p. 1 www.chesapeakebaytrust.rg / 410-974-2941 2018-2019 Mini Envirnmental Educatin Grant Prgram Applicatin Package The Mini Envirnmental Educatin Grant Prgram is designed t engage citizens and students in D.C., Delaware, Pennsylvania, Maryland, Virginia, and West Virginia in activities that raise public awareness and participatin in the restratin and prtectin f the Chesapeake and castal Bays and their rivers. In this Applicatin Package: Prgram Overview and Applicatin Instructins Submit yur applicatin n-line: Click n the Start a New Applicatin bx n the Mini Grant webpage. Deadline System: The Trust will have tw deadlines fr applicatins during the next fiscal year: August 2, 2018 and January 10, 2019 (Applicatins must be received befre 4:00 p.m. n all deadline dates). The Trust cannt make exceptins t the abve deadlines nr prvide reimbursement funding fr already cmpleted prjects. Therefre, prject start dates must ccur after the date f decisin assciated with each deadline, listed belw in the Deadlines, Awards and Ntificatins sectin. Grant Requests up t: $5,000 Special Thanks t Our Funding Partners: Intrductin The Chesapeake Bay Trust prmtes public awareness and participatin in the restratin and prtectin f the Chesapeake Bay and its lcal streams and rivers. Since 1985, the Trust has awarded mre than $100 millin in grants t schls, nnprfit rganizatins, and public agencies thrughut the jurisdictins in the Chesapeake Bay watershed (Maryland, Virginia, Pennsylvania, West Virginia, Delaware, New Yrk, and the District f Clumbia. The Trust is supprted by purchases f the Treasure the Chesapeake license plates, the Chesapeake Bay and Endangered Species Fund cntributin line ptin n the Maryland State incme tax frm, and dnatins frm individuals and crpratins. The Trust greatly appreciates the supprt that makes ur prgrams pssible! The Trust welcmes yur interest and encurages yu t learn mre abut hw t apply fr a grant. Gals f the Mini Grant Prgram fr pre-k-12 Educatin Requests River by river and stream by stream, pre-k-12 envirnmental educatin prjects are helping t raise public awareness abut the health f streams, rivers, and the Chesapeake and Castal Bays and abut the steps that can be taken t restre and prtect them. Thrugh the Mini Envirnmental Educatin Grant Prgram, the Trust seeks t increase student awareness and invlvement in the restratin and prtectin f ur regin s natural resurces thrugh increasing student access t prgrams that prvide Meaningful Watershed Educatinal Experiences (knwn as MWEEs). The prgram was established t prvide accessible funds t schls, rganizatins, and agencies fr pre-k-12 envirnmental educatin and specifically seeks t: 1) Educate students abut natural resurces and their lcal watersheds and abut hw students can becme envirnmental stewards and make a difference in watershed health; Fr questins, please cntact Emily Stransky: EStransky@CBTrust.rg, 410-974-2941 x101
p. 2 2) Engage schl cmmunities in educatin and restratin activities that benefit watershed health; 3) Prvide Meaningful Watershed Educatinal Experiences (MWEEs) fr students and teachers; 4) Prvide envirnmental educatin prfessinal develpment pprtunities fr teachers; and 5) Supprt envirnmental literacy gals within schls, schl systems, and ther educatinal institutins. *Applicants interested in small requests (<$5,000) t supprt general public awareness and invlvement prjects targeting adult cmmunities shuld refer t the Mini Grant Applicatin Package fr Cmmunity Engagement and Restratin Prjects available HERE. The Trust is cmmitted t the advancement f diversity and inclusin in its grant-making and envirnmental wrk. As a result, the Trust strngly encurages grant applicatins directly frm underrepresented grups and fr prjects that increase awareness and participatin f cmmunities that are traditinally underrepresented, such as cmmunities f clr. Fr a full descriptin f the Trust s effrts t engage under-engaged grups, please see ur 2015-2020 Strategic Plan. Eligible Prject Types and Assciated Criteria The Trust funds tw types f prjects in this prgram: Meaningful Watershed Educatinal Experiences (MWEEs) and prfessinal develpment fr educatrs. These tw types f prjects are described in this sectin and specific criteria against which applicatins will be evaluated can be fund belw. Prject Type 1 Meaningful Watershed Educatinal Experiences (MWEEs) fr students: A gd MWEE is nt just an utdr