Inspection Report We are the regulator: Our job is to check whether hospitals, care homes and care services are meeting essential standards. Belong at Home Domiciliary Care Agency Crewe Brookhouse Drive, Crewe, CW2 6NA Tel: 01270561200 Date of Inspection: 21 February 2014 Date of Publication: March 2014 We inspected the following standards as part of a routine inspection. This is what we found: Consent to care and treatment Care and welfare of people who use services Cleanliness and infection control Requirements relating to workers Complaints Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 1
Details about this location Registered Provider Overview of the service Type of service Regulated activity CLS Care Services Limited Belong at Home Domiciliary Care Agency-Crewe is part of CLS Care Services Limited. They are registered to provide personal care to people who live in their own apartments within Belong Care Village as well as people who live in their own homes in the wider community. Although the main office for the agency is located in Nantwich the day-to-day running of the service is carried out from Belong Care Village in Crewe. Domiciliary care service Personal care Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 2
Contents When you read this report, you may find it useful to read the sections towards the back called 'About CQC inspections' and 'How we define our judgements'. Summary of this inspection: Page Why we carried out this inspection 4 How we carried out this inspection 4 What people told us and what we found 4 More information about the provider 4 Our judgements for each standard inspected: Consent to care and treatment 5 Care and welfare of people who use services 7 Cleanliness and infection control 9 Requirements relating to workers 11 Complaints 12 About CQC Inspections 13 How we define our judgements 14 Glossary of terms we use in this report 16 Contact us 18 Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 3
Summary of this inspection Why we carried out this inspection This was a routine inspection to check that essential standards of quality and safety referred to on the front page were being met. We sometimes describe this as a scheduled inspection. This was an announced inspection. How we carried out this inspection We looked at the personal care or treatment records of people who use the service, carried out a visit on 21 February 2014, talked with people who use the service and talked with staff. We talked with commissioners of services. What people told us and what we found We spoke with four people who used the service, the manager and three staff members during this inspection. People who used the service told us that they had no concerns regarding the care and support they received. One person said: "I've every faith in the manager, the communication is great and I am informed who is to visit me and when." We found that there were effective recruitment and selection processes in place. Staff spoken with informed us that they had received a through induction and that additional training was provided to support them in their roles. Staff had received training and were aware of the providers infection control policy and procedures. Information about how to complain or comment was clearly explained in the service user guide that was given to everyone when they start using the service. People spoken with told us they had had no cause to complain. You can see our judgements on the front page of this report. More information about the provider Please see our website www.cqc.org.uk for more information, including our most recent judgements against the essential standards. You can contact us using the telephone number on the back of the report if you have additional questions. There is a glossary at the back of this report which has definitions for words and phrases we use in the report. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 4
Our judgements for each standard inspected Consent to care and treatment Before people are given any examination, care, treatment or support, they should be asked if they agree to it Our judgement The provider was meeting this standard. Before people received any care or treatment they were asked for their consent and the provider acted in accordance with their wishes. Reasons for our judgement We spoke with four people who used the service. They all made positive comments about the service provided to them. One person said: "They are the best." Another person said: "I cannot fault them, first class." The people we spoke with told us that staff assisted them to do everyday tasks and to make choices as independently as possible. The people receiving the service provided by Belong at Home-Crewe had a care record in place that included information about the support they needed and how they wanted to receive it. We reviewed four care records which showed that peoples' independence was promoted and their choice to care for themselves was respected. The records outlined what people could do independently and what they needed help with. The manager informed us that they were improving the detail contained within the records about people's life histories when they choose to consent to this. They all contained the relevant information regarding background history to ensure the staff had the information they needed to respect the person's preferred wishes, likes and dislikes. We saw contact details in the event of an emergency. We saw documented evidence to show that people or their representative had been involved in the planning of the care and support being provided. We looked at a copy of the service user guide and found that this provided a clear, user friendly description of what people could expect from the service and outlined people's rights and responsibilities. We spoke with the manager about staff training and we were told that consent and capacity training was not part of the induction. We were informed that senior staff received training in The Mental Capacity Act (2005) and Deprivation of Liberty Safeguards (DOLs). The Mental Capacity Act (MCA) and Deprivation of Liberty Safeguards (DoLS) are legal requirements that need to be followed to ensure decisions made about people who do not have capacity are made in their best interests. They are designed to ensure that people who are unable to give consent for certain aspects of their care and welfare receive the Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 5
