Recovery, Mitigation, and Standards Who are we? Part of TDEM Handle disaster grants and related activities What s our purpose today? Inform Enlighten
Recovery, Mitigation, and Standards Questions: Hold till end of all presentations Contact TDEM and/or FEMA at the Mini-JFO here at the conference HM, PA, GMS, Grants Portal
Recovery, Mitigation, and Standards What s New?
New Project Delivery Model Introduced in the Fall of 2017 Required for all PA grants going forward PAC Lead to Project Delivery Manager PDMG assigned to 5 to 7 applicants Guide subrecipients through the project formulation process Projects written at FEMA s Consolidated Resource Center, staffed by experts Requires use of FEMA s new Grants Portal
New Project Delivery Model FEMA s Grants Portal: Request for Public Assistance Project Formulation Obligation Goal: All possible subrecipients preregistered in the system.
New Project Delivery Model What happens after a project is obligated? TDEM s Grants Management System: Obligation through the rest of its lifecycle. Best part: You get to use it!
Grants Management System (GMS) Roll-out
GMS Rollout, cont. Another dang system to learn. What the heck are we supposed to do in it? How is this going to help me?
GMS Rollout, cont. &*($#@! *^%$#@!*)*$*
GMS Rollout, cont. Track all grant activities, by project PA and HM now, EMPG later Obligations and De-obligations Payments (RFRs and Advances) Appeals Extensions Scope Changes Close-outs Texas Department of Public Safety
GMS Rollout, cont. Currently in use by TDEM, TDEM affiliates, and FEMA Roll out to subrecipients is underway Subrecipients to begin using GMS system in September
Quarterly Reports Federal requirement for all large projects Can impose on smalls with apparent issues Failing to complete could jeopardize funding
GMS Rollout, cont. Access? Instructions in Handout.
Training: GMS Rollout, cont. TEMC Training sessions Help Desk in JFO area PreparingTexas.org WebEx sessions Recorded Training (Library)
GMS Rollout, cont. Simple questions: Grant Coordinator Recovery Coordinator
GMS Rollout, cont. The last word: SAM.gov
Close-outs
Close-outs FEMA s Close-out Goals for Texas: Disaster Declared Program # Open Projects 1606 Hurricane Rita Sep-05 PA 3 1709 Severe Storms Jun-07 HM Closed! 1709 Severe Storms Jun-07 PA 30 1780 Hurricane Dolly Jul-08 HM 22 1931 Hurricane Alex Aug-10 HM 6 1931 Hurricane Alex Aug-10 PA 86 1999 Wildfires Jul-11 PA 2 4029 Wildfires Sep-11 PA 90 4159 Severe Storms Dec-13 HM 3 4159 Severe Storms Dec-13 PA 31 Open Projects 273
Close-outs Your Part: Be responsive to Grant Coordinator Provide requested documentation timely AND Be prepared to repay de-obligated funds
Transition to Single Affiliate
Transition to Single Affiliate Since 2011, TDEM has used contracted firms for grants management Four firms since 2013 In March 2018, changed business process; contracted with one affiliate Transition to Cohn Reznick is currently underway Expect majority of projects to be transitioned to CR by June 30, 2018
Structure State Coordinator (Region) Section Administrator (Region) District Coordinator (District) District Coordinator (District) Recovery Coordinator (District) Mitigation Coordinator (District) Grant Coordinator (Affiliate) Grant Coordinator (Affiliate) Grant Coordinator (Affiliate) City City City City
RMS Best Practices Utilize the FEMA Grants Portal and TDEM GMS system Get to know your Affiliate Grant Coordinator and your TDEM Recovery Coordinator Get familiar with your local procurement procedures, as well as 2 CFR Part 200. Use the most restrictive policy When in doubt reach out!
FMAG Quick Notes The FMAG grant provides a 75%-25% Federal Cost Share of eligible cost. Two categories covered. Cat B-Emergency Protective Measures Cat H- Fire Fighting Activities FMAG s Are Not Automatic If you think you have an FMAG-Speak with your District Coordinator or Regional Fire Coordinator with the Texas A & M Forest Service.