field trip. MWEEs are multi-faceted learner-centered experiences that fcus n investigatins int lcal envirnmental issues that lead t infrmed actin and civic engagement. Applicants are encuraged t review surces fr best practices fr meaningful utdr experiences. These can be fund at http://www.cbtrust.rg, then the Grants and Opprtunities tab, and then the Additinal Resurces page. Specifically, the Educatr s Guide t the Meaningful Watershed Educatinal Experience (MWEE) has tls and examples fr building a successful, impactful MWEE. There are fur steps (essential elements) and fur imprtant cmpnents (supprting practices) that teachers must incrprate t ensure success. These elements and practices, when cmbined, create a rbust MWEE. Any csts assciated with the fur essential elements can be requested thrugh the Mini Envirnmental Educatin Grant Prgram. Essential Elements 1) Issue Definitin (articulatin f a specific natural resurce prblem n which the students will fcus; serves as the driving questin ): Students chse r are fcused n a lcally relevant envirnmental prblem, issue, r phenmenn requiring backgrund research and investigatin. The driving questin is the big-picture questin that establishes the purpse f the learning and shuld create student interest, encmpasses bth natural and scial system tpics (envirnmental and civic engagement), allws fr activities acrss multiple disciplines and allws fr student investigatin f a lcally relevant envirnmental prblem, issue r phenmenn.
p. 3 Supprting questins are generated by the students and shuld uncver students current knwledge abut the issue, create curisity and direct the students t a specific investigative questin that addresses the rganizing questin in a lcal cntext. Students can be taught abut the issue in a variety f ways depending n the issue r grade level: thrugh classrm instructin, the cllectin f data, cnducting experiments, talking t experts, and/r reviewing credible publicatins. Students reflect n their persnal experiences and values related t the issue. Please nte, the Trust highly encurages as much student chice, as age apprpriate, in the selectin f the driving questin and thus issue investigatin (yunger typically needs mre guidance than lder). Nte: The prpsal narrative frmat is intended t serve as a planning tl fr the applicant t assist them in prviding a high quality envirnmental educatin experience fr their students. 2) Outdr Field Experience (students participate in ne r mre utdr experiences sufficient t investigate the issue): Students begin explring the chsen issue and answering the driving and supprting questins in a variety f ways: thrugh bservatins; data cllectin; field trips led by experienced envirnmental educatin field trip prvider; r utdr experiences led by the teacher r envirnmental prfessinal Regardless f the means, students are making and recrding bservatins t help them answer their supprting and rganizing questins. As data cllectin prgresses the students will begin t hypthesize answers t their questins. Inside study (e.g., classrm, cmputer, r library research) can be supprted t build backgrund knwledge and gain a deeper understanding f their issue. Unfrtunately, due t limited funding and Trust pririties, fully indr experiences will nt be supprted. 3) Student-led Actin Prjects (students identify, explre, and implement slutins t address the issue): Investigatins lead t student designed slutins t slve an envirnmental prblem, issue, r phenmenn identified in the investigatins. Students design slutins and cnduct a prject f their wn and/r participate in teacher designed prjects (fr mre structured inquiry and/r when age-apprpriate). Create a list f all ptential actin prjects and discuss hw each ptin will impact the issue; cnsider prjects that might serve as slutins in the cmmunity r n the schl campus An actin prject is selected based n an understanding f the ptential impact f the prject t address the issue. Actin prjects can seek t have natural resurce restratin benefits r cmmunity engagement benefits. Investigatins and prjects are (in part r whle) designed t take place in the lcal envirnment (utdrs). The Trust encurages students t extend their learning t civic actin like the nes listed belw. This pprtunity allws students t cntinue t slve a real-wrld issue and is an excellent pprtunity t invlve civics, scial studies, gvernment, etc. in the prject/unit. Actin prjects can create change and serve as a slutin at three different levels: a systems level, a cmmunity level, r an individual level. Actin Prject Examples: Example Prjects t affect Systems level change (systems level changes seek t affect pwer structures, rganizatins, and the envirnment in which decisins are made): Civic Actin (e.g., twn meetings, writing elected fficials/decisin makers) Educating rganizatins abut relevant lcal plicies Example Prjects t affect Cmmunity Level change (cmmunity level changes seek t affect cmmunity attitudes, nrms, awareness, r practices; and ften target entire cmmunities r large grups within the cmmunity):