right type of support to make a decision in their best interest. Staff had not received specific training in this area to date other than if covered through their Qualifications and Credits Framework (QCF) formerly known as the National Vocational Qualification (NVQ). The Manager told us that they were aware that staff required training and that training had been arranged but had been cancelled due to unforeseen circumstances. We saw that the Practice Development Facilitator was in the process of rearranging the training and were assured by the manager that all staff would attend. We spoke with three members of staff, it was clear that they had a basic understanding but not a full appreciation of the issues around people's capacity to make decisions. They all told us that the people they supported could make all their own decisions in their own homes and would seek advice from senior members of staff if they were unsure. We were shown the provider's policy and paperwork for completing mental capacity assessments. The manager informed us that the current service users had capacity to decision make and we saw that training was being planned for staff to attend. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 6
Care and welfare of people who use services People should get safe and appropriate care that meets their needs and supports their rights Our judgement The provider was meeting this standard. Care and treatment was planned and delivered in a way that was intended to ensure people's safety and welfare. Reasons for our judgement The people we spoke with told us that their support needs were being met and all commented on the 'excellence' of the staff members supporting them. Comments included: "They are courteous, polite and respectful and they treat you like a person." And: "They are lovely and I would recommend the service." They told us that they had no cause to complain and had not had any missed or late calls from the staff. We saw in the four records reviewed that people who used Belong at Home-Crewe had received a pre- assessment to ascertain whether their needs could be met. As part of the assessment process the manager visited them and asked the person, their family, social worker or other professionals who may be involved to add to the assessment if it was necessary at the time. In the four care files reviewed we saw that the pre-assessment had been appropriately completed. We saw that each plan of care was personalised and reflected the needs of the individual. We also saw that the plans were written in a style that would enable the person reading it to have a good idea of what help and assistance someone needed at a particular time. All of the plans we looked at were reviewed regularly and were up to date. There were two copies of each plan; there was one copy in the office and another with additional documents so that the staff could report on what they have done each day in the individual's own home. Risk assessments were carried out and kept under review so that the people receiving a service were safeguarded from unnecessary hazards. This ensured that the management of risk was balanced against safety and the person's rights to live a fulfilling lifestyle without unnecessary restriction. We spoke with staff and people who used the service and it was clear that there were arrangements in place to deal with emergencies. People told us they felt confident that the staff providing them with support would recognise when they became unwell and would act appropriately by contacting either their GP or an ambulance. Staff informed us that they had completed a first aid course and would contact the manager in the event of an emergency and stay with the person until either a family member arrived or the GP or Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 7
ambulance service. They told us that the manager would then make arrangements to ensure the next person they were visiting received appropriate care. We observed that there was an on call system in place in case of emergencies outside of office hours and at weekends. This meant that any issues that arose could be dealt with appropriately by the senior staff members from the service. The manager informed us that at the time of the visit they did not operate a call monitoring system to ensure staff arrived and left on time. This was because at present they had a small number of people who used the service. This meant that they could contact them directly and used 'spot checks' to monitor the quality of the visits as well as surveys. The manager informed us that the provider's Information Technology (IT) team were reviewing options in this respect. We saw the positive results of a customer satisfaction survey from January 2013 and we were told that there was a further survey planned. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 8
Cleanliness and infection control People should be cared for in a clean environment and protected from the risk of infection Our judgement The provider was meeting this standard. People were protected from the risk of infection because appropriate guidance had been followed. Reasons for our judgement We spoke with four people who used the service who informed us that they had no complaints or concerns in respect of the care they received. They informed us that staff used aprons and gloves and washed their hands when providing personal care. We spoke with the manager on the day of the inspection visit who demonstrated their understanding of the staff's role in infection control. We saw that the service had an infection control policy in place. We looked at the staff training records for infection control. We saw that staff had as part of day three of their induction, hand hygiene training and the manager informed us that infection control training formed part of this training. They told us that they also spoke with and went through the provider's 'Infection Prevention and Control' policy as well as other policies with all new staff members. We saw a copy of this policy which had been reviewed in January 2014. The CLS provider policy stated that the infection prevention and control lead was the registered manager whose responsibilities included ensuring staff had ready access to the policy and any guidance notes. We noted that the policy did not contain the details of the local infection control Health Protection Agency (HPA) telephone contact numbers. The manager informed us that they would contact the HPA using their electronic systems to source the more recent contact names and numbers. The manager was also responsible for ensuring that hand hygiene audits were conducted twice yearly for all staff. We saw in the staff records reviewed 'Home Visit Checklists' which the manager completed when conducting 'spot check' visits on the staff within people's homes. These contained questions such as did the community support worker follow the correct hand hygiene procedures, and did staff use the correct personal protective equipment (PPE) such as gloves and aprons where appropriate to do so. We noted that staff did not wear a uniform but that there was a clothing policy in place. We asked the manager what would happen if the staff members own clothing became soiled. We were shown the laundry policy which stated that with prior arrangement staff could have their clothing laundered at the Belong Care Centre, which would ensure that the clothing was washed using a 'sluice' cycle that is a temperature at which the risks of Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 9
