EXCELLENCE INALLWE DO The Nurse Practitioner Association New York State 32nd Annual Conference September 28 -October 2, 2016 Conference and Event Center Niagara Falls Sheraton At The Falls Exhibitor Prospectus
Invitation to Exhibit The Nurse Practitioner Association New York State (The NPA) would like to invite you to exhibit at our 32nd Annual Conference on Friday, September 30 and Saturday, October 1 at the Niagara Falls Conference and Event Center, Niagara Falls, NY. The NPA conference is an annual event that attracts nearly 500 nurse practitioners primarily from around New York State. The conference awards continuing education credits and caters to the attendance of prescribing nurse practitioners who diagnose, treat and prescribe to patients throughout their lifespan. This conference offers you the perfect opportunity to exhibit and network with nurse practitioners who are eager to discover new products and services that will help them manage their practice, expand their knowledge and enrich the health care environment. We also offer sponsorship and advertising opportunities that will help increase your company s visibility. If you have any questions, please contact Sue Hubbard at shubbard@thenpa.org or call 518-348-0719. We look forward to seeing you in Niagara Falls in the fall! Sincerely, Alice Looney Alice Looney, CBN, ANP-BC, Conference Chair Sue Hubbard Sue Hubbard Director of Education
General Information Exhibitor Information Conference Dates Conference Dates: September 28 October 2, 2016 Exhibitor Dates: September 30 - October 1, 2016 Location Niagara Falls Conference & Event Center 101 Old Falls Street, Niagara Falls, NY 14303 Contact Information Sue Hubbard, Director of Education 12 Corporate Drive, Clifton Park, NY 12065 Phone: 518-348-0719 Fax: 518-348-0720 Email: shubbard@thenpa.org Website: TheNPA.org Conditions of Eligibility The NPA reserves the right to determine the eligibility of any company wishing to exhibit, provide sponsorship or advertise. The NPA may deny any exhibitor, sponsor or advertiser if the Association feels that it detracts from the objectives of the conference or the mission of the Association. Booth Package Booth size 8 x 10 8 high flame retardant background drape 32 high flame retardant side drape One 6 covered and skirted table Two folding chairs One wastebasket One line 7 x 44 identification sign Booth number Rates Corporate - $1,000 Not-for-Profit Colleges & Universities, Hospitals, Government Agencies - $495 Sole Proprietor (i.e. jewelry, candles, handmade products, etc.) - $120 Space Assignments The NPA reserves the right to rearrange exhibits or adjust the floor plan to accommodate the best interests of The NPAAnnual Conference. Exhibitor Setup Thursday, September 29 from 2:00 pm 5:00 pm Friday, September 30 from 8:00 am 10:00 am Exhibit Hall Hours Friday, September 30 from 10:30 am 4:00 pm Saturday, October 1 and 9:30 am 2:00 pm Exhibitor Breakdown Exhibitors can breakdown after the morning break concludes on Saturday, October 1 at 11:00 am.
Exhibitor Decorating Company The NPAwill provide you with detailed information and order forms for additional equipment and/or services at a later date. Payment for any additional equipment and/or services (not included in the booth package) will be the sole responsibility of you the exhibitor. Cancellation by Exhibitor Refunds will be granted, less a 25% processing fee for cancellations. All refunds must be requested in writing and received on or before September 1, 2016. No refunds will be granted for exhibit space after September 1, 2016. Cancellation by the Association It is mutually agreed that in the event of cancellation of The NPA s 32nd Annual Conference; as a result of strikes, governmental regulations, or other causes beyond our control which would prevent its scheduled opening or continuance, this agreement will be terminated immediately, and The NPAshall determine in its sole discretion any refund of such portion of the exhibit fees as is possible, after due consideration of expenditures and commitments already made. Liability Each exhibitor assumes sole responsibility and liability for losses, damages, and claims arising out of injury and damage to the exhibitor s displays, equipment and other property brought upon the premises of the Niagara Falls Conference and Event Center. Exhibitors shall indemnify and hold harmless The New York State Coalition of Nurse Practitioners, Inc. d/b/a The Nurse Practitioner Association New York State (The NPA), and the Niagara Falls Conference and Event Center and any authorized representative or employee of the foregoing of any and all losses, damages, and claims except when resulting from the gross negligence of the parties named above. Sponsorship Opportunities Tote Bags - $2,000 Each conference participant will receive a tote bag containing conference related material. Sponsor will receive your company logo and website address on one side of tote bag. NPAlogo will be placed on other side of tote bag. One sponsor only. Tote Bag Insert - $500 Unable to exhibit or would like to provide participants with additional material this is a great opportunity to distribute your companies informational material to all registered attendees by including an insert in the conference tote bag. Contact Sue Hubbard at The NPA to discuss insert content and size. Some restrictions may apply. Breaks - $2,500 Sponsorship of the food and beverages at the breaks offered each day of the conference. Signage with company name and logo will be placed near food and beverage. The NPA can accept more than one sponsor for breaks offered each day. Continental Breakfasts - $2,500 Sponsorship of food and beverages for continental breakfast offered each day of the conference. Signage with company name and logo will be placed near food and beverage. The NPA can accept more than one sponsor for the continental breakfasts offered each day.
