Missin: Ensure the availability f medical, lgistic, behaviral health, and day care fr the families f staff members. Crdinate mass prphylaxis, vaccinatin, r immunizatin f family members if required. Psitin Reprts t: Supprt Branch Directr Cmmand Lcatin: Psitin Cntact Infrmatin: Phne: ( ) - Radi Channel: Hspital Cmmand Center (HCC): Phne: ( ) - Fax: ( ) - Psitin Assigned t: Date: / / Start: : hrs. Psitin Assigned t: Date: / / Start: : hrs. Psitin Assigned t: Date: / / Start: : hrs. Immediate Respnse (0 2 hurs) Time Initial Receive appintment Obtain briefing frm the Supprt Branch Directr n: Size and cmplexity f incident Expectatins f the Incident Cmmander Incident bjectives Invlvement f utside agencies, stakehlders, and rganizatins The situatin, incident activities, and any special cncerns Assume the rle f Emplyee Family Care Unit Leader Review this Jb Actin Sheet Put n psitin identificatin (e.g., psitin vest) Ntify yur usual supervisr f yur assignment Assess the peratinal situatin Prject immediate and prlnged capacities t prvide services based n current infrmatin and situatin Prvide infrmatin t the Supprt Branch Directr n the peratinal situatin f the Emplyee Family Care Unit Determine unit bjectives, tactics, and assignments Dcument unit bjectives, tactics, and assignments n the HICS 204: Assignment List Based n the incident bjectives fr the respnse perid cnsider the issues and pririties: Appint Emplyee Family Care Unit persnnel in cllabratin with the Supprt Branch Directr Determine strategies and hw the tactics will be accmplished Determine needed resurces Brief unit persnnel n the situatin, strategies, and tactics, and designate time fr next briefing Review and supprt the fllwing: HICS 2014 Page 1 f 5
Lcatins and staffing fr shrt term child care and elder care, including: Recreatin Fd and water Rest and hygiene lcatins fr vernight family accmmdatins, if required, including: Fd Sleeping arrangements Sanitatin facilities Recreatin activities Behaviral health services Lcatins fr pet r livestck care Lcatins fr staff families t receive prphylaxis services in cperatin with Emplyee Health and Well Being Unit r cmmunity based services Cnsider use f utside cntract services (htels, shelters, child care centers, elder day care, pet shelters, etc.) ; crdinate with the Supprt Branch Directr Obtain infrmatin and updates regularly frm the Supprt Branch Directr Maintain current status f all Emplyee Family Care Unit areas Infrm the Supprt Branch Directr f activities that have ccurred; keep updated with status and utilizatin f resurces and anticipated resurce needs Cnsider develpment f a unit actin plan; submit t the Supprt Branch Directr if requested Dcumentatin HICS 204: Dcument assignments and peratinal perid bjectives n HICS 213: Dcument all cmmunicatins n a General Message Frm HICS 214: Dcument all key activities, actins, and decisins in an Activity Lg n a cntinual basis HICS 252: Distribute Sectin Persnnel Time Sheet t sectin persnnel; ensure time is recrded apprpriately, and submit it t the Finance/Administratin Sectin Time Unit Leader at the cmpletin f a shift r end f each peratinal perid HICS 256: As directed by the Finance/Administratin Sectin Prcurement Unit Leader, lg all purchases n a Prcurement Summary Reprt HICS 257: As directed by the Lgistics Sectin Chief, use the Resurce Accunting Recrd t track equipment used during the respnse Resurces Assess issues and needs in unit areas; crdinate resurce management Ensure equipment, supplies, and persnal prtective equipment (PPE) are available Cmmunicatin Hspital t cmplete: Insert cmmunicatins technlgy, instructins fr use and prtcls fr interface with external partners Ensure that all unit persnnel cmply with safety prcedures and instructins Intermediate Respnse (2 12 hurs) Time Initial Transfer the Emplyee Family Care Unit Leader rle, if apprpriate HICS 2014 Page 2 f 5
Cnduct a transitin meeting t brief yur replacement n the current situatin, respnse actins, available resurces, and the rle f external agencies in supprt f the hspital Address any health, medical, and safety cncerns Address plitical sensitivities, when apprpriate Instruct yur replacement t cmplete the apprpriate dcumentatin and ensure that apprpriate persnnel are prperly briefed n respnse issues and bjectives (see HICS Frms 203, 204, 214, and 215A) Verify all emplyee family supprt peratins are safe and have apprpriate supervisin, recreatin, sanitatin, and nutritinal supprt Verify shelter and nutritin are available t emplyees and their families as indicated in the Hspital Emergency Operatins Plan (EOP) Assist in identifying transitinal husing and ther supprt; crdinate with the Liaisn Officer Assist in identifying resurces fr family medical needs, including medicatins, medical care and equipment, and specialized nutritinal supprt Fllw up n any prphylaxis administered t emplyee families t track side effects and efficacy Mnitr fr any utbreak f illness; crdinate with the Operatins Sectin Medical Care Branch Directr Cntinue t prvide access t behaviral health and spiritual supprt Prject the prlnged capacities t prvide abve services based n current infrmatin and situatin Meet regularly with the Supprt Branch Directr fr status reprts Advise the Supprt Branch Directr immediately f any peratinal issue yu are nt able t crrect Designate times fr briefings and updates with unit persnnel t develp r update the unit actin plan and dembilizatin prcedures Ensure that unit staffing and supply issues are addressed Dcumentatin HICS 204: Dcument assignments and peratinal perid bjectives n