The grant will cover the time the FMAG was sent by the state until the fire is 100% contained. General Items Needed for Submission: Force Account Labor Pay Policies Insurance Policies Volunteer Hours Equipment Hours Invoices and receipts Food Costs Mutual Aid Agreements
406 Mitigation Not to late! 90% / 10% cost share Incomplete projects Add to completed projects? What about next disaster? Request in the future Possible Mitigation Plan Actions
Debris Tips Private Property Debris - Apply for PPDR first Demolition- Apply for PPDR for each address Waterway Debris- Requests first; legal responsibility Debris Contracts- Annual review; new RFP every 2 years Permitting- TCEQ and THC permits in place
Recovery Mitigation and Standards (RMS) Mollie Rivas, Section Administrator- Region 1 Sherri LaCour, Section Administrator - Region 2
Region 1 Mollie Rivas (Region 1) Work: 214-861-2046 Cell: 512-284-0088 Email: Mollie.Rivas@dps.texas.gov Public Assistance Hazard Mitigation Regional Disaster Finance Andrea Lowe DDC 4 & 22-PA Cell 737-247-8531 Work 512-424-0018 Andrea.Lowe@dps.texa s.gov Pat McGraw DDC 5 & 6-PA Cell 512-994-8568 Work 512-424-7824 Pat.McGraw@dps.texas.gov Ted Shull PA 4A Cell 512-633-5642 Work 214-861-2046 Theodore.Shull@dps.texas.gov Charles Reagan Region 1 Work 512-424-2480 Charles.Reagan@dps.texas.gov David Jackson (HM Supervisor) Work: 512-424-7820 Cell: 512-221-5365 Jamie Youngs Work 512-377-0026 Cell: 512-276-0863 Jamie.Youngs@dps.texas.gov
Region 2 Sherri LaCour (Region 2) Work:713-967-7005 Cell: 737-703-8199 Email: Sherri.lacour@dps.texas.gov Christopher Perry PST/Admin Work 713-967-7000 Christopher.Perry@ Chris Broussard DDC 13 and 15- PA Cell: 713-471-9363 Work: 713-967-7012 Christopher.Broussard@ Alexis Scayola DDC 16D-PA Cell: Coming Soon Work 713-967-7020 Alexis.Scayola@ Dell Davis DDC 14-PA Cell 512-925-6361 Work 713-967s-7004 D.Davis@ Rebekah Kennedy DDC 16C-PA Cell: 512-284-3463 Work: 713-967-7011 Rebekah.kennedy@ Creig Romero DDC 16B-PA Cell 713-824-6523 Work 713-967-7002 Creig.Romero@ Michelle Ellis DDC 16A Cell Coming soon Work 713-967-7008 Michelle.Ellis@ Pravin Bhagat DDC 16A (Assistant) Cell: 281-744-4473 Work: 713-967-7007 Pravin.bhagat@
Region 2 Sherri LaCour (Region 2) Work:713-967-7005 Cell: 737-703-8199 Email: Sherri.lacour@dps.texas.gov Regional Disaster Finance @dps.texas.gov Kelly Brown DDC 14,16A,16C-HM Cell 713-824-6523 Work 713-967-7015 Kelly.Brown@ Ashley Ruiz DDC 13,15,16B,16D-HM Cell: Coming Soon Work 713-967-7016 Ashley.Ruiz@ Beth Strope Work:281-386-7307 Cell: 346-206-9783 Beth.Strope@dps.texas.gov
What s New? Affiliate Organizations 4 1 New FEMA PA Delivery Model Grants Portal Website TDEM Grants Management System (GMS)
Region 3 Judy Lucio (Region 3) Work: (512) 377-0016 Cell: (512) 538-5382 Email: Judy.Lucio@dps.texas.gov Regional Disaster Finance @dps.texas.gov Hilda Castillo PA 19 Work 956-984-5765 Hilda.Castillo@ Luis Gasca PA 21 Work 956-565-7189 Luis.Gasca@ Albert Barber PA 20 & 24 Work 512-965-3513 Albert.Barber@ Ivonne Garza Work:956-565-7122 Ivonne.Garza@dps.texas.gov
Region 6 & 7 Kevin Goodlett (Region 6 & 7) Work: 512-424-2428 Cell: 512-375-2818 Email: Kevin.Goodlett@dps.texas.gov Regional Disaster Finance @dps.texas.gov Mark Cross PA 18A, 18B & 17 Cell 512-965-5547 Work 512-424-7536 Mark.Cross@ Karen Beard PA 23 & 11 State Agencies Cell 512-354-6973 Work 512-424-7822 Karen.Beard@ Natasha Valentine Work 512-424-2446 Cell: 512-239-8371 Natasha.Valentine@dps.texas.gov