p. 4 Cmmunity Engagement (e.g., presentatins, scial media, event-rganizing, messaging at cmmunity events/fairs/festivals, mentring, PSAs, flyers, psters t change cmmunity nrms, attitudes, and awareness) Example Prjects t affect Individual Level change (individual level changes seek t implement discrete prjects that influence the knwledge, attitudes, beliefs, and practices f individuals): Watershed Restratin r Prtectin (e.g., create schlyard habitat, planting trees r grasses, invasive species remval, cmmunity cleanup, strmwater management) Everyday Chices (e.g., reduce/reuse/recycle, cmpsting, energy cnservatin, water cnservatin) Habitat and Restratin prject requests must include: A native plant list (funds may be requested fr native plant species nly); A site plan/prject design; A pht f the planting/restratin site; A detailed maintenance plan indicating a cmmitment t the prject s lng-term success. Fr prjects n schl prperty, the grunds department and the Principal must sign the maintenance plan; and Fr prjects planned n prperties ther than that f the applicant, a letter stating that permissin has been granted by the entity wning the land n which the prject will be cmpleted. Prjects can be cmpleted n public prperty, prperty wned by nnprfit rganizatins, cmmunity-wned prperty, r schl grunds. 4) Synthesis & Cnclusins (students assess their understanding f the issue and have the pprtunity t refcus and reflect after a prject is cmpleted): Students share data and cmmunicate results t fellw students, teachers, parents, lcal prfessinals, and pliticians. Educatrs evaluate student prgress bth in knwledge and skills. Supprting Practices 1) Classrm Integratin: MWEEs shuld be fully integrated int what is ccurring cncurrently in the classrm, and shuld ccur where and when they fit int the instructinal sequence. MWEEs can be rich, multi-disciplinary units that have a unique pprtunity t make strng cnnectins amng subject areas and reflect an integrated apprach t learning. 2) Active Teacher Supprt: MWEEs shuld be cnnected t what is ccurring in the frmal classrm; therefre classrm teachers shuld lead r actively supprt all phases. MWEEs can be enhanced and supprted by partners, such as envirnmental educatrs and natural resurce prfessinals, but teachers have the sustained cntact with students thrughut the schl year that psitins them t better supprt and evaluate student learning. Teachers can als serve as envirnmental rle mdels. 3) Lcal Cntext: The lcal cmmunity shuld be viewed as a primary resurce fr MWEEs. Place-based educatin prmtes learning that is rted in the unique histry, envirnment, culture, ecnmy, and art f a students schlyard, neighbrhd r cmmunity, and thus ffering the pprtunity t explre hw individual and cllective decisins impact ne s immediate surrundings. There are a variety f lcal places that can prvide an engaging setting fr utdr learning including the Chesapeake Bay, a stream near a schl, a schl building and its grunds, lcal parks r undevelped areas, and even develped areas such as parking lts, ball fields, and marinas. 4) Sustained Activity: MWEEs shuld be a sustained activity that stimulates and mtivates the student frm beginning t end. Thugh a field experience may ccur n ne day the ttal duratin leading up t and