HICS 213: Dcument all cmmunicatins n a General Message Frm HICS 214: Dcument all key activities, actins, and decisins in an Activity Lg n a cntinual basis HICS 256: As directed by the Finance/Administratin Sectin Prcurement Unit Leader, lg all purchases n a Prcurement Summary Reprt HICS 257: As directed by the Lgistics Sectin Chief, use the Resurce Accunting Recrd t track equipment used during the respnse Resurces Assess issues and needs in unit areas; crdinate resurce management Ensure equipment, supplies, and persnal prtective equipment (PPE) are replaced Cmmunicatin Hspital t cmplete: Insert cmmunicatins technlgy, instructins fr use and prtcls fr interface with external partners Ensure that all unit persnnel cmply with safety prcedures and instructins Ensure physical readiness thrugh prper nutritin, water intake, rest, and stress management techniques Ensure unit persnnel health and safety issues are being addressed; reprt issues t the Safety Officer and the Emplyee Health and Well-Being Unit HICS 2014 Page 3 f 5
Ensure persnal prtective equipment (PPE) is available and utilized apprpriately Extended Respnse (greater than 12 hurs) Time Initial Transfer the Emplyee Family Care Unit Leader rle, if apprpriate Cnduct a transitin meeting t brief yur replacement n the current situatin, respnse actins, available resurces, and the rle f external agencies in supprt f the hspital Address any health, medical, and safety cncerns Address plitical sensitivities, when apprpriate Instruct yur replacement t cmplete the apprpriate dcumentatin and ensure that apprpriate persnnel are prperly briefed n respnse issues and bjectives (see HICS Frms 203, 204, 214, and 215A) Cntinue t mnitr the ability f the Emplyee Family Care Unit t meet wrklad demands, persnnel health and safety, resurce needs, and dcumentatin practices Cntinue t prject fd, water, and unit staffing needs; crdinate requests with the Supprt Branch Directr Prvide updates t the Supprt Branch Directr Meet with unit persnnel t address nging issues Dcumentatin HICS 204: Dcument assignments and peratinal perid bjectives n HICS 213: Dcument all cmmunicatins n a General Message Frm HICS 214: Dcument all key activities, actins, and decisins in an Activity Lg n a cntinual basis HICS 256: As directed by the Finance/Administratin Sectin Prcurement Unit Leader, lg all purchases n a Prcurement Summary Reprt HICS 257: As directed by the Lgistics Sectin Chief, use the Resurce Accunting Recrd t track equipment used during the respnse Resurces Assess issues and needs in unit areas; crdinate resurce management Ensure equipment, supplies, and persnal prtective equipment (PPE) are replaced Cmmunicatin Hspital t cmplete: Insert cmmunicatins technlgy, instructins fr use and prtcls fr interface with external partners Ensure that all unit persnnel cntinue t cmply with safety prcedures and instructins Observe all staff and vlunteers fr signs f stress and inapprpriate behavir and reprt cncerns t the Safety Officer and the Emplyee Health and Well-Being Unit Leader Prvide fr staff rest perids and relief Ensure physical readiness thrugh prper nutritin, water intake, rest, and stress management techniques Ensure persnal prtective equipment (PPE) is available and utilized apprpriately HICS 2014 Page 4 f 5
Dembilizatin/System Recvery Time Initial Transfer the Emplyee Family Care Unit Leader rle, if apprpriate Cnduct a transitin meeting t brief yur replacement n the current situatin, respnse actins, available resurces, and the rle f external agencies in supprt f the hspital Address any health, medical, and safety cncerns Address plitical sensitivities, when apprpriate Instruct yur replacement t cmplete the apprpriate dcumentatin and ensure that apprpriate persnnel are prperly briefed n respnse issues and bjectives (see HICS Frms 203, 204, 214, and 215A) Ensure the return, retrieval, and restcking f equipment and supplies As bjectives are met and needs decrease, return unit persnnel t their usual jbs and cmbine r deactivate psitins in a phased manner in crdinatin with the Planning Sectin Dembilizatin Unit Leader Ntify the Supprt Branch Directr when dembilizatin and restratin is cmplete Crdinate reimbursement issues with the Finance/Administratin Sectin Upn deactivatin f yur psitin, brief the Supprt Branch Directr n current prblems, utstanding issues, and fllw up requirements Debrief unit persnnel n issues, strengths, areas f imprvement, lessns learned, and prcedural r equipment changes Submit cmments t the Planning Sectin Chief fr discussin and pssible inclusin in an After Actin Reprt and Crrective Actin and Imprvement Plan. Tpics include: Review f pertinent psitin descriptins and peratinal checklists Recmmendatins fr prcedure changes Accmplishments and issues Participate in stress management and after actin debriefings Dcumentatin HICS 221: Dembilizatin Check-Out Ensure all dcumentatin is submitted t the Planning Sectin Dcumentatin Unit Dcuments and Tls HICS 203 - Organizatin HICS 204 - HICS 213 - General Message Frm HICS 214 - Activity Lg HICS 215A - Incident Actin Plan (IAP) Safety Analysis HICS 221 - Dembilizatin Check-Out HICS 252 - Sectin Persnnel Time Sheet HICS 256 - Prcurement Summary Reprt HICS 257 - Resurce Accunting Recrd Hspital Emergency Operatins Plan Hspital Incident Specific Plans r Annexes Emplyee Family Care Supprt Plan Supply, equipment, and persnnel vendr directries and supprt agreements Hspital rganizatin chart Hspital telephne directry Telephne/cell phne/satellite phne/internet/amateur radi/2-way radi fr cmmunicatin HICS 2014 Page 5 f 5