HQ Tech Review Kyle Jones (Region HQ) Work: 512-424-2428 Cell: 512-375-2818 Email:Kyle.Jones@dps.texas.gov @dps.texas.gov David Wiltse Cell 512-705-9937 Work 512-424-7828 David.Wiltse@ Valerie Blanton Cell 512-994-9039 Work 512-424-5057 Valerie.Blanton@
Region 4 & 5 Colleen O Neal (Region 4 & 5) Work: (806) 740-8936 Cell: (806) 474-4156 Email:Colleen.Oneal@dps.texas.gov Regional Disaster Finance @dps.texas.gov Jody Terrazas Work: (806) 740-8810 Cell: (806) 281-0559 Jody.Terrazas@ LaVonia Marriott Work: (512) 424-7474 Cell: (512) 217-4743 Lavonia.Marriott@ Avelardo Talavera Work 915-849-4190 Cell: 512-496-3449 Avelardo.Talavera@dps.texas.gov
Regions 4 & 5 106 Counties
What is currently in place for recovery in the district? Section Administrator Recovery Coordinator Regional Finance Coordinator What future plans are in place for the district? Hazard Mitigation Education One stop shop for submitting information What does this mean for the district? Better customer service/communications Better situational awareness Better education Better ease of information flow
Latest Responses Dam Slippage Eastland County FMAG s in Jones, Hutchinson, Jeff Davis, and Gray Counties so far
Types of Assistance Public Assistance- Restoration to pre-disaster condition and emergency work Mitigation- Prevents future disaster damage, increase resiliency Individual Assistance- Assist individuals and households Community Disaster Loans- Loss of Income or Revenue
REGIONAL DISASTER FINANCE (RDF)
Regional Disaster Finance Coordinators Jamie Youngs Work 512-377-0026 Cell: 512-276-0863 Jamie.Youngs@dps.texas.gov Beth Strope Work:281-386-7307 Cell: 346-206-9783 Beth.Strope@dps.texas.gov Michael Widtfeldt Work:281-517-1486 Cell: 512-221-3551 Michael.Widtfeldt@dps.texas.gov Ivonne Garza Work:956-565-7122 Ivonne.Garza@dps.texas.gov Natasha Valentine Work 512-424-2446 Cell: 512-239-8371 Natasha.Valentine@dps.texas.gov Avelardo Talavera Work 915-849-4190 Cell: 512-496-3449 Avelardo.Talavera@dps.texas.gov Robin Sheard Work 512-424-7815 Cell: 737-703-8194 Robin.Sheard@dps.texas.gov Becky Pursur Work 940-851-5530 Cell: 940-782-2432 Becky.Pursur@dps.texas.gov
Reimbursements Texas Department of Public Safety
HOW DO I PREPARE? DOCUMENT EVERYTHING YOU SPEND TIME & MONEY ON! Categories To Prepare For: Force Account Labor Force Account Equipment Force Account Materials Travel Rentals Contracts http://www.dps.texas.gov/dem/regdisasterfinance/index.htm
HOW YOU PREPARE Plan in advance to capture documentation that will support the cost claimed. Start gathering support documents on day one. Break projects down into bite size pieces: keeping the cost of each category separate. Document expenses using Reimbursement template forms - just make sure all cost are documented! Guard all documentation!! Refer to federal and local retention guidelines Ask for Help!!!
MORE INFORMATION Forms, Forms, and More Forms DSA DDA Request for Public Assistance (RPA) Cat B-Expedited PW Debris-Expedited PW Private Property Debris Removal (PPDR)
Lessons Learned Do not be afraid to ask for help Know who your DC, State Coordinator, Recovery Coordinator, and Regional Disaster Finance Coordinator Regional Disaster Finance Coordinators are State Deployable Assets Call your DC s, SC s, and RC s if assistance is needed in your area.