Advertising Opportunities Annual Conference Brochure A full conference brochure is mailed to over 3,500 NPA nurse practitioner members. A modified brochure is mailed to over 7,000 non-member nurse practitioners in New York State. Size Dimension Price Full page 7 x 10 $ 1,750 Half page 7 x 5 $ 1,000 Quarter page 3 3/8 x 5 $ 750 Specifications: Minimum bleed of 1/8 on three (3) sides for full page. Supply a CMYK file either as a jpeg, tiff or pdf. If pdf, make sure it is a high resolution pdf for print with fonts and graphics embedded. The printer can also take native application (ie InDesign, Quark, Photoshop) file with final graphics and fonts linked. Make sure you have a CMYK (not RGB) file. Please Note: For any educational activity that receives commercial support acknowledgement of commercial support is limited to the name of the entity providing support. (The American Nurses Credential Center (ANCC) no longer allows the use of logos, other trademarks or other insignia of, or reference to a commercial interest organization). The NPAreserves the right to limit the number of advertisements to no more than two ads per conference brochure with a maximum of space of 1 full page per ad.
Rotating Digital Signage - $250 The NPA will offer rotating digital signage at the conference. The digital signage is located in at least two different locations within the conference venue. The digital signage will run during the entire conference. Specifications: High resolution png format is preferred. Meeting App - $250 The NPA will provide a meeting app to conference attendees. Specifications: 600x110 jpeg or png file for sponsor banners. NPA Raffle The NPA raises public awareness of nurse practitioners throughout New York State by engaging in such activities in media relations, bringing awareness to current barriers faced in practice, and offering evidencebased solutions to overcome those barriers to shape the future of nurse practitioners. Through a donation you can support the public relations program and the promotion of nurse practitioners. Suggested items for donation: jewelry, consultative services, healthcare related books, gift cards, gift baskets, and, items to be used by nurse practitioners in their practice, etc. If you are interested in making a donation, please complete the section on the exhibitor registration form under NPA Raffle. Items can be brought to the annual conference beginning on Thursday, September 29. All proceeds go into a restricted account for the sole purpose of raising awareness of nurse practitioners.
Registration Form - NPA Annual Conference Company Name Contact Name Email Phone (best contact number) Mailing Address City, State, Zip Booth Information NPA raffle donation Item description and value: Corporate $1,000 Not-for-Profit $ 495 Sole Proprietor $ 120 Sponsorship Opportunities Tote Bags $ 2,000 Tote Bag Insert $ 500 Breaks $ 2,500 Continental Breakfasts $ 2,500 Advertising Opportunities Annual Conference Brochure Full page Ad $ 1,750 Half page Ad $ 1,000 Quarter page Ad $ 750 Rotating Digital Signage $ 250 Meeting App $ 250 Booth Total $ Sponsorship Total $ Advertising Total $ Total Balance Due $ Payment Method Check: Make payable to The NPA Mail to: 12 Corporate Drive, Clifton Park, NY 12065 Credit Card Mastercard Visa Amex Discover Card Number Exp. Date CVV Name on Card If you need a W9 in order to process payment please contact Sue Hubbard at shubbard@thenpa.org or call 518-348-0719. Mailing address for credit card holder Signature