contamination would be reduced. We spoke with staff who demonstrated a clear understanding of their role in the reduction of cross infection by the wearing of PPE and hand hygiene, as well as food hygiene. We saw that not all staff had received updates to food hygiene training and brought this to the manager's attention. The manager was aware and we saw that letters were sent to staff who had not maintained their mandatory training informing them that they must do so. The manager assured us that the staff member who had not completed the training would not provide a service that required a food hygiene certificate until the training had been successfully completed. There were effective systems in place to reduce the risk and spread of infection. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 10
Requirements relating to workers People should be cared for by staff who are properly qualified and able to do their job Our judgement The provider was meeting this standard. People were cared for, or supported by, suitably qualified, skilled and experienced staff. Reasons for our judgement Belong at Home-Crewe had thorough recruitment and selection procedures in place. There is a legal requirement which sets out for providers all the information which should be obtained and recorded for staff working in the service. This required information is set out on Schedule 3 in the Care Quality Commissions 'Guidance about Compliance.' We saw that recruitment procedures had been followed and that the files contained all the required information as set out in Schedule 3. Prospective staff had completed application forms, provided references, Disclosure and Barring Service (DBS) checks were received and face to-face interviews undertaken before any offers of employment were made. The Disclosure and Barring Service carry out a criminal record and barring check on individuals who intend to work with children and vulnerable adults, to help employers make safer recruiting decisions and also to prevent unsuitable people from working with children and vulnerable adults. We saw that staff received an induction over a four day period and that the manager also went through the policies and procedures with new staff. Staff we spoke with confirmed that they had received an induction and that they completed mandatory refresher training as well as additional training to support them in their roles. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 11
Complaints People should have their complaints listened to and acted on properly Our judgement The provider was meeting this standard. There was an effective complaints system available. Comments and complaints people made were responded to appropriately. Reasons for our judgement We saw that information about how to complain or comment was clearly explained in the service user guide that was given to everyone when they started using the service. People were made aware of the complaints system and information was provided in a format that met their needs. The manager explained that the service had not had any formal complaints but processes were in place to record any received and to ensure that these would be addressed within the timescales given in the policy. The manager was also aware that comments should also be recorded and acted upon. We saw that the provider had an operations policy entitled 'Customer Feedback and Complaints Policy,' and that this policy outlined how to make a complaint, including the contact details of their head office, the Ombudsman and the Care Quality Commissions address details. We spoke with four people and all said that they had no complaints about the service being provided and felt confident that if they had cause to complain that the manager and staff would action their complaint and investigate accordingly. People told us that they felt able to express their views about the service they received. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 12
About CQC inspections We are the regulator of health and social care in England. All providers of regulated health and social care services have a legal responsibility to make sure they are meeting essential standards of quality and safety. These are the standards everyone should be able to expect when they receive care. The essential standards are described in the Health and Social Care Act 2008 (Regulated Activities) Regulations 2010 and the Care Quality Commission (Registration) Regulations 2009. We regulate against these standards, which we sometimes describe as "government standards". We carry out unannounced inspections of all care homes, acute hospitals and domiciliary care services in England at least once a year to judge whether or not the essential standards are being met. We carry out inspections of other services less often. All of our inspections are unannounced unless there is a good reason to let the provider know we are coming. There are 16 essential standards that relate most directly to the quality and safety of care and these are grouped into five key areas. When we inspect we could check all or part of any of the 16 standards at any time depending on the individual circumstances of the service. Because of this we often check different standards at different times. When we inspect, we always visit and we do things like observe how people are cared for, and we talk to people who use the service, to their carers and to staff. We also review information we have gathered about the provider, check the service's records and check whether the right systems and processes are in place. We focus on whether or not the provider is meeting the standards and we are guided by whether people are experiencing the outcomes they should be able to expect when the standards are being met. By outcomes we mean the impact care has on the health, safety and welfare of people who use the service, and the experience they have whilst receiving it. Our inspectors judge if any action is required by the provider of the service to improve the standard of care being provided. Where providers are non-compliant with the regulations, we take enforcement action against them. If we require a service to take action, or if we take enforcement action, we re-inspect it before its next routine inspection was due. This could mean we re-inspect a service several times in one year. We also might decide to reinspect a service if new concerns emerge about it before the next routine inspection. In between inspections we continually monitor information we have about providers. The information comes from the public, the provider, other organisations, and from care workers. You can tell us about your experience of this provider on our website. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 13