Lessons Learned Be prepared for Just in time Training Start the FINANCE Process Early Engage County Treasurer, Auditor, Finance Director, HR, Procurement DOCUMENT, DOCUMENT, DOCUMENT
Lessons Learned Policy and Procedures Procedures need to be taken to Council or Commissioners Court Record Retention What needs to be kept Easy Access For how long Audit timeframe Expectation of sending information more than once Develop a Process from Real Life Events
Lessons Learned Purchasing and Contracts Review of contracts before event, pricing Piggybacking Time and Material Contracts without a ceiling price Awarding Cost plus percentage or Percentage of construction contracts Understand what contracts you have in place and local, state, and federal procurement laws
Labor Lessons Learned Cat B Overtime (40 hour week vs 8 hour day) What is in your pay policy? Permanent Work Road Crews need to track time by site Track time by project Equipment Documentation of Maintenance Records
Lessons Learned Establish Debris Management procedures in advance (Plan, Site and Contract) Know the importance of Volunteers and Donated Resources Develop a Process from Real Life Events
Community Disaster Loan (CDL) A loan to local governments who have experienced a substantial loss in tax or other revenue due to a presidentially-declared disaster which significantly and adversely affects the level and/or categories of essential governmental services provided prior to the disaster. Texas Department of Public Safety
Community Disaster Loan What does substantial loss mean? Disaster-caused a reduction in revenues affecting essential local government services Disaster-caused a greater than 5% estimated revenue loss for the FY in which the disaster occurred or for the succeeding FY.
Community Disaster Loan Primary Contact (The person who will be making the loan payment requests) Name of Organization DUNS Number Primary Contact s Title Telephone Number Fax number Email Address Mailing Address
For More Information: John Kincer TDEM.CDL@dps.texas.gov 512-462-6174
PAAP DAC Aka: Flat DAC Pilot DAC Fixed Rate DAC Capped DAC PAAP DAC Simplified DAC Fixed Estimate DAC
PAAP DAC Goal of the Policy Reduce the administrative burden FEMA Reciepient Subrecipients Ensure Subrecipients provide to FEMA Completed information Correct documentation Timely matter Encourage timely submission of a Subrecipient s project Closeout through a non-compliance remedy Consistent with 2 CFR 200.338(b)
PAAP DAC Reducing the administrative burden Direct administrative tasks for projects Allocated to one consolidated Cat Z DAC PW Can be spent on direct costs for any eligible Projects Cat Z DAC PW Establishes a budget for DAC associated with eligible PA projects Better manage force account and/or contractor costs If there are any excess funds in the CAT Z DAC PW after DAC activities are reimbursed/accounted for, the applicant can request use of those funds toward training, response, and recovery planning and cost-effective mitigation
PAAP DAC To ensure Subrecipients provide timely and complete information and documentation to FEMA for the purposes of applying for, administering, and closing PA awards, and comply with the federal award administrative requirements described in 2 CFR 200. Subrecipients can receive the 4% for any projects included in the Category Z Project Subrecipients can only receive the additional 1% for projects where the closeout request is submitted within 90 days of the projects Period of Performance end date. Delays in submitting closeouts can be costly to the Subrecipient $1,000,000 project will have $40,000 flat DAC and $10,000 in incentive DAC
Key Points PAAP DAC Only on version zero for underlying projects Written on pre-reduction value of Project Only 4 versions will be written Only 4 % will paid per project Advances are available under normal policy Additional 1% available if closeout request is submitted timely (90 days)