p. 5 fllwing the experience shuld invlve a rich learning experiences such as mnitring, research, and actin prjects that may spread ver weeks r even mnths. Experiences such as turs, gallery visits, simulatins, demnstratins, r nature walks may be instructinally useful, but alne d nt cnstitute a meaningful watershed educatinal experience. MWEE Evaluatin Criteria the fllwing criteria will be used t evaluate requests fr MWEE prjects: Cmpleteness f the MWEE (Scale f 1-25): Are the essential elements f a MWEE present and rbust? Supprting Practices (Scale f 1-25): Are the supprting practices f a MWEE present? Age-Apprpriateness (Scale f 1-10): This prcess shuld be age apprpriate with practices grwing in cmplexity and sphisticatin acrss the grades, starting with educatr guided investigatin and prgressing t student-led inquiry. As students mature, the level and cmplexity f inquiry will likewise prgress. Outdr Classrm Requests Using the MWEE narrative, applicants may request funds fr the cnstructin f utdr classrms. Applicants must demnstrate hw the prjects, during design and cnstructin as well as in the years after cmpletin, will supprt high quality instructin f students. Applicants are encuraged t include prject signage as a cst within the schlyard prject request t maximize. Outdr Classrm Evaluatin - the fllwing criteria will be used t evaluate requests fr Outdr Classrm prjects: Cnnectin t instructin (Scale f 1-30): Applicants must demnstrate hw the prjects, during design and cnstructin as well as in years after cmpletin, will supprt high quality instructin f students. Plans fr hw the prjects will supprt instructin shuld fllw the MWEE mdel (see abve). Technical sundness (Scale f 1-30): Outdr classrm prjects must be carefully planned and technically sund, and invlve the assistance f qualified technical experts, agencies, r rganizatins, as necessary. The applicant must prvide infrmatin abut all technical assistance received and prject partners invlved in the design and implementatin f the restratin prject t enable reviewers t assess this criterin. Prject Type 2 Prfessinal Develpment fr Schl Staff: Applicants may request funds fr prfessinal develpment experiences fr teachers, administratrs, and ther schl staff t build understanding f envirnmental cntent and cmpetence in inquiry based and investigative instructinal techniques. Trainings and wrkshps shuld supprt elements f the MWEE mdel, such as the investigatin f a lcal envirnmental issue, using the utdrs (lcal cmmunities, schlyards and natural areas, watersheds and/r the Chesapeake Bay) as a cntext fr learning, and/r design and implementatin f an actin prject. The Trust encurages trainings and nging supprt t be at least 30 hurs, t ensure that participants are successful in using new infrmatin gained in the training. Mdeling f Envirnmental Educatin pedaggy in the delivery f prfessinal develpment as much as pssible, including use f the field and/r cmmunities fr instructin. Include strategies t increase the envirnmental literacy f the participating teachers, encuraging them t be envirnmental rle mdels fr their students. Existence f a plan r draft list f teachers by subject and grade level that are targeted t attend the trainings with an explanatin f why these teachers were selected fr the training.
p. 6 A draft agenda shuld be included. The absence f a draft agenda will need t be justified. A cmpnent f all prfessinal develpment trainings shuld be an verview f the MWEE mdel t ensure participants are able t use what is learned t design, enhance, and/r implement their wn MWEE. Prfessinal Develpment Evaluatin Criteria - the fllwing criteria will be used t evaluate requests fr Prfessinal Develpment prjects: Sundness f plan (Scale f 1-40): Des the length f the training ensure teacher success? Will teachers be supprted befre, during, and after the training? Is the draft agenda apprpriate? Supprt f the MWEE (Scale f 1-10): Des the wrk supprt elements f the MWEE mdel, such as the investigatin f a lcal envirnmental issue, using the utdrs (lcal cmmunities, schlyards and natural areas, watersheds and/r the Chesapeake Bay) as a cntext fr learning, and/r design and implementatin f an actin prject. Increase in envirnmental literacy (Scale f 1-10): Will the envirnmental literacy f the participating teachers, be increased, encuraging them t be envirnmental rle mdels fr their students? General Criteria fr all Prject types. In additin t the abve prject specific evaluatin criteria, the fllwing criteria will be used t evaluate all applicatins, with preference given t thse that meet multiple criteria. Supprting dcuments (Scale f 1-10): Des the applicant include all required supprting dcuments such as a native plant list, site plan, phts f planting site, maintenance plan, letter f cmmitment, agenda, etc. when applicable. Budget and match (Scale f 1-10): Is the budget reasnable and shw required match when applicable (nn-title 1 