head Coach Kris Nord won Conference Coach of the Year in 2014. Criteria 3. - Bullet 2.: Head Coach Kris Nord, during his 36-year tenure at UM, has assisted the HHP department on multiple occasions with teaching or co-teaching activity courses. He has assisted the Peak Health Center with providing lessons on numerous occasions. Criteria 3. - Bullet 3.: N/A Criteria 3. - Bullet 4.: N/A Criteria 4. - Bullet 1.: Funded primarily by designated funds with additional funding support from restricted scholarship funds, general funds, and foundation funds. Main areas of expense include scholarships, salary and team travel to and from mandatory competition. Scholarship- Driven by increases in out of state tuition, scholarships are up 45% in the last 5 fiscal years. Scholarship cost totaled 182,930 in FY17 Salary & Benefits- Salary and Benefits are up 2% from FY12 to FY17. Total in FY17 was 81,959. Team Travel- Team travel has increased 25% from FY12 to FY17. Total in FY17 was 73,786 Criteria 4. - Bullet 2.: Decrease in general fund support for scholarships has put more pressure on designated, restricted, and foundation funds to cover the gap created by that decrease. Scholarship costs are dictated by NCAA regulations. Over the past 5 years revenue outside of general fund support has increased about 2.5 million or 23%. Even so, there remains an annual structural deficit of $600k for all athletic scholarships. Criteria 4. - Bullet 3.: Athletics has partnered with internal and external constituents to increase revenue 2.5 million dollars over the past 5 year. Athletics relies on institutional support (IS) less than any other school in the country at our level. Currently, 34% of Athletic s budget comes from IS. The Big Sky Conference average is 64%. Montana State is 51% or 2.1 million more dollars per year. 8 of 12 conference schools rely on more than 60% IS, while 6 of 12 rely more than 70%. Criteria 4. - Bullet 4.: Athletics currently generates 66% of its revenue from external sources. Criteria 5. - Bullet 1.: Much like the recruiters in the UM Admissions Office, our coaches are on the road constantly, recruiting the best person, student, athlete to join Athletics and the campus. While recruiting, they become the face of UM and provide multiple opportunities for a prospective student (not just athlete) to become acquainted with all that UM has to offer. This includes international recruiting. Of our current 320 student-athletes, approximately 6% are from outside the US. An additional area that Athletics has focused on within our own operations is strengthening student support of our studentathletes. The department s major focus this year and for the future is collaborating with campus and community experts to address the growing mental health concerns experienced within the student-athlete population. In addition, athletic academic services staff are constantly refining and developing programs and services to assist the student-athletes during their entire academic career. Because of the thorough recruiting practices of the coaches, and the amount of information they gather about potential studentathletes, academic staff are able to tailor the support systems to the students differentiated needs (Strategic Opportunity 1: Initiative 3). Because coaches are teachers, this adaptability also can be seen through their coaching. Athletics also contributes to Partner with Place by forming partnerships with

local and regional businesses through corporate sponsorships. Additionally, as outlined previously, home athletic events significantly contribute to the local economy. Finally, during the 2016-17 academic year, UM student-athletes volunteered nearly 3600 hours of service in the local community. Criteria 5. - Bullet 2.: As far as the Athletics Units of Analyses specific to each of the sports, there are no other units on campus that perform those type of services, even in a support role. Criteria 5. - Bullet 3.: UM added women s softball as its 15 th sport offering in 2013. This action was taken as a direct result of an internal Title IX review, which indicated UM was not fully and effectively accommodating the interests and abilities of females. Noncompliance with Title IX is an institutional issue and can result in the loss of federal funding. Campus adopted a five-year financial plan in 2012 to provide institutional support for softball. The support from the institution did not materialize. Athletics has filled this gap and other cuts to the department with fundraised dollars and self-generated revenue (i.e., increasing ticket prices) which was not the intent for those funds. Additional resources would go directly to funding the structural scholarship deficit (see criteria 4 bullet 2) created by the addition of women s softball and since FY2012 the 20% increase in out-of-state tuition, 17% increase in mandatory fees, 21% increase in residence halls, and 24% increase in meal plans. These costs are passed directly to athletics with no option. The additional investment would go right back to the university since the funding would be used to fix the scholarship deficit. There are a number of revenue generating opportunities that could be approved. Those include but are not limited to a restructure of managing the Adams Center to include athletics, which would increase efficiency and incentivize ticket sales, increasing the concession options on the upper east side of Washington-Grizzly Stadium, and allocating additional seats in the stadium to the Grizzly Scholarship Association.