www.sam.gov System for Award Management Registration Required for Federal Award Register to do business with the U.S. government Update or renew your entity registration Check status of an entity registration Search for entity registration and exclusion records Texas Department of Public Safety
Procurement Tips Procurement method should be most stringent of Federal, State or Local Sole source availability or proprietary Exigent and Emergency Circumstances
Pre-Award (Contingency) Contracts Compliance with federal procurement when solicited and awarded Comply with current federal procurement standards Determine whether a contract modification is legally permissible Scope of work covers type and extent of work Associated prices/costs remain fair and reasonable Review Annually, Re-solicit Every Two Years
Buy Boards and Co-Ops (Memberships) Full and Open Competition Solicitation-scope of work Member Participation Affirmative Steps for minority, women owned and labor surplus firms Contract provisions
HUD-CDBG Funds for Local Match Community Development Block Grants at General Land Office. www.glo.texas.gov If eligible and awarded, will trigger: Davis-Bacon Prevailing Wage Rates For more information, https://www.dol.gov/whd/govcontracts/dbra. htm
HAZARD MITIGATION
Hazard Mitigation Planning David Jackson Work: 512-424-7820 Cell: 512-221-5365 Email: David.Jackson@dps.texas.gov Raymond Mejia Team Lead 512-438-6519 Raymond.Mejia Patrick Kelley 512-424-5684 Patrick.Kelley@ Betty Rogers 512-424-7113 Betty.Rogers@ Sammy Aburto 512-424-2565 Sammy.Aburto@ Alika Valdez 512-424-7105 Alika.Valdez@
Hazard Mitigation Planning David Jackson Work: 512-424-7820 Cell: 512-221-5365 Email: David.Jackson@dps.texas.gov Ann Lehnick Region 4 HM Work 512-424-7501 Ann.Lehnick@ Eileen Whitaker Region 5 HM Work 512-424-2423 Eileen.Whitaker@ Fanny Milan Region 6 HM Work 512-424-2361 Fanny.Milan@ Terrell Kincaid Mitigation Grant Coordinator Cell: 512-468-0920 Work: 512-437-4055 Terrell.Kincaid@
Hazard Mitigation Hazard Mitigation is any sustained action taken to reduce or eliminate the long-term risk to human life and property from hazards.
TDEM Mitigation Program Philosophy Success requires a strong partnership between sub-applicants, TDEM, and FEMA. Risks that Texas seeks to mitigate through this program exist in your communities. The state s success at implementing the State Hazard Mitigation Plan and reducing the longterm risk for natural hazards in Texas depends on your success. Helping you achieve success with your mitigation projects is the primary focus of TDEM mitigation staff.
Hazard Mitigation Planning Assist jurisdictions in developing effective hazard mitigation strategies and FEMA approved mitigation plans
Hazard Mitigation Plans Status 165 FEMA approved Hazard Mitigation Plans in Texas 114 are plans are multi-jurisdictional with counties 51 are Jurisdictional and/or Special District Plans Average of 12% increase in plans per year. 34 plans are actively in review/edits by the jurisdictions, state or FEMA 94 plans are currently in development 46 mitigation plans approved in 2017
Hazard Mitigation Plans Status Approximately 81% of state s population is within the jurisdiction of an approved plan which represents about 23 million people. The State of Texas Hazard Mitigation Plan 2018 update had been drafted and is currently in the review and approval process. The G318 Local Mitigation Planning Workshop is requested frequently throughout the state and the planners provide more classes than any other state; on average once per month.