schls)? Cntributins f funds r in-kind services frm prject partners and ther surces is encuraged in all cases and required in sme cases (e.g., field trip requests). See budget sectin f the applicatin. Feasibility (Scale f 1-10): Can the prject be accmplished? Where relevant and necessary t accmplish gals, prjects shuld include partnerships with cmmunity-based rganizatins, gvernment agencies, service prviders, and thers. Timing (Scale f 1-10): Prjects shuld be cmpleted within ne year after receipt f the grant award. Fr MWEE prjects, the same grup f students shuld be invlved in the entire MWEE experience; therefre, prjects shuld nt take place ver multiple schl years unless the same students will be invlved thrugh its entirety. Eligible Applicants The Trust prefers the pre-k-12 schl t serve as the lead applicant instead f a partner. If a partner des apply, the Trust requires: 1) The participating schl s name 2) An explanatin f why the partner is applying instead f the schl 3) Letter f supprt frm the participating schl(s) Exceptin: All District f Clumbia Public Schls are encuraged t have a lcal partner r anther fiscal entity serve as the lead applicant. The fllwing types f partners may serve as lead applicants when the schl cannt fr sme reasn: 501(c)3 Private Nnprfit Organizatins; Faith-based Organizatins; Cmmunity Assciatins;
p. 7 Service, Yuth, and Civic Grups; Municipal, Cunty, Reginal, State, Federal Public Agencies; Sil/Water Cnservatin Districts & Resurce Cnservatin and Develpment Cuncils; Frestry Bards; Public and Independent Higher Educatinal Institutins. Applicants representing after-schl and summer prgrams are eligible t apply in cases in which there is a very strng cnnectin with a specific schl s pre-k-12 curriculum. Such requests must include: 1) A list f the participating schl(s) targeted 2) Explanatin f why they were targeted/selected (Prgrams targeting under-engaged schls will receive pririty ver ther afterschl and summer prgram requests.) 3) Letter(s) f cmmitment t participate frm the participating schl(s) 4) All Essential Elements f a Meaningful Watershed Educatin Experience as described abve. Budget Guidance and Funding Restrictins. The Trust funds up t half f utdr field experience csts, such as prgram fees, substitute csts, and transprtatin expenses. Hwever, schls are encuraged t exceed the 50% level f match, if pssible, by fully explring match pprtunities prir t submitting a request. In an effrt t prvide resurces fr as many students as pssible t participate in meaningful watershed experiences, we hpe ur grantees can leverage as many matching funds and resurces as pssible. Title 1 schls running schl-wide Title 1 prgrams are permitted t request full csts fr bay and watershed educatin related field trips. If yu are nt requesting csts fr the student-led actin prject, yu must list in the budget the surce f cash match fr the actin prject csts. The Trust des NOT fund the fllwing: Prjects that will ccur utside f Maryland, Delaware, DC, Pennsylvania, Virginia, West Virginia r the Chesapeake Bay Watershed; Endwments, deficit financing, individuals, building campaigns, annual giving, research, fund raising r venture capital; Mitigatin r capital cnstructin activities such as structural ersin cntrl measures; Plitical lbbying; Reimbursement fr a prject that has been cmpleted r materials that have been purchased; Budget items that are cnsidered secndary t the prject s central bjective. These items include, but are nt limited t, cash prizes, cameras and vide equipment; Prmtinal cllateral such as pens, key-chains, t-shirts, etc.; Funding is generally restricted t prjects n public prperty, private cmmunity-wned land and cnservatin easements, unless therwise specified in a grant prgram. The Trust evaluates each prpsal n a case by case basis. The Trust and its partners reserve the right t fund prjects and budget items that advance their missin and meet their specific funding pririties and criteria. Deadlines, Awards, and Ntificatins. Due t high demand fr field trips and ther schl-related requests, the Trust will ffer tw Mini Envirnmental Educatin Grant Prgram deadlines during the Trust s fiscal year: August 2, 2018 and January 10, 2019. The Trust is unable t prvide reimbursement funding; this means that prject start dates must ccur after the date f decisin. Deadlines, decisin dates, and acceptable prject start dates are listed belw.