How we define our judgements The following pages show our findings and regulatory judgement for each essential standard or part of the standard that we inspected. Our judgements are based on the ongoing review and analysis of the information gathered by CQC about this provider and the evidence collected during this inspection. We reach one of the following judgements for each essential standard inspected. This means that the standard was being met in that the provider was compliant with the regulation. If we find that standards were met, we take no regulatory action but we may make comments that may be useful to the provider and to the public about minor improvements that could be made. Action needed This means that the standard was not being met in that the provider was non-compliant with the regulation. We may have set a compliance action requiring the provider to produce a report setting out how and by when changes will be made to make sure they comply with the standard. We monitor the implementation of action plans in these reports and, if necessary, take further action. We may have identified a breach of a regulation which is more serious, and we will make sure action is taken. We will report on this when it is complete. Enforcement action taken If the breach of the regulation was more serious, or there have been several or continual breaches, we have a range of actions we take using the criminal and/or civil procedures in the Health and Social Care Act 2008 and relevant regulations. These enforcement powers include issuing a warning notice; restricting or suspending the services a provider can offer, or the number of people it can care for; issuing fines and formal cautions; in extreme cases, cancelling a provider or managers registration or prosecuting a manager or provider. These enforcement powers are set out in law and mean that we can take swift, targeted action where services are failing people. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 14
How we define our judgements (continued) Where we find non-compliance with a regulation (or part of a regulation), we state which part of the regulation has been breached. Only where there is non compliance with one or more of Regulations 9-24 of the Regulated Activity Regulations, will our report include a judgement about the level of impact on people who use the service (and others, if appropriate to the regulation). This could be a minor, moderate or major impact. Minor impact - people who use the service experienced poor care that had an impact on their health, safety or welfare or there was a risk of this happening. The impact was not significant and the matter could be managed or resolved quickly. Moderate impact - people who use the service experienced poor care that had a significant effect on their health, safety or welfare or there was a risk of this happening. The matter may need to be resolved quickly. Major impact - people who use the service experienced poor care that had a serious current or long term impact on their health, safety and welfare, or there was a risk of this happening. The matter needs to be resolved quickly We decide the most appropriate action to take to ensure that the necessary changes are made. We always follow up to check whether action has been taken to meet the standards. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 15
Glossary of terms we use in this report Essential standard The essential standards of quality and safety are described in our Guidance about compliance: Essential standards of quality and safety. They consist of a significant number of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2010 and the Care Quality Commission (Registration) Regulations 2009. These regulations describe the essential standards of quality and safety that people who use health and adult social care services have a right to expect. A full list of the standards can be found within the Guidance about compliance. The 16 essential standards are: Respecting and involving people who use services - Outcome 1 (Regulation 17) Consent to care and treatment - Outcome 2 (Regulation 18) Care and welfare of people who use services - Outcome 4 (Regulation 9) Meeting Nutritional Needs - Outcome 5 (Regulation 14) Cooperating with other providers - Outcome 6 (Regulation 24) Safeguarding people who use services from abuse - Outcome 7 (Regulation 11) Cleanliness and infection control - Outcome 8 (Regulation 12) Management of medicines - Outcome 9 (Regulation 13) Safety and suitability of premises - Outcome 10 (Regulation 15) Safety, availability and suitability of equipment - Outcome 11 (Regulation 16) Requirements relating to workers - Outcome 12 (Regulation 21) Staffing - Outcome 13 (Regulation 22) Supporting Staff - Outcome 14 (Regulation 23) Assessing and monitoring the quality of service provision - Outcome 16 (Regulation 10) Complaints - Outcome 17 (Regulation 19) Records - Outcome 21 (Regulation 20) Regulated activity These are prescribed activities related to care and treatment that require registration with CQC. These are set out in legislation, and reflect the services provided. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 16
Glossary of terms we use in this report (continued) (Registered) Provider There are several legal terms relating to the providers of services. These include registered person, service provider and registered manager. The term 'provider' means anyone with a legal responsibility for ensuring that the requirements of the law are carried out. On our website we often refer to providers as a 'service'. Regulations We regulate against the Health and Social Care Act 2008 (Regulated Activities) Regulations 2010 and the Care Quality Commission (Registration) Regulations 2009. Responsive inspection This is carried out at any time in relation to identified concerns. Routine inspection This is planned and could occur at any time. We sometimes describe this as a scheduled inspection. Themed inspection This is targeted to look at specific standards, sectors or types of care. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 17
Contact us Phone: 03000 616161 Email: enquiries@cqc.org.uk Write to us at: Care Quality Commission Citygate Gallowgate Newcastle upon Tyne NE1 4PA Website: www.cqc.org.uk Copyright Copyright (2011) Care Quality Commission (CQC). This publication may be reproduced in whole or in part, free of charge, in any format or medium provided that it is not used for commercial gain. This consent is subject to the material being reproduced accurately and on proviso that it is not used in a derogatory manner or misleading context. The material should be acknowledged as CQC copyright, with the title and date of publication of the document specified. Inspection Report Belong at Home Domiciliary Care Agency Crewe March 2014 www.cqc.org.uk 18