Plan approved by FEMA Expired plan in development/update Informational graphic only Expired - not developing Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov No plan - not developing Jim Hog g Mario n Parmer Cochran Yoakum Hall Hal e Motle y Lubboc k Dickens Andrews Kin g Terry Castro Briscoe Childres s Cottl e Hardema n Foar d Dallam Lipscomb Moor e Hemphill Potter Gray Sherman Hansford Ochiltr ee Hutchinso n Wheeler Rand all Armstron g Donl ey Hartl ey Robert s Oldham Carson Deaf Smith Collingswort h Bail ey Swishe r Lam b Floyd Hockle y Crosb y Gaine s Knox Lyn n Garza Ken t Stonewall El Paso Hudspeth Culberson Jeff Davis Reeve s Loving Winkle r War d Ecto r Dawso n Marti n Mitchell Zaval a Uvald e Kinn ey Edwards Val Verde Presidio Brewster La Salle Dimmit Jim Wells Web b Kenedy Star r Hidalg o Cameron Bowi e Cas s Camp Titus Frankl in Morris Rains Kaufma n Harrison Panola Greg g Rus k Bell Williamson Milam Sabin e Trinity Upshur Woo d Van Zandt Hill Cherok ee Freesto ne McLenn an Fall s Shelb y Nacogdoch es San Augustin e Jaspe r Jefferso n Tyl er Walker Polk Robertson Madison Brazos Hardi n San Jacinto Grime s Liberty Chamber s Montgomer y Burles on Lee Goliad Bee Maverick Refugi o Nueces San Patricio Kleber g Duv al Zapat a Smit h Henderson Anderson Leon Limeston e Travi s Hay s Coma l Housto n Angelina Orang e Cooke Grayson Fanni n Coll in Denton Lamar Delt a Hopki ns Dalla s Red River Rockwall Nolan Bayl or Jone s Shackelfor d Stephen s Archer Young Tayl or Fisher Haske ll Throckmort on Callaha n Eastland Scurr y Howar d Borde n Parke r Montagu e Clay Wichita Wilbarger Wis e Jac k Upto n Brown Colema n Runnels Cok e Sterlin g Glasscock Midland Crane Menard McCulloch Conch o Sutton Schleich er Tom Green Crocke tt Pecos Irion Reagan Comanc he Hood Bosqu e Hamilto n Kimbl e Mason Mill s San Saba Blanc o Burne t Lampasa s Johnson Gillespi e Terre ll Llan o Coryell Tarra nt Washingto n Fayett e Lavac a Jackso n Wharton Colorad o Austin Fort Bend Brazori a Harris Bastro p Matagord a Kerr Real Bexa r Wilso n Karnes Caldwe ll Guadalup e Gonzales DeWitt Walle r Calhou n Victoria Kendall Atascosa Frio Bandera Galvest on Arans as Dickens McMulle n Brooks Willacy Hun t Erath Elli s Live Oak Medin a Navarr o Palo Pinto Somerve ll Plan in review/revision Counties Mitigation Plan Status as of May 1, 2018 Plan approved - expires within the next year Newton
Region 1 Palo Pinto Erath Lamar Cooke Grayson Fannin Red River Delta Wise Denton Collin Hunt Hopkins Franklin Titus Morris Bowie Cass Camp Rockwall Rains Parker Tarrant Dallas Wood Upshur Marion Kaufman Van Zandt Harrison Hood Gregg Johnson Ellis Smith Somervell Henderson Panola Rusk Navarro Cherokee Anderson Plan approved by FEMA Plan approved - expires within the next year Plan in review/revision Expired plan in development/update Expired - not developing No plan - not developing Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov
Region 2 Plan approved by FEMA Robertson Burleson Brazos Washington Colorado Leon Madison Grimes Waller Austin Wharton Walker Fort Bend Houston Montgomery Harris Brazoria Trinity San Jacinto Shelby Nacogdoches San Augustine Polk Galveston Liberty Angelina Tyler Hardin Chambers Jasper Jefferson Sabine Newton Orange Plan approved - expires within the next year Plan in review/revision Expired plan in development/update Expired - not developing No plan - not developing Matagorda Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov
Region 3 Plan approved by FEMA Val Verde Edwards Real Plan approved - expires within the next year Kinney Uvalde Plan in review/revision Maverick Zavala Expired plan in development/update Dimmit Webb La Salle Duval Live Oak Jim Wells Bee San Patricio Nueces Refugio Aransas Expired - not developing No plan - not developing Kleberg Zapata Jim Hogg Brooks Kenedy Starr Hidalgo Willacy Informational graphic only Cameron Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov
Region 4 Plan approved by FEMA Gaines Andrews Dawson Martin Borden Howard Plan approved - expires within the next year Plan in review/revision El Paso Hudspeth Culberson Jeff Davis Loving Ector Winkler Ward Crane Reeves Pecos Midland Upton Glasscock Reagan Crockett Sterling Irion Coke Tom Green Schleicher Sutton Concho McCulloch Menard Mason Kimble Expired plan in development/update Expired - not developing No plan - not developing Presidio Brewster Terrell Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov
Region 5 Dallam Hartley Oldham Moore Potter Carson Gray Wheeler Plan approved by FEMA Plan approved - expires within the next year Plan in review/revision Parmer Bailey Deaf Smith Castro Lamb Swisher Hale Briscoe Hall Floyd Motley Dickens Cottle King Foard Knox Wilbarger Wichita Baylor Archer Clay Expired plan in development/update Expired - not developing No plan - not developing Terry Lynn Garza Kent Throckmor ton Young Jack Scurry Fisher Jones Shackel ford Nolan Taylor Eastland Brown Informational graphic only Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov
Region 6 Informational graphic only Hill Bosque Hamilton Freestone Mills McLennan Limestone Coryell Falls San Saba Lampasas Bell Burnet Milam Llano Williamson Gillespie Blanco Travis Lee Kerr Hays Bastrop Kendall Comal Caldwell Fayette Bandera Guadalupe Colorado Medina Bexar Gonzales Lavaca Wharton Wilson DeWitt Frio Atascosa Karnes Jackson Victoria Goliad Calhoun Plan approved by FEMA Plan approved - expires within the next year Plan in review/revision Expired plan in development/update Expired - not developing No plan - not developing Texas Division of Emergency Management Raymond Mejia Mitigation Plans Team Lead Raymond.Mejia@DPS.Texas.Gov
4, 5 & 6 Texas State Mitigation Plans Regional Responsibilities Team Lead Betty Rogers 512-424-7113 Betty.Rogers@dps.texas.gov 5 1 Raymond Mejia 512-438-6519 Raymond.Mejia@dps.texas.gov 2 4 1, 2 & 3 3 6 TexasMitigationPlans@DPS.Texas.Gov = 7 Sammy Aburto 512-424-2565 Samantha.Aburto@dps.texas.gov
HMGP Summary Grant Number of Projects Grant POP Date Lock-In Amount DR-1780 48 8/24/2017 $15,535,593 DR-1791 228 8/28/2018 $406,266,164 DR-1999 39 8/21/2018 $15,053,281 DR-4029 24 12/4/2018 $13,698,306 DR-4136 14 8/2/2018 $3,755,594 DR-4159 3 12/20/2017 $1,525,687 DR-4223 107 5/29/2019 $33,755,553 FM-5116 2 10/14/2018 $331,166 DR-4245 80 12/25/2018 $8,124,103 DR-4255 23 8/8/2019 $3,934,374 DR-4266 39 12/19/2020 $6,673,699 DR-4269 13 1/25/2021 $12,786,378 DR-4272 66 2/9/2021 $13,018,383
PDM Summary Grant Number of Projects Grant POP Date Federal Share LPDM-08 7 7/15/2018 $542,481 LPDM-10 5 4/4/2018 2,747,695 PDM-11 2 11/5/2017 $1,460,742 PDM-12 7 12/15/2017 $406,860 PDM-13 5 1/9/2018 $654,498 PDM-14 11 3/30/2018 $1,010,794 PDM-15 21 10/30/2018 $1,749,595 PDM-16 16 8/30/2019 $1,233,306 PDM-17 8 TBD TBD ($575,000 min)
Region 1 Mitigation Grant Summary 69 Open Projects 26 Projects in Close-out Status 1 Project > 90% Complete
Region 2 Mitigation Grant Summary 144 Open Projects 80 Projects in Close-out Status 9 Projects > 90% Complete
Region 3 Mitigation Grant Summary 68 Open Projects 32 Projects in Close-out Status 6 Projects > 90% Complete
Region 4 Mitigation Grant Summary 6 Open Projects 4 Projects in Close-out Status 0 Projects > 90% Complete
Region 5 Mitigation Grant Summary 25 Open Projects 6 Projects in Close-out Status 6 Projects > 90% Complete
Region 6 Mitigation Grant Summary 81 Open Projects 24 Projects in Close-out Status 7 Projects > 90% Complete
HMGP DR-4332 Approximately $1,116,321,816 in funding available (6-month estimate) XXX Notice of Intents (NOI) forms received as of Friday, May 11, 2018 XX Applications received as of Friday, May 11, 2018
HMGP & Planning-Related Activities Master drainage plans eligible as mitigation-planning related activity 7% mitigation planning funds Incorporate drainage plan into hazard mitigation plan
HMGP & Houses of Worship Houses of Worship Included in definition of PNP Eligible to receive HMGP funding as subapplicant HMA Guidance Change to essential social services