p. 8 Mini Envirnmental Educatin Grant Prgram Deadlines: Deadline Date Decisin Date Prject Start Date August 2, 2018, befre 4:00pm September 28, 2018 n earlier than September 29, 2018 January 10, 2019, befre 4:00pm March 8, 2019 n earlier than March 9, 2019 Examples f applicatin and prject timing: If yur field trip ccurs n Octber 2, 2018, yu must apply by August 2, 2018; if yu apply t the January 10, 2019 deadline, yur funding wuld be cnsidered reimbursement, which is nt allwed in this prgram. If yur field trip ccurs n March 1, 2019, yu must apply by August 2, 2018, nine mnths in advance, in rder t receive ntificatin befre yur trip. If yur field trip ccurs n April 1, 2019, yu can apply by either f these deadlines. Hwever, if yu wait until the January 10, 2019, deadline, yu will nt find ut until March 8, 2019, nly abut three weeks befre yur field trip. If yu need mre lead time fr planning purpses, yu shuld apply by the August 2, 2018 deadline. The Trust s deadline system f reviewing applicatins is meant t ensure that funding is available fr prjects that ccur during the entire schl year. The Trust cannt make exceptins t this plicy nr prvide reimbursement funding fr already cmpleted prjects. Review Prcess, Award Ntificatin, and Final Reprts: All submitted applicatins are scred by tw technical experts in envirnmental educatin and discussed by a review cmmittee. Fllwing final award decisins, all applicants will receive an e-mailed letter stating the Trust s decisin. An applicatin may be declined, partially awarded, r fully awarded. T allw applicants t set expectatins prir t investing time in applicatin, the Trust prvides histrical applicatin apprval rates fr the same r similar prgrams: Typical apprval rate in this grant prgram is 70%. If declined, the applicant is encuraged t reach ut t Trust staff fr feedback in rder t strengthen their prpsal fr future submissins. The Trust is happy t discuss feedback with applicants. If apprved, the Trust will send an e-mailed award agreement with award cnditins and the due date f the final reprt. Grantees must sign, scan, and uplad the award agreement with riginal signatures t the nline grant management system. Please allw a minimum f fur weeks t receive yur check (frm the date the Trust receives the signed award agreement and all award cntingencies in the nline system). The Trust will mail the check t the applicant rganizatin listed n the riginal nline grant applicatin frm. When the prject is cmplete, grantees are required t cmplete the final reprt frm and budget expenditures spreadsheet, which is available thrugh the nline grant management system. Additinal funding will nt be awarded t grantees wh have utstanding final reprts fr previusly cmpleted prjects. Funding Partners: Generally, grants awarded in Maryland are funded by the Treasure the Chesapeake license plate dllars. Grants funded in Anne Arundel Cunty may be funded by the Trust r the Cmmunity Fundatin f Anne Arundel Cunty. Grants awarded in Pennsylvania, Virginia, Delaware, West Virginia, and District f Clumbia are typically supprted by Natinal Oceanic and Atmspheric Administratin s Bay Watershed Educatin and Training (B-WET) fund. As such, these grants will be awarded federal dllars and are cntingent upn availability f funds. Please check with yur finance ffice that yur rganizatin can accept federal awards if yu are nt a Maryland applicant.
p. 9 By submitting an applicatin t this prgram, applicants acknwledge that: 1) they are cmpliant with federal emplyment and nn-discriminatin laws and 2) they have nt been debarred, cnvicted, charged r had a civil judgment rendered against them fr fraud r related ffense by any gvernment agency (federal, state r lcal) r been terminated fr cause r default by any gvernment agency (federal, state r lcal). Submitting Yur Applicatin The Trust uses an nline grants management system fr the applicatin prcess, and if awarded, grant management. As a result, yu will need t register with the nline grants management system with a username and passwrd; if yu have applied fr a grant in the past please use yur existing username and passwrd (if yu have frgtten either f these please use the frgt passwrd feature). T apply fr a grant g t the Trust website and click n the apprpriate start a new nline applicatin link. Applicants will be required t cmplete and uplad a narrative frm depending n their type f request: Meaningful Watershed Educatinal Experience Narrative Frm Prfessinal Develpment Trainings Narrative Frm Applicants must submit prpsals using ur Online Grants System befre 4:00 pm n the date f the deadline. (See abve fr deadlines). Late applicatins will nt be accepted, and the nline funding pprtunity will clse prmptly at the deadline. Applicants are strngly encuraged t submit at least a few days prir t the deadline given ptential fr high website traffic n the due date. The Trust cannt guarantee availability f Online Grant System technical assistance n the deadline date. Cntact Cntact Emily Stransky at (410) 974-2941 ext. 101 r estransky@cbtrust.rg.. Online Prpsal Instructins. When cmpleting the nline applicatin prcess, yu will be asked fr the fllwing infrmatin: Prject Title: List the title f yur prject Organizatin Infrmatin 1) Organizatin Name 2) Address 3) City, State, Zip 4) Phne 5) Missin f Organizatin 6) Organizatin Type 7) EIN Number 8) DUNs Number An Executive Officer and Prject Lead must be identified fr all prpsals and must be different individuals. Bth individuals must be staff r bard members f the applicant rganizatin. Individuals assciated with fr-prfit entities t be engaged in the prject cannt serve in either rle. If a schl is applying, the Executive Officer shuld be a Principal, Vice Principal, r Superintendent. If a schl is applying, the Prject Lead can be the teacher wh is leading the prject. Executive Officer and Prject Lead shuld nt be the same individual. Executive Officer/Principal f Requesting Organizatin 1) Name