HMGP & Generators Emergency generators remain eligible Regular project Initiative project Submit completed Benefit-Cost Analysis (BCA) with all generator projects Help us help you
HMGP Best Practices Ask questions dialog with mitigation coordinator Detailed scope of work Scope of work / budget / schedule Sell the investment what is being protected? Be responsive to requests for additional information Think long-term if you contract services to write the grant application
HMGP FMAG Declarations Bipartisan Budget Act of 2018 authorizes HMGP assistance under FMAG declarations for FFY 2017 & 2018. 4 Current FMAG Declarations $425,000 / FMAG Declaration Abbreviated application period (6-month) More guidance expected
Mitigation Training L-276 Benefit-Cost Analysis May 30-31, 2018 Houston June 4-5, 2018 Victoria L-212 Unified HMA: Developing Quality Application Elements May 22-24, 2018 Houston June 6-7, 2018 Austin June 19-21, 2018 Victoria https://www.preparingtexas.org/index.aspx
Mitigation Training G-318 Local Mitigation Planning Workshop May 23-24, 2018 Austin June 19-20, 2018 Edinburg July 18-19, 2018 El Paso https://www.preparingtexas.org/index.aspx
HUMAN SERVICES
Human Services DeAnna Stemock State Voluntary Agency Liaison Work: 512-424-2588 Cell: 512-415-3092 Sandy Eastham Individual Assistance Officer Work: 512-424-7826 Cell: 512-468-6182
Individual Assistance (IA)
Individual Assistance (IA) The first thing a jurisdiction can do to prepare is: identify a donations manager identify a volunteer manager The second thing is to train them. FEMA has a number G level courses taught in the state that can assist with the training.
UNSOLICITATED DONATIONS AFTER DISASTER CAUSE MORE PROBLEMS THAN THEY SOLVE!!! Here s what you can do to prepare for the next disaster: Establish a Long Term Recovery Group/Committee (LTRG/C) Develop Memorandum of Understandings (MOU) or Memorandum of Agreements (MOA) to manage donations Training: Utilizing Existing Resources to Build Long-Term Recovery Capacity: An Asset-Based Approach (Wednesday, May 16 th 1:00-2:00PM) G-288 Donations Management
MANAGING SPONTANEOUS VOLUNTEERS IS LIKE HERDING CATS!!! Here s what you can do to prepare for the next disaster: Build Partnerships NOW Establish a Volunteer Committee within your LTRG/C Training: AmeriCorps in Disaster Response: What is it and why do I need it? (Thursday, May 17 th 10:30-11:30AM) G-489 Management of Spontaneous Volunteers in Disasters
Questions Human Services Unit DeAnna Poland-Stemock Voluntary Agency Liaison Office: (512) 415-3092 DeAnna.Poland-Stemock@dps.texas.gov Sandy Eastham Individual Assistance Officer Office: (512) 424-7826 Sandy.Eastham@dps.texas.gov 10
Workshop Presentations Tuesday Time Session Title Room 5/15 2:00-3:00 pm Your Mitigation Action Plan The Invaluable Tool for Recovery and Community Resilience 5/15 3:30-4:30 pm Managing Your Grant Projects Online- TDEM s Grant Management System 006CD 007CD
Workshop Presentations Wednesday Time Session Title Room 5/16 10:30-11:30 am 5/16 10:30 11:30 am 5/16 1:00 2:00 pm 5/16 1:00 2:00 pm 5/16 2:30 3:30 pm Mass Care and Sheltering FEMA Region 6 FEMA Environmental Compliance Basics for Newly Elected Officials and Emergency Managers 207AB 214B Debris Management 205 Utilizing Existing Resources to Build Long Term Recovery Capacity: An Asset-Based Process Show Me the Money: Developing a Quality Mitigation Grant Application 213 217C
Workshop Presentations Thursday Time Session Title Room 5/17 10:30 11:30 am The OIG is Coming Are We Prepared? 5/17 10:30 11:30 am 214D 5/17 2:30 3:30 pm Managing Your Projects 205
Workshop Presentations Friday Time Session Title Room 5/18 8:00 9:00 am 428 Programs: Pros and Cons of SRIA 213 5/18 8:00 9:00 am Where s My Money? 214D 5/18 9:30 10:30 am FEMA and Grant Programs Directorate EHP Review Process 5/18 9:30 10:30 am What Technology Can Do To Mitigate Risk and Accelerate Recovery 007AB 214D
Where to Find Us @ Joint Booth with FEMA
Questions?
Questions