p. 10 2) Title 3) Address 4) Phne 5) E-mail Prject Officer/Teacher 1) Name 2) Title 3) Address 4) Phne 5) E-mail Grant Infrmatin 1) Amunt f funding requested 2) Grant Perid: enter prject start and end dates 3) In which stream, river r watershed will the prject be lcated? If yu need assistance identifying the watershed, yu may find that DNR s Surf yur Watershed is a useful reference. 4) In which cunty will the prject be lcated? Prject Abstract Yu will be asked t prvide a brief summary f the prject, including details such as type f prject, lcatin, and main bjectives, please limit the abstract t 100 wrds if pssible. Prject Timeline Yu will be asked t fill in a prject timeline including majr tasks and their assciated start and end dates. Yu are limited t eight entries (thugh nt required t use all eight), and are welcme t cmbine steps if necessary. Prject Deliverables Yu will be asked t fill in a number f prject utputs, including number f students, teachers, square feet f rain garden, vlunteers engaged, trees planted, etc. Please fill ut nly the prject deliverables that apply t yur prject, leave the thers (that are nt applicable) blank. Vlunteer Invlvement Yu will be asked t cmplete a frm that includes the fllwing: Descriptin f vlunteer activities; ttal # f vlunteers engaged in each activity; and an estimated amunt f hurs cntributed by thse vlunteers. Prject Partnerships and Qualificatins Yu will be asked t enter int a table: prject partner rganizatins; individuals; their areas f expertise; and their rle(s) in yur prject. While nt required, applicants are encuraged t uplad a letter f supprt frm each prject partner utlining the partner s rle in the prject; letters f supprt can be upladed in the narrative file attachment sectin. Prject Narrative File Attachment Yu will be asked t cmplete and uplad the Narrative (WrdDc) which can be fund n the applicatin frm under the Narrative tab r belw. Up t fur additinal file attachments may als be upladed in this sectin. Only a ttal f five attachments will be reviewed. Additinal attachments (mre than 5 ttal) will nt be reviewed. As a reminder, planting prject requests must include a site plant, site phts, a native plant list, and a maintenance plan that assigns specific tasks t specific individuals thrughut the year. Narrative fr Meaningful Watershed Educatinal Experiences Narrative fr Prfessinal Develpment Trainings Budget Uplad
p. 11 Yu will be asked t uplad yur budget using the Chesapeake Bay Trust Financial Management Spreadsheet, an excel file template. Cpies f the frm can be btained by visiting www.cbtrust.rg, clicking n Grants and Opprtunities," then "Frms and Plicies", and dwnlading the file "Financial Management Spreadsheet Template." Please be as detailed as pssible. Fr example, elements f schlyard habitat requests (e.g., native plants, glves, mulch, and sil) must be listed separately. D nt cmbine persnnel and indirect csts; persnnel csts must reflect the actual hurly pay rate f the individual staff persn fr which the funds are being requested. Fr mre infrmatin abut the Trust s indirect plicy, check HERE. Fr any staff cst requests, please list the percentage f verall time devted t the prject by each staff member in the budget item clumn. Be sure t see Funding Restrictins sectin f Applicatin Instructins abve. D nt evaluate vlunteer hurs in terms f dllars; instead, list them separately in the deliverables sectin f the nline applicatin. Matching/leveraged resurces are encuraged. Please indicate whether each match entry is applied fr, pledged, r in-hand. Indicate in the narrative whether yur rganizatin has requested financial supprt frm any ther surces fr the prject nt listed as match in the budget table. Budget Categry Infrmatin This sectin will ask applicants t enter budget categry ttals. These ttals will have been autmatically calculated in the Financial Management Spreadsheet. Persnnel/Cnsultant Request Descriptin & Additinal Budget Justificatin: If persnnel and/r cntractual csts are requested, use the persnnel/ cnsultant request descriptin table t prvide detailed infrmatin abut the scpe(s) f wrk. Err n the side f prviding t much detail. Yu are limited t 5 entries. Fr additinal tasks, use the Additinal Budget Justificatin Bx. Use the budget justificatin sectin t prvide a budget narrative. The narrative shuld include, in additin t general budget justificatin infrmatin, (a) detailed justificatin fr staff cst requests, if requested, including a specific scpe f wrk, specific tasks, and hurs assciated with thse tasks and (b) the surce f any cnstructin cst estimates. Staff cst requests that are nt fully justified will nt be funded.